072820 r1.pdf1 agenda bay district school board meeting july 28, 2020 board meeting – 1:00 p.m....
TRANSCRIPT
July 28, 2020
Board Book
1
AGENDA BAY DISTRICT SCHOOL BOARD MEETING
July 28, 2020 BOARD MEETING – 1:00 P.M.
GINGER LITTLETON BOARD ROOM
EXECUTIVE SESSION - COLLECTIVE BARGAINING
Call to order – Steve Moss, Chair REVISION 1
Invocation – Bill Husfelt, Superintendent
Pledge of Allegiance – Pamm Chapman, School Board Member
I. APPROVAL OF AGENDA
II. APPROVAL OF MINUTES
A. July 14, 2020
III. ORGANIZATIONAL REPORTS
A. Association of Bay County Educators
B. Bay Educational Support Personnel Association
C. Bay Education Foundation
IV. HEARING FROM THE PUBLIC
V. LEARNING COMMUNITY NEWS
A. Board Members and Superintendent
B. District Staff
VI. CONSENT AGENDA
A. Deputy Superintendent
2
1. Request for Additional Units
B. A. Assistant Superintendent – Division of Teaching and Learning
1. Contracts/ MOUs/Agreements 2020-2021
2. Kindergarten Staggered Start 2020-2021
C. B. Business Support Services
1. Interim/Final Payment
2. Purchasing and Contracting
D. C. Human Resources
1. Request to Approve Personnel Recommendations/Out of
Field Teachers
E. D. Operational Support Services
1. 2020-2021 Bay Haven Charter Academy, Inc. FEFP & Extra
Curricular Transportation Agreements
E. Facilities
1. Prequalification of Contractors
VII. ACTION ITEMS
A. Superintendent
1. Request to Advertise New Policy 2.134 Safety
Precautions During Pandemic
3
B. A. Assistant Superintendent – Division of Teaching and Learning
1. Charter School Reopening Plans for 2020-2021
C. B. Operational Support Services
1. Start & End Times Schedule 2020-2021
D. C. Facilities
1. Bid Results Group 5 Reroofing Project – Arnold High,
Breakfast Point, Surfside Middle, Beach Elementary,
Patronis Elementary and West Bay Elementary
2. Construction Management (CM) Selection – Bay High Fine
Arts Center, Tyndall Rebuild and Expansion, Haney Rebuild
3. Approval of Apollo Sunguard Playground Sunshades
VIII. EXECUTIVE SESSION - COLLECTIVE BARGAINING
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Sandra D. Davis, Deputy Superintendent AGENDA ITEM: Request Approval of Additional Unit Allocations
CONSENT
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 1
To: Sandra Davis, Deputy Superintendent From: Denise Kelley, Assistant Superintendent, Teaching & Learning Date: July 28, 2020 Re: Additional Personnel Units for 2020-2021
SCHOOL PERSONNEL BUDGET
Callaway Elementary School 1 School Psychologist Grant #4006
.5 SLP Grant #6930
Tommy Smith Elementary School .5 SLP Grant #6930
Hiland Park Elementary School 1 ESE Intervention Teacher Grant #6930
M E M O R A N D U M William V. Husfelt III, Superintendent
July 28. 2020 2
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Contracts/MOUs/Agreements 2020-2021
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program
SUPERINTENDENT'S RECOMMENDATION:
Approval: _______ Disapproval: _______ Discussion: _______
_______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 3
AGREEMENT BETWEEN E-THERAPY AND BAY DISTRICT SCHOOLS June 18, 2020
This Agreement is made between the School Board of Bay County, Florida, d/b/a Bay District Schools (hereinafter referred to as “BDS”), at 1311 Balboa Avenue Panama City, FL 32401 and E-Therapy LLC at P.O. Box 93, Harrison NY, 10528 (hereinafter referred to as “Provider”) and jointly as PARTIES.
Provider Responsibilities: Provider agrees to:
• Provide E-Therapy’s Teletherapy Platform Solution (STAR) to use for BDS in-house therapists to use at the following rates:
• Teletherapy Platform Use: $4.00 Per Student Per Month • Teletherapy Platform Use For Evaluations: $35.00 Per Evaluation • Teletherapy PD Trainings: 3 hours (54 SLPs and 16 OTs/PTs): $3500.00 Flat
Platform Use Includes: • School, Therapist, Student system set-up by E-Therapy • Individual assigned and secure private online video therapy rooms
for each Student and Therapist to meet to conduct therapy sessions • E-Therapy Training of District In-house Therapists on how to
provide teletherapy (from A to Z) • School, Therapist, and Student login credentials for STAR • Unlimited session usage: no time limit or session count limits for the
amount of sessions Therapists may conduct on the platform • Therapist – Student scheduling system tool • Therapist access to E-Therapy’s online resources, including but not
limited to: activities, tools, tutorials, webinars, and newsletters • Access to E-Therapy’s digital online evaluations and assessments • Ability for School and Therapist to track and report all sessions in real
time online in STAR • Ability for the School and Therapist to monitor accountability and have
an overview of sessions conducted that are reported into STAR • Document uploading, downloading, and sharing within STAR capability • Access for School and Therapist to download (Excel and PDF)
documentation of clinical data notes for reporting individual Students graphed and charted progress
• Digital notes and communication system to log communication between Therapist, Student, and teachers/staff/parents
• An E-Therapy Account Manager to address any issues or concerns and work with your school to ensure District In-house Therapists are able to easily and successfully use the STAR
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Confidential Information All records made or received in connection with the School Board’s official duties, including all records received by the School Board from Provider during the performance of this Agreement, are governed by Florida’s Public Records Law, Chapter 119, Florida Statutes. Therefore, any claim by Provider that its records or work is confidential or a trade secret must be made in compliance with s. 812.081 and s. 815.045, Florida Statutes. The School Board recognizes that some of the information that Provider must submit during performance may be trade secret or otherwise protected from Florida’s broad public record laws. All records received by the School Board from Provider will be presumed public unless Provider has taken affirmative steps to protect the confidentiality of any record by, at very least, conspicuously marking as “confidential” the parts of Provider’s documents that Provider believes to be protected proprietary information. Upon receipt of a public records request by a third party for Provider’s purported confidential information, the School Board shall e-mail a copy of such request to Provider at the primary e-mail address provided herein. If Provider does not object in writing within five business days of the School Board’s e-mail, this shall be a waiver and the School Board may release the requested records as public records without liability. If Provider objects, but the School Board determines nonetheless that it must disclose such information under Florida Public Records Law, then the School Board will provide Provider written notice ten business days prior to the proposed disclosure such that Provider may seek court intervention concerning the potential disclosure of Provider’s confidential information. The failure of Provider to seek such intervention shall be a waiver entitling the School Board to release the requested documents as public records without liability.
Ownership and Intellectual Property BDS understands that Provider is providing a proprietary solution and agrees that it will not copy or reproduce Provider’s solution, in part or in whole, or in any form whatsoever, including for commercial purposes BDS agrees to keep confidential any materials it receives that relate to Provider’s solution, including any code, technology architecture, or any other technical or solution related operating materials. Student Records: Provider will be providing an institutional service or function for which the School Board would otherwise use employees. Therefore, pursuant to 34 C.F.R. § 99.31(a)(1)(i)(B), and the Bay District Schools Annual Notification of Rights under FERPA for Elementary and Secondary Schools, the School Board may grant Provider access to student records maintained by the School Board pursuant to the following conditions: 1. Provider shall access student records only for legitimate educational purposes while providing outsourced institutional counseling services or functions; 2. Provider’s use and maintenance of education records will at all times be under the direct control of the School Board; and 3. Provider’s access to education records is subject to the requirements of 34 C.F.R. § 99.33(a), which prohibits redisclosure of the information to any other party without the prior consent of the parent or eligible student and states that the educational records may only be used for the purposes for which the disclosure was made. BDS E-Therapy Usage Agreement June 2020 (1).docx Page 2 of 6
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Provider shall only access student data for purposes stated herein and shall not disclose any student information to any other parties. If this access is used improperly, or student privacy is not appropriately safeguarded in any way, the School Board may, at its sole discretion, revoke Provider’s access to students’ educational records and trespass Provider from School Board property. Data Storage: In the event of a breach of security as defined in section 501.171, Florida Statutes, Provider shall notify the School Board immediately, but no later than ten calendar days following a determination of a breach of data security. Additionally, Provider shall fully cooperate, at its own expense, with the School Board regarding the School Board’s statutory notification requirements.
Contractor Status and Applicable Law: BDS and Provider understand and agree that the Provider is acting and performing as an independent contractor at all times. Provider and BDS must fully comply with all applicable provisions of law and other rules and regulations of any and all governmental authorities relating to licensure and the regulation of the Provider and BDS.
Term: This Agreement shall be for an initial term beginning July 1, 2020 to June 30, 2021. The Agreement may be renewed by BDS for successive periods of one year each unless Provider gives written notice of non-renewal at least 60 days before expiration of the then current term.
Written Notices: • Written Notices directed to BDS should be sent via Certified Mail to above address to the attention of the Director of Exceptional Student Education. • Written Notices directed to Provider should be sent via Certified Mail to above address
Non-Solicitation: BDS agrees to not directly hire any therapist that is contracted or has been contracted by Provider to serve BDS with direct services in order to provide services independently of Provider during the contract and for a period of 1 year after the contract terminates.
Transfer and Assignment: BDS and Provider may assign its rights and obligations hereunder to an affiliate under common corporate control or to a company owned by any of Parties’ current shareholders or to a purchaser of all or substantially all of the Parties equity and/or assets. In all other cases of Transfers and/or Assignments, BDS and Provider shall have the right to assign any and all rights and duties acquired by it hereunder, subject to the other Party’s consent, which shall not be unreasonably withheld, conditioned or delayed.
Insurance: Provider shall maintain, throughout the term of this Agreement and any renewals:
a. General liability insurance in an amount of not less than $1,000,000.00 per occurrence, $3,000,000.00 aggregate covering its activities pursuant to this Agreement. The policy shall be obtained from a liability insurance carrier rated A or higher, under a policy approved for use in the State of Florida. The policy shall contain an BDS E-Therapy Usage Agreement June 2020 (1).docx Page 3 of 6
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evidence/endorsement providing physical and sexual abuse and molestation coverage. Provider shall provide the School Board with a Certificate of Insurance naming “The School Board of Bay County, Florida, its officers, employees, and agents” as included in an additional insured endorsement to the general liability policy as an additional insured under Provider’s policy and unconditionally entitling the School Board to thirty days’ notice of cancellation of such policy or any of the coverages provided by such policy.
b. Adequate workers’ compensation insurance to cover all activities by Provider personnel on School Board property. Workers compensation coverage must, at a minimum, comply with the workers’ compensation coverage requirements found in Florida Statutes chapter 440 and all other applicable laws and regulations. Sovereign Immunity: Notwithstanding any other term of this Agreement, the School Board intends to avail itself of the benefits of Section 768.28 and of other statutes and common law governing sovereign immunity. In no event will the School Board's liability exceed the sum of $200,000 per person or $300,000 per occurrence. Nothing in this Agreement is intended to inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation of law. Nothing herein shall be construed as consent by an agency or political subdivision of the State of Florida to be sued by third parties in any manner arising out of any contract. Level II Background Screening: Provider represents and warrants to the School Board that Provider has read and is familiar with Florida Statute Sections 1012.32, 1012.321, 1012.465, 1012.467, and 1012.468 regarding background investigations. All Provider personnel, must meet the background screening requirements of Section 1012.468, F.S. Provider shall ensure that the background screening requirement for any personnel employed by the Provider who (a) are permitted access on school grounds when students are present, (b) have direct contact with students, or (c) have access to or control of school funds shall be met prior to beginning work. Provider will bear the cost of acquiring the background screening required by Section 1012.32, F.S. and any fee imposed by the Florida Department of Law Enforcement to maintain the fingerprints provided with respect to Provider and its employees. Provider covenants to comply with all requirements of the above cited statutes and shall provide School Board with proof of compliance upon request. Provider agrees to indemnify and hold harmless the School Board, its officers, agents, and employees from any liability in the form of physical injury, death, or property damage resulting from Provider’s failure to comply with the requirements of this paragraph or Florida Statute Sections 1012.32, 1012.321, 1012.465, 1012.467 and 1012.468. Mandatory Reports of Child Abuse: Provider represents and warrants to the School Board that Provider has read and is familiar with Florida Statute § 39.201 regarding individuals’ duties to report knowledge or suspicion that a child is abused, abandoned, or neglected by a parent, legal custodian, caregiver, or other person responsible for the child's welfare, as defined in this chapter, or that a child is in need of supervision and care and has no parent, legal custodian, or responsible adult relative immediately known and available to provide supervision and care. Provider further represents and warrants to the School Board that Provider has duly
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trained its officers, agents, and employees with regard to each of their individual duties to report any such knowledge or suspicion immediately and directly to the Florida Department of Children and Families’ Central Abuse Hotline at 1-800-96-ABUSE.
Law of State to Govern: The validity, enforceability and interpretation of any of the clauses of this Agreement will be determined and governed by the substantive and procedural laws of the state of Florida.
Scope of Agreement: This Agreement constitutes the final, complete and entire contract between the parties and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions of the parties, whether written or oral. There are no representations or other agreements included. No supplemental modification or waiver of this Agreement will be binding unless executed in writing by the parties to be bound thereby.
Amendments: This Agreement may be amended at any time by mutual agreement of the parties. However, before any amendment will be operative or valid, it must be in writing and signed by both the Provider and BDS.
Payment: Payment will be made by BDS within thirty (30) days of receipt of Provider’s invoice. Payments may be made electronically via ACH or mailed to E-Therapy LLC at P.O. Box 93 Harrison NY10528. Late payments may be subject to a 2.5% late payment fee. PUBLIC RECORDS NOTICE: IF Provider HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO Provider’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, THE PUBLIC INFORMATION OFFICE, AT [email protected], 850-767-5280, 1311 BALBOA AVENUE, PANAMA CITY, FLORIDA 32401. Provider is required to comply with the Florida Public Records Law, Chapter 119, Florida Statutes, in the performance of its duties under this contract and will specifically:
a. Keep and maintain public records required by the School Board to perform the service.
b. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in the Chapter 119, Florida Statutes or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if Provider does not transfer the records to the School Board.
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d. Upon completion of the contract, transfer, at no cost, to the School Board all public records in possession of Provider or keep and maintain public records required by the School Board to perform the service. If Provider transfers all public records to the School Board upon completion of the contract, Provider shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If Provider keeps and maintains public records upon completion of the contract, Provider shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the School Board, upon request of the School Board’s custodian of public records, in a format that is compatible with the information technology systems of the School Board.
e. The failure of Provider to comply with the provisions set forth herein shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board.
THE PARTIES execute this Agreement:
By: By:
Printed Name: Printed Name: Harris Larney
Title: Title: Chief Executive Officer
Bay District Schools E-Therapy
Date: Date: July 22, 2020
Signature Signature
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Page 1
MASTER CONTRACT FOR 2020-2021 SCHOOL HEALTH RELATED SERVICES
between the School Board of Bay County, Florida
and PanCare of Florida, Inc.
THIS AGREEMENT (the “Agreement”) is made and entered into to be effective as of
the date of execution (the “Effective Date”), provided the conditions of this Agreement are met,
by and between the School Board of Bay County, Florida (“School Board”), with offices at 1311
Balboa Avenue, Panama City, Florida 32401, and PanCare of Florida, Inc., a Florida not-for-profit
corporation (“PanCare”), whose address is 403 E 11th St. Panama City, Florida 32401, to provide
school health services for the students of Bay County.
WHEREAS, the School Board of Bay County, Florida is a political subdivision of the
State of Florida charged with the responsibility of operating the District’s public-school system as
established by Article IX, §4(b) of the Constitution of the State of Florida;
WHEREAS, PanCare of Florida, Inc. is a not-for-profit corporation operating Community
Health Centers which provide primary and urgent care, dental care, and mental health support in
the Florida Panhandle;
WHEREAS, PanCare and the School Board wish to partner together to provide a robust
set of school health services to Bay County students, including health technicians, dental services,
telehealth services, and mental health supports;
WHEREAS, the Parties have agreed to enter into this Agreement to coordinate and
facilitate the expansion of the School Health Services Program services for primary and acute
health conditions, behavioral and mental health counseling, health promotion, and chronic disease
management within Bay County schools; and
NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the
Parties, the Parties have agreed, and by these presents do agree, to be bound by the terms and
conditions hereinafter set forth below.
I. Recitals
The foregoing recitals are true and correct in all respects and are incorporated herein by
reference.
II. PanCare hereby agrees to be bound by the following:
A. Scope of Services
1. School Health Program. PanCare agrees to provide School Health Program
services according to the conditions specified in Exhibits I-A and I-B hereto.
2. Telehealth Program. PanCare agrees to provide the telehealth services in
accordance with the terms and conditions specified in Exhibit II hereto.
3. Dental Program. PanCare agrees to provide dental services in accordance with the
terms and conditions specified in Exhibit III hereto.
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4. Mental and Behavioral Services. PanCare agrees to provide mental and behavioral
health services in accordance with the terms and conditions specified in Exhibit IV hereto.
5. SAMHSA Grant. PanCare agrees to provide services related to the SAMHSA Grant
in accordance with the terms and conditions specified in Exhibit V hereto.
6. RESTART Grant. PanCare agrees to provide services related to the RESTART
Grant in accordance with the terms and conditions specified in Exhibit VI hereto.
7. COVID-19 Screening and Testing. PanCare agrees to provide COVID-19
screening and testing services to School Board employees at school sites where telehealth
services are available in accordance with the terms and conditions specified in Exhibit V
hereto.
B. Applicable Laws and Regulations
1. Applicable Laws. As used herein, the term “Applicable Laws” means any one or
more of the applicable laws at any time in force affecting or related to the performance of
this Agreement or any related duty placed on the parties hereto, including (without
limitation) any: (a) federal, state, territorial, county, municipal or other governmental or
quasi-governmental law, statute, ordinance, rule, regulation, requirement or use or disposal
classification or restriction, whether domestic or foreign, including, without limitation,
environmental law; (b) judicial, administrative or other governmental or quasi-
governmental order, injunction, writ, judgment, decree, ruling, interpretation, finding or
other directive, whether domestic or foreign; (c) common law or other legal or quasi-legal
precedent; or (d) arbitrator’s, mediator’s or referee’s decision, finding, award or
recommendation.
2. This Agreement may involve federal funds. PanCare shall comply with the
provisions of 45 CFR, Part 74, and other applicable regulations.
3. PanCare agrees to comply with all laws, rules, regulations, codes, ordinances,
policies, and licensing requirements, if required, for performance of any work under this
Agreement. The Parties must also comply with sections 1002.022 and 743.0645, Florida
Statutes, the Family Education Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, and
HIPAA, as amended from time to time.
4. As required by Florida Statutes and the Health Insurance Portability and
Accountability Act (HIPAA), the Parties shall have procedures in place which ensure
access only to those persons authorized to review or receive the contents; assurance that
patients interviews, assessments, or discussions pertaining to the patient take place in a
confidential setting; and assurances that patient's permission for release of confidential
information is obtained.
5. Pursuant to the terms of this Agreement, PanCare may receive from the School
Board records that are exempt from public release, including but not limited to, personally
identifiable student information, the confidentiality of which is protected under the Family
Educational Rights and Privacy Act (FERPA) as well as under Sections 1002.22 and
1002.221, Florida Statutes. PanCare acknowledges and agrees that it may use such
information only for the purposes for which the disclosure was made and may not
disclose the information to any other party without the prior written consent of the
School Board. PanCare shall not allow anyone, including PanCare employees, to obtain
July 28. 2020 11
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access to personally identifiable information from education records, or other exempt
records, except in strict accordance with the requirements, if any, established by the School
Board in writing. Upon termination of the Agreement, PanCare shall, at the election of the
School Board, either destroy or return to the School Board, all such information in its
possession, if any, and confirm the same in writing to the School Board.
6. PanCare and its officers, employees, agents, representatives, contractors, and sub-
contractors shall fully comply with the requirements FERPA, §§ 1002.22, 1002.221, Fla.
Stat. or any other federal or Florida law or regulation, regarding confidentiality of student
information and records. Further, PanCare for itself and its officers, employees, agents,
representatives, contractors, or sub-contractors, shall fully indemnify and hold the School
Board and its officers and employees harmless for any violation of this covenant, including
but not limited to defending the School Board and its officers and employees against any
complaint, administrative or judicial proceeding, payment of any penalty imposed upon the
School Board, or payment of any and all cost(s), damage(s), judgment(s), or loss(es)
incurred by or imposed upon School Board arising out of the breach of this covenant by
the vendor, or an officer, employee, agent, representative, contractor, or sub-contractor of
the vendor to the extent and only to the extent that the vendor or an officer, employee,
agent, representative, contractor, or subcontractors of the vendor shall either intentionally
or negligently violate the provisions of this covenant or FERPA, §§ 1002.22, 1002.221,
Fla. Stat. This provision shall survive the termination of or completion of all performance
or obligations under this Agreement and shall be fully binding upon PanCare until any
proceeding brought on account of this covenant is barred by any applicable statute of
limitations.
7. PanCare hereby covenants, warrants and represents to the School Board that as of
the Effective Date and throughout the term of this Agreement: (a) PanCare (and any agents,
representatives, employees or independent contractors of PanCare) shall be in compliance
with, and shall ensure that the School Health Program is at all times operated in accordance
with all Applicable Laws; (b) PanCare (and any agents, representatives, employees or
independent contractors of PanCare) shall be in compliance with, and shall continue to be
in compliance with and shall remain in compliance with (i) all Applicable Laws with regard
to the operation of such School Health Program, including, without limitation, compliance
under Applicable Laws governing patient confidentiality and privacy and the
confidentiality of medical and educational records; and (c) PanCare (and any agents,
representatives, employees or independent contractors of PanCare) shall operate the School
Health Program in a manner consistent with high quality health clinic facilities and sound
reimbursement principles under applicable third party provider or payer programs
(including Medicare and Medicaid to the extent applicable), and as required under state
and federal law.
C. Audits and Records
1. PanCare shall maintain books, records, and documents (including storage media)
in accordance with generally accepted accounting procedures and practices which
sufficiently and properly reflect all revenue and expenditures of funds provided by the
School Board under this Agreement.
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2. PanCare shall assure that these records shall be subject at all reasonable times to
inspection, review, or audit by state personnel and other personnel duly authorized by the
School Board.
3. PanCare shall maintain and file with the School Board such progress, fiscal
inventory, and other reports as the School Board may require within the period of this
Agreement. Such reporting requirement must be reasonable given the scope and purpose
of this Agreement.
4. County Health Department Data. PanCare acknowledges that the Florida
Department of Health—Bay County (“FLDOH-BC”) requires certain data in accordance
with applicable Florida Statutes. PanCare shall ensure the collection and submission of
such data required to FLDOH-BC.
D. Retention of Records
1. PanCare shall retain all client records, financial records, supporting documents,
statistical records, and any other documents (including electronic storage media) pertinent
to this Agreement for a period of seven years after termination of this Agreement, or if an
audit has been initiated and audit findings have not been resolved at the end of seven years,
the records shall be retained until resolution of the audit findings.
2. Persons duly authorized by the School Board and federal auditors, pursuant to 45
CFR, Part 74.24 (a), (b), and (d), shall have full access to, and the right to, examine any of
said records and documents during said retention period.
E. Monitoring
PanCare shall permit persons duly authorized by the School Board to inspect any records,
papers, documents, facilities, goods, and services of PanCare and/or interview any clients and
employees of PanCare to be assured of satisfactory performance of the terms and conditions of
this Agreement. Following such inspection, the School Board may deliver to PanCare a list of its
comments with regard to the manner in which said goods or services are being provided. PanCare
will rectify all noted deficiencies provided by the School Board within the specified time set forth
in the comments, or provide the School Board with a reasonable and acceptable justification for
not correcting the noted shortcomings. PanCare’s failure to correct or justify within a reasonable
time as specified by the School Board may result in the withholding of payments, being deemed
in breach or default, or termination of this Agreement.
F. Background Screening Requirements
1. All school health services personnel, must meet the background screening
requirements of Section 1012.468, F.S. PanCare shall ensure that the background
screening requirement for any personnel employed by PanCare who (a) are permitted
access on school grounds when students are present, (b) have direct contact with students,
or (c) have access to or control of school funds shall be met prior to beginning work.
PanCare will bear the cost of acquiring the background screening required by Section
1012.32, F.S. and any fee imposed by the Florida Department of Law Enforcement to
maintain the fingerprints provided with respect to PanCare and its employees.
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2. PanCare shall maintain a list of its employees who have completed background
screening as required by the referenced statutes and meet the statutory
requirements. PanCare will update these lists in the event that any employee listed fails to
meet the statutory standards or new employees who have completed the background check
and meet standards are added. PanCare agrees that in the event PanCare or any employee
who has completed the background check and met the statutory standards is later convicted
of any disqualifying offense, PanCare shall not permit said employee on school property
and PanCare will immediately notify the District School Health Services Program Contact.
3. As required by the provisions of State Board of Education Rule 6B-1.006(5), The
Principles of Professional Conduct of the Education Profession in Florida, and Florida
Statutes, contractual personnel who have direct contact with students or who have access
to or control of funds are required to self-report within forty-eight (48) hours to PanCare
who must then notify the School Board of any arrests/charges involving the abuse of a
child, the sale and/or possession of a controlled substance, or any disqualifying offense.
Such notice shall not be considered an admission of guilt nor shall such notice be
admissible for any purpose in any proceeding, civil or criminal, administrative or judicial,
investigatory or adjudicatory. In addition, self-reporting shall also be required for any
conviction, finding of guilt, withholding of adjudication, commitment of a pretrial
diversion program, or entering of a plea of guilty or nolo contendere for any criminal
offense other than a minor traffic violation within forty-eight (48) hours after the final
judgment.
4. The parties agree that in the event that PanCare fails to perform any of the duties
described in this paragraph, this will constitute a material breach of the Agreement entitling
school to terminate immediately with no further responsibility to make payment or perform
any other duties under this Agreement.
G. Medical Director Oversight
The provider’s Medical Director will provide School Health medical oversight and will
serve as the Medical Review Officer for approval of School Health protocols. PanCare’s Medical
Director will also provide medical oversight for all Health Technicians, RNs and LPN personnel
who are directly employed by the School Board or PanCare. RN and LPN personnel, volunteers
and other staff working in the schools shall adhere to policies and follow all medical protocol.
H. Safeguarding Information
PanCare shall not use or disclose any information concerning a recipient of services under
this Agreement for any purpose not in conformity with the state regulations, federal regulations
and the School Board’s policies or without written consent of the recipient, or his responsible
parent or guardian when authorized by law.
I. Requirements of Section 287.058, Florida Statutes
1. PanCare shall provide units of deliverables, including reports, findings, and drafts
as specified in Attachments I and II to be received and accepted by the School Health
Services Contract Manager.
2. PanCare shall comply with the criteria and final date by which such criteria must
be met for completion of this Agreement.
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3. PanCare shall allow public access to all documents, papers, letters, or other
materials subject to the provisions of Chapter 119, Florida Statutes, and made or received
by PanCare in conjunction with this Agreement. It is expressly understood that substantial
evidence of PanCare’s refusal to comply with this provision shall constitute a breach of
contract.
J. Independent Contractor and Licensing
It is mutually agreed and understood that the services provided by PanCare to School Board
pursuant to this Agreement are rendered by PanCare to School Board as an independent contractor,
and nothing contained in this Agreement shall be construed as creating an employer/employee,
partnership, joint venture, or principal/agent relationship between School Board and PanCare. In
this regard, neither PanCare nor any of PanCare's agents, representatives, employees or
independent contractors shall be deemed to be employed by School Board for purposes of any tax
or contribution levied by, under or in accordance with any federal, state or local laws with respect
to employment or compensation for employment, or for any purpose whatsoever. In addition,
neither PanCare nor any of its employees, agents, representatives, or independent contractors shall
be entitled to any fringe benefits, including participation in any health insurance, dental,
retirement, or any other defined benefit or deferred compensation plans established or offered by
School Board to or for the benefit of any of the School Board’s employees. PanCare shall render
services hereunder as an independent contractor, and any duties of PanCare arising out of this
Agreement shall be owed solely to School Board (or its Affiliates) and not for the benefit of any
third parties. PanCare shall not have any right or authority during the term of this Agreement to
assume or create any obligations or responsibility, expressed or implied, on behalf of or in the
name of School Board (or any of its Affiliates) in any way. PanCare covenants and agrees with
School Board that PanCare shall pay when due all taxes or contributions levied by, or in
accordance with, any federal, state or local law due with respect to any of PanCare’s employees,
agents or independent contractors for any and all purposes whatsoever.
It shall at all times remain the responsibility of PanCare to ensure that all PanCare officers,
agents, and employees obtain and maintain proper licensure and insurance to perform the services
to be provided pursuant to this Agreement. PanCare agrees to indemnify and hold harmless the
School Board, its officers, agents, and employees from any liability resulting from PanCare’s
failure to comply with the requirements of this paragraph or any state or federal law with regard
to licensure.
K. Other Costs
PanCare will be responsible for any costs not specifically assigned to the School Board
within this Agreement.
L. Assignment
PanCare shall not assign or transfer this Agreement or any interest or claim in this
Agreement without prior written consent of the School Board.
M. Debarment
By signing this Agreement, PanCare certifies, to the best of its knowledge and belief, that
it and its principals:
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a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or
agency.
b. Have not, within the preceding five-year period, been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or
local) transaction or contract under public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements or receiving stolen property.
c. Are not presently indicted or otherwise criminally charged by a
governmental entity (federal, state or local) with commission of any of the offenses
enumerated in preceding paragraph (b).
d. Have not within the preceding five-year period had one or more public
transactions (federal, state or local) terminated for cause or default.
PanCare agrees to notify the School Board within 30 days after the occurrence of any of
the events, actions, debarments, proposals, declarations, exclusions, convictions, judgments,
indictments, informations, or terminations as described in paragraphs (a) through (d) above, with
respect to PanCare or its principals.
N. Insurance
1. PanCare shall maintain, throughout the term of this Agreement and any renewals,
general liability insurance in an amount of not less than $1,000,000.00 per occurrence,
$3,000,000.00 aggregate covering its activities pursuant to this Agreement. The policy
shall be obtained from a liability insurance carrier rated A or higher, under a policy
approved for use in the State of Florida. The policy shall contain an evidence/endorsement
providing physical and sexual abuse and molestation coverage. PanCare shall provide the
School Board with a Certificate of Insurance naming “The School Board of Bay County,
Florida, its officers, employees, and agents” as included in an additional insured
endorsement to the general liability policy as an additional insured under PanCare’s policy
and unconditionally entitling the School Board to thirty days’ notice of cancellation of such
policy or any of the coverages provided by such policy.
2. The Parties agree to provide all insurance which may be required or necessary for
this Agreement as determined in accordance with Federal, State and local laws and
regulations; as well as follow all regulatory mandates from Federal, State and local Health
agencies. The Parties shall hold such insurance at all times during the existence of this
Agreement.
3. The provisions of this section, Insurance, shall survive the expiration or termination
of this Agreement.
O. Indemnification
1. PanCare for itself and its officers, employees, agents, representatives, contractors,
or sub-contractors, shall fully indemnify and hold the School Board and its officers and
employees harmless for any from any claim, loss, damage or liability caused by negligence,
misfeasance or malfeasance by PanCare, its employees, appointees or agents, in the
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performance of or relating to the performance of the duties imposed upon PanCare by this
Agreement and any covenant or provision hereof, including but not limited to defending
the School Board and its officers and employees against any complaint, administrative or
judicial proceeding, payment of any penalty imposed upon School Board, or payment of
any and all cost(s), damage(s), judgment(s), or loss(es) incurred by or imposed upon
PanCare or the School Board.
2. PanCare shall also be liable for, and shall indemnify, protect, defend and hold
School Board harmless against, all amounts owed to Medicare, Medicaid, all applicable
third-party payor programs, third party payors, and residents, including, but not limited to,
any overpayments received by PanCare, relating to the term of this Agreement. Such
indemnification shall include, but not be limited to defending the School Board and its
officers and employees against any complaint, administrative or judicial proceeding,
payment of any penalty imposed upon School Board, or payment of any and all cost(s),
damage(s), fine(s), judgment(s), or loss(es) incurred by or imposed upon PanCare or the
School Board.
3. PanCare shall immediately give the School Board written notice of any and all
claims asserted against PanCare and the School Board. The School Board shall have the
right but not the obligation to participate in any defense.
4. The provisions of this section, Indemnification, shall survive the expiration or
termination of this Agreement.
III. The School Board hereby agrees to be bound by the following:
A. Health Room Office Space
The School Board shall provide office space for PanCare in the Health Room at the Schools
without charge. When needed for medications requiring refrigeration, the School Board will
provide a designated, locked refrigerator or a locked container within a secure refrigerator within
which no personal food items will be stored. The School Board will also provide for one or more
adequately maintained treatment and/or recovery tables in each school health clinic. The School
Board will also make adequate arrangements for the disposal of regulated medical waste generated
within the Health Rooms.
B. Telehealth Clinic Space
The School Board shall identify and provide suitably private space for the Telehealth Clinic
space that is separate from the Health Room at all campuses where telehealth services are to be
provided by PanCare. PanCare will provide all supplies, including exam tables, necessary for the
provision of telehealth services in the Telehealth Clinic. The School Board will also make
adequate arrangements for the disposal of regulated medical waste generated within the Telehealth
Clinics.
C. Professional Development
1. The School Board shall provide training in the use of Bay District School student
database systems for the Health Services Personnel hired under this Agreement to include,
but not limited to: the areas of various federal program requirements, state statutory
requirements as they relate to health, the School Board’s health policies and procedures,
and developing positive relationships with schools.
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2. Both PanCare and the School Board recognize the importance of having well-
trained Health Technicians to work with students. Once per month during the school year,
the School Board will provide meeting space and allow PanCare to pull School Health
Technicians from Schools to receive three hours of professional development from
PanCare. During such training time, alternative school staff will cover medication
distribution at the schools. All efforts will be made to arrange trainings at times that will
be least disruptive to the schools.
D. Payment for School Health Technician Program Services
The aggregate annual cost of providing contracted services in accordance with Attachments
I-A and I-B shall not exceed $893,844 and is subject to the availability of funds.
The cost of providing 63 School Health Technicians, for staffing two per school, in
accordance with Attachment I-A is $77,663 per month. The cost of providing 32 School Health
Technicians, for staffing one per school, in accordance with Attachment I-A is $ 63,936 per month.
Payments shall be made upon receipt and approval of invoices from PanCare of Florida,
Inc. Invoices shall reflect the number of School Health Technicians employed during the invoiced
period. In the event PanCare is unable to fully staff the assigned number of School Health
Technicians per school as outlined in Attachment I-A, the School Board’s payment obligation will
be adjusted on a pro rata basis.
The School Board’s performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature. The costs of services paid under any other
Agreement or from another source are not eligible for reimbursement under this Agreement.
Notwithstanding the foregoing, PanCare may seek reimbursement from third-party payors, such
as Medicaid and insurers, for the student health screening services outlined in Attachment I-C
hereto, as those services are not covered by the funding PanCare will receive from the School
Board pursuant to this Agreement.
E. Exclusivity of Screening Services
During the term of this Agreement, PanCare shall have the exclusive right to provide health
screening services for students, which shall include the hearing, vision, scoliosis, dental, and BMI
screenings and the subsequent follow up referrals outlined in Attachment I-C hereto.
F. Provide Support for School Health Services Program
The School Board will provide designated trained school staff members to assist in
providing health services, such as daily medication distribution, lice screenings, and care to
students who are ill or injured. The schools will also send consent forms for the provision of
School Health Program services to all parents.
IV. PanCare and Board Mutually Agree:
A. Term of Agreement
This Agreement shall commence on the Effective Date and remain in effect until June 30,
2020, provided the conditions of this Agreement are met.
It is agreed that should both parties desire to continue this agreement after June 30, 2020,
this Agreement may be extended for the period of one year with the same terms and conditions
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upon the giving of notice by either party to the other prior to the expiration of this agreement and
upon ratification of the extension by the School Board at a publicly-noticed meeting.
B. Termination
1. Termination at Will. Either party upon no less than sixty calendar days’ notice,
without cause, may terminate this Agreement unless both parties mutually agree upon a
lesser time. Said notice shall be delivered by certified mail, return receipt requested, or in
person with proof of delivery.
2. Termination Contact. In the event of termination, notices shall be provided to the
following contact persons:
For the School Board: Superintendent of Schools
1311 Balboa Avenue
Panama City, Florida 32401
For PanCare: Chief Operating Officer
403 E. 11th Street
Panama City, Florida 32401
C. School Health Services Program Contacts
The name and address of the School Board’s School Health Services Contract Manager for
this contract is:
Kara Mulkusky, Student Services Director
Bay District Schools
1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4117
The name and address of the representative of PanCare responsible for administration of
the program under this contract is:
Robert Thompson
Chief Operating Officer
PanCare of Florida, Inc.
403 E. 11th Street
Panama City, Florida 32401
850-747-5599
All notices to be given under this Agreement shall be in writing, sent via e-mail, by courier,
or by certified mail, return receipt requested, postage prepaid, to the School Health Services
contacts listed above. Notices to be given under this Agreement to the School Board shall also be
copied to:
Franklin R. Harrison, Esq.
July 28. 2020 19
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School Board Attorney
Hand Arendall Harrison Sale
304 Magnolia Avenue
Panama City, Florida 32401
If either party designates different representatives after execution of this Agreement, notice
of the name and address of the new representative will be rendered in writing to the other party
and said notification attached to originals of this Agreement.
D. Renegotiation or Modification
Modification of provisions of this Agreement shall only be valid when they have been
reduced to writing and duly signed. The parties agree to renegotiate this Agreement if federal
and/or state revisions of any applicable laws or regulations make changes in this Agreement
necessary.
E. Special Provisions
1. No student or parent shall ever be charged for services rendered by PanCare
pursuant to this Agreement.
2. PanCare shall not permit any publicity involving students, including the use of
names or identifiable pictures, without the written consent of the student’s parents or legal
guardians.
3. To the extent consistent with maintaining required student confidentiality, PanCare
shall allow the School Health Services Contract Manager and other agents of the School
Board to conduct private, confidential interviews with the student, family and PanCare
staff, for those students and families whose services have been subsidized by the School
Board.
4. PanCare will comply with all State of Florida Laws and School Board policies and
procedures in the reporting of suspected child abuse/child neglect. As such, PanCare
represents and warrants to the School Board that PanCare has read and is familiar with
Florida Statute § 39.201 regarding individuals’ duties to report knowledge or suspicion that
a child is abused, abandoned, or neglected by a parent, legal custodian, caregiver, or other
person responsible for the child's welfare, as defined in this chapter, or that a child is in
need of supervision and care and has no parent, legal custodian, or responsible adult
relative immediately known and available to provide supervision and care. PanCare further
represents and warrants to the School Board that PanCare has duly trained its officers,
agents, and employees with regard to each of their individual duties to report any such
knowledge or suspicion immediately and directly to the Florida Department of Children
and Families’ Central Abuse Hotline at 1-800-96-ABUSE.
5. PanCare shall be responsible for the original stock of supplies for each Health
Room at the School sites for the start-up of the school year and the School Board will be
responsible for additional stocking/supplies when the original stock of supplies in Health
Rooms are depleted.
6. The School Board shall be responsible for supplying computer equipment for the
Health Rooms at the designated school sites for the start-up contract with PanCare
July 28. 2020 20
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responsible for future computer replacements for broken, stolen or machines in need of
upgrades to ensure connectivity.
7. PanCare shall be responsible for the additional administrative expenses as deemed
appropriate for program implementation.
F. Governing Law
This Agreement shall be interpreted and construed in accordance with and governed by the
laws of the State of Florida. Any controversies or legal problems arising out of this Agreement
and any action involving the enforcement or interpretation of any rights hereunder will be
submitted to the jurisdiction of the state courts of the Fourteenth Judicial Circuit in and for Bay
County, Florida.
G. Sovereign Immunity
Notwithstanding any other term of this Agreement, the School Board intends to avail itself
of the benefits of Section 768.28 and of other statutes and common law governing sovereign
immunity. In no event will the School Board's liability exceed the sum of $200,000 per person or
$300,000 per occurrence. Nothing in this Agreement is intended to inure to the benefit of any third
party for the purpose of allowing any claim which would otherwise be barred under the doctrine
of sovereign immunity or by operation of law.
H. Parties’ Authority
The Parties warrant and represent that they have authority to enter into this Agreement and
any person signing it on any of the Parties’ behalf has been duly authorized to execute this
Agreement for the Party they are representing.
I. No Presumption
The Parties acknowledge that they and their attorneys have participated in the preparation,
negotiations and drafting of this Agreement. The terms in this Agreement shall be construed in
accordance with their fair meaning and there shall be no presumption applied against any Party for
having drafted or participated in the drafting of any such terms.
J. Descriptive Headings
The headings used herein are descriptive only and for the convenience of identifying
provisions and are not determinative of the meaning or effect of any such provision.
K. Opportunity to Consult with Counsel
The Parties acknowledge that they have had an opportunity to consult with legal counsel
of their own choice, that they have read this Agreement, that they are fully aware of the contents
of this Agreement and of its legal effect and fully understand and agree to each and every provision
hereof without reservation, and that they have executed this Agreement in reliance on their own
judgment and free from any coercion, duress or undue influence.
L. Entire Agreement
This Agreement and its attachments as referenced constitutes and contains the entire
agreement and understanding between the Parties with respect to the subject matters herein and
supersedes and replaces all prior agreements, written or oral. The Parties acknowledge that no
representations, inducements, promises, or agreements have been made by or on behalf of any
July 28. 2020 21
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Party, except those covenants and agreements embodied in this written Agreement. Any
amendment or modification of this Agreement, or any waiver of its terms, in order to be binding,
must be written and signed by the Parties hereto.
M. Execution in Counterparts
This Agreement may be executed in counterparts, each of which shall be an original and
all of which shall constitute but one and the same instrument.
N. Further Acts
Each party to this Agreement agrees to perform any further act and to execute,
acknowledge, and deliver any documents, which may be reasonably necessary to carry out the
provisions of this Agreement.
O. Agreement Interpretation
Each party to this Agreement agrees to perform any further act and to execute,
acknowledge, and deliver any documents, which may be reasonably necessary to carry out the
provisions of this Agreement.
P. Waiver of Breach
Waiver of breach of any provisions of this Agreement shall not be deemed to be a waiver
of any other breach and shall not be construed to be a modification of the terms of this Agreement.
The provisions herein do not limit any Party’s right to remedies at law or in equity.
Q. Subcontractors
The Parties agree to neither assign the responsibility of this Agreement to another party nor
subcontract any portion of this Agreement without prior written approval of all Parties. Any sub-
license, assignment, or transfer otherwise occurring shall be null and void.
R. Force Majeure.
No party shall be liable or responsible to the other party, nor be deemed to have defaulted
under or breached this Agreement, for any failure or delay in fulfilling or performing any term of
this Agreement (except for any obligations to make payments to the other party hereunder), when
and to the extent such failure or delay is caused by or results from acts beyond the impacted party's
("Impacted Party") reasonable control, including, without limitation, the following force majeure
events ("Force Majeure Events"): (a) acts of God; (b) flood, fire, earthquake, other potential
disasters or catastrophes such as epidemics, pandemics or public health emergencies, or explosion;
(c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or other
civil unrest; (d) government order or law; (e) actions, embargoes, or blockades in effect on or after
the date of this Agreement; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns, or other industrial disturbances; (i) shortage
of adequate power or transportation facilities; and (j) other similar events beyond the reasonable
control of the Impacted Party.
S. Required Public Record Notice
PUBLIC RECORDS NOTICE: IF PROVIDER HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO PROVIDER’S DUTY TO PROVIDE PUBLIC RECORDS
July 28. 2020 22
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RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS, THE PUBLIC INFORMATION OFFICE, AT 850-767-
5281, 1311 BALBOA AVENUE, PANAMA CITY, FLORIDA 32401.
PanCare is required to comply with the Florida Public Records Law, Chapter 119, Florida Statutes,
in the performance of its duties under this contract and will specifically:
a. Keep and maintain public records required by the School Board to perform the service.
b. Upon request from the School Board’s custodian of public records, provide the School
Board with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in the Chapter 119, Florida Statutes
or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the Agreement if PanCare does not transfer the
records to the School Board.
d. Upon completion of the contract, transfer, at no cost, to the School Board all public
records in possession of PanCare or keep and maintain public records required by the School Board
to perform the service. If PanCare transfers all public records to the School Board upon completion
of the contract, PanCare shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If PanCare keeps and maintains public
records upon completion of the contract, PanCare shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the School Board,
upon request of the School Board’s custodian of public records, in a format that is compatible with
the information technology systems of the School Board.
e. The failure of PanCare to comply with the provisions set forth herein shall
constitute a default and material breach of this Agreement, which may result in immediate
termination, with no penalty to the School Board.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their
duly authorized officers or representatives.
PanCare of Florida, Inc.,
a Florida not-for-profit corporation
____________________________ _______
R. Michael Hill Date
President & CEO
The School Board of Bay County, Florida
____________________________ _______
Steve Moss Date
Chair
____________________________ _______
William V. Husfelt, III Date
Superintendent
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EXHIBIT I-A
SCHOOL HEALTH TECHNICIAN SERVICES
1. Services to be provided
Beginning August 3, 2020 through September 30, 2020, PanCare will ensure the provision
of 63 School Health Technicians to staff two at each assigned school. The second School Health
Technician at each campus will be assigned to providing services related to COVID-19 and
assisting the other School Health Technician in managing the school Health Room.
Unless additional funding is made available, and the parties agree in writing to extend the
service of the second School Health Technician at each school, beginning October 1, 2020,
PanCare will provide 32 School Health Technicians to staff one per school for the remainder of
the 2020-2021 school year.
2. Manner of Service Provision
a. The responsibilities of School Health Technicians shall include:
i. Following and enforcing school policies and procedures affecting the
health, safety and well-being of employees and students in the school health
setting
ii. Providing medication administration; maintaining proper documentation
for the administration of medication; and providing parent awareness of the
need to re-supply medication
iii. Administering minor first aid
iv. Performing clean catheterizations
v. Administering enteral feedings
vi. Performing/assisting with blood glucose monitoring
vii. Notifying PanCare School Health Nurse and principal of acutely ill or
injured students
viii. Completing head lice interventions (including detection, parent education
and screening for readmission to school); Efforts will be made to avoid peak
medication distribution times which typically occurs during the hours of
10:30am-1:00pm
ix. Performing CPR/AED as needed
x. Documentation and data reporting of services provided in clinic according
to state and district policy and procedures
xi. Communicating with PanCare School Health Nurse, school personnel or
parent/guardian as needed for the care of students
xii. Performing specialized medical procedures for students after receiving
child-specific training and delegation by registered nurse
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xiii. Overseeing inventory and usage of first aid and related health supplies and
equipment and informing principal of Health Room needs
xiv. Complying with confidentiality requirements of state and federal law, the
School Board of Bay County, and PanCare of Florida, Inc.
xv. Ensuring that all paperwork generated in clinic will be dispersed following
established policy and procedure
b. PanCare and the School Board agree that each school Health Room site will be
staffed for the full time equivalent of the 2020-2021 school year.
c. No School Health Technician will perform duties which may generate Medicaid
reimbursements during regular working hours, which are subject to payment from
the School Board.
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EXHIBIT I-B
REGISTERED NURSES OR LICENSED PRACTICAL NURSES
FOR SCHOOL HEALTH SERVICES
1. Services to be provided
PanCare will provide adequate Registered Nurses (RNs) or Licensed Practical Nurses
(LPNs), to deliver the services outlined herein for Bay District Schools.
2. Manner of service provision
a. The responsibilities of the nurses will be those outlined in Attachment I with the
additional responsibilities of:
i. Following and enforcing school policies and procedures affecting the
health, safety and well-being of employees and students in the school health
setting
ii. Supervising PanCare staff in the implementation of Individual Health Care
Plans (“IHCPs”) and ensuring that IHCPs are properly implemented as
written
iii. Ensuring the filing of school health documentation and ensuring
documentation accuracy in accordance with state and district policy and
procedures
iv. Ensuring submission of school health data to FLDOH-BC no less than
monthly, within 15 days at the end of each month
v. Performing, as needed, on site school clinic supervisory visits to assess and
evaluate performance standards, documentation and environment
vi. Assisting with the training of those providing technical health support
activities including, but not limited to, medication administration, complex
medical procedures, and carbohydrate counting
vii. Consulting with principals, as needed, to ensure quality program
implementation
viii. Alerting principal, Director of Student Services, and FLDOH-BC of
communicable diseases
ix. Serving as a health expert on child study/IEP/504 teams, as needed.
x. Assisting with compliance of state mandated health requirements
b. The Registered Nurses or Licensed Practical Nurses shall meet the following
qualifications: hold a current RN or LPN license in the State of Florida and hold a
current CPR certification (infant/Child/Adult/AED). PanCare will ensure that all
employees working pursuant to this Agreement have successfully passed the
background screening as referenced in Section (1)(F).
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c. No RN or LPN will perform duties which may generate Medicaid reimbursements
during regular working hours, which are subject to payment from the School Board.
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EXHIBIT I-C
STUDENT HEALTH SCREENINGS PROGRAM
1. Services to be Provided
PanCare shall provide all required screenings per Florida Statute § 381.0056(4)(a)5-9 for
Bay County students, which shall include the hearing, vision, scoliosis, dental, and BMI screenings
and the subsequent follow up referrals.
School Health Technicians may also be utilized in assisting as needed with subsequent
follow up referrals from student health screenings. However, School Health Technicians shall not
perform duties which may generate Medicaid reimbursements during regular working hours,
which are subject to payment from the School Board.
2. Scheduling and Locations
The School Board will allow PanCare to be the sole provider of all required screenings per
Florida Statute § 381.0056(4)(a)5-9 for Bay County students. Screenings will be provided on
School Board campuses via PanCare’s Mobile Medical Unit(s) at times and location to be
approved by the Director of Student Services. School locations are to be set at the sole discretion
of the School Board. The specific dates, times and locations the Mobile Medical Unit(s) will see
students will be established and agreed upon by both parties in advance of the specific site visits
with alternate dates established as needed.
PanCare will communicate directly with the Director of Student Services or his or her
designee regarding tentative schedule dates and timelines for any and all screenings which include
the Mobile Units. After communication and approval from the Director of Student Services or his
or her designee, PanCare may reach out directly to school campus administrators to begin
scheduling screening dates.
After PanCare has received approval from the Director of Student Services to reach out to
individual school sites, a schedule of services will be arranged through each Principal or his or her
designee. Schools are asked to confirm the schedule that works best for them for planning purposes
with a few tentative alternate planned times in the event unforeseen changes occur. All parental
consent packages will be approved by the School Board in advance of distribution.
3. Cost
All costs associated with staffing the student health screenings program shall be the
responsibility of PanCare. There shall be no rental or license fee charged to PanCare by the School
Board for the use of space on School Board property by the mobile unit. PanCare may recoup
costs via Medicaid or private insurance billings, as may be allowed by law. The School Board
assumes no responsibilities regarding such billing or fees.
4. Eligible Students
Students whose parents requests an exemption in writing in accordance with § 381.0056,
Fla. Stat. will not be screened. No invasive screenings will be performed.
July 28. 2020 28
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EXHIBIT II
SCHOOL TELEHEALTH SERVICES
1. PanCare Responsibilities
a) Provide the School Telehealth Program during the school year and summer
programming, at school sites throughout the District to be agreed upon between
PanCare and the Superintendent (hereinafter collectively referenced as the
“Telehealth Schools”). Telehealth Services include telehealth virtual visits for
medical care and behavioral/mental health counseling, health screenings, dental
screenings and exams, and follow up consultation with students, parents, and staff
as needed.
b) Each Telehealth Clinic will be staffed by a dedicated and trained PanCare health
professional to provide and coordinate telehealth services.
c) Provide School Telehealth Program staff and services, as resources allow, at the
Bay Base Telehealth Schools for the 2021 Summer Bay Base program with a
schedule to be agreed upon and coordinated by the School Health Services
Contacts.
d) Schedule virtual appointments for students with PanCare healthcare providers.
e) Provide proper clean-up in the School Telehealth Clinic at the end of each working
day.
f) Collaborate with School Board in identifying Telehealth Clinic space in each
Telehealth School.
g) Provide first aid supplies for the Telehealth Clinic, including Band-Aids, gloves,
gauze, exam tables, and exam table coverings, at each participating Telehealth
School.
h) Provide follow-up care to students serviced as needed.
i) Provide School Telehealth Program services to include telehealth virtual visits,
parent consultation, and behavioral and mental health counseling.
j) Confirm parental consent prior to providing healthcare services, including
Telehealth services, to any student. As used throughout this Agreement, the term
“parent” is inclusive of parents and legal guardians. Ensure the parents of students
receiving services have given consent for the students to receive the applicable
Telehealth services.
k) Provide case management and case records documentation. Must maintain case
records that indicate all contacts including follow up information and encounters
with students.
2. School Board Responsibilities
a) Provide PanCare access to the Schools’ facilities for the implementation of the
School Telehealth Program services.
July 28. 2020 29
Page 21
b) Provide PanCare access to students’ medical records upon receipt of consent from
a parent.
c) Provide one dedicated Clinic space for provision of School Telehealth services at
each of the Telehealth Schools.
d) Provide network connections for PanCare to provide Telehealth services.
e) In collaboration with PanCare, determine the School Telehealth Program business
hours considering the service needs of the schools.
f) Allow PanCare to store Telehealth equipment at Telehealth Schools. Provide the
keys to the Clinic to PanCare. PanCare understands that school personnel will also
have keys to the Clinic.
g) Provide live access for electronic health records maintained by the School Board.
PanCare employees having access to such records shall at all times abide by state
and federal laws and access only those students’ records for which they have a
lawful purpose to do so. As stated in sub-section II.B. of the parties’ Agreement,
PanCare is responsible for its employees and agents’ compliance.
3. Facilities, Equipment, and Supplies
a) The School Board must ensure that the Clinic facilities at Telehealth Schools are
adequate and properly maintained.
b) PanCare shall be responsible for all supplies required to operate the School
Telehealth equipment.
c) PanCare will notify the School Board in writing a minimum of 30 days prior to
making any changes in location, which shall affect the Parties’ ability to contact the
other parties by telephone, facsimile transmission, or in writing.
4. Evaluation Methodology
The Parties will collaborate in the review of outcome measures to evaluate the success of
the collaborative partnership.
July 28. 2020 30
Page 22
EXHIBIT III
DENTAL HEALTH PROGRAM
1. Scheduling and Locations
The School Board will allow PanCare to be the sole provider of preventative dental care
services on School Board campuses at times and location to be approved by the Director of Student
Services. Preventative dental care services will be provided via PanCare’s Mobile Dental Unit(s).
School locations are to be set at the sole discretion of the School Board. The specific dates, times
and locations the Mobile Dental Unit will see students will be established and agreed upon by both
parties in advance of the specific site visits with alternate dates established as needed.
The point of contact for PanCare prior to scheduling services at any school location shall
be the School Board’s Director of Student Services or his or her designee if the Director is
unavailable. Prior to contacting a school to schedule dates for the Mobile Dental Unit, PanCare
must contact Student Services at 850-767-4311.
After PanCare has received approval from the Director of Student Services to reach out to
individual school sites, a schedule of services will be arranged through each Principal or his or her
designee. Schools are asked to confirm the schedule that works best for them for planning purposes
with a few tentative alternate planned times in the event unforeseen changes occur. All parental
consent packages will be approved by the School Board in advance of distribution.
2. Cost
All costs associated with staffing the Mobile Dental Unit medical supplies and outreach
activities shall be the responsibility of PanCare. There shall be no rental or license fee charged to
PanCare by the School Board for the use of space on School Board property by the mobile unit.
PanCare may recoup costs via Medicaid or private insurance billings, as may be allowed by law.
The School Board assumes no responsibilities regarding such billing or fees.
3. Services to be Provided by PanCare
PanCare Mobile Dental Unit will provide the following preventative dental care services
for students: annual dental exams, annual dental cleanings, annual dental sealants, as needed, oral
hygiene instructions, and fluoride treatments. PanCare will provide a complementary toothbrush,
toothpaste, and dental floss after each visit.
4. Prior Written Consent Required
Services will be provided only to those students whose parent or legal guardian completes
the intake forms, including a consent form.
July 28. 2020 31
Page 23
EXHIBIT IV
BEHAVIORAL HEALTH PROGRAM
1. Scheduling and Locations
The School Board will allow PanCare to provide behavioral health services on School
Board campuses to be approved by the Director of Student Services. School locations are to be
set at the sole discretion of the School Board. The specific dates, times, and locations PanCare
will see students will be established and agreed upon by both parties in advance of the specific site
visits with alternate dates established as needed.
The point of contact for PanCare prior to scheduling services at any school location shall
be the School Board’s Director of Student Services or his or her designee if the Director is
unavailable. Prior to contacting a school to schedule services, PanCare must contact Student
Services at 850-767-4311.
After PanCare has received approval from the Director of Student Services to reach out to
individual school sites, a schedule of services will be arranged through each Principal or his or her
designee. All parental consent packages will be approved by the School Board in advance of
distribution.
2. Referrals
The School Board is under no obligation to refer students to PanCare for behavioral health
services and makes no guarantees to PanCare that the School Board will refer any certain number
of students to PanCare. However, the School Board anticipates that it may have students in the
following categories, which the School Board may refer to PanCare for behavioral health care
services, as needed:
● Students who have behavioral concerns which, according to School Board faculty,
significantly impact the safety or fidelity of the learning environment for the student or
other students.
● Students who are identified through a Social-Emotional Health Survey or other
assessment/interview as needing behavioral health care services.
● Students whose parents requests a referral for behavioral health care services.
3. Cost
PanCare shall bear all costs associated with its provision of behavioral health services.
There shall be no rental or license fee charged PanCare by BCSB for the use of space on BCSB
property. PanCare may recoup costs via Medicaid or private insurance billings, as may be allowed
by law. The School Board assumes no responsibilities regarding such billing or fees.
4. Services to be Provided by PanCare
PanCare will provide the following behavioral health services for students:
a. Screening: This is a necessary and quick process of gathering information to
initially determine whether someone might be experiencing symptoms of a mental
health issue. Screening will be available for ADHD, Depression, Anxiety, and
other diagnoses common in children.
July 28. 2020 32
Page 24
b. Diagnostic Evaluation: An assessment of the level of functioning, including a
biopsychosocial summary. The assessment also includes environmental and
educational factors that affect the student.
c. Individual Treatment: The use of psychotherapeutic counseling techniques, in the
treatment of an individual, on a one-to-one basis.
d. Group Treatment: The use of psychotherapeutic counseling techniques in the
treatment of a group of students who share a diagnosis or can benefit from learning
the same information.
e. Family Consultation: A meeting of at least 15 minutes in duration, either in person
or by telephone, with family members/guardians of the student and the treating
provider concerning the student’s need for/progress in treatment.
f. Referrals for Primary Care: Behavioral Health providers routinely review basic
physical health information with all those who are evaluated. For any student who
could benefit from medical assistance, a referral will be provided to the
parent/guardian.
g. Medication Management: At times, medication may be a part of an overall
treatment plan. If this is determined to be needed, the Behavioral Health provider
will provide that information, as well as a referral to a medical provider who can
further evaluate the need, and treat if necessary.
5. Prior Written Consent Required
Services will be provided only to those students whose parent or legal guardian completes
the intake forms, including a consent form.
July 28. 2020 33
Page 25
EXHIBIT V
SAMHSA GRANT
1. PanCare applied for, and was awarded, a federal grant from the Substance Abuse
and Mental Health Services Administration (“SAMHSA”) that will provide funding for PanCare
to carry out a number of mental health services throughout Bay County and the School Board’s
schools.
2. The School Board agrees to grant PanCare access to School Board properties,
personnel, and students to provide educational and behavioral health services in accordance with
its SAMHSA Grant. Such access shall be in accordance with the terms and conditions of this
Agreement.
3. PanCare alone is responsible for the oversight and implementation of the SAMHSA
Grant and completion of all deliverables. PanCare will perform all services, including those which
are grant-funded, in compliance with all applicable federal, state, and local laws and regulations.
PanCare assumes full responsibility for such compliance and holds the School Board harmless
with regard to same.
4. Scheduling and Locations
The School Board will allow PanCare to provide services on School Board campuses to be
approved by the Director of Student Services. School locations are to be set at the sole discretion
of the School Board. The specific dates, times, and locations PanCare will be on School Board
properties or access students will be established and agreed upon by both parties in advance of the
specific site visits with alternate dates established as needed.
The point of contact for PanCare prior to scheduling services at any school location shall
be the School Board’s Director of Student Services or his or her designee if the Director is
unavailable. Prior to contacting a school to schedule services, PanCare must contact Student
Services at 850-767-4311.
After PanCare has received approval from the Director of Student Services to reach out to
individual school sites, a schedule of services will be arranged through each Principal or his or her
designee. All parental consent packages will be approved by the School Board in advance of
distribution.
5. Prior Written Consent Required
Services will be provided only to those students whose parent or legal guardian completes
the intake forms, including a consent form.
July 28. 2020 34
Page 26
EXHIBIT VI
RESTART GRANT
1. The School Board applied for, and was awarded, a grant through the federal
Immediate Aid to Restart School Operations program (the “RESTART Grant”).
2. In accordance with the RESTART Grant, the School Board hereby retains the
services of PanCare to staff three additional school health nurses on School Board campuses.
PanCare agrees to seek and staff said nurses in addition to the nursing staff contemplated by the
programs described in Exhibits I-A, I-B, and II herein.
3. The School Board alone is responsible for the oversight and implementation of the
RESTART Grant and completion of all deliverables. However, PanCare will serve as a School
Board vendor to be paid by RESTART Grant funding for additional school health personnel.
PanCare will perform all services, including those which are grant-funded through the School
Board’s RESTART Grant, in compliance with all applicable federal, state, and local laws and
regulations.
July 28. 2020 35
Page 27
EXHIBIT VII
COVID-19 SCREENING AND TESTING
1. COVID-19 screening and rapid testing (collectively “COVID-19 Testing”) will be
made available to District students and employees in accordance with the terms and conditions
stated herein.
2. PanCare Staffing. COVID-19 Testing procedures will be entirely carried out by
dedicated LPNs trained to provide and coordinate telehealth services (“Telehealth LPNs”) or other
PanCare employees, for whose services PanCare is not compensated by the School Board.
3. Students. PanCare will add COVID-19 Testing capabilities to the telehealth service
offerings made available to students presenting in a school Telehealth Clinic with symptoms. No
COVID-19 test will be administered to a student without first obtaining verbal or written consent
from a parent or legal guardian.
4. School Board Employees. PanCare will also provide COVID-19 Testing to School
Board employees who present in a school Telehealth Clinic with symptoms. The school’s
Telehealth LPN or other PanCare employees, may administer COVID-19 Testing to School Board
employees without a Telehealth encounter. No other services shall be provided to employees, who
should otherwise consult the Bay District Schools Wellness Center or their primary care provider.
5. Locations.
a. Telehealth Schools During School Hours. COVID-19 Testing will be available
at schools designated as Telehealth Schools, as defined in Exhibit II. Students
and employees at Telehealth Schools may access COVID-19 Testing during the
school day as needed.
b. After-Hours Testing Sites. One or more centrally located Telehealth Schools or
other designated locations may be mutually agreed upon by the parties as an
after-hours testing site for BDS employees and their household members. The
parties intend to provide at least one after-hours site with a specific, mutually
agreed upon hours on weekdays and may choose to designate a site for mutually
agreeable testing hours on Saturdays.
6. After-Hours Referrals. Students and School Board employees who are not assigned
to a Telehealth School campus may be referred to a designated after-hours testing site to expedite
testing in the event that the student or employee has been sent home from work or school after
exhibiting symptoms of COVID-19. After-hours sites will only provide COVID-19 Testing to
Bay District Schools students, employees and their household members and will not be open to
the general public. Testing will be made available on a referral and appointment basis only.
7. Costs. COVID-19 Testing will be provided at no cost to the School Board or the
individuals receiving services. PanCare may seek reimbursement for services from an individual’s
insurance or Medicaid plan, if available, and will absorb any additional costs not covered.
8. Informed Consent. No COVID-19 Testing will be completed without informed
consent from either the employee or the student’s the parent or guardian.
July 28. 2020 36
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Kindergarten Staggered Start 2020-21
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 37
2020-2021 Kindergarten Staggered Start
Believing that transition from the home to the school is critical in the development of kindergarten children and their education, Bay District Schools will implement a staggered start program, thus providing a healthy first experience with schooling. Although the transition to school is critical for all students, school personnel should make choices that best meet the needs of their students. Therefore, schools will be allowed to choose whether or not they will participate in staggered start. Schools that choose to implement a staggered start will follow the same procedures district wide. Teachers at each of those schools will use the first two days of school (August 11-12) as a time focused on the home to school transition. The time at school will be used to orient kindergarten students to their new life on campus through various small group activities. Benefits
1. Individual time for teachers to get to know students. 2. Time for students to get to know classmates, school routines, and to begin
to learn the school campus, thus reducing fears. 3. Small group transition to the school environment. 4. Enhances students’ emotional development and sense of security. 5. Time for assessment and teacher observation of students.
Options
1. Participate in staggered start following the three day model. 2. Not participate in staggered start thus having all kindergarten students
reporting on the first day of school, and thereafter, for a full day. Schedule Orientation for all kindergarten students and parents will occur prior to the first day of school.
Day One – Pre-identified students will attend for a full day of school. This group of students will remain home on the 2nd day of school. Day Two – Students who did not attend on the first day of school will attend for a full day of school. Day Three – All kindergarten students will attend for a full day of school.
July 28. 2020 38
Orientation During orientation, students will attend to familiarize themselves with the classroom environment and routines, lunch routines, bus schedules, and school-based initiatives. The child will have the opportunity to get to know the teacher, the school, and the administrators. Notification Ten (10) days prior to the 1st day of school, families will be notified by mail of assigned dates to attend school for staggered start. Letters to parents will include the date for orientation, the date for their child to attend school, and other pertinent information. Students who have attended pre-k or who have already attended kindergarten the previous year will be assigned a day to report to school for staggered start like other kindergarten students. Other Information Any child that reports to school on a non-assigned day will be welcomed and will remain at school.
July 28. 2020 39
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Jim Loyed, Executive Director of Business Support Services AGENDA ITEM: Interim/Final Payment
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 40
MemorandumBusiness & Finance Services
William V. Husfelt, III, Superintendent - Jim Loyed, Executive Director Business Support Services
TO: William V. Husfelt, III
Bay District School Board
FROM: Jim Loycd, Executive Director Business Support Services ̂ ̂
DATE: July 28, 2020
RE: Interim/Final Payment to Remediation Contractors
Board Members,
We are seeking Board approval to make a final payment to Southern CAT. They are one of thecompanies that worked with our facilities department to get our schools hack online and ready forstudents.
I have also included a brief summary of available funds and how we have allocated those funds at thispoint.
Major Remediation Vendors
Total
Previous
Interim
Payment
Recommended
Interim
Payment
Total
Interim
Payment
Negotiated
Discount
Recommended
Final Payment %
BMS CAT* 11,562,511.05 7,627,650.73 7,627,650.73 (660,640.59) 3,274,219.73 94.29%
Cotton* 9,685,768.10 7,789,979.23 7,789,979.23 (250,000.00) 1,645,788.87 97.42%
Northstar* 17,139,192.51 12,923,539.21 12,923,539.21 (223,899.41) 3,991,753.89 98.69%
Servpro* 6,553,121.14 5,797,127.66 5,797,127.66 (345,993.48) 410,000.00 94.72%
Southern Cat 8,155,353.99 4,269,206.57 4,269,206.57 (67,594.80) 3,818,552.62 99.17%
GAC* 3,275,417.06 3,275,417.06 3,275,417.06 100.00%
Total 56,371,363.85 41,682,920.46 41,682,920.46 (1,548,128.28) 13,140,315.11 73.94%
*Paid In Full
July 28. 2020 41
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Jim Loyed, Executive Director of Business Support Services AGENDA ITEM: Purchasing and Contracting
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please see attached back-up indicating appropriate budget strip) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 42
M E M O R A N D U M Business & Finance Services
William V. Husfelt III, Superintendent - James Loyed, Chief Financial Officer
TO: Superintendent William Husfelt; James Loyed, Chief Financial Officer; and
School Board Members FROM: Dan Fuller, General Manager of Purchasing, Contracting & Materials
Management DATE: July 28, 2020 RE: Purchasing and Contracting Recommendations
1. This section is to report the issuance of purchase orders made in accordance with School Board Policy 6.110.(15). This policy allows purchases in excess of $50,000 to be made and reported to the Board at its next regular meeting provided the purchase meets certain requirements.
CLASSROOM FURNISHINGS – MERRITT BROWN MIDDLE SCHOOL-PHASE
2. This is to report the issuance of two purchase orders to School House Products Inc. for the provision and installation of classroom furnishings, Phase-2 at Merritt Brown MS replacing damaged furnishings from Hurricane Michael. It was in the best interest of the District to release this order prior to the board meeting in order to meet manufacturing, delivery and installation deadlines set for the start of the 2020/21 school year. Lee Walters, Executive Director of Facilities and Kyle Rowell, District Project Manager originated this request and agree with this recommendation of award. This purchase is being made in accordance with St. Johns County Schools, Bid# 2019-04 with additional volume discounts of $30,000.00 applied by a School House Product quote dated July 6, 2020. Funding is provided by 110.7400.642/641.0071.1010.PERM 12 with the project and award total of $210,036.20.
2. HP CHROMEBOOKS. Request approval to issue Purchase Order to PowerNet for
2000 additional Chromebooks. As we look to begin the new school year with the possibilities of mandated distance learning and increased enrollment in BDS Virtual School, as well as the implementation of CANVAS for all students, we foresee the need to purchase additional Chromebooks to fill the need of students without a device to use from home. This request was initiated by Mrs. Tamra Hogue, Instructional Technology & Media Services in concert with Mrs. Denise Kelly. The MIS department has requested quotes from all available vendors and this is the only one that can meet the quantity and delivery requirements. At this time, we propose to purchase 2000 HP Chromebooks for $594,000.00 ($297/each) from PowerNet. The funding source for these will be through Half-Cent project 390.7400.644.9220.5066.904.
July 28. 2020 43
Board Report July 28, 2020 Page 2 of 2
3. GoGuardian and Chrome Education Software. Request approval to issue
Purchase order to Dell EMC to implement GoGuardian for Administrators and Chrome Education software to 2000 HP Chromebooks from PowerNet. This request was initiated by Mrs. Tamra Hogue, Instructional Technology & Media Services in concert with Mrs. Denise Kelly and supports the Chromebook purchase. Total cost with 3 year service is $74,820.00. Funding provided in Half-Cent sales project 390.7400.692.9220.5066.905.
4. Network FIREWALL Hardware, Software and Services. Request approval to
issue Purchase Order to SHI Inc. under Sourcewell cooperative pricing for Palo Alto Network Firewall. This is a change to purchase order approved in February to DMS as requested by Mr. Jim Scantlin, Director of MIS. The original company could not provide services as agreed upon and has been terminated. The product and services remains the same at $253,557.00. Funding provided through Half-Cent sales tax project 5066.
July 28. 2020 44
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Shirley Baker, Executive Director Human Resources & Employee Support Services AGENDA ITEM: Request to Approve Personnel Recommendations/Out of Field Teachers
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 45
JULY 28, 2020 BOARD MEETINGINSTRUCTIONAL PERSONNEL RECOMMENDATIONS
REQUEST TO ENTER INTO AN INSTRUCTIONAL CONTRACT WITH THE FOLLOWING PERSONNEL
NAME COST CENTER DEG CERTIFICATION ASSIGNMENT BEG DATE END DATE
Davis, Elizabeth 61 Bay BA Biology/Gen Sci/Gifted Science 07-29-2020 05-28-2021Phelps, Jordan 61 Bay BA Social Sci Computer Science 07-29-2020 05-28-2021Bennet, Tameka 71 Merritt Brown MA Social Sci Science 07-29-2020 05-28-2021Payne, Vicki 71 Merritt Brown BA Ex Stud Ed ESE Math 07-29-2020 05-28-2021Collins, Deborah 81 Beach PhD Elem Ed/Music/Business Ed Music 07-29-2020 05-28-2021Decker, Tatum 81 Beach BA Elem Ed 3rd Grade 07-29-2020 05-28-2021King, Valeria 81 Beach BA Elem Ed/ESOL/Reading 3rd Grade 07-29-2020 05-28-2021Mlinek, Joshua 81 Beach BA Elem Ed 4th Grade 07-29-2020 05-28-2021Fournier, Melanie 111 Cherry St BA Elem/Reading 3rd Grade 07-29-2020 05-28-2021Roos, Lorraine 111 Cherry St BA Elem Ed 2nd Grade 07-29-2020 05-28-2021Etienne, Valerie 131 Lucille Moore BA Elem Ed/ESOL/Ex Stud Ed 2nd Grade 07-29-2020 05-28-2021Hovley, Paula 151 Hiland Park MA Elem Ed 5th Grade 07-29-2020 05-28-2021Williams, Emily 201 Surfside MA Biology Science 07-29-2020 05-28-2021Bevis, Ceanna 221 Southport BA Elem Ed 3rd Grade 07-29-2020 05-28-2021Stark, Donna 262 West Bay MA Elem Ed/Reading 4th Grade 07-29-2020 05-28-2021Hozman, April 341 Rutherford BA Social Sci Social Science 07-29-2020 05-28-2021Macomber. Kristen 341 Rutherford BA Phys Ed/Ex Stud Ed Science 07-29-2020 05-28-2021Maestri, Amber 341 Rutherford BA Social Sci Social Science 07-29-2020 05-28-2021Sanlor, Joshua 341 Rutherford BA Social Sci Social Science 07-29-2020 05-28-2021Isler, Jessica 461 Deer Point BA Elem Ed/Reading 2nd Grade 07-29-2020 05-28-2021Bouthot, Ashlie 471 Northside BA Elem Ed/Ex Stud Ed ESE 07-29-2020 05-28-2021Moore, Travis 471 Northside BA Biology/Elem Ed 3rd Grade 07-29-2020 05-28-2021McGee, Jeffrey 481 Haney NA CTE Automotive Collision Repair 07-29-2020 05-28-2021Barron, Greg 491 Mosley BA Biology/Social Sci Economics 07-29-2020 05-28-2021Hagan, David 491 Mosley BA Social Sci English 07-29-2020 05-28-2021Ferrell, Regina 501 Tyndall MA Elem Ed 3rd Grade 07-29-2020 05-28-2021Fesco, Susan 501 Tyndall BA Elem Ed/English/Ex Stud Ed ESE 07-29-2020 05-28-2021Cortez, Rhonda 531 New Horizons BA English ELA 07-29-2020 05-28-2021Barnes, Brittany 541 Bozeman BA English/Integ Curr/Business Ed Business 07-29-2020 05-28-2021Stewart, Tiffany 571 Breakfast Point BA Elem Ed/ESOL/Gifted 2nd Grade 07-29-2020 05-28-2021Mann, Jennifer 9125 Student Services MA Elem Ed/ESOL/Prim Ed/Reading Staff Training Specialist 07-29-2020 05-28-2021Cassidy, Kari 9136 Therapy & Diagnostic MA School Psychology School Psychologist 07-29-2020 05-28-2021Clark, Cammie 9136 Therapy & Diagnostic SP School Psychology School Psychologist 07-29-2020 05-28-2021Love, Andy 9136 Therapy & Diagnostic NA NA Social Worker 07-29-2020 05-28-2021Askins, Manila 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Bergman, Katie 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Brown, Betty Elaine 9140 Mental Health MA Mental Health Counselor Mental Health Intern 07-29-2020 05-28-2021Bruner, Erin 9140 Mental Health BA Ed Media Spec Social Worker 07-29-2020 05-28-2021
July 28. 2020 46
REQUEST TO ENTER INTO AN INSTRUCTIONAL CONTRACT WITH THE FOLLOWING PERSONNEL CONT.
NAME COST CENTER DEG CERTIFICATION ASSIGNMENT BEG DATE END DATE
Bullard, Linda 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Callery, Devin 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Clements, Earnestine 9140 Mental Health SP Sch Soc Work Social Worker 07-29-2020 05-28-2021Earnest, Benjamin 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Favors, Lince 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Gainer, Kynia 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Gainey, Casey 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Garcia, Nancy 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Gilley, Pamela 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Glenn, Janet 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Healy, Roselyn 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Holmes, LaCeola 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Hunter, Bianca 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Hutchinson, Allison 9140 Mental Health BA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Johnson, Allie 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Johnson, Emily 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Johnson, Kathy 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Knap, Megan 9140 Mental Health MA Mental Health Counselor Mental Health Intern 07-29-2020 05-28-2021Knowles, Casi 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Lasater, Michelle 9140 Mental Health MA Social Work Mental Health Professional 07-29-2020 05-28-2021Middleton, Jenna 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Milam, Robin 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Morning, Lynnise 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Nettles, Carolyn 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Oleck, Jeffrey 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Outlaw, Mary 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Pasley, Clinton 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Pernell, Lauren 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Ray, Symenthia 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Rios De Leon, Lilia 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Rivers, Rickey 9140 Mental Health BA NA Student Supportive Care Manager 07-29-2020 05-28-2021Rudd, Patricia 9140 Mental Health NA NA Mental Health Professional 07-29-2020 05-28-2021Sabatino, Jessica 9140 Mental Health MA Mental Health Counselor Mental Health Intern 07-29-2020 05-28-2021Savard, Lisa 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Schneider, Lynne 9140 Mental Health MA Social Work Mental Health Professional 07-29-2020 05-28-2021Short, Kathy 9140 Mental Health MA Social Work Social Worker 07-29-2020 05-28-2021Smith, Camille 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Stalnaker, Patricia 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Sylvester, Kahlil 9140 Mental Health MA Temporary Student Supportive Care Manager 07-29-2020 05-28-2021Talbot, Laura 9140 Mental Health SP Guid & Coun Student Supportive Care Manager 07-29-2020 05-28-2021Thompkins, Jamaica 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Thurlow, Meredith 9140 Mental Health MA Mental Health Counselor Mental Health Professional 07-29-2020 05-28-2021Tyson, Shanice 9140 Mental Health NA NA Student Supportive Care Manager 07-29-2020 05-28-2021Washington, Edward 9140 Mental Health MA Temporary Student Supportive Care Manager 07-29-2020 05-28-2021
July 28. 2020 47
REQUEST TO ENTER INTO AN INSTRUCTIONAL CONTRACT WITH THE FOLLOWING PERSONNEL CONT.
NAME COST CENTER DEG CERTIFICATION ASSIGNMENT BEG DATE END DATE
Weeks, Alexa 9140 Mental Health NA NA Social Worker 07-29-2020 05-28-2021Wiliiamson, Karla 9140 Mental Health MA Social Work Mental Health Professional 07-29-2020 05-28-2021Zechman, Teri 9140 Mental Health MA Social Work Mental Health Professional 07-29-2020 05-28-2021
REQUEST TO ENTER INTO AN ADMINISTRATIVE CONTRACT WITH THE FOLLOWING PERSONNEL
Gentile, Deborah 9132 ESE MA Elem Ed/Ex Stud Ed Instructional Specialist 07-29-2020 05-28-2021
REQUEST FOR ADMINISTRATIVE TRANSFER
Blastick, Lorrane 9136
From: Waller To: Therapy & Diagnostic MA Elem Ed/ESOL/MGIC/Reading/Ex Stud Ed Resource Teacher 07-29-2020 05-28-2021
Burlison, Esther 9114From: Food Services To: MIS NA NA
From: Food Serv System Support To: System Concultant III 07-20-2020 06-30-2021
RESIGNATION
Byrd, Phillip 61 Bay BA CTE ROTC 07-28-2020Killets, Reed 61 Bay MA Ath Coach/Phys Ed/Driver Ed/Business Ed Assistant Administrator 07-21-2020Clemmons, Brooke 81 Beach BA Elem Ed/ESOL Kindergarten 05-29-2020Bain, Danny 341 Rutherford SP Bio/EarthSpace/Ed Lead/Elem ED/MGIC Science 07-06-2020Smith, Lindsay 461 Deer Point BA Elem Ed 2nd Grade 05-29-2020Seeuwen, Erica 491 Mosley MA English/ESOL English 06-18-2020Naegele, Dirk 551 Arnold BA Physics Science 07-13-2020Gentile, Deborah 571 Breakfast Point MA Elem Ed/Ex Stud Ed ESE Resource 07-17-2020Rhea, Thomas 9133 Curriculum&Instruction BA Math/MGIC/Phys Ed Instructional Specialist 07-29-2020
REQUEST TO ENTER DROP
Bull, Christopher 201 Surfside MA Math/Gen Sci Science 09-01-2020 08-31-2025
DROP TERMINATION
Hensley, Janice 71 Merritt Brown BA Elem Ed/Math/Gifted Math 08-31-2020Stansbury, Cynthia 171 Lynn Haven SB N/A Records Clerk 09-30-2020Lassiter, Celeste 581 Rosenwald NA N/A Instructional Para 08-31-2020
July 28. 2020 48
RETIREMENT
Rice, Angelea 61 Bay MA English English 07-28-2020Hales, Tammy 171 Lynn Haven BA Elem Ed/Primary Ed 3rd Grade 07-28-2020Connors, Mary 551 Arnold BA Biology Instructional Para 07-31-2020
July 28. 2020 49
BAY DISTRICT SCHOOL BOARDJULY 28, 2020 BOARD MEETING
SUPPORT PERSONNEL RECOMMENDATIONS
REQUEST TO ENTER INTO A SUPPORT CONTRACT WITH THE FOLLOWING PERSONNEL
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Arnold, Shannon Beach Paraprofessional X 08-11-2020 05-26-2021Blais, Kathleen Beach VPK Associate X 07-06-2020 07-24-2020Hash, Mirlo Beach GEER Paraprofessional X 07-13-2020 07-24-2020Pitts, Marcia Beach Maid X 07-06-2020 07-24-2020Revis, Tabitha Beach Paraprofessional X 07-06-2020 07-24-2020Sanders, Michelle Cedar Grove Head Custodian IV X 07-07-2020 06-30-2021Hawkins, Domenique Lucille Moore Maid X 07-09-2020 08-10-2020Hawkins, Domenique Lucille Moore COVID Maid X 08-11-2020 05-26-2021Rice, Joseph Lynn Haven COVID Maid X 07-26-2020 08-10-2020Rice, Joseph Lynn Haven Maid X 08-11-2020 05-26-2021Stansbury, Cynthia Lynn Haven Records Clerk II X 07-30-2020 08-07-2020Cox, Mary Parker GEER Paraprofessional X 07-07-2020 07-24-2020McAdam, Ellamae Parker GEER Paraprofessional X 07-06-2020 07-24-2020Sellers, Amanda Parker GEER Maid X 07-06-2020 07-24-2020Sellers, Amanda Parker COVID Maid X 07-27-2020 08-10-2020Sellers, Amanda Parker Maid X 08-11-2020 05-26-2021Steele, Leesa Parker GEER Paraprofessional X 07-06-2020 07-24-2020Bowes, Nancy St. Andrew Maid X 07-06-2020 07-24-2020Clark, Taylor St. Andrew Paraprofessional X 07-06-2020 07-24-2020Hadaway, Amanda St. Andrew Paraprofessional X 07-06-2020 07-24-2020Keisker, Christine St. Andrew Paraprofessional X 07-06-2020 07-24-2020Matthews, Lucinda St. Andrew Paraprofessional X 07-06-2020 07-24-2020St Germain, Elizabeth St. Andrew Paraprofessional X 07-06-2020 07-24-2020Allen, Lisa Waller GEER VPK X 07-06-2020 07-24-2020Schlarb, Brenda Waller GEER VPK X 07-06-2020 07-23-2020Atkinson, Tracy Mowat Parent Liaison X 08-11-2020 05-26-2021Schweinsberg, Dawn Deer Point Data Manager III X 07-06-2020 07-07-2020Schweinsberg, Dawn Deer Point Data Manager III X 07-08-2020 06-30-2021Hancock, Sherri Northside Paraprofessional X 07-06-2020 07-24-2020Hernandez, Rotcely Northside GEER Paraprofessional X 07-06-2020 07-24-2020Robinson, Leann Northside GEER Paraprofessional X 07-06-2020 07-24-2020Rollins, Atrie Northside VPK Associate X 07-06-2020 07-24-2020
July 28. 2020 50
REQUEST TO ENTER INTO A SUPPORT CONTRACT WITH THE FOLLOWING PERSONNEL CONT.
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Smallin, Marian Northside GEER Paraprofessional X 07-07-2020 07-24-2020Smallin, Marian Northside Paraprofessional X 08-11-2020 05-26-2021Turntine, Sammie Northside Maid X 07-06-2020 07-24-2020Cox, Carie Mosley Custodian II X 07-06-2020 08-10-2020Nagy, Daniel Mosley Laborer X 07-06-2020 07-28-2020Hines, Verma Tyndall VPK Associate X 07-29-2020 05-28-2021Susi, Jennifer Tommy Smith VPK Associate X 07-06-2020 07-24-2020Thomas, Dana Tommy Smith Paraprofessional X 07-06-2020 07-24-2020Fagan, Michael Bozeman Maid X 07-06-2020 08-10-2020Fagan, Michael Bozeman Custodian III X 08-11-2020 05-26-2021Pizza, Andrea VPK VPK Associate X 07-29-2020 05-28-2021Robbins, Gregory Beacon Clerk I X 07-06-2020 06-30-2021Kipka, Jeffrey Transportation Conditional Bus Driver X 07-06-2020 08-10-2020Kipka, Jeffrey Transportation Bus Driver X 08-11-2020 05-26-2021Strange, Deborah Transportation Bus Driver X 08-11-2020 05-26-2021Studebaker, Harvey Transportation Bus Driver X 08-11-2020 05-26-2021Dorman, Gary Operations District Police Officer X 07-07-2020 07-24-2020Hilenbrandt, Ryan Operations District Police Officer X 07-07-2020 07-24-2020Shanks, Kevin Operations District Police Officer X 07-07-2020 07-24-2020Spivey, Terry Operations District Police Officer X 07-07-2020 07-24-2020Thomas, Steven Operations District Police Officer X 07-07-2020 07-24-2020Wilburn, Bernie Operations District Police Officer X 07-07-2020 07-24-2020
REQUEST FOR EXTENDED LEAVE
Grantham, Tracy Maintenance Electrician X 07-02-2020 12-18-2020
REQUEST FOR FAMILY MEDICAL LEAVE
Brown, Curtis Rosenwald Head Custodian I X 07-01-2020 08-17-2020
REQUEST FOR EMERGENCY PAID SICK LEAVE
Boyette, Amy Mowat Clerk I X 07-06-2020 07-09-2020Watson, Amanda Mental Health Mental Health X 07-07-2020 07-19-2020Rice, Jacqueline Transportation Mechanic II X 07-15-2020 07-16-2020McGowin, Melanie Operational Support Telecommunicator &Video Specialist X 07-14-2020 07-17-2020
July 28. 2020 51
REQUEST FOR EMERGENCY PAID SICK LEAVE CONT.
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Russ, Kimberly Operational Support Safety & Security Op Specialist X 07-14-2020 07-20-2020Taylor, Wendy Maintenance Work Control Tech Specialist X 07-21-2020 08-03-2020
RESIGNATION
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Sanchez, Tani Lisa Bay Paraprofessional X 07-07-2020Austill, John Merritt Brown Paraprofessional X 07-14-2020Clements, Debra Cedar Grove Paraprofessional X 07-08-2020Weiss Jr., Milfred Cedar Grove Paraprofessional X 07-13-2020Rice, Joseph Lynn Haven Maid X 07-06-2020McIntyre, Carmon Surfside Clerk III X 07-13-2020Weaver, Drena Surfside Clerk I X 07-13-2020Henry, Cari Southport Behavior Paraprofessional X 07-14-2020Schweinsberg, Dawn Deer Point VPK Associate X 07-29-2020Johnson, Kathryn Northside Paraprofessional X 07-09-2020Powers, Jamie Tommy Smith Office Clerk I X 08-10-2020Rowe, Brandi Bay Base Activity Leader X 07-03-2020White, Andrew Bay Base Community Aide X 07-17-2020Lewis, Mashica Transportation Van Driver X 07-09-2020Zaiger, Christopher Transportation Bus Driver X 07-07-2020Parker, Emily Operational Support Police Officer X 07-08-2020
TERMINATION
Budd, Evelyn Finance Bookkeeper I X 07-28-2020
DROP TERMINATION
Stansbury, Cynthia Lynn Haven Records Clerk II X 09-30-2020
July 28. 2020 52
DECEASED
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Peters, David Hiland Park Paraprofessional X 06-16-2020
WILLIAM V. HUSFELT, SECRETARY AND SUPERINTENDENTBAY COUNTY SCHOOL DISTRICT
STEVEN T. MOSS, CHAIRMANBAY COUNTY SCHOOL DISTRICT
July 28. 2020 53
July 13, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Josh Balkom, Executive Director of Operational Support Services AGENDA ITEM: 2020-2021 Bay Haven Charter Academy, Inc. FEFP & Extra-CurricularTransportation Agreements
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 54
July 28. 2020 55
July 28. 2020 56
July 28. 2020 57
July 23, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Franklin Harrison, School Board Attorney AGENDA ITEM: Request to Advertise New School Board Policy 2.134 Safety Precautions During Pandemic
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 58
SAFETY PRECAUTIONS DURING PANDEMIC 2.134
The School Board is committed to operating its schools and facilities in a manner consistent with
guidance provided by the Centers for Disease Control and Prevention (“CDC”) and other relevant
public health officials throughout the global COVID-19 pandemic.
For the 2020-2021 school year, the District will follow CDC guidelines regarding social distancing
and wearing masks or cloth face coverings (hereinafter collectively “masks”). Students,
employees, parents, vendors, and visitors to School Board facilities must all comply with this
policy while present on School Board property.
Effective immediately, masks must be worn when social distancing of at least six feet between
individuals is not possible. When social distancing of at least six feet is possible, masks may be
removed in accordance with present CDC guidance.
Students are required to wear a mask that best meets their individual needs as provided by their
parent or guardian. Students who struggle with this requirement will be provided additional help
and support.
Flexibility will be shown for students in pre-kindergarten through second grade. If a student is in
need of a mask that has been forgotten, lost, or damaged, the District will provide one. Parents and
guardians of students with a medical exemption for wearing a mask, or for whom mask wearing is
not recommended, should provide documentation to the school principal. Documentation can be
in the form of a note/letter from a licensed medical professional or special services therapist or
provider who treats the child. If alternative safety measures are recommended by the CDC or the
student’s healthcare provider(s), the student will be required to follow the alternative measures.
Employees with a medical exemption for wearing a mask, or for whom mask wearing is not
recommended, should provide documentation to their immediate supervisor. Documentation can
be in the form of a note/letter from a licensed medical professional who treats the employee. If
alternative safety measures are recommended by the CDC or the employee’s healthcare
provider(s), the employee will be required to follow the alternative measures.
In the event that CDC guidance significantly changes throughout the 2020-2021 school year, the
School Board delegates authority to the Superintendent to modify compliance requirements in
accordance with then-current guidance from public health officials.
Unless action is taken by the School Board to extend this policy, it shall automatically lapse and
be removed from these rules on June 30, 2021.
July 28. 2020 59
July 28, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Charter School Reopening Plans for 2020-2021
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
July 28. 2020 60
BAY HAVEN ACADEMY INC. 2020-2021 FLORIDA’S OPTIONAL OPENING OF SCHOOL PLAN
1
Bay Haven Charter Academy Inc. ‘s five schools (Bay Haven Charter Academy Elementary, Bay Haven Charter Academy Middle School, North Bay Haven Charter Academy Elementary, North Bay Haven Charter Academy Middle school, and North Bay Haven College and Career Academy) will offer families the option to return to school full time on August 24,,
2020. Additionally, families who do not feel comfortable returning to a brick and mortar will be offered a second option of distance learning beginning August 24, 2020.
Bay Haven Charter Academy Inc. will follow any mandated guidelines by the Center of Disease Control (CDC), Florida Department of Health (FLDOH) and the Florida Department of Education (FLDOE), and all recommended guidelines will be reviewed and considered for the safety of students. Specific items in the reopening plan may be lifted and/or strengthened to best fit our community and/or schools and current conditions through this fluid situation. If a student or employee falls ill at a school, the individual school, under the guidance of the FLDOH, will make individual and/or school decisions to ensure the safety of everyone. In other words, students and/or staff members may be sent home and asked to self-quarantine if directed by the FLDOH, or the entire school could be shut down. If the state or any BHCA Inc. school regresses on Florida’s Phase System, we are prepared to move to a virtual setting and have an Instructional Continuity Plan ready for our elementary, middle, and high schools. An Instructional Continuity Plan has been developed and will be implemented as necessary throughout the school year. If a school is forced to shut down and students must work from home and/or virtually for periods of time due to school campus closures or the cleaning of a particular part of school, a plan is in place to provide instruction as needed. BHCA Inc.’s Continuity Plan was developed to ensure all students will continue to have access to the same learning materials and high-quality instruction they receive in the brick and mortar setting. Each school will follow the plan and guidelines in place for innovative distance learning for instructional continuity. School Plans for reopening school both brick and mortar and virtual are included at the end of this narrative and contain more detail based on the identified needs of the individual schools. Bay Haven Charter Academy Inc. schools have a Pandemic Plan in place and a Crisis Response Team to address specific issues as they arise in regard to health and safety due to COVID-19. In order to ensure a safe learning environment BHCA Inc. has established the following protocols - Individual school’s posted plans will include but not be limited to these protocols:
Precautionary measures, social distancing and general new daily routines
● All staff and students K-12 are required to wear school approved masks at all times while on campus. Students may be allowed by the classroom teacher to remove masks in some classroom settings.
● The mask will be “school appropriate,” having no distasteful markings or emblems. ● During lunch period, students are required to wear masks except while eating. ● No visitors, parents or anyone who is not an employee will be allowed on campus at the beginning of
the school year. Only students, staff and essential employees will be allowed on campus to start the year and until further notice.
● All general school assemblies will be postponed until further notice (orientation, open houses, honor roll, awards assemblies, pep rallies, etc.).
● All students and staff will be required to thoroughly wash and/or sanitize their hands upon arrival at school and will be encouraged to do so throughout the day during transitions such as lunch, recess, etc. Soap and/or hand sanitizer will be available throughout the day as well, and hand sanitizing stations have been added throughout heavy traffic areas within the school.
July 28. 2020 61
BAY HAVEN ACADEMY INC. 2020-2021 FLORIDA’S OPTIONAL OPENING OF SCHOOL PLAN
2
● Desks in classrooms will be spaced accordingly and with social distancing in mind. ● Staggered bells so that traffic in halls and common areas can be decreased throughout campus. ● To help socially distance in the lunchroom, half of the tables have been removed and tables are spread
out. Students will be encouraged to spread out and eat outside. More outside seating areas have been created in the courtyard area. If it is raining during lunch, students will get their lunch and go to their classroom (homeroom teacher in elementary, fifth period in middle school (MS) and third period for high school (HS).
● General movement through campus will be orderly and limited. Directional arrows have been placed in the hallways to direct students to walk in the same direction. Congregating in areas will not be allowed.
● There will be a staggered start and release time to keep large groups to a minimum. K-2, 3-5, MS and HS will have different start and end times, drop off and pick up times.
● Arrival- Gates will be locked until 7 AM at which time elementary students will move to their designated area. Small groups will be maintained by utilizing the playground area, courtyard, covered pavilion and under the elementary covered walkways. MS and HS students will be in the cafeteria and courtyard in designated small group areas.
● Staggered MS/HS bell times- MS and HS will have separate bell times to minimize the number of students in the hallways and congregating of large groups (This applies to North Bay Haven Middle School and High School).
● Upon entering any BHCA Inc. facility, all employees will do a self-screen check daily for COVID-19. The checklist is guided by CDC recommendations, which includes symptom and exposure questions. Temperature checks are to ensure all adults are below the current recommended CDC temperature/fever threshold.
● Student screening will take place at home by parents. Parents must take their child’s(ren) temperature daily before sending them to school. If they do not pass the screening and/or have a temperature, students should stay home. At school, students will be screened upon entrance into campus and by their first period teacher (who will be trained using FLDOH standards). If students fail the screen, they will be sent home. It is vital that all parents have updated contact information in FOCUS this school year.
● If a child or employee is sick with symptoms of COVID-19, they will be encouraged to stay home and consult a doctor. To return to school, a doctor’s clearance and/or a negative COVID-19 test will be required. Students who provide this documentation will have their absences excused and will not be reported for truancy. Students who are excused will also be provided with make-up per the student handbook policy on excused absence work.
● When BHCA Inc. personnel believe COVID-19 exposure has taken place with either employees or students, parents will be notified as appropriate and confidentiality will be followed with guidance from the Florida Department of Health.
● BHCA Inc. nurses on each school campus can provide screening, care, and guidance for students and employees regarding COVID-19 to ensure everyone's safety.
● Water fountains will be turned off throughout the school to decrease exposure. Instead, students will be able to bring a water bottle from home.
● Students will not be able to congregate in large groups anywhere on campus.
July 28. 2020 62
BAY HAVEN ACADEMY INC. 2020-2021 FLORIDA’S OPTIONAL OPENING OF SCHOOL PLAN
3
● Lockers will not be issued to students this year. This is to avoid congregating in the hallways. When the bell rings students will travel to their next period class immediately following the directional arrows.
● No lunch deliveries are allowed. Students will either bring their own or eat a school lunch. Parents are not allowed to drop off food for their students or eat lunch with their students until further notice.
● Students will not dress out for P.E. and students will not be allowed in the locker rooms. ● Field trips and most travel will be canceled and/or postponed as a precautionary measure until further
notice. ● NBH will continue to monitor information from the Florida High School Athletics Association (FHSAA)
and other state and local groups to ensure the safety or our schools’ extracurricular activities and organizations (this includes sports, fine arts and before, during and after school clubs).
● Classroom doors will be left open while students are in the classroom to minimize the amount of people touching the door handle and to move fresh air in the classroom
● Students will be taught best practices for personal hygiene. Specific skills such as correct hand washing, how to cover a cough/sneeze, and social distancing will be part of classroom procedures, especially at the elementary level.
● Students will be advised to not share personal items such as food, water bottles, supplies, etc. ● Students will be taught character education attributed to new social adjustments, such as patience,
personal space, and personal responsibility. ● BHCA Inc. will provide mental health resources and counselors to students who may need additional
support. Part IV- Campus Cleanliness and Sanitizing each campus
● BHCA Inc.’s Facilities Department has been proactive in ordering an abundance of supplies including cleaning solution, hand sanitizer dispenser stations, and more.
● All custodians are required to attend training on the proper use of COVID-19 related cleaning, disinfecting, and sanitation products, and these individuals will train teachers and other school employees on proper disinfecting procedures in classrooms and common areas.
● Facilities, including playground equipment, furniture, door handles, computers, and common areas, will be cleaned often and thoroughly throughout the day. Deep cleaning will also take place regularly once students and employees are off campus
● Teachers will be urged to put away non-essential items in classrooms in order to provide more room for social distancing.
● BHCA Inc. schools will use signage and other items, such as staggered class changes, to direct the flow of traffic throughout schools, especially hallways, as well as cues to social distance.
● Additional custodians will be used during the day to sanitize and clean the school
● Additional hand sanitizing stations will be placed throughout the school- especially in areas like restrooms, the cafeteria, the gym.
● Additional backpack sanitizer sprayers will be used to sanitize quickly hallways, classrooms, the cafeteria, playground, and other areas where students gather.
● Air filters will be changed regularly in HVAC units
July 28. 2020 63
BAY HAVEN ACADEMY INC. 2020-2021 FLORIDA’S OPTIONAL OPENING OF SCHOOL PLAN
4
The Haven Schools will reopen to all students on August 24th. North Bay Haven College and Career Academy will continue with a block schedule/ four period day, Bay Haven and North Bay Haven Middle School will proceed with a schedule consisting of seven periods a day, and Bay Haven and North Bay Haven Elementary will follow a schedule that complies with seat time as outlined in Florida statute. Schools will offer five days of school per week for all students subject to advice and orders of the Florida Department of Health, local departments of health, Executive Order 20-149 and subsequent executive orders Additional safety guidelines will be put into place for our brick and mortar setting which will be reflected in class size, lunch schedules, and rotation schedules. BHCA Inc. School Schedules
Bay Haven Charter Academy Elementary
Monday - Friday K-2 7:30-2:30 Monday - Friday 3-5 7:30-2:45
Bay Haven Charter Academy Middle School:
Monday - Friday 7:45-3:05
North Bay Haven Charter Academy Elementary
Monday - Friday K-2 7:30-2:30 Monday - Friday 3-5 7:30-2:45
North Bay Haven Charter Academy Middle School:
Monday - Friday 7:55-3:00
North Bay Haven Charter College and Career Academy: Monday - Friday 8:30-3:15
Part I - Learning materials/resources and high-quality instruction - in person instruction all students
● Bay Haven Charter Academy Inc. recognizes that students can only benefit when evidence-based modes and models of instruction are delivered with fidelity, and in a fully-resourced setting. Each Haven school’s budget has been developed to focus on the purpose and direction of the school and reflects a primary focus on high quality instruction, learner engagement, and outcomes.
● A guaranteed and viable curriculum ensures that all students have an equal opportunity to learn. Ensuring students benefit requires (1) fidelity to delivery as intended, (2) fully resourced instruction, and (3) standardized assessment to measure gains and/or course correction when needed, and thoughtful analysis and practical application of the results. BHCA Inc. school administrators will monitor lesson plans, make frequent classroom visits, lead data chats, meet with grade level and department teams to monitor student achievement quarterly.
● All students K-12 will have access to both print and online curriculum that are standards based and meet the course requirements outlined by FLDOE.
● Students will have access to an effective or highly effective teacher
● All federal and state statutes and guidelines will be followed by BHCA Inc. to ensure a fair and equitable learning environment for all students. BHCA Inc. employs a compliance officer to monitor and verify compliance. Additionally, designated school personnel will continue to attend meetings
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and training in conjunction with Bay District Schools (BDS) with student services (MTSS and guidance) and consult with the Bay District School ESE, ESOL, and Staff Development departments as needed.
● BHCA Inc. schools are committed to providing opportunities that equip students with skills that prepare them for college and careers. Our schools will continue to offer career education, honors, advanced, intensive, and innovative elective classes. A Pre-Sail (Studies in Advanced and Innovative Learning) organization is offered at middle school that challenges students in innovative and advanced learning. Students will be offered the opportunity to join the Sail Academy in high school. Our high school students are offered Advanced Placement courses for all subjects and Dual Enrollment classes. The high school is designated as an AP Capstone School. Students who follow this track receive an AP Capstone or diploma or certification, which are valued by colleges in the United States and around the world. Students have the opportunity to earn college credit in high school. Career and Technical Education academies are offered as well. These academies offer students the opportunity to explore a field of study that interests them and earn industry certifications. Our middle schools and high schools offer learning labs, tutorial, and intensive classes to assist students who require more support to be successful. BHCA Inc. schools will continue to provide these avenues to address all students we serve.
● Instruction using technology will be integrated into the classroom and special areas of instruction. K-5 schools will utilize shared laptop, Chromebook, and tablet carts at a minimum, weekly. Some home assignments and in class assignments will be required using Google Classrooms k-5 and Canvas 6-12. All students will be enrolled in Google Suite and can communicate with instructors and one another using their student Gmail account. Instructional staff will maintain active websites with up to date information about classwork, homework, upcoming projects and additional support resources. Integrating classroom assignments and homework assignments will prepare students and parents in the event of school closure and a move to implementing the continuity plan.
● All BHCA Inc. middle and high schools will require all students to be equipped with a personal computer device (laptop or tablet). Individualized access to technology will enable a much deeper and more regular integration of technology in the learning process and provide teachers with improved data collection and assessment capabilities. Additionally, the schools have purchased a cloud-based Learning Management System (LMS), Canvas. Canvas brings together all of a school’s digital resources into one space that is easily accessible by instructors, students and families on campus or through remote access. Canvas further provides instructors with a new wealth of online resources through Canvas Commons, a learning object repository, which makes available thousands of additional lesson, unit and web-based resources from individual educators and schools across the Canvas platform. All teachers in middle and high school will implement Canvas as their online learning platform; allowing entire units, individual lessons, homework, feedback and response, and even artifact submission to take place through the LMS. Teachers will be required to utilize Canvas to assign classwork and home assignments on a weekly basis.
● Training will continue to be provided throughout the year focused on utilizing Canvas, Google Classroom, and the online instructional materials to equip the teachers with the tools and knowledge needed for effective implementation.
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● BHCA Inc. schools will participate in an Instructional Practice Assessment to identify areas of instruction that are strengths and areas that need improvement. Based on the results, professional development will be identified focused on improving practices that will improve student academic achievement as part of our continuous improvement plan.
● All instructional personnel will receive training on accommodations, differentiation, mental health, MTSS process and best practices to equip them with the tools and knowledge to meet the varied needs of each of the students assigned to their classes.
● Each school currently and will continue to implement a comprehensive assessment system that generates a range of data about student learning and school effectiveness and will use the results to guide continuous improvement. Schools will triangulate data from several sources and analyze to make instructional decisions and assess the effectiveness of classroom instruction. Classroom teachers will utilize data to monitor student progress and make recommendations regarding remediation, intervention, and enrichment as indicated. Formative assessments will be conducted on a frequent basis to maintain and monitor the teaching/ learning process.
Part II - Ensure that the programs in place address the specific learning needs of students with disabilities and those from vulnerable populations as well as students who aren’t making adequate progress. IIA. Student with Disabilities, 504 Plans and ESOL
● FRONTLINE, an online platform which houses students IEPs, 504 plans, and MTSS Tier 2 and 3 plans, will continue to be utilized to monitor and make decisions regarding students’ academic and social/emotional needs.
● “Ellevation” is the new platform used to create ESOL plans using the state ELL assessment (ACCESS 2.0) and district ELL placement test (LasLinks). A personalized ELL plan is created with accommodations based on their identified area(s) of need. ELL plans list “Can Do Descriptors” based on the testing results and identify the student’s level of proficiency on a continuum for each domain assessed (listening, reading, speaking. writing). The continuum is: 1-Entering, 2-Emerging, 3-Developing, 4-Expanding, 5-Bridging, and 6-Reaching. The plan will list goals for each domain that will move the student to the next level toward proficiency in each area. Proficiency for exit criteria is considered a Level 4.
● Students who have an IEP will receive specialized instruction to meet their unique needs based on their identified disability to ensure access to the general curriculum through accommodations so that the student can meet the same academic standards as his/her nondisabled peers and to ensure progress toward meeting IEP goals and objectives.
● Elementary school students with disabilities will be scheduled into an inclusion class if warranted. The inclusion class provides students with the least restrictive environment, while providing them with support needed to succeed. Inclusion classes have a lower teacher/pupil ratio, a full time paraprofessional, and a certified ESE teacher who provides support services. If a student has resource minutes on their IEP, the ESE teacher will pull those students and provide the specialized instruction outside the general education classroom.
● Middle and High School students will receive specialized instruction in an intensive general education classroom based on their identified disability and need. These classes will have a smaller teacher/pupil ratio, a paraprofessional and ESE teacher who will provide push in support at each school site.
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Additionally, a learning lab is available to provide support to ensure success in the general education setting. ESE teachers will work with students one to one and in small groups in the learning lab.
● Services for students with speech and language disabilities will continue to be provided by the speech/language pathologists on staff at each school site. Schedules will be developed in coordination with the classroom teacher.
● Students with 504 plans will receive the accommodations as outlined in their 504 plans. ● Student progress will be monitored on all students with an IEP Plan, 504 Plan or meet the ESOL
criteria. A meeting will be initiated if any student isn’t making adequate progress utilizing the problem-solving process, have a plan created, implemented and monitored. A decision-making team will consist of the student’s teacher/s and other personnel determined appropriate i.e. ESE teacher, school counselor, instructional coach, etc.
IIB-Vulnerable populations, such as students from low-income families, students of migrant workers, students who are homeless, and students in foster care.
● Students requiring specialized behavioral, educational, social or family services will be identified and referred by administrators, teachers, and/or parents/caregivers to the guidance department, which includes counselors for elementary, middle school, ESE and military family specialists.
● To support student achievement, the school will offer an array of frontline services to students,
families and teachers. Haven schools employ school counselors, who serve as the frontline resource to teachers, parents, and students when academic, physical, social, and emotional issues surface; including a military family specialist to address the significant minority of military-connected children at Haven schools and their unique needs. Counselors will provide services that include individual or small-group counseling, problem-solving, MTSS (Multi-Tiered System of Support), scheduling, referrals, locate needed resources, and assessment. Students and families will be made aware of the breadth of services available through the school’s web page, student and teacher handbooks, e-blasts, and direct outreach. Haven schools have access to the Bay District Mental Health Team. If outside services are deemed needed by the counseling team, a Community of Care referral will be submitted and the BDS Mental Health Team will help students/families locate appropriate resources. Additionally, school psychologists, occupational/physical therapists, and social workers will be available to consult with teachers, students and parents on an as needed basis.
● Exceptional student education teachers, speech and language pathologists, paraprofessionals, and
MTSS support staff will be in place to provide services to students with special needs. The MTSS Leadership team serves to identify students who need intervention, develop a plan and meet monthly to review data to determine if the intervention is working. The team will include the classroom teacher, school counselors, an administrator, ESE teacher and an academic resource person when needed who will collaborate to develop a customized plan for identified students. Decisions are made on an ongoing basis in regard to interventions. Paraprofessionals are employed at every grade level to provide support. Personnel are employed as academic and behavioral interventionists.
● A school nurse oversees health technicians at each Haven school. Identified students have health plans
developed by the nurse based on individual needs. The nurse provides training to all staff regarding
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health and safety in the schools. Health technicians are on site daily to provide for the health needs of all students.
● Haven schools employ full-time Safety Resource Officers (SRO’s) as local law enforcement representatives. The officers ensure physical and material safety through crime prevention, but equally importantly, student socio-emotional well-being through education, informal counseling/mentoring and the development of positive relationships with at-risk or justice-involved children and families in the school community.
● Each school has a Multi-Tiered System of Supports (MTSS) team. MTSS is a comprehensive framework used to provide targeted support for all learners. It is rooted in supporting the “whole child”, through academic, behavioral, social and emotional services. This team will be utilized to address the needs of vulnerable populations both academic and social/emotional on an individual basis.
● The MTSS team will meet monthly or bi-monthly to review data and discuss individual students to develop an intervention plan focused on the students' individual identified needs. Each plan will be unique to the individual student. FRONTLINE is an online system used to house the student plans, conference notes, and progress monitoring data that is updated monthly and weekly as indicated in the plan to monitor student growth. Student academic growth will be monitored and changes to instruction are made if the student isn’t making adequate progress.
● Multiple data sources will be reviewed focusing on every student who does not make adequate progress using the problem-solving process. Notes will be taken and updated at each meeting which will be referenced during the decision-making process. Decisions will be made, a plan developed with established goals, support and materials identified, and a baseline established for monitoring progress. Both screening measures and diagnostic assessments will be administered to identify specific areas of weakness to target for instruction in the area of need. If chronic absenteeism, behavioral issues, social/emotional issues, or specific executive functioning skills are identified as a factor that is impacting academic achievement, an intervention plan is developed to address that area as well.
Support Elementary
● Based on their need and plan, students at the elementary level will receive targeted small group instruction in the classroom using a research-based curriculum specific to their identified area. Wonderworks Intervention, Great Leaps, FCRR activities, Connect to Comprehension, Voyager Passport, Reading Mastery Plus, Successmaker 11, Dreambox, and Pearson Intervention program for math are the materials available for interventions.
● Students with significant deficits will be placed on a Tier 3 intervention plan focused on their identified target area.
● Identified students will receive additional instruction one-to-one or one- to-three ratio focused on targeted areas of identified need. Additional personnel will be on staff to provide this instruction using specific research-based curriculum for this purpose. Reading instruction will be provided by a reading endorsed teacher.
● Students will have access to online computer programs that are adaptive, research-based, and can be used at home and at school.
● Each school has behavioral interventionists and school counselors who will work with identified students and monitor student responses to intervention for students identified with behavioral issues, an executive functioning deficit, and/or social/emotional concerns.
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● A PLP (Personal Learning Plan) will be developed for any student who is not making adequate progress. If a student is making a D or F at the end of the quarter, a parent conference will be held to create a PLP which will document interventions being implemented as well as recommended strategies for parents to use at home with their student. This document is also used to inform parents of possible retention in the current grade if academic progress continues to fall significantly below grade level performance standards. The plan will be monitored and follow up visits will be held to discuss the success of implementation and next steps.
Support Middle and High School
● Students who do not make adequate progress will be scheduled in an intensive block of instruction in that area. This class will provide extended time for instruction utilizing a variety of research-based curriculum to improve student growth. Intensive classes have a lower teacher-pupil ratio, paraprofessional support, and push in support as needed. Students are provided small group instruction as well as one-to-one. Computer based programs are utilized. Students who have significant deficits have access to a learning lab. Progress will be monitored and instructional changes made as needed.
● Each school has behavioral interventionists and school counselors who will work with identified students and monitor student responses to intervention for students identified with behavioral issues, an executive functioning deficit, and/or social/emotional concerns.
● A PLP (Personal Learning Plan) will be developed for any student who is not making adequate progress. If a student is making a D or F at the end of the quarter, a parent conference will be held to create a PLP which will document interventions being implemented as well as recommended strategies for parents to use at home with their student. This document is also used to inform parents of possible retention in the current grade if academic progress continues to fall significantly below grade level performance standards. The plan will be monitored and follow up visits will be held to discuss the success of implementation and next steps.
Staff
● Students who do not make adequate progress along with cusp students will be identified. Teachers will be directed to monitor these students and provide the differentiation and support needed to help them improve. Support, materials, and resources will be provided for successful implementation.
● Professional development will be provided to teachers focused on learner engagement, data analysis, differentiation, using data to inform instruction, accommodations and their purpose, and scaffolding to increase rigor and relevance.
● Haven’s instructional specialists will provide coaching and modeling of best practices, observe and provide feedback, identify resources, and support teachers in their efforts to provide high quality instruction.
● Data meetings will be held by grade level and department teams to identify and target areas of improvement and collaborate to address specific student needs.
● Administrators will make frequent classroom visits and monitor data to ensure fidelity and provide support.
● The Early Warning System in FOCUS will be used to identify, intervene, and monitor students.
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Bay Haven Charter Academy Inc. will utilize the following assessment system to monitor mastery of standards and identify students who are not making adequate progress. All students will be assessed K-12 including students with disabilities, 504, and ESOL.
Elementary - Grades Kindergarten - Fifth Grade (K-5)
K-5 - All K-5 students will take the NWEA (MAP) assessment three times a year (Fall (August), Winter (December/January), and Spring (March/April). The Fall assessment will serve as a baseline for growth and assist in identifying students with achievement gaps and the areas of weakness. Schools will coordinate the scheduled testing based on Bay District Schools timelines.
K-5 - All students will be assessed a minimum of twice a month using the common assessments in the reading (Wonders- McGraw-Hill) and math (Envision Math- Pearson) programs to measure mastery of standards taught.
K - All K students will be given a readiness assessment prior to the start of school. FLKRS and NWEA assessments will be given during the first thirty days of school to establish a baseline. Based on criteria defined by Bay District Schools as to what constitutes a reading deficit a student will be referred to the MTSS committee to develop an intervention plan and identify areas of focus. K students who are identified with an achievement gap will be progressed monitored using Dibels assessments appropriate to their identified deficit. Progress monitoring will be done monthly, twice a week, or weekly based on the individual students identified deficit and tier.
K-5 - Students will be given the beginning of the year benchmark assessment for both reading (Wonders- McGraw-Hill) and math (Envision Math- Pearson) programs during the first two weeks of school. (Initial baseline) The purpose of this assessment is to identify readiness for the work of the grade level. Students who aren’t showing adequate progress will be given the mid and end of the year benchmarks as well to identify gaps to identify areas of weakness and focus for remediation and/or intervention (Quarterly).
1-5 - All students will be assessed with the Dibels Next benchmark assessment in reading. Those students not meeting the benchmark for their grade level will be identified and a progress monitoring plan established. Progress monitoring timelines will be established based on the level of achievement gaps using the Dibels criteria (once to twice a month).
1-5 - All students will be assessed in math at the beginning of the year using the Easy CBM measure to establish a baseline. Those students not meeting grade level criteria will be identified and a progress monitoring plan will be established based on the level of achievement gaps using the CBM criteria (once to twice a month).
Based on initial assessments and triangulation of the data gathered, the Tier 1 Core instruction will be differentiated to address the identified achievement gaps with students not meeting baseline criteria. Progress monitoring will be done monthly. If these students are not showing adequate growth, then they will be referred to the MTSS team to determine areas of need and develop an intervention plan.
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Students placed in Tier 2 will receive monthly progress monitoring using grade level Dibels probes (i.e. nonsense word use, initial letter sounds, oral reading fluency, maze, etc.) or Easy CBM probes. Tier 2 students will receive small group instruction thirty minutes a day four days a week with a one to five ratio.
Students placed in Tier 3 will be progressed monitored weekly using Dibels and/or Easy CBM probes based on the identified deficit that are one grade level below their current grade in addition to probes monthly on grade level. In addition, Tier 3 students will be given a diagnostic assessment (Diagnostic Assessment of Reading (DAR), Key Math or KTEA Reading or Math depending on the target area for intervention). Students placed in Tier 3 will receive intensive targeted instruction with a one to one/ one to three ratio thirty minutes four days a week in addition to the thirty minutes received in Tier 2 for a total of 60 minutes daily four days a week.
Middle School - Grades 6-8
Reading and Math
All 6-8 students will take the NWEA (MAP) assessment three times a year (Fall (August), Winter (December/January), and Spring (March/April). The Fall assessment will serve as a baseline for growth and assist in identifying students with achievement gaps and the areas of weakness. (Quarterly)
All students will be progress monitored quarterly with EasyCBM on grade level in both ELA and math.
6-8 students who are identified with a gap in achievement will be monitored monthly using the Easy CBM and in addition will participate in the iReady program which has a built-in diagnostic and progress monitoring system. The progress monitoring assessment tool for grades 6–8 provides a global outcome measure for both reading and mathematics and will allow educators to more quickly intervene in student instruction without having to wait for the next diagnostic assessment. Each “mini-diagnostic” is approximately 15 minutes in length and can be administered monthly or more frequently as needed. The progress monitoring assessment measures growth on the same scale as the diagnostic which means educators can see whether the student is on track to meet end-of-year expectations.
6-8 students identified with a significant deficit will be monitored with EasyCBM probes monthly one grade level below their current grade in addition to on grade level.
If a student is found to have academic regression, they will receive differentiated instruction through Tier 1 Core instruction. If progress monitoring continues to show gaps in academic performance then students will receive interventions through an intensive ELA or Math class based on need utilizing iReady and other research-based materials. Students who continue to show a significant deficit in ELA or Math will receive additional instruction through Tier 3 interventions at a minimum of 25 minutes three times a week.
High School - Grades 9 - 12
Any 9th or 10th grade student in regular or intensive classes will take the NWEA assessment in the fall of 2020. The Fall assessment will serve as a baseline for growth and assist in identifying students with
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achievement gaps and the areas of weakness. Any student who has not passed the Algebra I EOC will take the NWEA assessment for Algebra I and Geometry in the fall.
All regular and intensive students will be progressed monitored quarterly with common assessments in English I, II, III, and IV and Algebra I, II, and Geometry on grade level.
If a student is found to have academic regression, they will receive differentiated instruction through Tier 1 Core instruction.
9 -12 students who are identified with a significant gap in achievement will participate in an intensive class and be monitored monthly using the progress monitoring system in the Pearson reading program. Additionally, students with significant deficits will participate in the iReady program which has a built-in diagnostic and progress monitoring system (monthly or more frequent if needed).
If a student is found to have academic regression, they will receive differentiated instruction through Tier 1 Core instruction. If progress monitoring continues to show gaps in academic performance then students will receive interventions through an intensive ELA or Math class based on need utilizing iReady and other research-based materials. Students who continue to show a significant deficit in ELA or Math will receive additional instruction through Tier 3 interventions at a minimum of 25 minutes three times a week.
Assurance 4 – pgs. 13 and 14 Bay Haven Charter Academy Inc. will ensure that each school will work with IEP teams to determine needed services, including compensatory services for students with disabilities. All students will have access to appropriate educational materials and daily interaction with their certified teacher(s) and/or licensed therapist(s). For students with IEPs, the amount of daily interaction with service providers will be determined by the special education and related services the student is required to receive via the student’s IEP. Prior to the first week of school all ESE teachers/therapists will review the most current data on the students assigned to them. All IEP’s will be reviewed and the latest present levels will be noted. During the first two weeks of school, the ESE teacher will review all available baseline data to help determine present levels and student progress toward meeting the goals on the IEP. If the student with disabilities data indicates there has been academic regression, the IEP team will meet to determine needed services. All appropriate materials and resources will be utilized to ensure successful implementation of the plan.
ESE teachers will schedule daily check in times with students to assess needs. Instructional accommodations will be provided alongside the classroom teacher. The ESE teacher and IEP team will provide accommodations and recommendations to the curriculum as well as any additional needed services.
The IEP team consists of the resource teacher, school psychologist, school counselor, ESE teacher of record, classroom teacher, occupational therapist, physical therapist, speech and language pathologist, behavioral therapist, and audiological therapist as needed.
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The ESE teacher and/or classroom teacher will provide accommodations. In the event that a student or students participate in a distance learning option this will continue. For example, the classroom teacher might create videos of themselves reading questions and answer choices for some assignments; whereas the ESE teacher might read aloud for other assignments. The ESE teacher and/or IEP team will communicate regularly with stakeholders. In the case of distance learning it will be done using Google classroom, email, video meeting, or phone calls and in person if it is safe to do so.
Regularly scheduled IEP meetings will occur along with monitoring of student progress in relation to attainment of learning goals through gradebooks and Enrich. Progress reports will occur every quarter. The ESE and classroom teacher collaborate to give relevant feedback for all progress reports.
Assurance 5 – Bay Haven Charter Academy Inc. will ensure that each school will work with ELL Committees to identify ELLs who have regressed and determine if additional or supplemental English for Speakers of Other Languages (ESOL) services are needed. Student ELL plans are developed in the platform called Ellevation using the state ELL assessment (ACCESS 2.0) and district ELL placement test (LasLinks). A personalized ELL plan is created with goals and accommodations based on their identified area(s) of need. ELL plans list “Can Do Descriptors” based on the testing results and identify the student’s level of proficiency on a continuum for each domain assessed (listening, reading, speaking. writing). The continuum is: 1-Entering, 2-Emerging, 3-Developing, 4-Expanding, 5-Bridging, and 6-Reaching. The plan will list goals for each domain that will move the student to the next level toward proficiency in each area. The 2020 ACCESS 2.0 data will be used to determine where students were before the shutdown of schools due to COVID-19. Progress monitoring data gathered during the first two weeks of school will be analyzed to identify students that show regression in skills. The ELL plan will be revised to address the most current levels of performance and identify classroom practices targeting the areas of regression. The classroom teacher will monitor ELL students carefully to determine if English language gaps are a factor in academic performance levels. If the student continues to struggle academically, the MTSS process will be implemented to support the ELL student. Additionally, the classroom teacher will use available district programs such as Imagine Learning to assist in remediating gaps. ELL students showing academic regression will be monitored monthly or more frequently if needed.
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Bay Haven Charter Academy Elementary and Middle School Reopening Plan
2501 Hawks Landing Blvd.
Panama City, FL 32405
Mr. Nelson Stephenson, Principal
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Mrs. Allison Crum, Assistant Principal
Mr. Windell Spivey, Administrative Assistant
https://www.bayhaven.org/
Bay Haven Charter Academy K-8
Innovative Reopening of Schools Plan 2020-2021
Message from the Principal-
The pandemic has caused a major shift in our day to day lives, procedures, and our student expectations. Our number one goal is the continued education and growth of your student while providing for the safety and welfare of all students, teachers, and staff.
Our schools will continue many of the same services to students as expected, but our schedule and delivery may be modified to fit a traditional brick and mortar environment or an innovative distance learning option.
Please take time to view the informational video sent to you in yesterday’s eblast and available on our school Facebook page. In addition, we are asking you to make a choice between these models so that we can complete scheduling. To answer one of the most asked questions about the innovative distance learning option, if you select this option through Bay Haven Charter Academy, you will not lose your place at our school. If you choose this option from Bay County Schools, then you would in fact lose your spot here at Bay Haven Academy. In addition, if you sign up for the innovative distance learning option you are agreeing to this option until December.
We know that you have a lot of questions, and we are working hard to provide answers; however, the information and guidance we receive changes rapidly. We will do our best to make sure that we provide as much information to you as possible.
In the interim if you have any questions or concerns please feel free to email me at [email protected].
Thank you for your support and patience through these ever-changing and sometimes challenging times.
Nelson Stephenson
Principal
Bay Haven Charter Academy
RESOURCES CONSIDERED IN THE DEVELOPMENT OF THE BHCA INNOVATIVE REOPENING PLAN:
Florida Department of Education (FLDOE) Reopening Florida’s Schools and the CARES Act
http://www.fldoe.org/core/fileparse.php/19861/urlt/FLDOEReopeningCARESAct.pdf
Executive Order 2020-EO-06 - http://www.fldoe.org/core/fileparse.php/19861/urlt/DOE-2020-EO-06.pdf
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Centers for Disease Control and Prevention (CDC) Considerations for K-12 Schools: Readiness and Planning Tool -
https://www.cdc.gov/coronavirus/2019-ncov/downloads/community/SchoolAdmin-K12-readiness-and-planning-
tool.pdf Considerations for Schools - https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/sc
hools.html
Haven Leadership Team
COMMUNICATIONS PROTOCOLS FOR FAMILIES, STUDENTS, AND FACULTY
Throughout this period of change, we want to stay in constant contact with our school community. Our primary method
of communication will be the weekly eBlast. The weekly eBlast is sent via email. To ensure that you receive the eBlast,
please update your FOCUS contact information Register for Parent Portal and/or access Focus. We strongly encourage
you to check your contact information to ensure that it is correct. Additionally, look for communication from your
classroom teacher via email, class Dojo, teacher website, and Google Classroom.
Here is the communication you can expect from us:
Who What When Resource
Families Updates from Admin
Breaking news from Admin
Weekly email from Homeroom Teacher/Advisor
Weekly
As needed
Friday afternoons
eBlast, Zoom (TBA)
eBlast, Everbridge
Students Weekly updates from Admin
Assignments from teachers
Feedback from teachers
Monday mornings
As needed
Daily (see schedule below)
Once per week, per teacher
eBlast
Google Classroom, Canvas
Focus, student email
Teachers Daily briefings from Admin
Mornings
Email, Zoom (TBA)
Google Meet, Zoom
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Biweekly virtual staff meetings with Admin
Breaking News from Admin
Weekly department meetings as needed
Elementary on Tuesdays at 2:30
Middle School on Thursdays at
3:05
Remind
Google Meet, Zoom (TBA)
Assistance for Students and Families
For Questions About… Contact
Assignments Email the Classroom Teacher
Technology support [email protected] or
Email Kristene Gee at [email protected] or Mark Blais at [email protected]
Your child’s emotional wellbeing
Email the Elementary School Counselor K-4, Debbie Davis at [email protected], or Middle School Counselor 5-8, Lee Carter at [email protected]
Immediate assistance on any topic
Call the front office at 850-248-3500 or email
● School Principal Nelson Stephenson at [email protected] ● Assistant Principal Allison Crum at [email protected] ● Administrative Assistant Windell Spivey at [email protected]
INSTRUCTIONAL CONTINUITY PLAN
Option 1: Brick and Mortar with Face to Face Instruction
● All families will be offered the option of a full return to school on the first day of school, August 10th.
● While on campus both inside buildings and outside of buildings and at all times, social distancing will be
implemented as feasible, increased sanitation measures will be made, and the wearing of masks required to
reduce risks when social distancing is not possible.
● Masks are required in all areas and at all times when social distancing is not feasible.
● All students are encouraged to bring their own water bottle to school every day.
● Within the classroom, the teacher has the authority to determine the necessity of masks based on the ability to
social distance.
● Where and when 6ft of social distancing is not feasible, 3ft is encouraged.
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● BHCA will continue with bus students allowed on campus at 6:45 and all others allowed on campus at 7am.
● The school day will be 7:30-2:30 for K-2, 7:30-2:45 for 3-5, and 7:45-3:05 for 6-8.
● Elementary students will be sent to class at 7:15am and middle school students will be sent to school at 7:30;
however, instruction will not begin until the time stated above.
● Elementary students will remain with their class (cohort) all day with the exception of special areas and lunch.
● Middle school students will mix with other students of the same grade in the classroom as scheduling permits;
however, as stated above, increased safety measures will be implemented to reduce risk.
● Middle school students will not have lockers, so backpacks are allowed in the buildings, hallways, and
classrooms.
● Middle school students will not be dressing out for PE.
● Middle school students will be required to follow classroom directions concerning the treatment of backpacks in
the classroom. At the very least, students will be expected to store the backpack on the back of the desk or
underneath the desk.
● For brick and mortar school, students will have access to the full array of services provided during the traditional
school day with the implementation of safety precautions to reduce risk.
● The traditional school day includes but is not limited to the following activities: recess, physical education,
special areas, lunch, and STEAM lab.
Option 2: Innovative Distance Learning (IDL)
● All families will be offered the option of distance learning beginning from home on August 10th.
● The BHCA IDL plan is an enhanced version of the distance learning from the Spring of 2020 to be implemented
during the Fall semester of the 2020-2021 school year.
● Families interested in Option 2 need to inform us of their intent by noon on July 20th. Do so here.
● IDL students will be required to come to campus for state testing. The needs of medically vulnerable students
will be considered when scheduling.
● The following IDL scheduling and attendance information is subject to change based upon IDL enrollment
numbers.
● IDL students are expected to log in for attendance purposes on a daily basis and as directed by the IDL teacher.
● Students with a 504 or an IEP will be supported and provided the full array of services required by learning plans
and offered at the brick and mortar school. Support of this nature will be arranged by our team of teachers,
whether selecting the in-person or the virtual option. When necessary, conferences to support continuation of
services will be held via virtual conference.
● Elementary IDL students will be scheduled into a class with one BHCA elementary teacher and with other IDL
students, thus creating an IDL cohort.
● For the Spring semester, the elementary IDL teacher and students will return to the brick and mortar classroom
and continue learning together.
● Middle school IDL students will be scheduled in the traditional manner and receive a class schedule as usual;
however, the middle school IDL students, like the elementary IDL students, will be with a cohort.
● The middle school IDL student cohort is a group of students in the same grade with the same schedule.
● The middle school IDL student will have seven classes and seven teachers.
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● The middle school IDL student will be required to log into class with the social studies, math, science, and English
teacher as specified by his or her class schedule.
● The social studies, math, science, and English teacher will have only the IDL cohort for that class period.
● Although IDL students will not be logging into class and remaining “on-screen” for the duration of the day, they
will be required to log-in and remain “on-screen” according to the suggested times found below and as required
by the IDL teacher for completion of course requirements.
● For the IDL students, attendance will be taken daily in Google Classroom for elementary and in CANVAS for
middle school.
● Please note, traditional and existing school and classroom policies and procedures will be implemented during IDL.
● Grading and late work policies traditionally given in the brick and mortar classroom, will be implemented in IDL. ● Extenuating circumstances concerning policies and procedures due to unforeseen circumstances causing
students to miss instruction and/or deadlines will be handled individually. Please contact the classroom teacher for more information.
● IDL virtual platforms and software will mirror those used in the brick and mortar classroom. ● IDL students will access and use online textbooks and resources for each core subject. Paper based learning will
not be provided during IDL except where learning plans (504, IEP) require. ● IDL students are expected to access online learning via a device with internet connectivity capabilities along with
word processing and video capabilities. ● It is suggested that IDL students have a Chromebook. ● Chromebooks can be any brand or model that include a touch screen. We highly recommend a protective case
and accidental damage protection. Most retailers provide accidental plans when purchasing the device. The school IT Department does not provide repair to personally owned devices.
● If families have concerns about not meeting the Chromebook requirements or lack of internet connectivity, please email the school principal, Mr. Stephenson.
IDL Lesson Plans and Assignments:
● IDL daily instruction length and activities will be determined by the IDL teacher in agreement with course descriptions and requirements for the Florida Department of Education.
● K-5 assignments posted on the classroom website and in the Google Classroom on Monday at 7am. Classroom newsletter and/or lesson plans shared via email Friday for the upcoming week.
● 6-8 assignments posted with due dates in CANVAS Monday at 7am. ● IDL is a replacement for the brick and mortar classroom, the frequency and number of assignments will not vary
from what occurs traditionally. ● IDL students will complete both formative and summative assessments including but not limited to going live
with their IDL teacher, viewing instructional videos, completing classwork, quizzes, tests, essays, and projects. ● IDL students are expected to interact online with their teachers and/or classmates as required by the teacher. ● IDL students will be going “live” with their teachers at times specified by their class schedules and/or teacher. ● Special Areas and Electives will be available to IDL students. ● Elementary IDL students will have one Special Areas Google Classroom including STEAM. ● Middle school IDL cohort electives TBD at a later date. ● All IDL students will, at the very least, be using online textbooks and resources comparable to those used in the
brick and mortar classroom.
IDL Teacher Availability:
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● K-5 7:15-3:15 ● 6-8 7:30-3:30 ● Please note, grades 6-8 IDL teachers will also have traditional brick and mortar classes during the day. Therefore,
availability will be communicated by the teacher during the hours stated above. ● Teachers are available for interaction with students and parents during this time. Interaction with the teacher
during available hours includes but is not limited to sending and receiving emails, making phone calls, scheduling and conducting one-on-one video chats, scheduling and conducting live sessions with the IDL cohort, scheduling and conducting remediation sessions, and scheduling and conducting welfare checks.
IDL Grading:
● Student progress will be monitored by the IDL teacher. ● IDL students will be expected to maintain passing grades just as the traditional brick and mortar student. ● If the IDL student fails to make adequate progress and/or earns a report grade of D or lower, the student will be
placed on a personal learning plan and parental contact will be made. ● Continued failure could result in dismissal from IDL. ● Assignment grades will be entered weekly by the teacher.
Temporary Innovative Distance Learning (TIDL)
● TIDL will be implemented at any time for school dismissal or closure. ● TIDL is not for students who are absent from brick and mortar school. For absent students, including those in
voluntary isolation or quarantine not imposed by the school or state, the absence policy will go into effect. For extenuating circumstances, individual case response will be determined by administration.
● School dismissal will be determined by the school safety team by following DOH guidelines and might occur by classroom or building should the need arise to reduce risk of exposure for certain teachers and students.
● School closure will be determined by the state. ● Students with a 504 or an IEP will continue to be supported by our team of teachers as stated in the IDL.
TIDL Virtual Platform and Software:
● Students without access to a device will be issued a Chromebook and charger for use during TIDL. ● Families will be expected to sign and acknowledge the BHCA Agreement which includes proper device usage,
storage, care, and if necessary, replacement. ● Any family not able to access the internet at home should notify the school principal, Mr. Stephenson. ● Clever will be used in grades K-8 (Clever brings all school online resources into one secure portal and provides a
single sign-on for everyone in the school) will be available to all students. ● The elementary TIDL platform is Google Classroom and the middle school platform is CANVAS. ● Online textbooks and sources will be used during the implementation of TIDL. Exceptions will be made for
extenuating circumstances and as learning plans require.
Expectations for TIDL Daily Instruction:
● Math and ELA: a minimum of 45 minutes of total instruction must be provided for both math and ELA K-8. At least 30 minutes must utilize approved core instructional resources. The additional 15 minutes may utilize core or supplemental resources.
● Science: a minimum 30 minutes of instruction in K-5 and 45 minutes in 6-12 must be provided for science daily
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using core instructional resources for the majority of instructional time. ● Social Studies: 45 minutes of instruction in 6-12 must be provided for social studies using core instructional
resources for the majority of instructional time. Social Studies benchmarks should be addressed daily for K-5. Social Studies benchmarks may be addressed individually or integrated with ELA instruction.
● Middle School Electives: 20-30 minutes of instruction must be provided for Electives. Electives will post their assignments weekly assignments in Canvas.
● Elementary Special Area: Special Area teachers (Art, Music, P.E., and STEAM) will post a weekly assignment in Google Classroom.
TIDL Live Online Class:
Live online class is for the purpose of answering student questions, giving additional help, and building relationships.
Teachers will use the following schedule for live online class:
● Live online class for 6-8:
○ Monday and Wednesday- Math and Science
○ Tuesday and Thursday- English and Social Studies
○ Fridays- Electives
● Live Online Class for K-5: ○ Each grade level team will determine when chats are held to not conflict with other grade levels. This
schedule will be shared with parents in the weekly plan found in the Google Classroom. Technical Issues for IDL and TIDL:
● All technical issues should first be reported to the student’s teacher, especially if there is an issue with the
submission of an assignment. All other technical issues will be handled by our IT department at
COLLABORATIVE COMMUNITY CONTRACT FOR A SAFE ONLINE WORKING ENVIRONMENT
We commit to interacting with each other online in the following ways
● In a kind and respectful way, reflecting honor and integrity while meeting classroom expectations.
We will contribute positively to the online environment by
● Actively participating in online activities including but not limited to virtual class meetings and discussion threads.
We will demonstrate our academic commitment by
● Participating in every aspect of virtual learning including but not limited to completing and submitting assignments by the due dates and communicating with the classroom teacher concerning student needs.
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We will use technology in a responsible way by
● Adhering to online safety guidelines set forth by the SafeSchools information technology and online safety training assigned by the school principal.
In addition to the community contract from above, our schools will be partnering with SafeSchools Training to educate
students and inform teachers and parents about information technology and online safety.
HEALTH AND SAFETY
Personal Protective Equipment (PPE) and Daily Arrival:
● Experts suggest social distancing, frequent hand washing, and use of masks will help slow the spread of COVID-
19.
● The term “masks” is inclusive of face masks and face coverings (gaiters). Students not wearing masks must
provide current medical documentation that they are unable to do so.
● When social distancing of at least 3ft and up to 6ft is not possible, students and staff on campus will be required
to wear a mask.
● Masks will be worn as students arrive on campus.
● Masks will be worn in the classroom with social distancing of at least 3ft and up to 6ft is not possible.
● Masks will be worn as students move between classes.
● Masks will be worn as students move to the cafeteria.
● Masks will be worn as students wait in line for their lunch.
● Masks will be worn by staff when social distancing is not possible. These areas include the front office, the
cafeteria, hallways, during class changes, and in class when a staff member is working closely with a student or
students.
● All masks should be school appropriate. BHCA-logo masks will be available for purchase.
● Clinic staff, and students working with students with possible COVID-19 symptoms, will be issued additional PPE,
such as disposable gowns, safety goggles, and gloves.
Daily Arrival to Campus:
● Bus students are allowed on campus at 6:45 am. All other students are allowed on campus at 7:00 am.
● In an effort to reduce risk, parents are no longer allowed to walk-up to the elementary and middle school gates.
● Additionally, parents are no longer allowed to escort students to class in the mornings.
● Students who bike and walk to school, will enter the campus only at the middle school gate.
● While on campus, student and staff temperatures will be checked.
● A temperature under 100.4 is acceptable.
● Students and staff will be shown their temperature reading.
● Upon arrival to campus, students and staff are required to cleanse and sanitize hands.
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● Upon arrival to campus, students and staff are required to wear masks when social distancing of at least 3ft and
up to 6ft is not possible.
The First Day of Kindergarten:
● As we know the first day of kindergarten is an important milestone for not only the students but parents as well,
kindergarten parents will be allowed to escort their child to class on their first day.
● Kindergarten parents are to enter the campus at the blue front door to the right of the front office entrance.
● Upon arrival, kindergarten parents will be required to have their temperatures checked, hands sanitized, and
masks on.
Buses:
● We are following the recommendations of Bay District Schools and will provide full transportation services to
students who rely on this method to get to school.
● It is highly recommended that students bring their own hand sanitizer for use on the bus each day.
● School bus drivers will attend in-service training to be informed about new policies and procedures and learn
how to effectively clean the bus before transporting students.
● Masks are required on the bus when proper social distancing cannot be maintained.
● Masks are required for all bus drivers unless medically excused.
● School bus drivers will check the temperatures of bus riders prior to boarding.
● Students with a temperature above 100.4 will be escorted to the isolation room and supervised by the health
tech.
● Once in the supervision of the health tech, parents will be notified and precautions taken, according to DOH
guidelines, to reduce exposure risk for all.
Student Drop-Off:
● Student drop off takes place at the elementary side and middle school side.
● Elementary and middle school students will only enter the campus at the elementary and middle school gates.
● Students are no longer allowed to enter campus through the front office or blue front doors.
● Parents are no longer allowed to walk up to the school entrance or escort students to class.
Hallway Travel/Movement on Campus:
● Students and staff will be wearing masks during any hallway travel and restroom breaks.
● Hallways will be marked with directional arrows for foot traffic.
● Only four students in the middle school restroom at a time.
● No congregating in hallways during middle school class change, before school, or after school.
● Water fountains will be turned off but automatic water bottle filling stations will be activated.
Cafeteria:
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● All students will eat breakfast and lunch either in the cafeteria or in the courtyard.
● Additional seating will be available.
● Students will be seated in the same direction (facing the stage).
● On rainy days, classrooms and/or hallways will be used for lunch.
● Cafeteria seating will be marked to ensure social distancing while eating.
● Masks will be worn by students in the cafeteria when not eating.
● The floors will be marked at 6 foot intervals from the cafeteria door, through the serving line, and to the
register.
● Both breakfast and lunch will be grab and go. Lunch will be one hot and one cold option.
● Lunch schedules will be amended so that numbers in the cafeteria do not exceed guidelines.
● Foot traffic patterns will move in one direction only. Look for directional stickers on the floor.
● All food service personnel will be wearing masks and gloves.
● Cashiers will enter children’s numbers into the computer to eliminate children using keypads.
● Children will verify their name out loud to the cashier to ensure correct charge.
● Food service personnel will attend in-service training to be informed about new policies and procedures before
serving students.
Classrooms and Academic Environments:
● Assigned seating will be implemented in the classroom.
● All students will be seated in the same direction where possible.
● Sharing of materials no longer allowed including but not limited to classroom libraries and school supplies.
● Teachers will limit the movement of students throughout the buildings by using the back door and following
directional arrows.
● No field trips are allowed at this time.
● No school assemblies are allowed at this time.
● No classroom visitors are allowed at this time.
Athletics and Extracurricular Activities:
● We are waiting for guidance from the school athletic director, Mr. Jacobs, Bay District Schools, and FHSAA
regarding the middle school athletics program.
● The number of students permitted to participate may be adjusted to ensure proper social distancing.
● All parents must sign a waiver of BHCA Covid-19 expectations. Haven, Inc. is taking all precautionary measures
to keep everyone safe and healthy from Covid-19. Haven, Inc. is not liable for any instances where Covid-19
might arise on any of its campuses.
● Clubs will be available for students this year.
● The number of students permitted to attend, and the locations where the clubs will be held will all be adjusted
to ensure proper social distancing.
● Temperature checks will be taken by the activity sponsor of any before and after school activities.
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Students Feeling Ill or Presenting COVID-19-like Symptoms:
● Students and staff presenting COVID-19-like symptoms will be treated according to the Florida Department of
Health guidelines.
● Two health rooms will be available at BHCA – a clinic for normal issues (medicine distribution, cuts, etc.) and an
isolation room.
● Staff and students showing possible signs of COVID-19 will be separated from others by at least six feet. This
includes the person supervising the student.
● Symptoms include: fever, chills, dry or persistent cough (not asthma-related), shortness of breath (not asthma-
related), sore throat, diarrhea and/or vomiting (not related to food, medication, and/or other-illness related),
loss of taste/smell, achy.
● While waiting to be picked up, the student with symptoms should wear a face mask if tolerable.
● The student will be escorted by a clinic staff member to the student pick-up area outside of the main office.
● The isolation room will be cleaned and disinfected after the student leaves the area.
● The parent of the student will be asked to inform the school immediately if the child is diagnosed with COVID-
19.
● The parent or guardian will be briefed on their child’s medical status, protocols and procedures for the child to
return to school, and given a copy of the illness policy.
● In order to return to school, the student must be at least 72 hours past recovery - defined as no fever without
the use of medications and improvement in respiratory signs like cough or shortness of breath, OR, a health care
provider has certified that the student does not have a suspected or confirmed case of COVID-19.
● The Bay County Health Department will assist in contact tracing and making determinations concerning the
quarantine of affected students and staff members.
Students Who Test Positive for COVID-19:
● If a student is confirmed positive for COVID-19, the parent should notify the school immediately.
● The Bay County Health Department will assist in contact tracing and determining quarantine length.
● Students who were potentially exposed to a positive case will be notified and may be required to quarantine for
up to 14 days.
● Attendance for students who test positive or are at home because of a quarantine order will be handled
individually with the BHCA absence policy.
● A student who has had COVID-19 can return to school when the following issues are deemed acceptable.
○ To date (7/10/20), the following expectations are set by the DOH for mandatory 14-day quarantine:
○ Any person who tests positive will have to quarantine for 14 days, have 2 negative test results 24 hours
apart from each other, and physician clearance.
○ Any person that has come into close contact, which is defined as less than 6 feet, for 15 minutes or
more, without a face covering or approved PPE, will be mandatory quarantined at home for 14 days and
is to watch for symptoms and seek advice from their physician.
○ Other persons who have come into contact with that individual, but were protected, may continue to
work or go to school with a face covering and monitor for symptoms.
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○ Any siblings, staff members, and their children of a positive case will have to mandatory quarantine as
well for 14 days.
● School custodial services will be contacted immediately for extensive cleaning and disinfecting of the affected
area(s).
When to Stay Home from School:
Deciding when to keep your child home from school can be difficult. When a student is sick and needs to stay at home, parents should contact the school and describe the illness and symptoms. If a Health Care Provider makes a specific diagnosis (such as strep throat, conjunctivitis, chicken pox, etc.), send in a note from the Health Care Provider with instructions for care at school. There are several reasons students should stay home from school:
● The student does not feel well enough to participate in usual activities, and exhibits signs of extreme fatigue, unexplained irritability or persistent crying.
● The student requires more care than the school staff is able to provide without negatively impacting the health and safety of other students.
● The student is not vaccinated due to medical or religious reasons and there is an outbreak in the school. ● The student has an illness that requires them to stay home and/or their Health Care Provider has written they
must remain home for a certain amount of time due to illness.
Campus Signage:
● Appropriate signage will be placed throughout the building regarding social distancing, use of masks in the hallway, washing hands, and using hand sanitizer.
● Decals for the floor have been ordered for the hallways and for social distancing in the cafeteria lines.
Dismissal Procedures:
● Masks will be worn during dismissal. ● Although school end times will not change, dismissal from class will be staggered. ● Students may be required to remain in the classroom until picked up. ● Students staying for after-school activities or athletics are to report to their activity immediately.
Volunteers and Visitors:
● Campus visitors for lunch and classroom volunteering are not allowed at this time.
● Parent conferences and other meetings will be potentially scheduled virtually to ensure the safest choice and
reduce risk.
● When parents visit campus, they will be required to enter at the front office, have temperature checked, cleanse
and sanitize hands, and wear a mask before proceeding.
Increased Facility Cleaning and Disinfecting:
● Hand sanitizing stations will be available for students and staff in many areas of the building.
● School custodial services will provide deep cleaning on a nightly basis, to include the use of a spray electrostatic
chemical in all areas of the school.
● Classrooms will be cleaned for each different group of students.
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● No classroom supplies should be shared. If shared, gloves should be provided or the item should be cleaned
before use.
● No books should be shared.
ACCESS TO COUNSELING AND LEARNING SPECIALISTS
Counselors and ESE Teachers will continue to provide services to students through physical and 1:1 virtual meetings,
based on the current IEP and 504 plans, and offer counseling support as needed. We will be using Google Meet, Zoom,
and the telehealth kiosk as applicable to host these meetings.
Please look for an email and/or phone call from your counselor or ESE Teacher to set up these check-ins.
Please remember that this is a working document that is being made during evolving times. Some of these
areas will be subject to change. Every effort will be made to communicate these changes to ALL
stakeholders.
2580North Bay Haven Charter Academy Elementary, Middle and High School Reopening Plan
North Bay Haven Charter Academy One Buccaneer Drive
Panama City, FL 32405 Mr.Mike McLaughlin, Principal
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Mrs. Nakia Morris, Assistant Principal Mrs. Misti Gibbens, Assistant Principal Mr. Cas Gant, Administrative Assistant
Mrs. Crystal Woodford, Administrative Assistant https://www.bayhaven.org/
North Bay Haven Charter Academy K-12 Innovative Reopening of Schools and Distance Learning Plan 2020-2021
Message from the Principal-
The pandemic has caused a major shift in our day to day lives, procedures, and our student expectations. Our number one goal is the continued education and growth of your student while providing for the safety and welfare of all students, teachers, and staff. Our schools will continue many of the same services to students as expected, but our schedule and delivery may be modified to fit a traditional brick and mortar environment or an innovative distance learning option. Later today, we will be posting an informational video that will provide some information about how each of these models will look. In addition, soon we'll be asking you to make a choice between these models so that we can complete scheduling. To answer one of the most asked questions about the innovative distance learning option, if you select this option through North Bay Haven Charter Academy, you will not lose your place at our school. If you choose this option from Bay Virtual Schools, then you would in fact lose your spot here at North Bay Haven Academy. In addition, if you sign up for the innovative distance learning option you are agreeing to this option until December. We know that you have a lot of questions, and we are working hard to provide answers; however, the information and guidance we receive changes rapidly. We will do our best to make sure that we provide as much information to you as possible. In the interim if you have any questions or concerns please feel free to email me at [email protected]. Thank you for your support and patience through these ever-changing and sometimes challenging times. Mike McLaughlin Principal NBHCA
NBHCA Reopening and Virtual Innovative Learning Plan After COVID-19
As of July, 2020, the State of Florida ordered all public schools to reopen as normal as possible starting this fall. As the current COVID-19 outbreak continues and schools are reopened, several safety measures will need to be put into place to keep students and staff safe. The following protocols are a helpful start for achieving this goal. As you read over this handout, please remember the COVID-19 situation is a fluid one. The purpose of this document is to outline how schools will look for the 20-21 school year. The State of Florida is using the term for traditional schools now as “Brick and Mortar.” In this case, students will attend a school normal hours five days a week. Per the Governor’s and Commissioner’s orders, students
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are also given the option to work from home in an “Innovative Distance Learning Plan” or virtual at home setting. Parents must choose by Monday, July 20th at 3:00 which option they want for their children. A survey and commitment will be sent home via email. Again, this is a fluid document and expect changes as we know more about COVID-19. What will “Brick and Mortar” school look like in August? Pat I- General Overview
1.1. North Bay Haven will follow any mandated guidelines by the Center of Disease Control (CDC), Florida Department of Health (FLDOH) and the Florida Department of Education (FLDOE), and all recommended guidelines will be reviewed and considered for the safety of students. Specific items in the NBH Reopening Plan may be lifted and/or strengthened to best fit our community and/or schools and current conditions through this fluid situation. 1.2 Staff and Students return to school on August 24, 2020. 1.3 Staff return on July 30th for professional development 1.4 Families must decide by July 20th between “Brick and Mortar” or the NBH Virtual Option (see section 5 for details). If a student chooses to attend Bay Virtual, he/she will lose their seat at NBH per our charter. The NBH Virtual option is a fluid program that will change along the way as we learn more, but the preliminary details are spelled out below in part V. 1.5 If a student or employee falls ill at a school, the individual school, under the guidance of the FLDOH, will make individual and/or school decisions to ensure the safety of everyone. In other words, students and/or staff members may be sent home and asked to self-quarantine if directed by the FLDOH, or the entire school could be shut down. For each case brought to our attention, we will get guidance from FLDOH to make decisions on what to do and how/who to communicate with. 1.6 If the State of Florida or NBH regresses on Florida’s Phase System, we are prepared to move to a school wide virtual setting and have an Innovative Distance Learning Plan ready. 1.7 North Bay Haven has a Pandemic Plan in place and a Crisis Response Team to address specific issues as they arise in regard to health and safety due to COVID-19.
1.8 An Innovative Distance Learning Plan has been developed and will be implemented as necessary throughout the school year. If school is forced to shut down and students must work from home and/or virtually for periods of time due to school campus closures or the cleaning of a particular part of school, NBH has an Instructional Continuity Plan in place and will help support parents and students with virtual resources as needed.
What will “Brick and Mortar” school look like in August? Part II- Precautionary measures, social distancing and general new daily routines
2.1 All staff and students will be required to wear a school approved and appropriate mask while on campus at all times- the only time masks will come off will be: 1) at the classroom teachers’ discretion when in the classroom 2) when students are eating lunch. 2.2 No visitors, parents or anyone who is not an employee will be allowed on campus at the beginning of the school year. Only students, staff and essential employees will be allowed on campus to start the year and until further notice. 2.3 All general school assemblies will be postponed until further notice (orientation, open houses, honor roll, awards assemblies, pep rallies, etc). 2.4 All students and staff will be required to thoroughly wash and/or sanitize their hands upon arrival at school and will be encouraged to do so throughout the day during transitions such as lunch, recess, etc. Soap and/or hand sanitizer will be available throughout the day as well, and hand sanitizing stations have been added throughout heavy traffic areas within the school. 2.5 Desks in classrooms will be spaced accordingly and with social distancing in mind.
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2.6 To help socially distance in the lunchroom, half of the tables have been removed and tables are spread out. Students will be encouraged to spread out and eat outside. More outside seating areas have been created in the courtyard area. If it is raining during lunch, students will get their lunch and go to their classroom (homeroom teacher in NBHE, 5th period in MS and 3rd period for HS). 2.7 General movement through campus will be orderly and limited. One of our 25 expectations is that students will walk to the right. This is important to keep traffic flow moving and to keep face to face interaction at a minimum. Directional arrows have been placed on the floors in the hallways to direct students to walk on the right side of the hallways. Other signage has been added to help with social distancing. Congregating in areas will not be allowed. 2.8 As in the past, there will be a staggered start and release time to keep large groups to a minimum. K-2, 3-5, MS and HS will have different start and end times, drop off and pick up times. Please pay attention to these times in the student handbooks. 2.9 Morning Arrival- Entry/security gates will be locked until 7 AM. Once the gates are unlocked and doors are opened, elementary students will move to their designated area. Small groups will be maintained by utilizing the playground area, courtyard, covered pavilion and under the elementary covered walkways in front of the school. MS and HS students will be in the cafeteria and courtyard in designated small group areas. 2.10 MS/HS Bell Schedule. As in the past, MS and HS will have separate bell times to minimize the amount of students in the hallways and congregating of large groups. 2.11 Upon entering NBH facilities, all employees will do a self-screen check daily for COVID-19. The checklist is guided by CDC recommendations, which includes symptom and exposure questions. Temperature checks are to ensure all adults are below the current recommended CDC temperature/fever threshold. Training will take place during pre-planning days. 2.12 Student screening will take place at home by parents. Parents must take their child’s(ren) temperature daily before sending them to school. If they do not pass the screening and/or have a temperature, students should stay home. At school, students will be screened upon entrance into campus and by their first period teacher (who will be trained using FLDOH standards). If students fail the screen, they will be sent home. It is vital that all parents have updated contact information in Focus this school year. 2.13 If a child or employee is sick with symptoms of COVID-19, they will be encouraged to stay home and consult a doctor. To return to school, a doctor’s clearance and/or a negative COVID-19 test will be required. Students who provide this documentation will have their absences excused and will not be reported for truancy. Students who are excused will also be provided with make-up per the student handbook policy on excused absence work. 2.14 When NBH believes COVID-19 exposure has taken place with either employees or students, parents will be notified as appropriate and confidentiality will be followed with guidance from the Florida Department of Health. 2.15 PE and other fine arts programs will be modified to keep students and staff members safe. Classes will be smaller or students will be placed into groups for social distancing and additional cleaning will occur in these classrooms. 2.16 We understand the value of play time for students; therefore, recess will be allowed. To reduce risk, small groups per grade level will be allowed on the playground at a time for recess; a schedule will be made with classroom rotations. On the days the playground is not used for recess, recess will happen in the classroom. 2.17 Community Supplies will be limited within the classroom. Students will have their own supplies. In the event that supplies must be shared, they will be sanitized between uses. 2.18 NBH nurses on campus can provide screening, care, and guidance for students and employees regarding COVID-19 to ensure everyone's safety. 2.19 Water fountains will be turned off throughout the school to decrease exposure. Instead, students will be able to bring a water bottle from home. 2.20 Students will not be able to congregate in large groups anywhere on campus.
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2.21 Lockers will not be issued to students this year. This is to avoid congregating in the hallways. When the bell rings students will travel to their next period class immediately following the directional arrows. 2.22 No lunch deliveries are allowed this year. Students will either bring their own or eat a school lunch. Parents are not allowed to drop off food for their students or eat lunch with their students until further notice. 2.23 Students will not dress out for P.E, and students are not allowed in the locker rooms. 2.24 Field trips and most travel will be canceled and/or postponed as a precautionary measure until further notice.
2.25 NBH will continue to monitor information from the Florida High School Athletics Association (FHSAA) and other state and local groups to ensure the safety or our schools’ extracurricular activities and organizations (this includes sports, fine arts and before, during and after school clubs). 2.26 Classroom doors will be left open while students are in the classroom to minimize the amount of people touching the door handle and to move fresh air in the classroom. 2.27 Students will be taught best practices for personal hygiene. Specific skills such as correct hand washing, how to cover a cough/sneeze, and social distancing will be part of classroom procedures, especially at the elementary level. 2.28 Students will be advised to not share personal items such as food, water bottles, supplies, etc. 2.29 Students will be taught character education attributed to new social adjustments, such as patience, personal space, and personal responsibility. 2.30 NBH will provide mental health resources and counselors to students who may need additional support.
What will “Brick and Mortar” school look like in August? Part III- Campus Cleanliness and Sanitizing each campus
3.1 The NBH Facilities Department has been proactive in ordering an abundance of supplies including cleaning solution, hand sanitizer dispenser stations, and more. 3.2 All custodians are required to attend training on the proper use of COVID-19 related cleaning, disinfecting, and sanitation products, and these individuals will train teachers and other school employees on proper disinfecting procedures in classrooms and common areas. 3.3 Facilities, including playground equipment, furniture, door handles, computers, and common areas, will be cleaned often and thoroughly throughout the day. Deep cleaning will also take place regularly once students and employees are off campus 3.4 Teachers will be urged to put away non-essential items in classrooms in order to provide more room for social distancing. 3.5 Additional custodians will be used during the day to sanitize and clean the school. 3.6 Additional hand sanitizing stations will be placed throughout the school- especially in areas like restrooms, the cafeteria, the gym. 3.7 Additional backpack sanitizer sprayers will be used to sanitize quickly hallways, classrooms, the cafeteria, playground, and other areas where students gather. 3.8 Air filters will be changed regularly in HVAC units.
What will “Brick and Mortar” school look like in August? Part IV- School Bus Info
4.1 Once the number of students who need transportation can be determined, the Transportation Department will release bus routes and school start times for the 2020-2021 school year. Please know that school start times may need to be staggered in greater length than in previous years.
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4.2 Students will sit no more than two per seat, and seats will be assigned. Siblings and families will be placed together if possible. Students will be required to wear a mask while on the bus. 4.3 Buses will be sanitized between routes, and bus drivers will be trained on proper sanitization procedures. 4.4 We also appreciate and support parents who can drive their children to school to help with our school bus driver shortage and our efforts to social distance.
What will “NBH Virtual School” look like? Part V -NBH Innovative Distance Learning Plan Option (Details of the plan are in the next section)
5.1 Per the Governor’s and Commissioner’s orders, school districts can opt to allow students to either work at school “Brick and Mortar” during normal school hours or work home virtually in an equally rigorous program. NBH will offer both programs. 5.2 Students choosing the option to work at home virtually through NBH will not lose their seat at NBH. 5.3 Students choosing the option to work at home virtually through NBH must commit for the entire first semester (December 2020). 5.4 Families must decide by Monday, July 20th choose between the Brick and Mortar or NBH Virtual option. If no decision has been made by a family by July 20th, the students of that family will be placed in the Brick and Mortar option. 5.5 Any student enrolling in Bay Virtual will lose their seat at NBH. 5.6 NBH is continuing to increase technology resources for those students who may choose to work from home. 5.7 Students are allowed to learn at home virtually and participate in before/after school extra-curricular activities (such as sports, zero period band, choir, etc.) Students choosing to work from home are not allowed on campus during regular school hours and are subject to additional screening per district safety guidelines before attending practice. 5.8 General details of the virtual plan are fluid and changing daily. 5.9 K-5th grade students will use the Google Classroom platform and MS/HS students will use the CANVAS platform. 5.10 In general students will be assigned a current NBH teacher as their virtual teacher and follow a normal school day schedule. 5.10 Curriculum, pacing, assessments, will be the same for brick and mortar vs. virtual. 5.11 The rigor, high expectations and high achievement vision will be the expectation in both brick and mortar setting and the virtual setting. 5.12 Students will have a full schedule with core courses and electives and will follow the Innovative Distance Learning Plan which will be posted on the website. This document gives all of the details on how students will be graded, assessed, how much work will be assigned, teacher/student conferencing and communication, how attendance is taken, etc. Students will have to check in every morning with their teacher to sign in and take attendance.
We hope this document provides answers and clarity regarding schools opening on August 10. As a reminder, additional information will be provided next week Please continue to check back for more information. If you have additional concerns or questions, please let us know. Thank you for your support.
RESOURCES CONSIDERED IN THE DEVELOPMENT OF THE BHCA INNOVATIVE REOPENING PLAN:
Florida Department of Education (FLDOE) Reopening Florida’s Schools and the CARES Act http://www.fldoe.org/core/fileparse.php/19861/urlt/FLDOEReopeningCARESAct.pdf
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Executive Order 2020-EO-06 - http://www.fldoe.org/core/fileparse.php/19861/urlt/DOE-2020-EO-06.pdf Centers for Disease Control and Prevention (CDC) Considerations for K-12 Schools: Readiness and Planning Tool - https://www.cdc.gov/coronavirus/2019-ncov/downloads/community/SchoolAdmin-K12-readiness-and-planning-tool.pdf Considerations for Schools - https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/sc hools.html Haven Leadership Team
NBH INNOVATIVE DISTANCE LEARNING PLAN 2020-2021
The Haven Schools will reopen to all students on August 10th. North Bay Haven High School will continue with a block schedule/ four period day, North Bay Haven Middle School will proceed with a schedule consisting of seven periods a day, and North Bay Haven Elementary will follow a schedule that complies with seat time as outlined in Florida statute. Additional safety guidelines will be put into place for our brick and mortar setting which will be reflected in class size, lunch schedules, and rotation schedules. We will also offer a virtual option for students and families that would prefer distance learning in place of the brick and mortar setting. The commitment to NBH Innovative Learning is one semester. Below are NBH distance learning expectations.
COMMUNICATIONS PROTOCOLS FOR FAMILIES, STUDENTS, AND FACULTY Throughout this period of change, we want to stay in constant contact with our school community. Our primary method of communication will be the weekly eBlast. The weekly eBlast is sent via email. To ensure that you receive the eBlast, please update your FOCUS contact information Register for Parent Portal and/or access Focus. We strongly encourage you to check your contact information to ensure that it is correct. Additionally, look for communication from your classroom teacher via email, teacher website, Google Classroom and/or Canvas.
Here is the communication you can expect from us:
Who What When Resource
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Families Weekly updates from Admin Breaking news from Admin Weekly email from Teachers
Tues. & Thur. As needed Monday mornings
Eblast Eblast, Everbridge, FB Live Email
Students Weekly updates from Admin Breaking news from Admin Assignments from teachers Feedback from teachers
Tues. & Thur. As needed Weekly (see below) Once per week, per teacher
Eblast Eblast, Canvas, Remind Canvas
Teachers Weekly briefings from Admin Weekly department meetings with Admin Breaking news from Admin
Sunday As scheduled with team
Email Google Meet, Zoom Everbridge, Remind
Assistance for Students and Families
For Questions About…. Contact
Assignments Classroom teacher
Technology support Amy Fowler: [email protected] Tyler Graham: [email protected] Help Desk: [email protected]
Your child’s emotional wellbeing
HS- Kara Williams: [email protected] HS- Chelsea Gibson : [email protected] MS- Deborah Viera: [email protected] MS- Heather Bastedo: [email protected] Elementary-Jan Chapman [email protected]
ESE Elementary-Staci Weeks [email protected] MS/HS-John Gibbens [email protected]
Immediate assistance on any topic
Call the MS/HS front office at 850-248-0801, Elementary 850-248-0205 or email Michael McLaughlin: [email protected] - NBH Principal Misti Gibbens: [email protected] -NBHE Assistant Principal
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Nakia Morris: [email protected] - NBHMS Assistant Principal Cas Gant: [email protected] - Assistant Administrator Crystal Woodford: [email protected] - Assistant Administrator
LEARNING MATERIALS, DEVICE ACCESS, AND WIFI CONSIDERATIONS
Instructional activities should be accessible via laptop, chromebook, tablet or smartphone. If you do not have access to wifi or a compatible device, please contact the individual listed below. If you need assistance with access to learning materials, devices, or WiFi, please reach out to the following people.
Contact Name: Contact Information:
Amy Fowler [email protected]
Mike McLaughlin [email protected]
Innovative Distance Learning (IDL) ● All families will be offered the option of distance learning beginning from home on August 10th. ● The NBH IDL plan is an enhanced version of the distance learning from the Spring of 2020 to be
implemented during the Fall semester of the 2020-2021 school year. ● Families interested in distance learning will need to inform us of their intent by 3:00 PM on July 20th. ● IDL students will be required to come to campus for state testing. The needs of medically vulnerable
students will be considered when scheduling. ● The following IDL scheduling and attendance information is subject to change based upon IDL
enrollment numbers. ● IDL students are expected to log in for attendance purposes on a daily basis and as directed by the IDL
teacher. ● Students with a 504 or an IEP will be supported and provided the full array of services required by
learning plans and offered at the brick and mortar school. Support of this nature will be arranged by our team of teachers, whether selecting the in-person or virtual option. When necessary, conferences to support continuation of services will be held via video conference.
● 6-8 IDL students will be scheduled in the traditional manner and receive a class schedule as usual, but be placed with an IDL cohort.
● 9-12 IDL students will be scheduled in the traditional manner and receive a class schedule as usual, but will be placed with work from home in the IDL setting.
● The middle school IDL student cohort is a group of students in the same grade with the same schedule. ● The high school IDL student will have the same teacher as the brick and mortar teacher but will work
from home ● The middle school IDL student will have seven classes and seven teachers. ● The high school IDL student will have four classes and four teachers. ● The elementary student will have one or more classroom teachers for required state classes. ● The IDL student will be required to log into class with each teacher as specified by his or her class
schedule. ● If possible, the 6-8 Social Studies, Math, Science, and English teacher will have only the IDL cohort for
that class period.
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● Although IDL students will not be logging into class and remaining “on-screen” for the duration of the day, they will be required to log-in and remain “on-screen” according to the suggested times found below and as required by the IDL teacher for completion of course requirements.
● For the IDL students, attendance will be taken daily in Google Classroom for K-5, CANVAS for MS and HS.
● Please note, traditional and existing school and classroom policies and procedures will be implemented during IDL.
● Grading and late work policies traditionally given in the brick and mortar classroom, will be implemented in IDL.
● Extenuating circumstances concerning policies and procedures due to unforeseen circumstances
causing students to miss instruction and/or deadlines will be handled individually. Please contact the classroom teacher for more information.
● IDL virtual platforms and software will mirror those used in the brick and mortar classroom. ● IDL students will access and use online textbooks and resources for each core subject. Paper based
learning will not be provided during IDL except where learning plans (504, IEP) require. ● IDL students are expected to access online learning via a device with internet connectivity capabilities
along with word processing and video capabilities. ● It is suggested that IDL students have a Chromebook. ● Chromebooks can be any brand or model that include a touch screen. We highly recommend a
protective case and accidental damage protection. Most retailers provide accidental plans when purchasing the device. The school IT Department does not provide repair to personally owned devices.
● If families have concerns about not meeting the Chromebook requirements or lack of internet connectivity, please email the school principal, Mr. McLaughlin.
IDL Lesson Plans and Assignments:
● IDL daily instruction length and activities will be determined by the IDL teacher in agreement with course description and requirements for the Florida Department of Education.
● 6-12 assignments will be posted with due dates in CANVAS Monday at 7am. ● IDL is a replacement for the brick and mortar classroom, the frequency and number of assignments will
not vary from what occurs traditionally. ● IDL students will complete both formative and summative assessments including but not limited to
going live with their IDL teacher, viewing instructional videos, completing classwork, quizzes, tests, essays, and projects.
● IDL students are expected to interact online with their teachers and/or classmates as required by the teacher.
● IDL students will be going “live” with their teachers at times specified by their class schedules and/or teacher.
● Special Areas and Electives will be available to IDL students. ● All IDL students will, at the very least, be using online textbooks and resources comparable to those
used in the brick and mortar classroom.
IDL Teacher Availability:
● 6-12th grade 7:30 am-3:30 pm, K-5 7:30-3:15 ● Please note, grades 6-12 IDL teachers will also have traditional brick and mortar classes during the
day. Therefore, availability will be communicated by the teacher during the hours stated above. ● Teachers are available for interaction with students and parents during this time. Interaction with the
teacher during available hours includes but is not limited to sending and receiving emails, making phone calls, scheduling and conducting one-on-one video chats, scheduling and conducting live
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sessions with the IDL cohort, scheduling and conducting remediation sessions, and scheduling and conducting welfare checks.
IDL Grading: ● Student progress will be monitored by the IDL teacher. ● IDL students will be expected to maintain passing grades just as the traditional brick and mortar
student. ● If the IDL student fails to make adequate progress and/or earns a report grade of D or lower, the
student will be placed on a personal learning plan and parental contact will be made. ● Assignment grades will be entered weekly by the teacher.
Temporary Innovative Distance Learning (TIDL) -School Dismissal or Closure
● TIDL will be implemented for school dismissal or closure. ● TIDL is not for students who are absent from brick and mortar school. For absent students, including
those in voluntary isolation or quarantine not imposed by the school or state, the absence policy will go into effect. For extenuating circumstances, individual case response will be determined by administration.
● School dismissal will be determined by the school safety team, DOH, and might occur by classroom or building should the need arise to reduce risk of exposure for certain teachers and students.
● School closure will be determined by the state. ● Students with a 504 or an IEP will continue to be supported by our team of teachers as stated in the
IDL.
TIDL Virtual Platform and Software:
● Students without access to a device will be issued a Chromebook and charger for use during TIDL. ● Families will be expected to sign and acknowledge the NBHCA Agreement which includes proper
device usage, storage, care, and if necessary, replacement. ● Any family not able to access the internet at home should notify the school principal, Mr. McLaughlin. ● Clever will be available to all students. (Clever brings all school online resources into one secure portal
and provides a single sign-on for everyone in the school) ● The platform for middle and high is CANVAS. Elementary will use Google Classroom. ● Online textbooks and sources will be used during the implementation of TIDL. Exceptions will be made
for extenuating circumstances and as learning plans require.
Expectations for TIDL Daily Instruction:
● Math and ELA: a minimum of 45 minutes of total instruction must be provided for both Math and ELA K-12. At least 30 minutes must utilize approved core instructional resources. The additional 15 minutes may utilize core or supplemental resources.
● Science: a minimum 45 minutes in 6-12, 30 minutes K-5 must be provided for science daily using core instructional resources for the majority of instructional time.
● Social Studies: 45 minutes of instruction in 6-12 must be provided for social studies using core instructional resources for the majority of instructional time. Social Studies benchmarks may be addressed individually or integrated with ELA instruction for K-5.
● Electives for grades 6-8: 20-30 minutes of instruction must be provided for Electives. Electives will post their assignments weekly assignments in Canvas.
● Electives for grades 9-12::45 minutes of instruction must be provided for Electives. Electives will post their assignments weekly assignments in Canvas.
● Special Area for K-5: Art, music, and STEAM will provide weekly assignments in their Google Classroom. PE teachers will require a weekly log for physical activity.
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TIDL Live Online Class: Live online class is for the purpose of answering student questions, giving additional help, and building relationships. K-5 teachers will schedule a weekly online class. 6-12 teachers will use the following schedule for live online class:
● Live online class for 6-12: o Monday and Wednesday- Math and Science o Tuesday and Thursday- English and Social Studies o Fridays- Electives
Technical Issues for IDL and TIDL:
● All technical issues should first be reported to the student’s teacher, especially if there is an issue with the submission of an assignment. All other technical issues will be handled by our IT department at [email protected].
ACCESS TO COUNSELING AND ESE SUPPORT
Counselors and ESE Teachers will continue to provide services to students through 1:1 virtual meetings, based on the current IEP, 504 plan, and counseling support needed. We will be using Google Meet and Zoom to host these meetings. Please look for an email and/or phone call from your counselor or ESE Teacher to set up these check-ins.
COLLABORATIVE COMMUNITY CONTRACT FOR A SAFE ONLINE WORKING ENVIRONMENT
We commit to interacting with each other online in the following ways
● In a kind and respectful way, reflecting honor and integrity while meeting classroom expectations.
We will contribute positively to the online environment by...
● Actively participating in online activities including but not limited to virtual class meetings and discussion threads.
We will demonstrate our academic commitment by...
● Participating in every aspect of virtual learning including but not limited to completing and submitting assignments by the due dates and communicating with the classroom teacher concerning student needs.
We will use technology in a responsible way by...
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● Adhering to online safety guidelines set forth by the SafeSchools information technology and online safety training assigned by my school administrator.
MANAGING ONLINE LEARNING AT HOME
Thank you for partnering with us in this work. To support your child, we recommend that you follow these guidelines, which are similar to what you do to support your child in completing regular homework:
● Work with your child to establish a learning routine that is flexibly aligned to the time they normally learn in school. It is recommended learning take place during normal “school hours” instead of what is normally “after school” hours.
● Set learning goals daily towards the start of the day. Create the day’s learning schedule and post it. ● Set up a learning space for learning hours. ● Encourage your child to contact their teacher directly with questions. ● Encourage use of the electronic device primarily for learning windows and work to reduce online time
during this period of increased online learning activity. ● Check your own email regularly to view important messages from school. ● Please observe work hours for teachers--they will respond to your emails within 24 hours but are not
expected to do so outside of work hours. ● Engage your child in building a technology use agreement that minimizes distractions and maximizes
learning. EXTENSION ACTIVITIES FOR STUDENTS
Please find resources that students can access for additional practice once work has been completed. Students may need to create accounts to access the resources. Elementary Starfall.com Dreambox Math Prodigy Math Khan Academy Code.org But Why? A Podcast for Curious Kids Brainpop Jr Listenwise Big Universe Splashlearn Lalilo AR 360
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Middle Dreambox Math Prodigy Math Code.org Listenwise Floridastudents.org (CPALMS) Khan Academy BrainPOP Math Nation iCivics AR360 myON High School Floridastudents.org (CPALMS) Khan Academy BrainPOP Math Nation iCivics Code.org (See instructor for additional extension activities related to content area)
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2020-21 Florida’s Optional Innovative Reopening Plan
[Rising Leaders Academy]
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2020-21 Florida’s Optional Innovative Reopening Plan
Purpose
The purpose of this document is to support charter schools and charter school networks in the development and submission of their Innovative Reopening Plan for the Fall 2020 school semester. This document will assist schools in aligning their plan with required assurances, or serve as the actual template for schools without an aligned plan to develop and submit one based on the assurances outlined in DOE ORDER NO. 2020-EO-06. Directions Charter schools and charter school networks shall complete this form and submit it electronically to their sponsoring school districts for review and approval by the time specified by the district (All plans are due to the Department by July 31). Charter schools have two options in the submission of an Innovative Reopening Plan: ☐ Option 1: The charter school or charter school network provides a narrative plan, as well as identifies the page number(s) of where Assurances 1-5 are located in that plan (captured next to Assurances 1-5 below). The charter school’s Innovative Reopening Plan must accompany this template upon submission. (Note: charter school networks may submit one plan that covers multiple schools within their respective networks, provided that each participating school is identified.) ☒ Option 2: The charter school or charter school network completes the Department’s template provided later in this document. Proposed Innovative Model (Required for Option 1 and Option 2)
The charter school or charter school network shall explain in detail the proposed Innovative Model by school type (elementary, middle, high, combination, alternative, DJJ education programs, etc.). This description must include the following: in-person instruction, specialized instruction, live synchronous or asynchronous instruction with the same curriculum as in-person instruction, and the ability to interact with a student’s teacher and peers. Provide the page(s) where the narrative of the proposed Innovative Model is located in your submitted plan: 2
Rising Leaders Academy (RLA) will run grades K – 11 for the 2020-2021 school year. RLA will offer in-person instruction, live synchronous instruction, and recorded asynchronous instruction using the same curriculum for all students, whether they choose distant learning or in-person instruction. All students, in-person or online will have the ability to interact with teachers and peers, through small group or one-on-one meetings. In addition, RLA will offer a blended model in which students can select a combination of in-person and distant learning instruction. RLA will provide the full array of services that are required by law, so that families who wish to educate their children in a brick and mortar school have the opportunity to do so. These services include in-person instruction, specialized instruction for students with an Individual Educational Plan (IEP) and those services required for vulnerable populations, such as students from low-income families, students of migrant workers, students who are homeless, students with disabilities, students in foster care, and students who are English language learners (ELLs). We will offer families the following instructional options for their students: A) In Person - students attend school Monday - Friday, with a traditional RLA schedule. B) Online Distance Learning - students attend the same classes offered to in-person students, with the same teachers, however complete their courses and assignments through online distance learning. We are working on setting up these courses as live/synchronous so students can participate and interact in real time, as well as having lessons recorded for accessing lessons through our learning
[Rising Leaders Academy – Bay District Schools] Page 2
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platform. *Parents/students will have to agree to the attendance, engagement/completion of work, and assessment requirements for the distance learning option. C) Blended model - Combination of in-person & distance learning. Students can select options of two-days of in-person learning with three-days of distance learning (Mon, Wed - Distance) (Tue, Thur - Distance) Additionally, this upcoming school year will come with some changes to enhance student health & safety: 1. New drop-off & student pick-up procedures & traffic patterns. We had transportation engineers complete a study and prepare a new student drop-off and pick-up plan to help with student safety & for the prevention of congested areas. 2. The addition of staffing units for full-time cleaning & disinfecting of our school campus and classroom areas. Classrooms and common areas will be regularly cleaned throughout each day, and disinfected every afternoon following student dismissal. 3. Purchase of personal protective equipment for RLA staff, and students, as well as EPA approved disinfectants , cleaners, hand sanitizing stations, etc. face masks will be encouraged, but optional for students. We are installing sneeze guards for students, staff, and teachers. 4. We will be conducting temperature and symptom checks for all RLA staff, students, and visitors before allowing them to enter the school campus. We will require parents to remain in cars for student drop off and pickup. We will also limit visitors and anyone who is not a student or staff member from the campus in order to limit exposure. Meetings and conferences will be held virtually, unless in-person is deemed necessary by the school principal. 5. We have purchased individual textbooks and student workbooks for all RLA students, so that there will not be common sharing of instructional materials. Additionally, each student will be required to keep their own set of supplies for independent use. We will be providing students with online digital resources of their instructional materials as well. All students, whether brick-and-mortar or distance learning, will have access to the same instructional materials and resources. 6. We have added 2 additional classroom buildings to aid in social distancing on our campus, and will be adding 4 outdoor classroom spaces & covered eating areas to aid in reducing student congestion. 7. We are moving from 2 lunch periods to 4 lunch periods, with lunchroom capacity reduced to approximately 25% per lunch period, coupled with student assigned seating, and spacing in between lunch seats, along with grab-and-go lunch options, and cafeteria table sneeze guards. 8. Extensive training is being provided to our RLA staff regarding preventative and safety measures, and we have established protocols for students or staff exhibiting symptoms , or who have come in close contact with an individual testing positive for Coronavirus.
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Reopening Plan Assurances (Required for Option 1 and Option 2) The charter school or charter school network must agree to ALL of the assurances by checking the corresponding boxes.
☒ Assurance 1: Upon reopening in August, the charter school or charter school network will assure that all brick and mortar schools are open at least five days per week for all students subject to advice and orders of the Florida Department of Health, local departments of health, Executive Order 20-149, and subsequent executive orders. Provide the page(s) where the narrative of this assurance is located in your submitted plan: 4-5
☒ Assurance 2: The charter school or charter school network must provide the full array of services that are required by law so that families who wish to educate their children in a brick and mortar school have the opportunity to do so. These services include in-person instruction, specialized instruction for students with an Individual Educational Plan (IEP) and those services required for vulnerable populations, such as students from low-income families, students of migrant workers, students who are homeless, students with disabilities, students in foster care, and students who are English language learners (ELLs). Provide the page(s) where the narrative of this assurance is located in your submitted plan: 5 ☒ Assurance 3: The charter school or charter school network will provide robust progress monitoring to all students; tiered support must be provided to all students who are not making adequate progress. If a student is receiving instruction through innovative teaching methods fails to make adequate progress, the student must be provided additional support and the opportunity to transition to another teaching method. Provide the page where the narrative of this assurance is located in your submitted plan: 6 ☒ Assurance 4: The charter school or charter school network will work with IEP teams to determine needed services, including compensatory services for students with disabilities. Charter schools must immediately begin working with IEP teams to identify students who may have regressed during school closures. IEP teams must follow a student-centered approach with a commitment to ensure that the individual needs of each child are met. Provide the page where the narrative of this assurance is located in your submitted plan: 6 ☒ Assurance 5: The charter school or charter school network will work with ELL Committees to identify ELLs who have regressed and determine if additional or supplemental English for Speakers of Other Languages (ESOL) services are needed. Charter schools should ensure that appropriate identification of English skills has been noted and that schools have the resources to implement additional interventions and strategies. Provide the page where the narrative of this assurance is located in your submitted plan: 7 ☒ Assurance 6: Progress monitoring data must be shared regularly by the charter school with its sponsoring school district, in a manner prescribed by the Department.
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Template Option for Reopening Plan (Option 2) Plan for Implementation of Assurance 1
● In the box below, describe the reopening in August of brick-and-mortar schools reflecting at least five days of school per week for all students subject to advice and orders of the Florida Department of Health, local departments of health, Executive Order 20-149 and subsequent executive orders. Also, provide the charter school’s reopening date and schedule.
Rising Leaders Academy’s first day of the 2020/2021 school year is August 11, 2020 for all RLA students, whether they are coming in-person or doing distant learning. There will be five days of school per week for in-person instruction in our “brick-and-mortar school”, subject to advice and orders of the Florida Department of Health, local departments of health, Executive Order 20-149 and subsequent executive orders from the State of Florida. Students who choose distant learning will be able to view instruction live and synchronously with students in the brick-and-mortar school, where students can participate and interact in real time. RLA will follow the same calendar as Bay District Schools.
Plan for Implementation of Assurance 2
● In the box below, describe the plan for a full array of services that are required by law so that families who wish to educate their children in a brick and mortar school have the opportunity to do so. These services include in-person instruction and services required for vulnerable populations, such as students from low-income families, students of migrant workers, students who are homeless, and students in foster care.
RLA will provide in-person instruction and services, just as we did before COVID-19. We will offer robust progress monitoring for all students, academic intervention and tiered support for students identified to benefit from additional supports, and IEP/504 services. RLA will continue its ELL, ESOL, and migrant/homeless student support services, as well as its mental health services for all students. RLA is a CEP school, and will offer daily free breakfast and lunch to all students, in person and distance learning. Families who wish to continue their students’ education in a brick and mortar school will have the opportunity to do so at Rising Leaders Academy.
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Plan for Implementation of Assurance 3
● In the box below, describe the schedule and process for administering local progress monitoring assessments, as well as the assessment tool(s) used by the school by grade level. In addition, describe how the data is used to determine how adequate progress is being made and how intervention and tiered support is being deployed.
RLA will continue to provide robust progress monitoring for all students; with tiered support provided to students who are not making adequate progress, as demonstrated on student performance on NWEA MAP benchmark assessments, as well as progress monitoring assessments within standards-aligned curriculums in core subject areas. The school principal will work with all grade-level teachers, parents, and students to review student data and determine appropriate interventions and tiered supports for students. Both in-person and distance learning students, who are identified for tiered support will receive ongoing intervention in a small-group setting. Students who are receiving instruction through innovative teaching methods that fail to make adequate progress, will be provided additional support and the opportunity to transition to another instructional method. Students progress will be monitored through beginning of the year, mid-year, and end of the year assessments through NWEA MAP, NGSSS, EOC, and FSA assessments. Teachers will additionally conduct routine progress monitoring through curriculum benchmark assessments to identify students’ skills mastery in alignment with Florida State Standards. Plan for Implementation of Assurance 4
● In the box below, describe how the charter school will work with IEP teams to determine needed services, including compensatory services for students with disabilities.
At the beginning of the new school year, RLA will work with the IEP team to determine students needing special services, as well as existing or newly-enrolled students who may have regressed during school closures and might now benefit from additional services or support . RLA, together with the IEP team, will review student baseline assessments, past academic performance, and work with parent and community partners in order to ensure that all students needing services will receive the necessary compensatory services. RLA will hold virtual meetings with the IEP team, families, and community partners to ensure Individual Education Plans and services continue for students previously receiving services, as well as, students newly identified for services.
Plan for Implementation of Assurance 5
● In the box below, describe how the charter school will work with ELL Committees to identify ELLs who have regressed and determine if additional or supplemental English for Speakers of Other Languages (ESOL) services are needed.
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In the beginning of the school year, RLA will identify and assess students whose parents indicate languages other than English as primary or mainly spoken within the home through a Home Language Survey. Students who are identified as ELLs will have an ESOL plan that includes additional support and supplemental ESOL services. These students will follow the State requirements for English language learner support, language progress monitoring, and state standardized assessments. RLA will also determine if students who have been identified at ELLs in the past have regressed as determined from baseline assessments and teacher observation. Students who have regressed will receive additional language intervention and support.
Assurance 6 does not require an additional narrative. Acknowledgement The charter school or charter school network verifies the information in this form.
Name and title of person responsible for completion and submission of the Innovative Reopening Plan
Amber Perryman, Principal Rising Leaders Academy, Inc.
Contact information: email, phone number
[email protected], (850) 215-0844
Date submitted Signature of authorized representative
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July 20, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Josh Balkom, Executive Director of
Operational Support Services
AGENDA ITEM: Start & End Times Schedule 2020-21
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: TBD IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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Last Updated: 7/23/2020
Elementary Schools Special Purpose Schools
Callaway 7:30-2:00 Margaret K. Lewis School in Millville * 8:30-2:30
Cedar Grove* 7:30-2:15 New Horizons Learning Center 8:15-3:00
Deer Point 7:30-2:00 St. Andrew School 7:30-2:00
Hiland Park 7:30-2:00
Hutchison Beach 7:30-2:00 Early Release Times
Lucille Moore * 7:30-2:15 Elementary Schools (Extended Day 11:45 AM) 11:30 AM
Lynn Haven 7:30-2:00 Middle Schools 1:00 PM
Merriam Cherry Street 7:30-2:00 High Schools 12:30 PM
Northside 7:30-2:00 * 2-1/2 hrs before end of school day
Parker 7:30-2:00
Patronis 7:30-2:00
Southport 7:30-2:00
Tommy Smith 7:30-2:00 Adult/Tech Schools
Tyndall * 7:20-1:50 Tom P. Haney Technical Center 7:45-1:45Waller* 7:30-2:15
West Bay 7:30-2:00
Middle Schools
Jinks 9:00-3:30 Charter Schools
Merritt Brown 9:00-3:30 Bay Haven Elem (K-2) 7:30-2:30
Mowat 9:00-3:30 Bay Haven Elem (3-5) 7:30-2:45
Surfside 9:00-3:30 Bay Haven Middle (6-8) 7:45-3:05
Central Academy 8:30-3:00
High Schools Central High School (AM) 7:15-12:05
A. Crawford Mosley 8:15-3:00 Central High School (PM) 12:05-5:00
Bay District Schools
2020-2021
Start & End Times
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Bay 8:15-3:00 Chautauqua Learn & Serve 8:15-3:00
J.R. Arnold 8:15-3:00 North Bay Haven Elem (K-2) 7:30-2:30
Rosenwald (6-12) 8:30-3:00 North Bay Haven Elem (3-5) 7:30-2:45
Rutherford (6-12) 8:15-3:00 North Bay Haven Middle (6-8) 7:55-3:00
North Bay Haven High (9-12) Zero Pd 7:15-8:05
Combination Schools North Bay Haven High (9-12) Reg Pd 8:30-3:15
Breakfast Point Elem (K-5) 7:30-2:00 Palm Bay Elem 8:00-3:00
Breakfast Point Middle (6-8) * 7:30-2:05 Palm Bay Preparatory Academy 8:15-3:15
Deane Bozeman Elem (K-5) 7:30-2:00 Rising Leaders Acad (K) (Fri - TBD) TBD
Deane Bozeman Middle (6-8) 9:00-3:30 Rising Leaders Acad (1-8) (Fri - TBD) TBD
Deane Bozeman High (9-12) 9:00-3:30 University Academy (K-8) 7:30-3:00
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July 22, 2020 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Lee Walters, Executive Director of Facilities AGENDA ITEM: Approval of Apollo Sunguard Playground Sunshades
CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: N/A IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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