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Chapter 11Inserting Images

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Inserting Images

• Inserting images adds interest to a Word document.

• Word enables you to insert various types of images, including picture files, clip art, and SmartArt, in addition to text boxes holding pull quotes.

• Format, size, and position an image as needed to enhance the document.

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Inserting an Image

• The Illustrations group of the Insert tab holds the buttons for inserting various types of artwork.

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Inserting a Picture

• Word enables you to insert digital image files in a variety of common formats including JPEG, TIFF, and BMP.

• Click the Picture button in the Illustrations group of the Insert tab to open the Insert Picture dialog box.

• Navigate to the location holding the picture to insert, and then double-click the picture.

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Formatting an Image

• After you insert an image in the document, click it at any time to select it so you can work with it.

• When the image is selected, the Picture Tools Format tab appears, offering a variety of tools for working with the image.

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Picture Tools Format Tab Groups

• Adjust includes buttons for working with image color and compression, as well as changing and resetting the picture.

• Picture Styles includes buttons for applying styles, borders, and effects, as well as for applying a picture shape.

• Arrange offers buttons for positioning, aligning, and rotating the image.

• Size gives choices for cropping and sizing the image.

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Example: Changing Picture Effect

• Generally, to make a change using a choice on the Picture Tools Format tab, select the image, click a button on the toolbar, and select a specific option, if needed.

• To apply a picture effect, click the picture. Click the Picture Effects button in the Picture Styles group of the Picture Tools Format tab. Point to a choice in the drop-down list, and then click the specific effect to apply.

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Sizing an Image

• Change the size of the selected image by changing the entries in the Shape Height and Shape Width boxes in the Size group.

• Or, drag one of the sizing handles on the selected image.

• Drag a corner handle to resize proportionally (both height and width).

• Drag a side handle to change width, or the top or bottom handle to change height.

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Rotating an Image

• Rotate the selected image by clicking Rotate in the Arrange group of the Picture Tools Format tab, and then clicking one of the options, such as Rotate Right 90⁰ or Flip Horizontal.

• Or, drag the green rotation handle at the top of the selected image to rotate it.

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Moving an Image

• Click the Position button in the Arrange group of the Picture Tools Format tab to move the selected picture to a specific location and apply the desired text wrapping.

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Moving an Image

• Before repositioning an image manually, choose how the text will wrap around the image.

• Click the Text Wrapping button in the Arrange group of the Picture Tools Format tab, and then click the desired wrapping style.

• After choosing the desired wrapping, drag the image to the desired location with the mouse.

• Or, nudge the image in small increments by pressing the arrow keys on the keyboard.

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Checkpoint

• What group of the Insert tab holds buttons for inserting a variety of different types of graphics?

• Name one type of digital image file you can insert with the Picture button.

• What is the name of the tab of formatting choices that appears when you select an inserted picture?

• Name one type of setting that you can change or apply to customize a picture.

• How do you resize and rotate a picture?• Name one way to move a picture.• What must you do before moving a picture manually?

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Inserting a Clip Art Image

• Word includes a large collection of clip art images that are both installed on the hard disk and available via Microsoft Office Online.

• Search for clip art by a descriptive word or phrase. Word automatically searches online for matching clip art, as well, when the system is connected to the Internet.

• To begin the process for inserting clip art, click the Clip Art button in the Illustrations group of the Insert tab. The Clip Art task pane appears.

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Inserting a Clip Art Image

• Type a clip art search word or topic in the Search for text box and press Enter or click Go.

• You can use the Results should be choice to search for a particular type of media.

• Scroll through the matching images to identify the one you want, and then click it to insert it in the document.

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Working with a Clip Art Image

• Select, move, and resize inserted clip art as for a picture.

• When a picture is selected, a tab of formatting choices appears. The tab name varies depending on the type of clip art inserted—either Picture Tools Format or Drawing Tools Format.

• Use the choices on the tab to format the inserted clip art.

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Inserting a Pull Quote

• A pull quote is a quote that is “pulled” from an article, enlarged, and displayed in a strategic or attractive location on a page to draw the reader’s attention.

• In Word 2007, insert a text box to create a pull quote.

• Click the Text Box button in the Text group of the Insert tab to begin the process for inserting a text box for a pull quote.

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Inserting a Pull Quote

• Word presents several different text box/pull quote styles in the Text Box Gallery that appears.

• Click the desired text box style to insert it.

• Or, click Draw Text Box and drag in the document to create a plain text box.

• Type or paste thequote text into the text box.

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Formatting a Pull Quote

• When a text box or pull quote is selected, the Text Box Tools Format tab appears with choices for formatting the text box.

• Use the controls on the tab to format the text box, for example applying a style using the Text Box Styles group or sizing the box using the Size group.

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Checkpoint

• Where is clip art found?• How do you start the process for inserting clip art?• What is the difference between formatting a picture

and formatting clip art?• What kind of object must you insert to create a pull

quote?• Name one kind of formatting you can apply to a pull

quote.

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Understanding SmartArt

• Word’s new SmartArt feature enables you to create various types of predesigned diagrams and organizational charts.

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Inserting a SmartArt Graphic

• Click the SmartArt button in the Illustrations group of the Insert tab to open the Choose a SmartArt Graphic dialog box.

• Click an overall diagram type in the left panel of the dialog box.

• Double-click the desired SmartArt graphic in the middle panel to insert it.

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Inserting a SmartArt Graphic

Choose a type Double-click the graphic to insert

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Inserting a SmartArt Graphic

• Type text for the diagram directly into the shapes in the diagram or into the text pane that appears.

• Click a shape in the diagram to enter or edit text.

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Redesigning a SmartArt Graphic

• When a SmartArt graphic is selected, the SmartArt Tools Design tab appears.

• Click the tab and use its tools to add shapes to the diagram, change its layout or colors, or reset the diagram to its original appearance.

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Redesigning a SmartArt Graphic

• For example, click the Change Colors button in the SmartArt Styles group of the SmartArt Tools Design tab, and then click a new color scheme to apply to the selected SmartArt Graphic.

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Formatting a SmartArt Graphic

• When a SmartArt graphic is selected, the SmartArt Tools Format tab also appears.

• Click the tab and use its tools to resize SmartArt Shapes, apply new styles to the shape or text, change position, change wrapping, change alignment, and size the graphic.

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Formatting a SmartArt Graphic

• For example, click the Styles gallery in the WordArt Styles group of the SmartArt Tools Format tab, and then click a new text formatting style to apply to the shapes in the selected SmartArt Graphic.

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Arranging and Moving SmartArt

• As when moving a picture, select a text wrapping style before moving a SmartArt diagram.

• Click the Arrange button on the SmartArt Tools Format tab, and then click the desired wrapping option.

• Drag the diagram to the desired position with the mouse.

• Resize the diagram by dragging one of its resizing handles.

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Creating an Organizational Chart

• An organizational chart is a SmartArt graphic that illustrates hierarchical information, such as reporting relationships in an organization.

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Creating an Organizational Chart

• Click the SmartArt button in the Illustrations group of the Insert tab to open the Choose a SmartArt Graphic dialog box.

• Click Hierarchy in the left panel. • Double-click the

desired SmartArt graphic in the middle panel to insert it.

• Add text as for any other SmartArt graphic.

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Checkpoint

• What is SmartArt? • Name at least one purpose or type of SmartArt

diagram. • How do you insert a SmartArt diagram?• How do you add or edit text in a SmartArt diagram?• How many new tabs appear when a SmartArt

graphic is selected, and what is each for?• Describe at least one design or formatting change

you can make to a SmartArt diagram.

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Wrap Up

• The Insert tab offers buttons fro inserting a variety of different graphic objects to illustrate a Word document.

• Insert a digital picture file in common formats such as JPEG, TIFF, and BMP.

• Click an inserted graphic object to select it.

• Use the choices on the Picture Tools Format tab to format and size a selected picture.

• Drag a handle on a selected graphic to resize it.

• Drag the green rotation handle on a selected graphic to rotate it.

• Choose a text wrapping before dragging an object to move it.

• Search for and insert a clip art graphic from the hard disk or Microsoft Office Online.

• Insert a text box to add a pull quote to a document.

• Illustrate a process or hierarchy—such as an organization chart—by inserting a SmartArt diagram.