1 1 branch: corporate affairs 1. corporate management services to provide financial and strategic...

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BRANCH: CORPORATE AFFAIRS

1

CORPORATE MANAGEMENT SERVICES

To provide financial and strategic support services that enhance service delivery by the department (head office & Cape Town)

DIRECTORATECOORDINATION AND ADMINISTRATION

To manage the day to day operations and provide executive support and management service to the office of the DDG.

UNIT

CHIEF FINANCIAL OFFICER (CFO)

To render effective and efficient financial, budgeting and supply chain management services to the Accounting Officer in terms of the Public Finance Management Act, 1999 and the Treasury Regulations.

CHIEF DIRECTORATE

FINANCIAL MANAGEMENT

To manage an efficient and effective Accounting Section within the Department.

CHIEF DIRECTORATE

SUPPLY CHAIN MANAGEMENT

To render effective and efficient procurement of goods and services to the department in order to ensure proper implementation of the department’s key focus areas and in particular transformation in SCM.

CHIEF DIRECTORATE

BUDGET MANAGEMENT

To manage an efficient and effective bookkeeping system.

Branch: Corporate Affairs

CORPORATE MANAGEMENT SERVICES

CHIEF DIRECTORATE

FACILITIES MANAGEMENT

To manage Facilities, Security, Vetting & Travel Services to meet the operational and strategic needs of the department.


CHIEF DIRECTORATE

INFORMATION COMMUNICATION

TECHNOLOGY

To provide information technology services.

CHIEF DIRECTORATE

HUMAN CAPITAL MANAGEMENT

To provide a comprehensive strategic and efficient human capital management service to enable the Department to achieve its objectives.

UNIT

FINANCIAL AND SUPPORT SERVICES (CAPE TOWN)

To provide financial, facilities, procurement, human resources, communications, legal support in Branches OC & Environmental Programmes.

CFO UNIT

CHIEF DIRECTORATEFINANCIAL MANAGEMENT


DIRECTORATE

FINANCIAL CONTROL AND

PUBLIC ENTITIES

To manage an efficient and effective bookkeeping system and financial control within the Department.

DIRECTORATE

BUDGET PLANNING

To manage funding for the department through the MTEF process, adjusted estimates and section 16 of the PFMA and co-ordinate manage and control the voted funds from a budget perspective.

DIRECTORATE

BUDGET CONTROL

To manage budget and expenditure control.

CHIEF DIRECTORATEBUDGET

MANAGEMENT

DIRECTORATE

FINANCIAL ACCOUNTS

To manage an efficient and effective Accounting section within the Department.

CFO UNIT


DIRECTORATE

ASSET MANAGEMENT

To render effective and efficient procurement of asset management to the department.

DIRECTORATE

DEMAND ANDLOGISTICS

To render effective and efficient procurement of goods and services to the department.

CHIEF DIRECTORATESUPPLY CHAIN MANAGEMENT

DIRECTORATE

ACQUISITION & CONTRACT

MANAGEMENT

To render effective and efficient support to line managers when acquiring goods and services, support BEE & economically manage assets of the department .


DIRECTORATE

SECURITY & VETTING SERVICES

To manage the total security function, travel and vetting services for the department.

DIRECTORATE

TRAVEL SERVICES

To manage travel services to meet the operational and strategic needs of the Department.

CHIEF DIRECTORATEFACILITIES

MANAGEMENT

DIRECTORATE

FACILITIES & ADMINISTRATION

SERVICES

To render Facilities Management and Admin Services for the department.


DIRECTORATE

IT BUSINESS SOLUTIONS

To develop, manage and maintain Information systems for the Department.

DIRECTORATE

GOVERNANCE AND ARCHITECTURE

To manage and maintain the IT Governance and Enterprise Architecture for the Department.

CHIEF DIRECTORATEGOVERNMENT INFORMATION

TECHNOLOGY OFFICER (GITO)

DIRECTORATE

IT INFRASTRUCTUREAND SERVICE MANAGEMENT

To manage and support the IT infrastructure and IT services.


DIRECTORATE

HUMAN RESOURCE DEVELOPMENT & PERFORMANCE MANAGEMENT

To provide Human Resource development, performance management, labour relations and employee health & wellness services to the department.

DIRECTORATE

DIRECTORATE ORGANISATIONAL

DESIGN AND INFORMATION

To provide an organisational development, information and job evaluation service to the department .

CHIEF DIRECTORATEHUMAN CAPITAL MANAGEMENT

DIRECTORATE

HUMAN RESOURCE MANAGEMENT

To provide a comprehensive strategic human capital management and administration service.


GOAL : A department that is fully capacitated to deliver its services efficiently and effectively

STRATEGIC OBJECTIVE

PERFORMANCE INDICATOR

2011/12 TARGET

PROGRESS2012/13

TARGETCAPACITY TO

DELIVER

Adequately and appropriately skilled staff

Percentage vacancy rate

14% 13,4% 12% Adequate

Percentage turnover rate

14% 5,9% 13% Adequate

Percentage of implementation of PMDS policy framework

95% 71% 95% Adequate

Percentage implementation of WSP




STRATEGIC OBJECTIVE

PERFORMANCE INDICATOR

2011/12 TARGET

PROGRESS 2012/13 TARGET

CAPACITY TO DELIVER

Secure, harmonious, transformed and conducive working environment

Percentage labour matters processed within prescribed time frames

95% 100% 95% Adequate

Percentage implementation of annual employee wellness schedule

100% 75% 100% Adequate

Percentage of women in DEA


Percentage of blacks in DEA


Percentage of people with disabilities in DEA

2% 1,5% 2% Pool of available skills a challenge



STRATEGIC OBJECTIVEPERFORMANCE

INDICATOR2011/12

TARGET PROGRESS


Functional New Head-Office Building

Construction phase initiated

Negotiations are currently at advanced stage. The Draft PPP agreement is being finalised.

Percentage compliance with security legislation

100% compliance to security legislation

Implementation and monitoring of security compliance measures in place. Security awareness sessions conducted monthly.




INDICATOR2011/12

TARGET PROGRESS

Efficient and effective information technology service

Phased implementation of MSP Phase II/III implemented

Projects that are identified and funded are currently under implementation

Percentage availability of IT services 96% availability of IT services 100 %




INDICATOR2012/13

TARGETCAPACITY TO DELIVER



Conclude negotiations and signing of PPP Agreement. Construction phase 1 initiated.

The Project team is capable to deliver, dependent on the issuing of relevant Treasury approvals

Security threat and risk assessment conducted (according to MISS) and recommendation implemented

Annual security threat & risk assessment conducted & all recommendations implemented

Threat & Risk assessment is conducted by law enforcement agencies.

DEA security policy and directives developed, reviewed

Security policy and directives reviewed Adequate

Number of security awareness programme implemented

10 awareness sessions conducted Adequate



STRATEGIC OBJECTIVE PERFORMANCE INDICATOR2012/13

TARGETCAPACITY TO DELIVER


Reviewed and Approved Master System Plan

Reviewed and Approved MSP Internal capacity availability

Percentage implementation of Funded MSP Initiatives

100 % of Funded MSP Initiatives under implementation

SITA Co-operationFunding




INDICATORCHALLENGES OPPORTUNITIES

Adequately and appropriately skilled staff

Percentage vacancy rate Cooperation from all line managers required to achieve this target

Achieving the target should translate into a productive organisation

Percentage turnover rate Cooperation from all line managers required to achieve this target


Percentage of implementation of PMDS policy framework

Cooperation from all line managers required to achieve this target


Percentage implementation of WSP

Cooperation from all line managers required to achieve this target

Achieving the target should translate into an effective organisation


Percentage labour matters processed within prescribed time frames

Cooperation from all individuals involved and labour required to achieve this target

Maintaining discipline and labour peace

Percentage implementation of annual employee wellness schedule

None Achieving the target should translate into a healthy happy productive organisation






Percentage of women in DEA

Maintaining the current level Innovative strategies for recruitment and retention

Percentage of blacks in DEA Maintaining the current level Innovative strategies for recruitment and retention

Percentage of people with disabilities in DEA

Increasing the level while the pool of available skills is limited

Closer liaison with organisations for people with disabilities


Timely submission of TAIII documentation by the Private party

Transfer of skills on PPP’s. This skill is not resident in the public sector

Security threat and risk assessment conducted (according to MISS) and recommendation implemented

Staff compliance to security measures (human element)

Cooperation with law enforcement agencies and raising staff awareness on personal security.

DEA security policy and directives developed, reviewed

Cooperation from branches on policy development process

Raising awareness on security issues






Number of security awareness programme implemented

None Raising staff awareness on security issues


Reviewed and Approved Master System Plan

Availability of Staff Improving operational efficiency

Percentage implementation of Funded MSP Initiatives

Funding SITA Co-operation

Improving operational efficiency

1 1 branch: corporate affairs 1. corporate management services to provide financial and strategic...

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