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COUNCIL AGENDA Tuesday, August 5th, 2008

Immediately following the Committee of Adjustment Meeting Lanark Highlands Municipal Office - 75 George Street, Lanark, Ontario

Council Chambers *2:30 p.m. Committee of the Whole *5:30 p.m. Dinner Break *7:00 p.m. Committee of Adjustment * Following Council Chair, Mayor Bob Fletcher 1. CALL TO ORDER 2. ROLL CALL

3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

4. APPROVAL OF COUNCIL MINUTES

Suggested Motion: “THAT , the minutes of the Lanark Highlands Township Council meeting held on July 2nd, 2008 and the minutes of the “Special” Lanark Highlands Township Council meeting held on July 8th, 2008 be approved as circulated.”

5. APPROVAL OF AGENDA Suggested Motion: “THAT , the agenda be adopted as presented.”

6. DELEGATIONS & PRESENTATIONS

i) Mississippi Valley Conservation Authority (MVC) Update: Bret Hogue and Amy Hogue Application for Zoning By-Law Amendment (File #ZA08/004) (verbal). John Price, Mississippi Valley Conservation.

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Suggested Motion: “THAT , the MVC Update: Bret Hogue and Amy Hogue Application for Zoning By-Law Amendment (File #ZA08/004) (verbal) be received for information.”

ii) Stantech Report: Bret Hogue and Amy Hogue Application for Zoning By-Law Amendment (File #ZA08/004) – attached, page 6. Pierre Mercier, Associate and David Krajaefski, Senior Project Manager, Stantec.

Suggested Motion:

“THAT , Council not approve the application by Bret Hogue and Amy Hogue to amend the Zoning By-Law of the Township of Lanark Highlands No. 2003-451 as amended, to rezone the land in Part of Lot 20, Concession 5, geographic Township of Lavant, now the Township of Lanark Highlands from Lake front Development (LD Zone to a Lakefront Development Exception Zone).”

7. COMMUNICATIONS

None.

8. REPORTS

i) Report #CAO-02-2008 Grant to Lanark Highlands Olympian, Nick Tritton – attached, page 17. Tom Derreck, Chief Administrative Officer.

Suggested Motion: “THAT , the Council of the Township of Lanark Highlands confirm and approve the awarding of a grant in the amount of two hundred dollars ($200.00) to Mr. Nick Tritton in support of his participation at the 2008 Olympic Games in Beijing, China.”

ii) Report #CAO-03-2008 Grant to Support the 2008 Perth & District Little

League Minor Provincial Baseball Championship Tournament – attached, page 19. Tom Derreck, Chief Administrative Officer Suggested Motion: “T HAT, the Council of the Township of Lanark Highlands confirm and approve the awarding of a grant in the amount of two hundred dollars ($200.00) to support the 2008 Perth & District Little League Minor Provincial Baseball Championship Tournament (in Perth, Ontario, July 27-August 1, 2008).”

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iii) Committee of the Whole: August 5th, 2008 Meeting – to be distributed at the meeting. Chair, Deputy Mayor Bruce Horlin. Suggested Motion: “T HAT, the First Report of the Committee of the Whole be adopted as presented.”

9. BY-LAWS AND MOTIONS

None.

10. IN-CAMERA ITEMS

None.

11. NEW/OTHER BUSINESS

None.

12. NOTICE OF MEETINGS Corporate Services: 6:00 p.m. Thursday, August 7th Planning, Building & Protective Services: Thursday, August 7th Police Services Board: 9:00 a.m. Tuesday, August 19th Committee of the Whole: 2:30 p.m. Tuesday, August 19th Council: 7:00 p.m. Tuesday, August 19th Public Works & Waste Management: 6:00 p.m. Thursday, August 21st Community Services: Thursday, August 21st AMO Conference: August 24th – 27th, 2008

13. CONFIRM COUNCIL PROCEEDINGS i) By-Law No. 2008-909: Confirmation By-Law – attached, page 22.

Suggested Motion: “T HAT, By-Law No. 2008-909, being a by-law to confirm the proceedings of the Council meetings held on July 8th and August 5th, 2008 be read a first, second and third time short and passed and signed by the Mayor and Clerk.”

14. DEFERRED ITEMS *The following items will be discussed at the next and/or future meeting:

• None at this time.

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15. ADJOURNMENT

Amanda Mabo, Bob Fletcher, Clerk Mayor

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DELEGATIONS & PRESENTATIONS

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REPORTS

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BACKGROUND: At its regular meeting conducted on July 2, 2008, the Council received a verbal request for a donation to support Mr. Nick Tritton’s participation in the judo competition at the upcoming Beijing Olympic Games in Beijing, China. The Council directed that a grant application form be sent for Mr. Tritton to complete and submit for consideration. That direction was implemented. It was subsequently learned that at least one other municipal donation toward Mr. Tritton’s Olympic participation would be presented at a golf tournament and dinner fundraiser to be conducted on Sunday, July 20, 2008, in the Town of Perth – predating our Council’s next meeting by two weeks. In order to permit Lanark Highlands to be represented at that fundraiser and provide its support along with that of other donors, our mayor and councillors were polled by email and telephone to determine the willingness to approve the presentation of a $200.00 grant donation in anticipation of Mr. Tritton’s completed written request being received. All of the members indicated their support of that action.

REPORT TO COUNCIL

CAO’s OFFICE Report # CAO-02-2008

DATE: August 5th, 2008

SUBJECT: Grant to Lanark Highlands Olympian, Nick Tritton

RECOMMENDATION(S)

THAT: The Council confirm and approve the awarding of a grant in the amount of two

hundred dollars ($200.00) to Mr. Nick Tritton in support of his participation at the 2008

Olympic Games in Beijing, China.

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A $200.00 cheque was accordingly prepared and presented to him on the Township’s behalf at the Perth golf tourney and dinner, by Councillor Leonard Echlin. CAO’s OFFICE Report # CAO-3-2008 July 28.08

The purpose of this report and recommendation is to give formal approval to the donation.

COMMENTS FROM OTHER DEPARTMENTS: N/A COMMENTS FROM OUTSIDE AGENCIES: N/A OPTIONS CONSIDERED N/A CAO’s COMMENT(S)

Set out in the recommendation

___________________________________________ T. Derreck, CAO July 28, 2008

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BACKGROUND: Too late to be considered at the Council’s meeting conducted on July 2, 2008, the Township received a request for a donation to support the upcoming 2008 Perth & District Little League Minor Provincial Baseball Championship Tournament (in Perth, Ontario, July 27-August 1, 2008).

In order to permit Lanark Highlands to be represented as a donor at the tournament, the Mayor and Councillors were polled by email and telephone to determine their willingness to approve a $200.00 grant donation.

All of the members indicated their support of that action.

A $200.00 cheque was accordingly prepared and forwarded to the tournament organization on the Township’s behalf.

The purpose of this report and recommendation is to give formal approval to the donation.

COMMENTS FROM OTHER DEPARTMENTS:

N/A COMMENTS FROM OUTSIDE AGENCIES:

REPORT TO COUNCIL

CAO’s OFFICE Report # CAO-3-2008

DATE: August 5th, 2008

SUBJECT: Grant To Support The 2008 Perth & District Little League Minor

Provincial Baseball Championship Tournament

RECOMMENDATION(S)

THAT: The Council confirm and approve the awarding of a grant in the amount of two

hundred dollars ($200.00) to support the 2008 Perth & District Little League Minor

Provincial Baseball Championship Tournament (in Perth, Ontario, July 27-August 1,

2008).

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N/A CAO’s OFFICE Report # CAO-3-2008 July 28.08

OPTIONS CONSIDERED N/A CAO’s COMMENT(S)

Set out in the recommendation

___________________________________________ T. Derreck, CAO July 28, 2008

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BY-LAWS

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THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS

BY-LAW NO. 2008-909

A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS

AT ITS MEETINGS HELD ON JULY 8th AND AUGUST 5th, 2008

WHEREAS, Section 5 of the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that the powers of a municipality shall be exercised by its council; AND WHEREAS, Section 9 of the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; AND WHEREAS, Section 5(3), provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS, it is deemed expedient that the proceedings of the Council of the Corporation of the Township of Lanark Highlands at its meeting be confirmed and adopted by By-Law; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Township of Lanark Highlands enacts as follows: 1. THAT, the actions of the Council of the Corporation of the Township of Lanark

Highlands at its meetings held on the 8th day of July and 5th day of August, 2008 in respect of each recommendation contained in the reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the Township of Lanark Highlands at its meetings is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law.

2. THAT, the Mayor and Proper Signing Official of the Corporation of the Township of

Lanark Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the Township of Lanark Highlands referred to in the preceding section hereof.

3. THAT, the Mayor and/or Deputy Mayor and Clerk and/or Deputy Clerk are hereby

authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the Township of Lanark Highlands.

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ENACTED AND PASSED this 5th day of August, 2008. _____________________ _____________________ Bob Fletcher, Mayor Amanda Mabo, Clerk