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1 Slide 2 BRIEFING OUTLINE Objectives Learning outcomes Industrial Training Program Pre-requisite Industrial Training Registration Placement Location Procedures Grading Precautions Deductions of Marks Leave of Absence Letter of indemnity, Disclaimer Starting Internship (weekly log, Report, supervisor evaluation) Presentation Etiquette Visitation Cheating case Q & A Session 2 Slide 3 Objectives of the subject in the programme To let the student work in the real working environment and get acquainted with the organization structure, business operations and administrative functions. To have hands-on experience in the students related field so that they can relate and reinforce what has been taught at the university. To foster cooperation and to develop synergetic collaboration between industry and the university in promoting a knowledgeable society. To set the stage for future recruitment by potential employers. 3 Slide 4 Learning outcomes Apply knowledge and skills relevant to the area of study through co-workers interaction, group work and task assigned. Explain industrial training experiences using oral and written presentation skills. Demonstrate a professional attitude towards work and responsibility. Follow instruction to accomplish task by using proper tools and techniques. 4 Slide 5 Industrial Training Program Industrial training for 3 months/ 12 weeks. Commencing date: 2nd March 2015 24th May 2015 Latest attachment date: 23rd February 2015 Nature of jobs: Must be related to the areas of specialization. Once placed: Change of company is NOT ALLOWED Subject to the respective Companys Rules and Regulation 5 Slide 6 Pre-requisite For registration in ITP website: -At least PASS 40 credit hours excluding MPU subjects (calculation is up to Tri 1 2014/15 result) For registration subject (DIT56xx) in CaMSys: -At least PASS 50 credit hours excluding MPU subjects (calculation is up to Tri 2 2014/15 result) 6 Slide 7 Pre-requisite Refer ITP Frequently Asked Questions (FAQs) by Students document Others: Normal academic status (i.e. NOT probation status) Not financially barred by finance. Must be insured during industrial training period (with the minimum coverage of Personal Accident) 7 Slide 8 Industrial Training Registration About registration you need to do: 8 MUST PASS Minimum 40CH, excluding MPU subject ~PRE-REGISTRATION~ Done by students. Register at the CDP Industrial Training website. Go to cdp.mmu.edu.my, and click on the industrial training link. * DUE DATE: 31 st December 2014 * MUST PASS Minimum 40CH, excluding MPU subject ( pengajian Malaysia/Bahasa Komunikasi 2/Academic Writing/Bahasa Kebangsaan/Co-cu/Family & society in Malaysia) (calculation is up to Tri 1 2014/15 result) 1 Slide 9 Industrial Training Registration 9 ~SUBJECT REGISTRATION AT CAMSYS~ CDP admin will register Industrial subject in CamSys. Student need to confirm their placement in ITP website. CDP admin will not register those student with pending status for placement or financially barred. Will announce once the registration done. MUST PASS minimum 50CH, excluding MPU subject MUST PASS minimum 50CH, excluding MPU subject (calculation is up to Tri 2 2014/15 result) 2 DO NOT register for subject(s) if you decided to undergo training! Slide 10 Industrial Training Registration Step 1: Click the Register link And fill the necessary details. (marked by red asterisks (*)) 10 Slide 11 Select your academic advisor as your supervisor Once you click the register button, an email will be send to your supervisor for their approval. Industrial Training Registration 11 Slide 12 Email notification-registration 12 Slide 13 Industrial Training Registration Step 2: Login with registered username and password. Supervisor will approve your registration once you submitted the Resume, Online transcript, prove of insurance & Letter of undertaking (hardcopy). Without approval you wont be able to proceed to Step 3. You will receive an email if your registration is approved by your supervisor. 13 Slide 14 Email notification- Approval 14 Slide 15 Industrial Training Registration Step 3: Search Company list You can type in the search box based on name or state 15 Slide 16 Industrial Training Registration Step 4: Click the company name and you will receive a company detail information. Once you sent the necessary document to the company, click the yes button. 16 *Note : the website will not send application letter for you. It only keep track of all your applications. Your academic advisor will only consider what you record in the website as official when they receive the reply from the company. Slide 17 Industrial Training Registration Step 5: If there is a reply from the company, you will be notified through email and you can also check in the Reply status link. For successful application, the status will change from Pending to Accepted, else the status will be Rejected. Click the Company name to know more details. 17 Slide 18 Industrial Training Registration Step 6: If the company you want to apply is not in the list. Please inform your MMU Supervisor/Advisor. Only the coordinator can add the new company. Once added, go back to Step 3. 18 Slide 19 Industrial Training Registration Step 7: If you already decided which company to go, click the Confirm Company link. You can only confirm once. The dateline is 23rd February 2015 to confirm your choice of company. *Note: Only students with confirm status will be considered as officially undergo industrial training by CDP. 19 Slide 20 Industrial Training Registration Step 8: Any changes to your contact information please update the website in the Update Your Info links. You can also change your password. Lastly, remember to logout from the system. 20 Slide 21 Procedures Call up the company first before sending out the application letters. Find out whether there is a vacancy for industrial trainees. If the company has vacancies, you have to ask for the person in charge. The person in charge may be from the HR department, training department, or any other departments of the company. 21 Slide 22 Procedures Try to get the name of the person so that you can address the letter to the person in charge correctly in your application letter. Letter without complete information (either information about you yourself or the company) may result in not getting any reply from the company. 22 Slide 23 Procedures Choose/Identify at least 20 suitable companies that you may apply to. Fill up the four (4) documents (refer to next slide) and submit to your respective AA/MMU supervisor. Next, send the five (5) documents to every company directly (refer to next slide). Wait for the companys response. If you dont get a response from the company within about 2 weeks or so, give them a call and enquire on your application status. Dont wait until the last minute! It is your responsibility to contact and follow-up with the company of your choice. 23 Slide 24 Procedures Documents Pre Placement Registration Documents: (a) Resume (b) Result /Online Transcript (c) Photocopy of insurance card (any prove you are covered by insurance) for the duration of: 2nd March 2015 24th May 2015. Insurance must have Personal Accident (minimum). (d) Letter of Undertaking* Latest bybefore 5 p.m. Documents submission date - Latest by 31st December 2014 (before 5 p.m.) to your AA. Subject Registration by CDP Admin CDP admin will only register Confirmed students. Check announcement at the beginning of training for any updates on registration. Applications to companies Documents: (a) Application Letter (b) Reply form (c) Support letter (d) Resume (e) Academic Transcript (The Online Version is sufficient, must be verified by AA) Latest by 23rd February 2015 (before 5 p.m.) Reply letter from Company: Latest by 23rd February 2015 (before 5 p.m.) 24 Slide 25 Placement Locations Company: Students own choice but with approval from the academic advisor/CDP Students own choice but with approval from the academic advisor/CDP The company must have a physical office. The company must have a physical office. The company must have at least 5 full-time staffs. The company must have at least 5 full-time staffs. There were attempt to cheat where the company doesnt exist. There were attempt to cheat where the company doesnt exist. Any company located in Malaysia (including Sabah and Sarawak) international For international students: Allowed to apply for company in your home country. Verification on the company will be made by CDP 25 Slide 26 Placement Locations Rules for placement 1) The job placements must be for FULL TIME work. 2) NO changing nor SWAPPING of jobs upon CONFIRMED placement without obtaining approval from CDP. 3) If a student wants to leave his/her current placement, he/she must provide justification to CDP and his/her company, and receive the approval from CDP BEFORE he/she can leave his/her current placement. 4)No working at close relatives company. 5)Payment by the company as the allowance for industrial trainees is encouraged, but not a requirement. 26 Slide 27 Placement Locations You are advised to choose the company which is relevant to your field. Example: DIA: Accounting/ Taxation/ Audit firm DBA: Admin/ HR/ Marketing DEE/ DTE: Electronics, Electrical or Engineering related company *Note: Jobs such as promoter, operator, customer service are highly unacceptable. 27 Slide 28 DIT/ DBIS: Preferably choose IT company If non-IT company, there should be MIS or IT department staff to supervise Note: Advisable NOT to apply to Faculty (FIST) for training unless youre above average student. DIT students focus purely on IT services or tasks such as developing website, programming, graphic design, multimedia networking DBIS students same as DIT but can be involved in business aspects such as planning, marketing or selling IT solutions Must have MINIMUM ONE project Example: Develop website or system, design network, design logo or multimedia, develop CD for training, etc. DO NOT choose small PC shops or MLM shops 28 Slide 29 GRADING: PASS or FAIL The training is graded based on: Presentation 30% Presentation will take place the following week after you complete your training. The presentation is done by two panels. Students reports : 20% Report must be submitted during presentation. The report evaluation is done by your AA Students Weekly logs :15% Weekly logs must be submitted during training. The evaluation is done by your AA Employer's Evaluation : 35% The company supervisor will complete the form based on your performance and the supervisors observation. Total100%