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INDUSTRIAL TRAINING BRIEFING & E - INDUSTRIAL TRAINING SYSTEM

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Page 1: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

INDUSTRIAL TRAINING

BRIEFING &

E- INDUSTRIAL TRAINING

SYSTEM

Page 2: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

Introduction

Centre for the Initiation of Talent & Industrial Training (CITra) is responsible for the co-ordination of processes and procedures related to Industrial Training programmes. These include:

To gather information on organisations offering Industrial Training placements to students.

To inform the faculty and students about processes and procedures relating to Industrial Training programme.

To provide Industrial Training Preparatory Workshops and briefing for students.

To co-ordinate all required documents for Industrial Training Programme purposes.

To monitor all matters related to Industrial Training placement registration and verification of student placements.

Page 3: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

Before Industrial Training

During Industrial Training

After Industrial Training

Industrial Training Process and Procedures

Page 4: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

IMPORTANT...

STUDENTS CAN ONLY APPLY FOR PLACEMENT ONE SEMESTER BEFORE YOUR INDUSTRIAL TRAINING PROGRAMME FOR LOCAL AND AT LEAST TWO (2) SEMESTERS BEFORE FOR ABROAD PLACEMENT

Page 5: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

Before Industrial Training begins

Students to obtain and confirm

Industrial Training placement by

logging- in to

MyUM

Page 6: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

Three (3) IMPORTANT function to be completed BEFORE internship :

i) Placements Search & Applicationii) View Placement Details & Placement Offer Acceptance iii) Industrial Training Course Registration & Downloading

Documents i.e Confirmation Form

Page 7: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

1) Placement Search

Click on the “Placement Search” icon to search and key-in organizations details for Industrial Training placement

Page 8: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

List of organizations will be displayed.

Search for a particular organisation by using the search fields provided (search by the Organisation Name, Location, or Area of Specialization).

Page 9: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

Click on the Organisation Name to view the placement advertisement then click “SELECT ORGANIZATION”

Page 10: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

If an organisation does not appear in the list, click on ‘Add Organisation’ at the top of the page.

New organisations added will be sent to CITra (Industrial Training) for approval

Page 11: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

Organisation applied will be displayed at the top of the page

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E-Industrial Training System

Click on to send the organisation details to the Industrial Training Co-ordinator for APPROVAL.

The icon will change to “SENT” once this has been done.

Page 13: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

2) View Placement Details

View placement details is to view the STATUS of your application.

Page 14: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

View the status of your Industrial Training placement.

Page 15: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

Once you have approval from your Industrial Training

co-ordinator and the organisation, an “ACCEPT” option will be displayed under the accept column as below:

IMPORTANT: Please click the “ACCEPT” button to confirm your Industrial Training placement

Page 16: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

Important Note :

Only ONE (1) organisation can be accepted at any one time. Once you accept an organisation, offers from the other organisations will be automatically rejected.

Once confirmed, students are NOT ALLOWED to change their Industrial Training placement.

Then proceed with the REGISTRATION of the Industrial Training course.

Page 17: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System

3) Register Course

Click on the Register Course icon to register the Industrial Training course.

Page 18: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

E-Industrial Training System Student Information will be displayed.

IMPORTANT : To select the CORRECT Course Code.

Click on “Register” to confirm your registration.

IMPORTANT : TO DOWNLOAD CONFIRMATION FORM

(UM-PT01-PK01-BR074-S00).

Page 19: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

Industrial Training Abroad

Follow the same procedure

REMINDER :

Please make early preparations

pertaining to your passport validity,

visa, travel expenses,

accommodation etc.

Page 20: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

During Industrial Training

To report duty at the organisation within the specified time

To send the Confirmation of Industrial Training Placement form (UM-PT01-PK01-BR074-S00) to the Industrial Training co-ordinator within two (2) weeks of the date of report for duty

To fill in the Log Book/Attendance

To maintain discipline and abide by all rules and regulations enforced by the organisation.

Page 21: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

During Industrial Training

To ensure FULL attendance during the Industrial Training duration.

To be present during the supervisor visit by the Industrial Training supervisor/lecturer appointed by the university and to complete the relevant documents required.

To report immediately to the Industrial Training co-ordinator in case of any problems pertaining to the Industrial Training Programme such as sexual harassment, bullying, inappropriate scope of work and others

Page 22: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

IMPORTANT

To Inform Industrial Training

Co-ordinator/CITra if you have any problems/issues IMMEDIATELY!!!!!!

Page 23: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

During Industrial Training

To carry out the Industrial Training in an ethical and professional manner.

To uphold the reputation of University of Malaya at all times.

To maintain confidentiality and to not disseminate/share any information related to the organisation to third parties.

To be responsible for maintaining the security of properties belonging to the organisation.

Page 24: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

AFTERINDUSTRIAL TRAINING

Page 25: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

After Industrial Training

To submit the Industrial Training report and log book to the faculty within the specified time.

To ensure that all forms of assessments required by the faculty have been carried out.

Page 26: INDUSTRIAL TRAINING BRIEFING & E- INDUSTRIAL TRAINING Industri/advertisement/Industrial... · During Industrial Training To report duty at the organisation within the specified time

Thank You

CITra@SKET Building

University of Malaya

03-7967 5408 / 5488

03- 7967 5427