1 project management. 2 definition of a project ‘a series of unique and connected activities...
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Project Management
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Definition of a Project
‘A series of unique and connected activities having one goal or purpose and that must be completed by a specific time, within budget, and according to specification.’
Source: Robert Wysocki et al, Effective Project Management,
John Wiley & Sons, 2000.
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Project Lifecycle
Planning and Initiation
Implementing and Monitoring
Closing and Evaluating
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Planning and Initiating
Set clearly defined objectives and goals
Define the deliverables/outputs
Recruit a project team
Define the project scope
Create a work breakdown structure of the tasks/activities involved in the project
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Planning and Initiating
Work out timescales for completion
Estimate costs
Assign tasks and responsibilities
Assess the risks
Draw up a strategy
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Implementing and Monitoring
Put control systems in place to monitor time, cost and quality
Measure the actual outputs against the agreed deliverables
Report progress regularly
Communicate clearly
Manage the change process
Continue to plan and assess risks
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Closing and Evaluating
Archive relevant documents
Establish a contact for future enquiries
Recognise team achievements
Disengage team relationships
Compare actual outputs to original deliverables/objectives
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Closing and Evaluating
Identify if any further work needs done
Measure success in terms of budget, timescales and quality
Evaluate customer satisfaction
Reflect on lessons learned
Apply lessons to future projects
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Keys to Project Success
Set well-defined goalsDevote sufficient time to planningEstablish tangible deliverablesManage risks and develop contingency plansCommunicate clearly and manage expectationsFoster stakeholder buy-in
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Keys to Project Success
Adopt a visionary management style
Manage the change process
Make it a collaborative effort, with strong leadership
Communicate regularly as a team to avoid duplication of effort.
Be adaptable
Encourage transparency/accountability