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LIMPOPO PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS 13 MARCH 2007

 

Mr Mpho Moloi Limpopo Provincial

Manager TOPPING UP SERVICE DELIVERY TO IMPROVE PEOPLE’S LIVES

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LIMPOPO PROVINCIAL MAP

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Quick Facts about Limpopo

• Capital: Polokwane.• Languages: 52.1% Sesotho, 22.4% Shangaan, 15.9%

Tshivenda Population: 5 355 172 (2006).• Share of SA population: 11.3%.• Area: 125 755 square kilometres.• Share of total SA area: 10.3%.• Population density: 43 people per square kilometre.• Gross regional product: R81.3-billion (2003).• Share of total SA GDP: 6.7%

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PROVINCIAL MANAGEMENT PM Mr Mpho Moloi

DPM Mr Victor Mabunda

RM Capricorn and Sekhukhune Ms Segoale

RM Mopani Ms Khuvutlu

RM Waterberg Ms Maripane RM Vhembe Mr Maluleke

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RO = Regional OfficeDO = District OfficeSP = Service PointMPCC = Multi Purpose Community CentreBP = Border Post

MPCC MapelaSP Bakenberg

(Clermont)

George MasebeHospital

W itpoort Hospital(Seleka)

Lephalale Hospital

DO LEPHALALE(ELLISRAS)

MPCC BabirwaSP Bavaria

DO TAUEATSWALA

SP Bela Bela(W armbaths)

SP Mookgopong(Naboomspruit)

MPCC Vaalwater

Bela Bela Hospital(W armbaths)

DO MODIMOLLE(NYLSTROOM)

ThabazimbiHospital

DO THABAZIMB I

PORTS OF ENTRY BP PLATJANBP ZANZIBAR

BP GROBLERSBRUGBP STOCKPOORT

RO MOKOPANE(POTGIETERSRUS)

Port of EntryGateway

International Airport

W F Knobel Hospital

SP ZebedielaSP Mafefe

SP Praktiseer

Mecklenburg HospitalDilokong Hospital

DO LEBOWAKGOM O

SP ApelMPCC Atok

MPCC KgautswaneMPCC LeboengSP Sekhukhune

St. Ritas Hospital

DO JANE FURSE

SP EldoradoSP Langlaagte

DO BOCHUM

SP DendronSP Soekmekaar

DO MOLEMOL E

Matlala Hospital

DO MATLALA

SP Moletjie

DO SESHEGO

DO MANKWEN G

SP Elandskraal

DO NEBO

SP MoutseSP Sehlakwane

MPCC Mogolomodumo

DOGROBLERSDAL

DOBURGERSFORT

RO POLOKWANE(PIETERSBURG)

SP GabaSP PhiphidiSP Vondwe

Musina RefugeeReception Office

Donald Fraser Hospital

SP TshilwavhusikuSP Kutama

DO MAKHAD O(LOUIS

TRICHARDT)

DO MUSIN A

SP TshitavhaSP Tshikombani

SP MusekwaSP Mauluma

Siloam Hospital

DO DZANAN I

MPCC MakuyaSP Muswasi

SP Tshixwadzi

DO MUTAL E

SP TshitaleSP Hlanganani

Elim Hospital

DO ELIM

SP SaselemaniSP Makhomi

DO MALAMULELE

DO MHING A

SP Tshakhuma

DO VUWAN I

PORTS OF ENTRYBP BEIT BRIDGEBP PONTDRIFT

DO MULAMULA

RO THOHOYANDOU

SP HlanekiSP DzumeriSP Mahlathi

MPCC MakhuvaSP Zava

NkhensaniHospital

SP NaphunoSP LetsiteleSP Relela

SP RunnymadeSP Nkowankowa

Ka-GapaneHospital

DO TZANEEN

SP SeloaneSP Mashishimale

DO PHALABORW A

SP BolobeduSP Mokwakwaila

SP Blinkwater

DO RAPHAHLELA

SP The OaksSP Hoedspruit

SekororoHospital

DO SEKORORO

PORTS OF ENTRYBP PAFURI

BP GIRIYONDO

RO GIYANI

L IM PO POPRO VINCE

APPROVED ORGANISATIONAL STRUCTURE FOR LIMPOPO PROVINCE

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NUMBER OF STAFF IN THE PROVINCE

VACANT FUNDED POSTS

VACANT DUE TO ATTRITION

POSTS FILLED FOR 2006-2007

% IN RELATIONSHIP TO VACANT POSTS VS ADVERTISED POSTS

TER QUAL

618 173 9 75 43% 138VHEMBE 244 58 5 42 72% 47CAPRICORN 187 46 2 20 43% 52MOPANI 80 37 0 5 14% 18WATERBERG 90 22 2 6 27% 12PROVINCIAL MANAGER’S OFFICE

17 10 0 2 20% 9

STAFFING

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Training Hours for the Province for the Period under Review

Type of Training No of staff Days Man hours spentHuman Resource (Persal) 1 5 40

Human Resource (Leave Man- Pilar) 97 2 16

Human Resource (PMDS - Supervisors) 30 2 16

Mentorship 33 6 48

Law Enforcement 30 10 80

NYSP (Interns) 31 24 192

Transport 2 1 8

Customer Care 26 3 24

Human Rights/ Zenophobia 10 3 24

EMDP (Junior Man) 23 10 80

AMDP (Middle Man) 3 15 120

ADP ( Middle Man) 1 15 120

Civic 9 5 40

First Aid 36 6 48

Induction 13 4 32

Management Survey 25 2 16

Computers: 0

Email - 20 20 1 8

Basic Comp - 23 23 5 40

Excel - 23 23 5 40

Finance 0

Cash Register - Optimum utilization 30 1 8

Budget Control 10 2 16

Daily Finance & Revenue Control 30 1 8

Procurement 10 1 8

Asset Management 9 1 8

Total 525 130 1040

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Resource Allocation in Limpopo

• IT resources: the following was received in the Province

• Eighteen computers received • Security Firewalls installed in the Province.• 21 hospitals out of 44 have been on lined.• 16 Passport Capturing computers acquired in March 2007.• 10 Memory sticks – distributed to the Regional, Provincial and

Provincial Support Managers• 1 x 3 G card for the PM

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Office Equipment• The following equipment was procured to enhance the

effective functioning of the Province:– 4 TV’s (used for training and workshops)– 4 Digital Cameras (used in the Regions for capturing

important events/ activities)– 4 Projectors ( used for training)– 5 Binding machines (purchased to save on printing

costs)– 5 Tablets

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Office Furniture

• The following office furniture has been procured for the reporting period:– Giyani- furniture for training room– Beit-bridge - 30 chairs for counter clerks– Provincial Office – new furniture for the office– Framing of photos of officials for all offices

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Communication Effectively Managed in the Province

• A media statement was issued to the Media House for publicity with regard to the award of the Premier’s Service Delivery Excellence Award.

• Advise and preparedness shown of responding positively to SAFM afternoon show by the Provincial Manager and Mokopane Regional Manager.

• An article was written for the department’s monthly publication, Ikhaya concerning the Platinum award received in the Province.

• Placement of article in the Observer Newspaper concerning Lost Identity

• Two articles on Moletji’s Imbizo held on the 5th of December 2006 and Waterberg’s Award by Premier.

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COUNTER CORRUPTION AND SECURITY SERVICES SUPPORT

• Of the 33 offices that can be fitted with surveillance cameras only Giyani RO has been fitted.

• 3 offices have been earmarked to be fitted.

• 4 offices have been fitted with alarm system.

• Physical security provided for 24 hours in provincial and all regional offices.

• Safes in all mentioned office for sensitive documents.

• Vetting is in process in the Province

• Training on “MISS” is provided to management on monthly basis.

• Awareness campaigns on office security is presented when office visits are conducted.

• Burglar guards have been installed in 3 MPCC’s

• 90% of the 76 offices Regional, District Offices and Service Points have already been burglar proofed.

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COUNTER CORRUPTION AND SECURITY SERVICES SUPPORT

REPORT ON CORRUPTION LIMPOPO

CAPRICORN AND SEKHUKHUNE DISTRICTS

Date of

misdemeanour

Brief description of misdemeanour

Action taken

Date when action was

taken

Who took

action

Outcome

Date of

Outcome

Comments

2006/07/03

Family member making use of Government facilities

Counseling

2006/07/03

District Manager

Counseling was given to the officer

2006/07/03

The officer’s next of kin utilized the photocopy machine for private purposes

2006/10/02 Reported late for work without necessary arrangements

Verbal warning

2006/10/03 District Manager

Verbal warning given

2006/10/03 The officer arrived for work at 11h00 without permission

MOPANI 12 May 2006 The officer drove government vehicle along Majosi

Giyani without authority and vehicle collided with another vehicle the vehicle is damaged beyond repair.

Disciplinary measures

25 July 2006 Mr Makondo MD

Disciplinary measures

The officer has been charged

VHEMBE 18/05/2006 Smuggling of ivory and cigarettes Arrested by

Zimbabwe Police

18/08/2006 Zimbabwean Police

Dismissed

18/05/2006 Smuggling of ivory and cigarettes Arrested by Zimbabwe Police

18/08/2006 Zimbabwean Police

Dismissed

27/07/2006 Unlawfully utilized pin/ no password Uplifitment of suspension

27/07/2006

17/08/2006 Fraud Arrested by SAPS

27/07/2006 Unlawfully utilized pin/ no password Uplifitment of suspension

SAPS

16/10/2006 Fraud and Corruption

Arrested and out on bail

SAPS Not yet charged

26/10/2006 Fraud and Corruption

Arrested and out on bail

SAPS Not yet charged

31/10/2006 Fraud and Corruption

Arrested and out on bail

SAPS Not yet charged

M D MOLOI Provincial Manager Limpopo Date

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Procurement Done Effectively and Asset Registers in Place

• Procurement done according to approved standard.

• Workshop was attended at Head Office for Asset Management and Disposal of redundant and obsolete furniture

• People have been nominated and appointed as Members of the Stock Taking and Disposal Board

• Submission of all purchases (BI-488) is to be done via Provincial Office for proper control

• Asset Registers are maintained

• An electronic register of the assets are maintained at Head Office

• All assets in the Province including Mobile Trucks are bar coded

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TransportMobile Trucks

• Breakdown of Transport Allocation in Province

• sixteen mobile trucks allocated – Capricorn 5– Mopani 4 – Waterberg 3– Vhembe 4

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TRANSPORT ALLOCATIONS• 7 X Bakkies allocated to the Province:

– 4 Bakkies allocated to:- Platjan- Tzaneen- Masisi- Polokwane

– 3 Bakkies allocated to Provincial Office for:• IT• Security• Financial Administration

Another 9 vehicles to be collected during March 2007 from Head Office

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Mobile Units and Their Deployment Programmes

• The Mobile Units and deployment programmes is done in consultation with Traditional Leaders, CDW’s and Ward Councillors

• Focus is on visiting points and MPCC’s that are not yet on line in order to curb transport costs

• These programmes are held on weekly basis in order to address all the needs of the community

• We also participate in Joint Service Delivery programmes in partnership with other Government Departments and NGO’s in the Province

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Mobile Units and Their Deployment Programmes

• Izimbizo and Campaigns– In addition to our own DHA izimbizo, this

Province also engages with izimbizo’s organized by other Government Departments to render services to our Clients

– Our Mobile Trucks are also used for Road Shows and Mini Jamborees

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Mobile Units and Their Deployment Programmes

• The Deployment Programme for the Mobile Units for the 2007-2008 year is as follows:

• Schools in Limpopo• Hospitals that are not yet online • Prisons and Orphanages• Other areas not yet covered in the first three

quarters

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Infrastructure• 5 Counters have been installed at the MPCC’sAccommodation:Acquisition of Sites:

- Approved sites: Mankweng, Praktiseer, Burgersfort, Jane Furse, Tauetswala- Redesigning of office layout and construction: Tzaneen and Makhado

Negotiations under way: RO: Vhembe, Lebowakgomo, Makhado, Elim, Malamulele, Dzanani

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Planned Improvements

• Plans to make all offices user-friendly for physically challenged people and senior citizens– Installation of Ramps– Availability of special counters for physically challenged and

senior citizens in all new offices

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Planned Improvements

• Acquisition of better facilities for current dilapidated buildings that are being occupied by our Department:

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OPENING OF NEW POINTS AND MPCC’s(Thusong Service Centres)

• Bi-Monthly meetings currently held to address the possibility of opening new visiting points.

• MPCC’s and new visiting points will be opened in consultation with relevant Stakeholders

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Volumetric in Civics

FIRST APPLICATION RE-ISSUE TOTALFIRST

APPLICATIONRE-ISSUE TOTAL

06-Apr 11958 6930 18888 5441 1787 722806-May 11896 7307 11896 3455 788 424306-Jun 10527 6699 10527 3891 1042 493306-Jul 14274 8284 14274 4631 2014 664506-Aug 12956 8771 12956 4209 1111 532006-Sep 13032 7822 13032 3712 1234 4946Oct-06 11573 6982 11573 5061 1387 644806-Nov 12023 8129 12023 3611 728 433906-Dec 12290 7007 12290 2657 416 3073

06-Jan 14998 9637 24635 2601 923 3524

LIMPOPO: SUB-

TOTAL 125527 16567 142094 39269 11430 50699

ID APPLCATIONS RECEIVED IN THE OFFICEID APPLICATIONS RECEIVED AT MOBILE

UNITSMONTH

APRIL 2006 - JANUARY 2007

OFFICE AND MOBILE UNIT STATISTICS

LIMPOPO PROVINCE

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Volumetric in Civics

REGION

OFFICE AREA MOBILE

CAPRICORN REGION 46916 5943 52859 190

WATERBERG REGION 16787 2697 19484 0

VHEMBE REGION 56091 12043 68134 0

MOPANI REGION 28558 4006 32564 0

LIMPOPO PROVINCE 148352 24689 172851 190

BIRTH REGISTRATION UNDER 15 YEARS OF AGE: APRIL 2006 - JANUARY 2007

APPLICATIONS RECEIVED NUMBER OF APPLICATIONS PROCESSED AND HANDED

OVERNUMBER OF APPLICATIONS NOT PROCESSED END OF JANUARY 2007

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Volumetric in Civics

APRIL 2006 - JANUARY 2007DISTRIBUTION OF IDENTITY DOCUMENTSOFFICE OPENING BALANCE ID'S RECEIVED TOTAL ID'S ISSUED CLOSING BALANCECAPRICORN REGIONPolokwane Regional Office 0 9746 9746 9117 629Molemole District Office 225 2784 3009 2865 144Lebowakgomo District Office 724 15111 15835 15514 321Groblersdal District Office 5 8691 8696 8515 181WATERBERG REGIONMokopane Regional Office 210 16334 16544 16457 87Lephalale District Office 7 1342 1349 1212 137MOPANI REGIONGiyani Regional Office 493 8072 8565 8459 106Tzaneen District Office 5 3608 3613 3393 220Phalaborwa District Office 15 7304 7319 7208 111VHEMBE REGIONThohoyandou Regional Office 0 8021 8021 7236 785Musina District Office (Masisi) 0 1157 1157 1157 0Vuwani District Office 0 3259 3259 3032 227MutaleDistrict Office 0 1552 1552 1544 8Dzanani District Office 0 3255 3255 3251 4Malamulele District Office 12 4970 4982 4730 252Elim District Office 84 4923 5007 4624 383Makhado District Office 0 5294 5294 5278 16TOTALS 1780 105423 107203 103592 3611TIC WATERBERG ISSUED 2356TIC VHEMBE: ISSUED 5487TIC CAPRICORN: ISSUED 5106 TOTAL TIC'S ISSUED: 14299TIC MOPANI: ISSUED 1350

DISTRIBUTION OF IDENTITY DOCUMENTS: LIMPOPO PROVINCE

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Resources Allocated to NIB in the Province

• Beit Bridge Border Post received a tent and• 30 Chairs allocated for counter clerks• 10 Two Way radios• 1 x Bakkie• 70% of the 176 Immigration offices have received the new

uniform.• 60% of these are at Ports of Entry.• 40% are in Regional and District offices.• All border post have been installed with VSAT to

communicate on GroupWise• Queue management system has been installed at Beit-

Bridge

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State of Immigration in Limpopo• Permitting.

– PR applications are sent to Provincial Office once a month for checking and capturing and forwarded to Head Office.

– Follow ups are made with Permit Directorate.– Files with missing information are not sent to

Head Office (to avoid delays)

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State of Immigration In Limpopo (Continued)

• Law Enforcement.

NATIONALITY

ZIMBABWE (HOME AFFAIRS)

ZIMBABWE (SAPS-MESSINA)

ZIMBABWE (OTHER PROVINCES)

MOZAMBIQUE

MALAWI

CONGO

CHINA

ZAIRE

ZAMBIA

SWAZILAND

BOTSWANA

SOMALIA

KENYA

BANGLADESH

UGANDA

DRC

PAKISTAN

TANZANIA

LESOTHO

NAMIBIA

EGYPT

NIGERIA

ETHIOPIA

INDIA

SENEGAL

TOTAL

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DEPARTMENT OF HOME AFFAIRSL IMPOPO PROVINCE

PROVINCIAL DEPORTATION STATISTICSPERIOD : April 2006 to J anuary 2007

NUMBER OF PERSONS DEPORTED

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42883

55562

16494

1320

142

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3

116515

2

6

10

4

10

11

2

4

3

2

1

10

6

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State of Immigration In Limpopo (Continued)

• Admissions (Penalties)/ MOVEMENT (annexure A)

R1 000 in respect of a R1 500 in respect of a R3 000 in respect of aforeigner who leaves the foreigner who leaves the foreigner who leaves theRepublic within 30 days Republic more than 30 Republic more than three after the expiry of his or days, but less than three months after the expiry

her permit. months, after the expiry of his or her permit.

12045TOTAL 4377 1415 6253

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GIRIYONDO 0 0 0 0

ZANZIBAR 1 1 1

0

STOCKPOORT 3 0 3 6

PONTDRIFT 0 0 0

195

PLATJAN 13 0 0 13

GROBLERSBRUG 140 19 36

11828

GATEWAY 0 0 0 0

BEIT BRIDGE 4220 1395 6213

PERIOD : April 2006 to J anuary 2007

TOTALOFFICE

DEPARTMENT OF HOME AFFAIRSLIMPOPO PROVINCE - ADMINISTRATIVE OFFENCES

R25 258 500.00TOTAL IN RAND R4 377 000.00 R2 122 500.00 R18 759 000.00

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EMPLOYEE WELLNESS PROGRAMMES

• CARE AND SUPPORT

• OCCUPATIONAL HEALTH AND SAFETY

• SPORTS, RECREATION AND CULTURE

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CARE AND SUPPORT

• Joining partnerships with Dept of Health in order to educate our officials on the various debilitating diseases and HIV and Aids

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OCCUPATIONAL HEALTH AND SAFETY

• First Aid training and OHS training conducted to nominated officials in the Province

• 2nd Phase of training to be rolled out to Immigration Officers• Inspections conducted at selected DHA offices in the Provinces• Offices were encouraged to participate in a competition where

the best office in the region will be selected for an award, due to shortage of funds this could not be achieved.

• The internal competition resulted in one of our offices, Waterberg Regional Office, being selected as the best Service Delivery Team in the Province in comparison to National, Provincial and Local Government

• This Office has won a Platinum Award and a cheque for R50 000.00

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SPORTS, RECREATION AND CULTURE

• Team building activities were held in the Province to improve morale of management and subordinates.

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BUDGET ALLOCATIONS AND EXPENDITURE

ITEM BUDGET

‘000

SPENDING

‘000

OVERSPENDING/ SAVING

‘000

Compensation of Employees

79481 55030 24451

Goods and Services

11082 15807 -4725

Transfers and subsidies

229 193 36

Capital 1562 247 1315

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THANK YOU

PRESENTATION:

COMPILED AND PRESENTED BY

M D MOLOI

PROVINCIAL MANAGER LIMPOPO

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