061812 lakeport city council agenda packet

7/31/2019 061812 Lakeport City Council Agenda Packet

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the

City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency e

(as defined in the Brown Act) and a 2/3rds determination that the need to take

action arose subsequent to the Agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon bCouncil at one time without any discussion. Any Council Member may request that any item be removed from th

Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Conse

Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code Section 3693

B. Warrants: Approve warrant registers from May 31, 2012, and June 6, 2012.

C. Minutes: Approve minutes of the regular City Council meeting of June 5, 2012, and the

special City Council meeting of June 11, 2012.

D. Application No. 2012-016 Approve Application No. 2012-016 for Ablaze Youth Ministries/Eternally Wired

free music, carnival, and food to benefit the Safe House in Clearlake to be held

Sunday, July 15, 2012, from 10:00 a.m. to 7:00 p.m. in Library Park.

E. Application No. 2012-017 Approve Application No. 2012-017 for the Lakeport Yacht Club for its annual

Cardboard and Duct Tape Regatta on July 4, 2012, from 10:00 a.m. to 1:00 p.m

Library Park.

F. Resolution for Support and Incentives

for Martin Street Senior Housing Project

Adopt a resolution providing financial support and incentives for the Lakeport

Pacific Associates Senior Affordable Housing Project on Martin Street.

G. Notice of Election and Request for

Consolidation

Adopt Resolution calling for and providing for and giving notice of the general

municipal election to be held in the City of Lakeport on the 6th day of Novemb

2012, for the purpose of electing three city council members and requesting

approval of the Lake County Board of Supervisors for election services to be

provided by the County Elections Official.

H. Building Permit Report Receive and file Building Permit Report for May 2012.

I. Fireworks Agreement Approve Production Agreement with Pyro Spectaculars for July 4, 2012, firewo

display.

J. Voting Delegate for League of California

Cities Annual Conference

Appoint Council Member Parmentier as the Citys voting delegate to the Leagu

California Cities Annual Conference on September 5-7, 2012, in San Diego.K. Application No. 2012-009 Amendment Approve amendment to Application No. 2012-009 for the Lakeport Main Stree

Association to provide music in the gazebo on July 4, 2012.

L. Summer Concert Series MOU

Amendment

Approve amendment to Paragraph 8 of the MOU for the Summer Concert Seri

to include six tables instead of five and authorize the Mayor to sign.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that thesubject is not already on tonights agenda. Persons wishing to address the City Council are required to complete

Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not required

please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Council c

take action or express a consensus of approval or disapproval on any public comments regarding matters which

appear on the printed agenda.

B. Lakeport Main Street Association Presentation by Lakeport Main Street Association

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCILTuesday, June 19, 2012

City Council Chambers, 225 Park Street, Lakeport, California 95453


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City Council Agenda of June 19, 2012 Page 2

C. Lake County Water Resources Presentation by Scott DeLeon regarding the efforts of Lake County Water

Resources to remove aquatic weeds from Lakeports shoreline this year.

VI. COUNCIL BUSINESS:

A. City Clerk

1. Appointment of Planning

Commissioner

Appoint one member to the Lakeport Planning Commission for a four-year term

B. Community Development Director

1. USDA Environmental Review Consider a status report on the environmental review of the USDA water and

wastewater funding request and approve an additional $9,500 in expenses to

Planning Partners, Inc., for the City of Lakeport USDA Water and Wastewater

funding application NEPA and CEQA environmental review.

C. City Engineer

1. Transportation Sales Tax Options Presentation of county-wide transportation sales tax options and request for

direction.

D. City Manager

1. Resolutions Adopting AnnualBudget for Fiscal Year 2012-2013

and Establishing the Fiscal Year

2012-2013 Appropriations Limit

Adopt a resolution adopting the annual budget for fiscal year 2011-2012, and aresolution establishing the fiscal year 2012-2013 appropriations limit for the Ci

of Lakeport.

2. PEG Ordinance Introduce an ordinance to add an article to the City of Lakeport Municipal Cod

provide support for Public, Educational and Governmental (PEG) cable televisio

access facilities and set a public hearing for the second reading on July 17, 201

6:00 p.m.

3. Resolution of Intention Adopted a Resolution of Intention to approve an amendment between the Boa

of Administration of the California Public Employees Retirement System and t

City Council of the City of Lakeport to provide 3% @ 55 Full Formula for Lakepo

Police Officers Association members.

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any:

VIII. CLOSED SESSION: Pursuant to Government Code 54956.9(b), Pending Litigation, one case,

Operating Engineers Local Union No. 3 and Lakeport Police Officers Association

City of Lakeport, Lakeport City Council(Lake County Superior Court Case

No. CV410232); Pursuant to Government Code Section 54957.6 (Conference w

Labor Negotiators): Employee Groups: Lakeport Police Officers Association,

Lakeport Employees Association; Negotiators: City Attorney and Administrativ

Services Director; Pursuant to Government Code Section 54957.6 (Conference

with Labor Negotiators): Unrepresented Employee: City Attorney; Pursuant to

Government Code 54957(e) (Public Employee Performance Evaluation): City

Attorney.IX. REPORT FROM CLOSED SESSION:

X. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office at

Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website,www.cityoflakeport.com, subject to

staffs ability to post the documents before the meeting.

n compliance with theAmericans with Disabilities Act, the City of Lakeport will make available to members of the public any special assistance necessary to participate in

meeting. The public should contact the City Clerks Office at (707) 263-5615 to make such a request. Notification 72 hours prior to the meeting will enable the City to ma

reasonable arrangements to ensure accessibility to this meeting.

_______________________________________

Janel M. Chapman, City Clerk
http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/


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MINUTESLAKEPORT CITY COUNCIL

REGULAR MEETINGJune 5, 2012

I. BUDGET WORKSHOP: The budget workshop commenced at 5:00 p.m.

II. CALL TO ORDER:

ROLL CALL:

Mayor Mattina called the regular meeting of the City Council of the City of

Lakeport and Lakeport Redevelopment Agency to order at 6:00 p.m. with

Council Members Roy Parmentier, Robert Rumfelt, Suzanne Lyons, and Tom

Engstrom present.

III. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by City Engineer Harter.

IV. ACCEPTANCE OF AGENDA: A motion was made by Council Member Parmentier, seconded by Council

Member Engstrom, and unanimously carried by voice vote to accept the agen

as presented.V. CONSENT AGENDA:

A. Ordinances Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code 36934.

B. Warrants: Approve warrant registers from May 21, 2012 and May 29, 2012.

C. Minutes: Approve minutes of the regular City Council meeting of May 15, 2012, and th

special City Council meetings of May 17, 2012, May 23, 2012, and May 29, 20

D. LAFCO Budget Receive and file LAFCO Budget for Fiscal Year 2012-2013.

E. Cancel Council Meeting Cancel Council meeting of July 3, 2012.

F. Summer of Peace Approve alternate location for Summer of Peace monument.

G. Reorganization Approve staff reorganization as set forth by the City Manager.

Vote on Consent Agenda A motion was made by Council Member Engstrom, seconded by Council

Member Rumfelt, and unanimously carried by voice vote to approve the

Consent Agenda as posted.

VI. PUBLIC PRESENTATIONS/ REQUESTS:

A. Citizen Input Dennis Rollins gave an update on Westside Park. The committee is working o

Phase 2 and recently had a weed-eating party. The Rotary and Kiwanis Clubs

are ready to begin working on dugouts. Grillin on the Green will be August 4

B. Introduce Police Volunteer Chief Rasmussen introduced Carl Touros, a new Police Department volunteer

VII. COUNCIL BUSINESS:

A. Community Development

Director

1. Lakeport Senior Housing

Project

The followings citizens spoke on this matter: Marc Spillman, Nancy Ruzicka, a

Suzanne Russell. A motion was made by Council Member Rumfelt, seconded

Council Member Engstrom, and unanimously carried by voice vote to approvthe proposed reservation of $400,000 of Redevelopment Agency low and

moderate income housing set aside funds for a loan to the Lakeport Senior

Housing Project contingent upon the approval of legislation passed by the Sta

allowing for the expenditure of said funds for affordable housing projects; an

to direct staff to prepare a proposed Resolution for the Lakeport Senior Hous

Project reservation for consent agenda consideration on June 19, 2012; and t

direct staff to prepare a loan agreement with Lakeport Pacific Associates for

future City Council consideration and approval; and that said loan agreement

include a local vendor preference clause; and to approve a limited deferral of

sewer and water expansion fees and building permit issuance fees with a sho

date certain.


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MINUTES

LAKEPORT CITY COUNCIL

SPECIAL MEETING

June 11, 2012

CALL TO ORDER: Mayor Mattina called the special meeting of the City Council of the

City of Lakeport to order at 10:04 a.m. with Council Members Roy

Parmentier, Robert Rumfelt, Suzanne Lyons, and Tom Engstrom

present. The meeting was immediately adjourned to closed session.

CLOSED SESSION: Pursuant to Government Code Section 54957.6 (Conference with

Labor Negotiators): Employee Groups: Lakeport Police Officers

Association, Lakeport Employees Association, Unrepresented

Employees; Negotiators: City Attorney and City Manager.

REPORT FROM CLOSED SESSION: The meeting reconvened to open session at 10:35 a.m. The Mayor

reported that staff was given direction.

ADJOURNMENT: The meeting adjourned at 10:37 a.m.

ATTEST APPROVED

__________________________________ ______________________________________

JANEL M. CHAPMAN, City Clerk STACEY MATTINA, Mayor


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From: Lori Price

To: Janel Chapman

Cc: Chris White

Subject: RE: Application 2012-017

Date: Tuesday, June 12, 2012 12:44:35 PM

Hi Janel,

Public Works does not foresee any issues with County Roads and does not have anycomments or restrictions to add to this application. I am forwarding this application toChrist White, Water Resources Tech as Water Resources may have commentsregarding this event.

Sincerely,

Lori PriceSecretary IIILake County Department of Public Works

255 N. Forbes Street, Rm 309Lakeport, CA 95453(707) [email protected]

From: Janel Chapman [mailto:[email protected]]Sent: Tuesday, June 12, 2012 9:48 AMTo: Barbara Loveless; Cheryl Bennett; [email protected]; Dale Stoebe; Ellen Dills; JasonFerguson; Kevin Odom; Lori Price; Pheakdey Preciado; [email protected];[email protected]; [email protected]; [email protected]; KellyBuendia ([email protected]); Margaret Silveira; Mark Brannigan; [email protected];[email protected]; [email protected]: Application 2012-017

Attached is Application No. 2012-017. This is an annual event. They are

extremely late getting their application in this year, and it will have to go on

next weeks agenda, so I would need any comments back by 5:00 Wednesday.

Janel ChapmanCity Clerk

City of Lakeport

225 Park Street

Lakeport, CA 95453(707) 263-5615, Ext. 12
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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From: Brad Rasmussen

To: Janel Chapman

Cc: Ferguson, Jason; Odom, Kevin; Stoebe, Dale

Subject: Re: Application 2012-017

Date: Tuesday, June 12, 2012 3:49:42 PM

Attachments: image002.png

Janel:

No extra police staffing needed and no additional fiscal impact for the police department due to thisevent.

Brad RasmussenChief of PoliceLakeport Police Department916 N. Forbes St.Lakeport, CA 95453Main: 707-263-5491Ofc: 707-263-9650Fax: 707-263-3846Web: www.lakeportpolice.orgEmail: [email protected]

-----Original Message-----From: Janel Chapman [mailto:[email protected]]Sent: Tuesday, June 12, 2012 09:48 AMTo: 'Barbara Loveless', 'Cheryl Bennett', [email protected], 'Dale Stoebe','Ellen Dills', 'Jason Ferguson', 'Kevin Odom', 'Lori Price', 'Pheakdey Preciado',[email protected], [email protected],[email protected], [email protected],Kelly Buendia $[email protected]$, 'Margaret Silveira', 'Mark Brannigan',[email protected], [email protected],[email protected]

Subject: Application 2012-017

Attached is Application No. 2012-017. This is an annual event. They are

extremely late getting their application in this year, and it will have to go on

next week?s agenda, so I would need any comments back by 5:00

Wednesday.

Janel Chapman

City ClerkCity of Lakeport

225 Park Street

Lakeport, CA 95453

(707) 263-5615, Ext. 12
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Meeting Date: Page 1 Agenda Item #IV.F.

CITY OF LAKEPORT

City CouncilCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Lakeport Pacific Associates Resolution MEETING DATE: 06/19/2012

SUBMITTED BY: Richard Knoll, Community Development Director

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The Council is being asked to consider a Resolution committing funds and other incentives for the 48-unitsenior affordable housing project at 1075 Martin Street.

BACKGROUND:The City of Lakeport has been working with Lakeport Pacific Associates, the developer of the proposed48-unit Lakeport Senior affordable housing project since 2009. In August of 2010 the Lakeport PlanningCommission approved the Architectural and Design Review application for the project to be built on 5.32acres of high density zoned land at 1075 Martin Street. The developer has been working to secure fundingfor the project and has a commitment for construction financing and approval of a USDA RD Grant. Anapplication for 2012 low income tax credit financing is currently pending in front of the State of CaliforniaTax Credit Allocation Committee. A request for a resolution to reserve $400,000 in redevelopment housingfunds and to assist the project with long term fee deferrals or something else to reduce the impacts of theproject was presented to and considered by the City Council on June 5, 2012.

DISCUSSION:At the June 5 meeting, the City Council made a decision to approve the proposed reservation of $400,000of Redevelopment Agency low and moderate income housing set aside funds for a loan to the LakeportSenior Housing Project contingent upon the approval of legislation passed by the State allowing for theexpenditure of said Agency funds for affordable housing projects and subject to a loan agreement. The CityCouncil also approved the deferral of sewer and water expansion fees until the final occupancy permit stageof the project, or a date certain, subject to the execution of a fee deferral agreement. Staff was directed toprepare a Resolution for the Lakeport Senior Housing Project funding reservation for consent agendaconsideration on June 19, 2012.

OPTIONS:

Adopt or choose not to adopt proposed resolution.

FISCAL IMPACT:

None $ Account Number: Comments:

SUGGESTED MOTIONS:

Motion to approve proposed resolution providing financial support and incentives for the Lakeport PacificAssociations Senior Housing Project on Martin Street.

Attachments: Proposed Resolution


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Resolution No. _________ (2012) Page 1

RESOLUTION NO. ________ (2012)

A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF LAKEPORT PROVIDING FINANCIAL SUPPORT AND

INCENTIVES FOR THE LAKEPORT PACIFIC ASSOCIATESSENIOR HOUSING PROJECT ON MARTIN STREET

WHEREAS, Lakeport Pacific Associates applied to the City of Lakeport for Architecturaland Design Review for the development of a 48-unit attached senior affordable housing project at1075 Martin Street (APN 025-431-35) in June of 2010; and

WHEREAS, the City of Lakeport Planning Commission approved the Architectural andDesign Review application for the Lakeport Pacific Associates senior affordable housing project inAugust of 2010; and

WHEREAS, Lakeport Pacific Associates has continued to diligently pursue funding sources

and development of the senior housing project; and

WHEREAS, Lakeport Pacific Associates has made a request to the Lakeport City Councilfor commitment/reservation of up to $400,000 in redevelopment housing set aside funds andassistance with long-term fee deferrals or something similar that can reduce the financial impacts forthe project, and

WHEREAS, the Lakeport City Council considered the Lakeport Pacific Associates requestat a regular meeting held on June 5, 2012; and

WHEREAS, the Lakeport City Council did make preliminary determinations concerning

City of Lakeport financial participation and incentives in support of the senior housing project anddirected staff to prepare a Resolution for subsequent consideration by the Council, and

WHEREAS, the City of Lakeport Planning Commission in accordance with California Lawgranted two incentives for the project including a reduction in the total number of required parkingspaces from 72 to 60 and the elimination of the requirement to provide 6 RV parking spaces withinthe parking lot, and

NOW THEREFORE BE IT RESOLVED THAT:

1. The Lakeport City Council hereby agrees to commit and reserve up to $400,000 in

Lakeport Redevelopment Agency Low and Moderate Income Housing (LMI) Set Aside Funds forthe Lakeport Pacific Associates 48-unit senior affordable housing project located at 1075 MartinStreet. The actual use and dissemination of the Redevelopment LMI set aside funds shall be subjectto the approval and execution of a loan agreement between the City of Lakeport and LakeportPacific Associates at a future date and shall also be contingent upon the California Legislature andGovernor of the State Legislature approval of legislation allowing the use of said RedevelopmentLMI set aside funds for local affordable housing projects; and


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Resolution No. _________ (2012) Page 2

2. The loan agreement between the City of Lakeport and Lakeport Pacific Associatesshall include but not be limited to a requirement that the developers agree to solicit bids from localcontractors and building material suppliers and that there be a preference for qualified localcontractors, sub-contractors, and building material suppliers established for the project; and

3. The Lakeport City Council hereby agrees to allow Lakeport Pacific Associates todefer payment of the sewer and water expansion fee from the time of issuance of the projectbuilding permit to the final inspection and building occupancy stage of the project, and/or to requirepayment of said water and sewer expansion fees ten (10) months from the date of issuance of thebuilding permit for the project, whichever occurs first.

PASSED AND ADOPTED by the City Council of the City of Lakeport, County of Lake,State of California on this 19th day of June, 2012, by the following vote:

AYES:NOES:ABSENT:

ABSTAINING:

____________________________________STACEY MATTINA, Mayor

ATTEST:

____________________________________JANEL M. CHAPMAN, City Clerk


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Meeting Date: 06/19/2012 Page 1 Agenda Item #IV.G.

CITY OF LAKEPORTCity Council

City of Lakeport Municipal Sewer District

STAFF REPORT

RE: Resolution Calling For and Providing For and Giving Noticeof General Municipal Election

MEETING DATE: 06/19/2012

SUBMITTED BY: Janel M. Chapman, City Clerk


WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The City Council is being asked to adopt a Resolution Calling For and Providing For and Giving Notice ofGeneral Municipal Election.

BACKGROUND:

There are three City Council members whose terms will expire at the end of 2012 (Suzanne Lyons, RoyParmentier, and Bob Rumfelt). The election to fill these seats will take place on November 6, 2012. In thepast, we have been able to consolidate our elections with the County of Lake at a significant cost savings tothe City.

DISCUSSION:

As part of the elections process, the City must adopt a resolution calling for, providing for, and giving noticeof the General Municipal Election. If the City is to request election services from the County, it must pass a

resolution requesting approval from the Lake County Board of Supervisors. The attached resolution meetsboth of these requirements.

The City Clerk's Office is staffed by one part-time person. The ability for the City to conduct the electionitself with this level of staffing would be impractical. There is a significant cost savings to the City toconsolidate its elections with the County. If we were to conduct our own elections, there would besignificant costs for personnel (poll workers) and publications.

OPTIONS:

The Council may adopt the resolution or provide alternative direction to staff.

FISCAL IMPACT:

None $5,000 Account Number: 110-1010-934 Comments:

SUGGESTED MOTIONS:

Move to adopt the Resolution Calling For and Providing For and Giving Notice of General MunicipalElection.

Attachments: Proposed Resolution


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RESOLUTION NO. _____ (2012)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORTCALLING FOR AND PROVIDING FOR AND GIVING NOTICE OF THE GENERAL

MUNICIPAL ELECTION TO BE HELD IN THE CITY OF LAKEPORT, COUNTY OFLAKE, STATE OF CALIFORNIA, ON THE 6TH DAY OF NOVEMBER, 2012, FOR

THE PURPOSE OF ELECTING THREE (3) CITY COUNCIL MEMBERS, EACH TOHOLD OFFICE FOR A TERM OF FOUR YEARS, OR UNTIL THEIR SUCCESSORS

ARE ELECTED AND QUALIFIED, AND REQUESTING APPROVAL OF THE LAKECOUNTY BOARD OF SUPERVISORS FOR ELECTION SERVICES TO BE

PROVIDED BY THE COUNTY ELECTIONS OFFICIAL

RESOLVED, by the City Council of the City of Lakeport as follows:

WHEREAS, the General Municipal Election is hereby called and ordered to be held in theCity of Lakeport, County of Lake, State of California, on the 6th day of November, 2012, for thepurpose of electing three (3) members of the City Council, each to hold office for a term of four (4)years, or until their successors are elected and qualified.

WHEREAS, the General Municipal Election hereby called and ordered to be held, shall beheld and conducted, and the votes thereat received and canvassed, and the returns thereof made,and the result hereof ascertained, determined, and declared as herein provided, and in all particularsnot recited herein, according to the laws of the State of California, providing for MunicipalElections; and the polls for such election shall be and remain open during the time required by saidlaws.

WHEREAS, all voting places, precincts, and election officials within the boundaries of theCity of Lakeport shall be the same as those for the general election.

WHEREAS, the three (3) City Council Member nominees, receiving the highest number ofvotes for their respective offices and who have filed the required disclosure statements, shall be

declared elected for their four (4) year terms beginning when first administered the oath of office,and ending when their successors are elected and qualified.

WHEREAS, the Lakeport City Council hereby requests approval of the Lake CountyBoard of Supervisors to authorize the County Elections Official to provide election services toconduct said election.

PASSED AND ADOPTED by the City Council of the City of Lakeport, County of Lake,State of California on this 19th day of June, 2012, by the following vote:

AYES:NOES:

ABSENT:ABSTAINING:

____________________________________STACEY MATTINA, Mayor

ATTEST:

____________________________________JANEL M. CHAPMAN, City Clerk


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Meeting Date: 06/19/2012 Page 1 Agenda Item #IV.H.



STAFF REPORTRE: Building Permit Report MEETING DATE: 06/19/2012

SUBMITTED BY: Community Development Department



The Council is being asked to review the Building Permit Report for informational purposes only.

SUMMARY:

Attached is a copy of the May, 2012 building permit log and pending permits. The following are totals forFiscal Year 2011/2012 for the Building Department:

Number of Permits 154Construction Value $1,508,753.80Permit Revenue $34,000.95

SUGGESTED MOTIONS:

Receive and file monthly Building Permit Report for May, 2012.

Attachments: Monthly Building Permit Report for May, 2012.


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Meeting Date: 06/19/2012 Page 1 Agenda Item #IV.J.


Lakeport Redevelopment AgencyCity of Lakeport Municipal Sewer District

STAFF REPORTRE: Nominate Voting Delegate and Alternate(s) for League of

California Cities Conference September 5-7, 2012MEETING DATE: 06/19/2012

SUBMITTED BY: Janel Chapman, City Clerk



The City Council is being asked to nominate a voting delegate and alternate(s) for the League of CaliforniaCities 2012 Annual Conference.

BACKGROUND:

The League of California Cities 2012 Annual Conference is scheduled for September 5-7, 2012, inSan Diego. An important part of the Annual Conference is the Annual Business meeting. At this meeting,the League membership considers and takes action on resolutions that establish League policy.

In order to vote at the Annual Business meeting, each city council must designate a voting delegate. In theevent that the designated voting delegate is unable to serve in that capacity, each city may appoint up to twoalternate voting delegates. The Voting Delegate form must be returned to the League's office no later thanAugust 15 so that voting delegate/alternates records may be established prior to the conference.

The voting delegate and alternate(s) must be registered to attend the conference. At least one must bepresent at the Business Meeting and in possession of a voting card in order to cast a vote.

DISCUSSION:

Each member city has a right to cast one vote on matters pertaining to League Policy. In order for the Cityof Lakeport to vote, a delegate must be designated. It is my understanding that Council MemberParmentier is the only member planning to attend this year's conference.

OPTIONS:

The City has the option of choosing not to designate a voting member.

FISCAL IMPACT:


SUGGESTED MOTIONS:

Move to nominate Council Member Parmentier as the voting delegate for the League of California CitiesAnnual Conference to be held September 5-7, 2012, in San Diego.


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To: City of Lakeport

From: Lakeport Main Street Association

Date: June 12, 2012

Re: Request for Amendment to Application No. 2012-009

We request an amendment to our approved application for use of public areas (Application

No. 2012-009) that was approved by the Council on March 20, 2012, so that we can include

use of the gazebo for music on July 4, 2012. This would be in conjunction with our regular

Fourth of July activities, namely the arts and crafts show on Park Street.

Carol Hays

Executive Director


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Meeting Date: 06/19/2012 Page 1 Agenda Item #IV.L.

CITY OF LAKEPORT


STAFF REPORT

RE: Amendment to Summer Concert Series MOU MEETING DATE: 06/19/2012

SUBMITTED BY: Margaret Silveira, City Manager



The City Council is being asked to amend Paragraph 8 of the existing Summer Concert MOU.

BACKGROUND:

On May 15, 2012, the City Council approved entering into an MOU with Bicoastal Media to produce thesummer concert series in Library Park for the next three years. Paragraph 8 of the MOU contains a clausethat gives the promoter the right to reserve the five picnic tables on the northeast side of Library Park to thesouth of the Third Street Boat Ramp. This paragraph was added last year at the request of the promoter.The tables are used by the local businesses who sponsor the summer concert series. These sponsorshipscover the cost to produce the series.

DISCUSSION:

Upon review of the area, it was determined that there are actually six tables to the South of the Third StreetBoat Ramp, and the promoter would like to be able to reserve all of the tables for sponsors. If a sponsor

does not need use of the table, the promoter will remove the reserved sign from the table following thebeginning of the concert, and it can be used by the general public.

OPTIONS:

Amend Paragraph 8 of the MOU for the Summer Concert Series to reflect reservation of six tables insteadof five or provide direction to staff.

FISCAL IMPACT:


SUGGESTED MOTIONS:

Move to approve Paragraph 8 of the MOU for the Summer Concert Series to include six tables instead offive and authorize the Mayor to sign.

Attachments: Proposed MOU


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FIRST AMENDMENT TOMEMORANDUM OF UNDERSTANDING

BETWEEN BICOASTAL MEDIA, LLC AND THE CITYOF LAKEPORT FOR SUMMER CONCERT SERIES

This Memorandum of Understanding is made by and between Bicoastal Media, LLC (hereafterCONCERT PRODUCER) and the City of Lakeport (hereafter LAKEPORT).

In consideration of the right to produce the 2012, 2013, and 2014 Lakeport Summer Concert Seriesand use LAKEPORTS facilities for same, CONCERT PRODUCER agrees as follows:

1. CONCERT PRODUCER agrees to produce and promote ten (10) concerts in accordance with theCity of Lakeport Summer Concert Series Guidelines dated March 2004, or as they may be amendedfrom time to time.

2. CONCERT PRODUCER shall pay in advance $100.00 per concert to partially defray LAKEPORTSexpenses associated with the use of its Library Park facilities.

3. CONCERT PRODUCER shall provide the appropriate proof of liability coverage with minimumlimits of two million dollars ($2,000,000) and execute a Hold Harmless Agreement in favor ofLAKEPORT for each concert series that they produce.

4. CONCERT PRODUCER will make a good faith effort to contribute funds, goods, or services for thepurpose of enhancing Library Park following the season end for each concert series that they produce.

5. CONCERT PRODUCER shall have a right of first refusal to negotiate an extension of the LakeportSummer Concert Series provided said request is made to CITY in writing prior to December 31, 2014.

6. LAKEPORT will consider allowing up to three (3) special promotional events during each concert

series. The details of such events will be presented for approval as soon as practical to the LakeportCity Manager for approval.

7. LAKEPORT will be listed as a host of the concert series on promotional materials and announced assuch during each concert.

8. CONCERT PRODUCER shall have the right to reserve the six picnic tables on the northeast side ofLibrary Park to the south of the Third Street Boat Ramp (See Exhibit A attached).

ACCEPTED AND AGREED TO:

____________________________________________ __________________________STACEY MATTINA, MAYOR DatedCITY OF LAKEPORT

____________________________________________ __________________________BICOASTAL MEDIA, LLC Dated


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Meeting Date: 06/19/2012 Page 1 Agenda Item #VI.A.1.



STAFF REPORTRE: Planning Commissioner Appointment MEETING DATE: 06/19/2012

SUBMITTED BY: Janel Chapman, City Clerk



The City Council is being asked to invite applicants to make a short presentation and appoint one individualto serve a four-year term on the Lakeport Planning Commission.

BACKGROUND:

Tom Gayner was appointed to the Planning Commission in 2008, and his term expired on June 15, 2012.Advertising for the position was completed, and applications have been submitted by Thomas Gayner,Phillip Meyers, and Martin Scheel. Copies of the three applications are attached.

DISCUSSION:

Pursuant to Resolution No. 1656 the Council should review the applications of individuals to serve on theCommission and allow each applicant an opportunity to make a short presentation detailing his background,interests, and why he would like to serve. The Council is then required to nominate and appoint an

individual to the Planning Commission. This must be done in open session.

OPTIONS:

Choose one member to serve on the Lakeport Planning Commission for a four-year term.

FISCAL IMPACT:


SUGGESTED MOTIONS:

After presentations by the applicants, move to nominate one member to the Lakeport Planning

Commission for a four-year term.

Attachments: Applications for Appointment


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AAPPPPLLIICCAATTIIOONN FFOORR AAPPPPOOIINNTTMMEENNTT TTOO TTHHEE CCIITTYY OOFF LLAAKKEEPPOORRTT

AADDVVIISSOORRYY BBOOAARRDD,, CCOOMMMMIISSSSIIOONN,, OORR CCOOMMMMIITTTTEEEE

NAME OF BOARD, COMMISSION OR COMMITTEE:

APPLICANT NAME:

ADDRESS:

HOME PHONE: WORK PHONE:

EMAIL ADDRESS:

Please include a brief statement as to why you would like to serve, what special qualifications or experience you mayhave for the position and/or any other information you would like to include as part of your application:

(Continue on reverse side if necessary, or attach additional information)

Signature: Date:

Please return form to: City Clerk

City of Lakeport

225 Park Street

Lakeport, CA 95453

FOR CITY USE ONLY - APPLICANT, PLEASE DO NOT COMPLETE THIS SECTION

Appointment: Approved

Denied

Length of Term:

From __________ to ___________

Date:

Planning Commision

Thomas Gayner

395 Thirteenth Street, Lakeport, CA 95453

707-263-3845 707-349-0260

[email protected]

I would like to continue to serve as a planning commissioner for the city of Lakeport. I have completed one four year term and believe thecontribution I have made, during the past term, have kept with my commitment to building the city up as a great place to live and bringbusinesses. I desire to have this city grow while keeping it as a place people can feel safe, comfortable and yet find the convenienceswithout going elsewhere.

June 13, 2012Thomas G. Gayner


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Meeting Date: 06/19/2012 Page 1 Agenda Item #VI.B.1.

CITY OF LAKEPORT


STAFF REPORT

RE: Follow-up Report and Request for Additional Funding for theUSDA Water and Wastewater Environmental Consultant

MEETING DATE: 06/19/2012

SUBMITTED BY: Richard Knoll, Community Development Director



The City Council is being asked to consider a status report on the environmental review of the USDA waterand wastewater funding request and a contract cost increase request from Planning Partners, Inc., the City'sUSDA environmental review consultant.

BACKGROUND:

In March of 2012 the City Council authorized the City Manager to execute the necessary contractdocuments, provide a follow-up report, and determine the final costs associated with the environmentalreview of the City's USDA water and wastewater funding request. Following is a status report on theenvironmental review documentation and a request for an increase in the contract amount.

DISCUSSION:

The City entered into a contract with Planning Partners, Inc., in March for the purpose of preparing the

NEPA and CEQA environmental review documents for the ten water and wastewater projects included inthe City's application for USDA funding. Planning Partners, Inc., has completed most of the work requiredfor the environmental documents except for some work related to consultation on the cultural resourcesaspects of the project. A CEQA Initial Study written for the project has been completed and has beencirculated for public comment to the California State Clearinghouse and also made available to localagencies. The 30-day public review period for the environmental document closed on May 24, 2012. Therewere five letters with comments submitted to the City from LAFCO, County Special Districts, CountyPlanning, County Administration, and the Central Valley Regional Water Quality Control Board. The InitialStudy also serves as the NEPA environmental document to be submitted to the USDA for review. A copyof the Initial Study is available on the City's web site at www.cityoflakeport.com

The March staff report to the City Council indicated that "Due to the fact that there are ten separate and

distinct component projects included in the USDA financing request, all of which must be addressed in theenvironmental report, and on the fact that the preliminary report is not complete, it is difficult to ascertain aprecise understanding of the required level of NEPA and CEQA environmental clearance and the cost tocomplete it. However, given the short time limits and constraints, there is a need to move quickly.It ishoped that cost the environmental work will not exceed $20,000, but the final amount remains to be seen."

The contract with Planning Partners, Inc., provided that the City would pay the consultant an initial amountof $10,000 and upon review and approval, an additional amount not to exceed $20,000.

In April, Planning Partners, Inc., submitted the attached scope of work related to the USDA environmentalreview. This scope of work included a proposed fee of $40,469 which was subsequently negotiated down by


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Meeting Date: 06/19/2012 Page 2 Agenda Item #VI.B.1.

the City Manager to $29,500. The City has paid Planning Partners, Inc., $20,000 to date and, based on thenegotiated revised amount, owes them $9,500.

The costs associated with completing the USDA water and wastewater environmental review arereimbursable expenses upon approval of the USDA grant/loan funding.

Staff recommends approval of the additional $9,500 based on the completed Planning Partners, Inc., scopeof work.

OPTIONS:Authorize the $9,500 payment to Planning Partners, Inc.

or

Do not authorize payment based on findings to be determined.

FISCAL IMPACT:

None $9,500 Account Number: 504 and 604 - 1050 - 930. Comments:

SUGGESTED MOTIONS:

Move to approve the additional $9,500 in expenses to Planning Partners, Inc., for the City of LakeportUSDA Water and Wastewater funding application - NEPA and CEQA environmental review.

Attachments: April 2012 Scope of Work


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SCOPE OF WORK

Initial Study/Negative Declaration with NEPA Contentfor

Multiple Water/Wastewater Improvements

Presented to

City of Lakeport

Presented by

April 2, 2012


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A. INTRODUCTION

Planning Partners presents the following scope of work to prepare a single environmental documentfor 10 proposed water/wastewater improvements for the City of Lakeport. Although some of theproposed project components would be categorically exempt from compliance with the CaliforniaEnvironmental Quality Act (CEQA), evaluated as a comprehensive program of improvements,

additional CEQA compliance is necessary. For this reason, we propose to prepare an Initial Study/Negative Declaration to comply with CEQA. Because the City proposes that the improvements befederally funded by the USDA RD, we will add additional NEPA content to the document. Ourunderstanding from our discussions with RD is that the agency will process its NEPA review underExhibit A of the California State Supplement NEPA Guidelines. Under the Exhibit A process, RDwill rely upon the Citys CEQA document to document and justify the preparation of a CategoricalExclusion.

The 10 proposed improvements are:

Water System Improvements

Land acquisition to secure ownership of two City groundwater wells. Replacement of the Citys water metering devices throughout its distribution system Replacement of the existing Supervisory control and data acquisition (SCADA) system Extension to loop the water mains located in South Lakeport

Wastewater System Improvements

Replacement of the existing Supervisory control and data acquisition (SCADA) system Repairs of treatment ponds Replacement of the Clear Lake Avenue pump station and controls Inflow & Infiltration (I&I) improvements to the collection system Replacement and upsizing of sewer collection pipe size on Main Street from Clear Lake Avenue to

Sixth Street

Repair or replacement of a 72 inch culvert running under Highway 29 that serves as a carrier for threesewer main pipes

Following is our scope of work, budget, and schedule to complete an IS/ND to provide CEQAcompliance with NEPA content.

B. SCOPE OF WORK

TASK 1 PROJECT INITIATION, REVIEW OF EXISTING INFORMATION

To initiate the project, we will hold a meeting with City staff to discuss the project, obtain planninginformation, and confirm facts concerning the proposed project. We will review existing documentsand confirm regulatory requirements. Coupled with the initiation meeting, Planning Partners will

conduct a field review of the sites of the proposed water/wastewater system improvements.

Task 1 - Products and Deliverables

Meetings: Initiation Meeting with City Staff

Deliverables: -----City Input: Project details/Guide field review meeting

Water/Wastewater projects 1 Planning PartnersInitial Study April 2012


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TASK 2 PREPARE ADMINISTRATIVE DRAFT INITIAL STUDY/NEGATIVEDECLARATION

Planning Partners will prepare an Initial Study/Negative Declaration (IS/ND) to meet therequirements of the City of Lakeport according to 15063(d) of the state CEQA Guidelines and theCitys environmental procedures. The IS/ND will consist of:

A description of the individual water/wastewater project components; An identification of the environmental setting; An identification of the environmental effects of the projects (using CEQA Guidelines

format). All checklist answers will be explained. The explanation will be more or less detaileddepending upon the importance of the environmental topic to the proposed projects;

Identification and discussion of mitigation measures necessary to reduce identified significanteffects to a less-than-significant level;

A consistency evaluation of the projects with respect to the City of Lakeport County GeneralPlan; and,

The name of the preparers of the IS/ND.

The IS/ND will evaluate all environmental topics contained in the Guidelines checklist and requiredby the Citys environmental procedures at a level of detail appropriate to the topic. All conclusionsof no significant impact will be explained. Additionally, the IS/ND will explain what operationalfeatures of the project components respond to the regulatory requirements of other agencies, andhow such features avoid or minimize potential environmental effects. Additional requirementsplaced on the project components by operation of law and agency regulations will be discussed.

Additionally, the Initial Study/Negative Declaration will contain information responding to RDsNEPA requirements as set forth on pages 8-12, and 14 of the RD Environmental Bulletin1794A-602, California State Supplement, including the required Evaluation of Impact to Resourceworksheet. The IS/ND will document all required consultations to the extent that they arecompleted at the time of submittal of the administrative draft IS/ND. In any event, the IS/ND will

document that all consultation processes have been initiated, and the steps that have been takentoward completion of consultations.

To meet NEPA content requirements, the following in-depth technical analyses will be conducted:

Air quality conformity/greenhouse gas emissions as required by Exhibit A Biological resources, with an explicit finding regarding federally protected resources as

required by Exhibit A Cultural resources, including documentation of SHPO and Tribal items as required by ExhibitA.

Information will provided in the IS/ND to permit RD preparation of the following:

Important Farmland Determination (Form Ad-1006) FEMA Form 81-93 - Standard Flood Hazard Determination

One electronic copy of the administrative draft IS/ND will be provided to the City for review.

Task 2 Products and Deliverables

Meetings: Telecoms to discuss comments on Administrative Draft Initial StudyDeliverables: 1 electronic copy (PDF) of Administrative Draft Initial Study

City Input: Review of Administrative Draft Initial Study

Planning Partners 2 Water/Wastewater projectsApril 2012 Initial Study


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TASK 3 PREPARE CIRCULATION DRAFT INITIAL STUDY/NEGATIVEDECLARATION

Planning Partners will revise the Initial Study in response to City comments and, after approval, we willproduce an electronic copy of the document in PDF format for publication and distribution by theCity.

Task 3 Products and DeliverablesMeetings: NoneDeliverables: 1 copy - electronic copy (PDF) of Initial Study/Mitigated Negative Declaration

City Input: Publish IS/MNDCirculate IS/MND

POTENTIAL FUTURETASKS

Because the City intends to use the IS/ND to support its application for funding to USDA RD, theCity may not circulate the IS/ND for some time. At the time the City chooses to circulate thedocument and consider approval of the proposed water/wastewater improvements, the following tasksmay become necessary. Since we do not know whether such tasks may be needed or when they may beneeded, we do not include them in our schedule or budget as set forth below.

TASK 4 RESPOND TO PUBLIC COMMENTS ON THE NEGATIVE DECLARATION /PUBLIC HEARING / MITIGATION MONITORING PROGRAM

After completion of the public review process, Planning Partners will prepare responses to publiccomments and provide an electronic copy (PDF) of the Comment Responses to the City for review.We will revise the responses to comply with City comments. Upon approval, we will submit anelectronic copy of the final responses to the City for insertion in the staff s reports to the CityCouncil.

If mitigation measures are identified in the environmental document, a Mitigation Monitoring

Program for all mitigation measures will also be prepared.

Task 4 Products and DeliverablesMeetings: Telecom to discuss Administrative Draft Responses to commentsDeliverables: 1 electronic copy (PDF) review draft Responses to comments

1 electronic copy (PDF) final Responses to comments1 electronic copy (PDF) review draft Mitigation Monitoring Program

1 electronic copy (PDF) final Mitigation Monitoring ProgramCity Input: Review draft responses to comments

Review draft Mitigation Monitoring Program



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TASK 5: MEETINGS

We anticipate the need for up to four meetings with City staff under the proposed scope of work,including one public hearing before the City Council. Except for the initiation meeting and the onepublic hearing, all other meetings are assumed to be via telephone. Planning Partners principal,Robert D. Klousner, will attend a public hearing on the project before the City Council. At this

meeting, Mr. Klousner will be available to answer questions regarding the IS/ND and theenvironmental process.

Task 5 Products and Deliverables

Meetings: Staff coordination; Public HearingsDeliverables: NoneCounty Input: Notice and conduct public hearings

C. SCHEDULE

The schedule proposed below provides an expedited timeline for the environmental review of thewater/wastewater projects to permit the City to submit its RD application by mid-April 2012.However, the proposed schedule may be subject to modification due to events outside the control ofPlanning Partners.

TaskScheduled or Actual Completion

Date

Task 1 Project Description/Review of Existing Information 3/6/12

Task 2 Administrative Draft Initial Study/Negative Declaration 4/9/12

City review of Administrative Draft IS/ND 4/11/12

Task 3 Prepare Public Initial Study / Negative Dec. 4/13/12

Total Expected Duration 5 weeks



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D. COST ESTIMATE

The cost information presented herein reflects Planning Partners estimate of the work necessary toprepare the environmental documentation for the proposed Water/Wastewater projects based onour proposed scope of work and our knowledge of similar projects.

Planning Partners proposes to complete the work scope for a not-to-exceed price as shown in thetable below without prior notice and agreement. The cost quoted includes all direct costs, such astelephone, travel, and reproduction. Requested additional incidental tasks and expenses not includedin the fee proposal will be reimbursable on a time-and-materials basis at our standard billing rates.

Task Cost

Project Initiation - Admin Draft IS/ND $16,664

Biological Resources $6,100

Cultural Resources $7,250

Air Quality Conformity/GHG emissions $4,500

Public Review Draft IS/ND $2,020

Direct Costs $3,935

Total $40,469

Less Previously Authorized $10,000

Total New Budget $30,469

E. ASSUMPTIONS

In addition to the assumptions listed in the preceding scope of work, the scope, schedule, and costprovisions of this proposal are based upon several assumptions that are summarized below tofurther define the proposed scope of work. We recognize that these assumptions may be subject tochange during the project. While such changes would not necessarily result in modification of thescope, schedule, or cost, Planning Partners must reserve the right to propose such modifications inthe event of such changes.

The City of Lakeport is the lead agency for CEQA. Issues to be addressed in the Initial Study/Negative Declaration will be limited to those

identified in this proposal. Issues that emerge after contract commencement are not nowincluded in the proposed scope of work. The scope of work shall be considered entire for project review. Tasks not explicitly included in

the scope of work are hereby excluded. There will be no alteration to the project description during the course of work once accepted

by the City. Subsequent revisions to the project description may result in increased costs or adelay in project completion.



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City staff and other responsible agencies will cooperate with the consultant team promptly.Work will not be stopped or delayed by the City or others outside the study team. Should workbe stopped or delayed by others, Planning Partners shall have the right to renegotiate costs ofwork required after January 1, 2013, the beginning of Planning Partners subsequent fiscal year.

Planning Partners will provide copies of all work products cited above in the proposed scope ofwork. Reproduction and local distribution shall be the responsibility of the City of Lakeport.

The combined number of meetings at which a representative or representatives of theconsultant team will be present will not exceed those presented in the cost proposal and scopeof work, or future negotiated task orders. Additional meetings will be charged on a time andmaterials basis.

F. ADDITIONAL INFORMATION

COMMITMENT OF PERSONNEL

All of Planning Partners proposed team are available to perform within the City of Lakeportsdesired schedule, and will remain with the project to the extent within the control of PlanningPartners. Should staff substitutions be necessary (e.g., for sickness or leaving the team), new staff

will not be assigned without the prior consent of the City of Lakeport.

PRINCIPAL CONTACT

The authorized contract negotiator for Environmental Planning Partners, Inc. is:

Robert D. KlousnerEnvironmental Planning Partners, Inc.

P.O Box 6277281 Lone Pine Drive, Suite D-203Sloughhouse, California 95683-9998

(916) 354-1620(916) 354-1268 Fax

e-mail: [email protected]

Mr. Klousner is authorized to negotiate on behalf of and obligate Environmental Planning Partners,Inc. in all matters related to this proposal.

I hereby set forth that Environmental Planning Partners, Inc., a California Corporation, offers theabove services under the cited conditions to the City of Lakeport to complete the Initial Study forthe Water/Wastewater Improvements projects.

April 2, 2012

Signature: Date:

Robert KlousnerPresident

April 2, 2012



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Signature: Date:

Robert KlousnerSecretary



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Meeting Date: Page 1 Agenda Item #

CITY OF LAKEPORT


STAFF REPORT

RE: Consideration of Transportation Sales Tax Options MEETING DATE: 06/19/2012

SUBMITTED BY: Scott Harter, City Engineer



Several months ago the Area Planning Council authorized a contract with a consultant to conduct voteropinion polling regarding a regional countywide transportation sales tax. The results of the polling are inand have been reviewed by the APC at its June 13, 2012 meeting. If a sales tax measure is to be placed onthe November ballot, all three jurisdictions must move quickly to meet the deadlines associated with such ameasure. A regional, countywide transportation sales tax will likely only succeed if all three jurisdictions areunanimously in support of it. The Council is being asked to provide APC staff with their position on thecountywide sales tax so a decision can be made to pursue the regional tax or not.

BACKGROUND:

As previously mentioned the results of the voter opinion survey are in and they indicate that countywidethere is a reasonable chance of gaining success for a half-cent transportation sales tax. Results also indicatethat there is a very positive initial response for a city-wide transportation sales tax in the city of Clearlake.

One of the functions of the APC is to seek funding for transportation projects in Lake County.

Considering the lack of federal and state support for streets and roads maintenance and rehabilitation, theAPC has, for more than a decade, supported a local sales tax option for these purposes. Due to thestructure of state law, cities have the ability to pursue local sales tax options; however, a county cannotpursue a local sales tax for just the unincorporated area. If a local sales tax is to apply to a county, it has tobe county wide including all local jurisdictions. This situation currently exists in Mendocino County asWillits, Point Arena, and Fort Bragg have passed half -cent transportation sales taxes effectively lockingMendocino County out of this potential revenue source.

DISCUSSION:

Although the polling numbers are promising, elected support from all members of both City Councils aswell as the Board of Supervisors is crucial to the success of a countywide measure. APC staff would

recommend that the proposed uses of the sales tax be: restricted to local streets and roads maintenance,rehabilitation, repair and improvement that will benefit vehicular, bicycle, pedestrian, and transit rider useand use the existing Pavement Management Systems as the primary basis for project selection.

At this time an Expenditure Plan detailing the funding allocation has not been created though one will becreated to accompany the ballot measure. There are a number of ways to develop an expenditure plan thatwill ensure all major streets and roads are well maintained yet would retain authority of a guaranteed amountfor local discretion. The Technical Advisory Committee has discussed alternatives but has yet to develop arange of alternatives. If there is no immediate support for a countywide effort, then development of acountywide expenditure plan is a moot point. If there is unified support for a regional effort, thendevelopment of the Expenditure Plan will become a top priority of the TAC.


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Meeting Date: Page 2 Agenda Item #

OPTIONS:

Support a regional, countywide sales tax measure for the November 2012 election.

Do not provide support for a regional, countywide sales tax measure.

FISCAL IMPACT:


SUGGESTED MOTIONS:Move to support a regional, countywide transportation sales tax measure for the November 2012 electionand direct staff to work through the TAC to develop an Expenditure Plan to accompany the measure.

Attachments:


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Meeting Date: Page 1 Agenda Item #VI.D.1.


Lakeport Redevelopment Successor AgencyCity of Lakeport Municipal Sewer District

STAFF REPORTRE: Fiscal Year 2012-2013 Budget Adoption MEETING DATE: 06/19/2012

SUBMITTED BY: Margaret Silveira, City Manager



The City Council is being asked to conduct a public hearing on, and adopt, the City of Lakeport final budgetfor fiscal year 2012-2013, including the appropriations limit (Gann Limit) for the City.

BACKGROUND:

Fiscal Year 2011-2012 delivered so many challenges to us. The loss of redevelopment, erupting pensioncosts, and the application for funding of one of the largest capital improvement projects in the history of theCitys water and sewer enterprise have stressed the limits of staff. But the result ofhaving endured throughthese challenges has been a sharpening of our outlook on the future and the change needed to move theCity in a fiscally sustainable direction.

We are engaging in priority-based budgeting in fiscal year 2012-2013 for one purpose: to match the limited,reduced resources we project in 2013 with the highest priorities of City staff and the Council. We will focuson raising service levels, empowering and affirming the importance of staff to enhance performance,

maintaining a strong commitment to housing and economic development activities, and increasing theinvestment in capital, including road maintenance and rehabilitation. Most significantly, we are doing this inspite of cost reductions, moving toward a balanced budget, and minimizing the use of reserves.

In January, I asked all department heads to leverage their expertise and evaluate the services and functionsthey deliver. They spent weeks examining programs, projects, and various elements of operations and ratedthem in order of operational importance. I was impressed. And to compliment their work, I combined myown input with the stated goals of the City Council. The final product was a comprehensive list of prioritiesfor each department; and from that, a budget based on those priorities emerged.

But during this exercise, it became evident that a systemic, structural change was necessary for the City. Inorder for service delivery to be maximized, a restructuring plan was developed to consolidate departments,

streamline basic services, and reduce structural costs. From this restructuring, the City will be moreefficient, effective, and able to meet the financial challenges ahead. Presented to you is a budget not basedon line items or departments but on priorities.

Included in the budget document is information on the City's appropriations limit, otherwise known as theGann Limit. Article XIIIB of the California Constitution (Article 4) and related implementing legislationprovide for an annual appropriations limit for each entity of local government and require the governingbody of each local jurisdiction to establish its appropriation limit by resolution each year.

The appropriation limit does not apply to the entire City budget but only to the appropriation of proceedsof taxes in the Citys general government type funds. These include the following:


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Tax increment received by the Lakeport Redevelopment Agency is exempt from the Gann Limit as are pass-through payments received by the City and the CLMSD.

Each years appropriation limit is based on the previous years limit, multiplied by the percentage change in

population and the percentage change in the United States Consumer Price Index or the change inCalifornia per capital income, whichever was less. These are defined as follows:

-Population Factor-At the Citys choice, either the annual change in the City's or county population.

-Price Factor-At the Citys choice, either the change in California per capita income or increase in non-residential assessed valuation due to new construction.

DISCUSSION:

Economic and Financial Highlights

Revenues

Sales tax revenues, including those derived from Measure I, continue to trend positively. We estimate thissource to increase by 3-4% from 2012, due largely to greater consumer spending in the Citys automotiveand retail sectors.

Property tax revenue in fiscal year 2013 will remain relatively flat with a slight increase expected from theredistribution of property tax (formerly known as tax increment) once allocated to the Citys formerredevelopment agency. Property tax, though a top ten revenue source for the City, is not the largest. Infact, secured property taxes account for less than half of the Bradley-Burns sales tax revenues for Lakeport.

State and federal public safety grants will be maintained in fiscal year 2012 -2013. This is a significantresource to support our Police Department, as costs related to officer compensation have increasedexponentially from 2012. We expect to continue receiving revenue from this source into 2014.

Franchise fees, permit fees, fees for service, and other charges are expected to remain flat over the course ofthe fiscal year. These revenues go to support general City operations, such as building, engineering, andplanning services.

All other general fund revenues are estimated to remain relatively unchanged from the prior fiscal year.

Tax increment revenue for redevelopment activities has been eliminated. The City has elected to serve asthe Successor Agency to the former RDA and will be entitled to $250,000 in administrative allowances tooffset operating costs associated with the dissolution of the agency and the retirement of its obligations.

410,000

13,000

2,300

11,154

965,007

65,000

600

3,000

724,157

406,782

349,277

$2,950,277

700.004 PROPERTY TRANSFER TAX

700.015 PROP TAXES IN-LIEU SALES TAX

FISCAL YEAR 2012-2013 ADOPTED BUDGET

700.005 LOCAL SALES TAX

700.007 TRANSIENT OCCUPANCY TAX

700.010 PROPERTY TAXES-PRIOR UNSECURED

700.012 PROPERTY TAXES-PRIOR SECURED

700.013 TRANSACTION USE TAX (MEAS I)

700.014 PROPERTY IN-LIEU VLF

Fund: 110 - GENERAL FUND

700.001 PROPERTY TAXES-CURRENT SECURED

700.002 PROPERTY TAXES-CURR UNSECURED

700.003 PROPERTY TAXES-813 SUPPLEMENT


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Water and sewer enterprise activities will continue to experience increased costs and revenues that fall shortof covering them. City staff will present an analysis of the current rate structure in water and sewer andmake a recommendation to remedy the imbalance and ensure the solvency of both.

We will continue to explore new sources of revenue aggressively to ensure the City can maintain vitalservices to the community, including public safety, infrastructure improvements, and parks and recreation.

Total City revenues are estimated to be $11,837,073.

Expenditures

We took a very aggressive approach this year to minimizing what I would refer to as discretionaryexpenditures in each departments budget. To balance the general fund, we trimmed over $416,000 (or10%) in appropriation requests. This was no small accomplishment and was done collaboratively with eachdepartment.

Costs related to personnel will be the largest component of overall expenditure increases this year, primarilydue to pension contributions and health benefit premiums. Temporary cost saving measures in the form offurloughs and merit pay freezes provided the breathing room needed to evaluate these costs and developappropriate strategies to control them moving forward. I am recommending the continued use of a furloughfor all bargaining groups in 2013.

Pension costs related the safety plan amendment from 2%@50 to 3%@50 could have cost the City an

actuary-estimated $640,000. To finance this cost, as well as the annual normal cost of the safety pensionplan, the Citys contribution rate to the safety plan for the Citys sworn police force of nine officerswouldhave increased by 33 percent in 2013. Fortunately, the City Council has reached an agreement with theLakeport Police Officer's Association for a modified retirement plan amendment of 3%@55, which willreduce the aforementioned costs by over 40 percent.

City-paid health insurance premiums for retirees poses significant challenges; however, the Finance andAdministrative Services Departments are moving on a strategy to better meet current obligations and beginfunding future liabilities.

We propose maintaining the funding commitment to capital projects as was budgeted in the most recentfiscal year, 2011-2012. Using a combination of special revenue and general purpose funds (including

increased amounts from Measure I), the Engineering and Public Works Departments have outlinedproposed road projects that will continue to address the Citys most critical infrastructure needs.

Water and sewer expenditures will continue to be scaled back to nominal levels in 2013. Thoughrecommendations to increase revenues in both water and sewer will be presented to the City Council in July,we are not budgeting those revenues (or the resulting projects) here. Those items will be subject to Councilapproval and direction. Completing applications for low-cost, low-interest loans from USDA RuralDevelopment to fund mandated capital improvement projects will be one of the highest priorities of staff inearly 2012-2013.

Total recommended City appropriations are $13,587,308.

Citys Financial Position and Reserves

Departments have done a good job of controlling spending and reducing costs in 2012. This was integral inbalancing the budget. Best management practices dictate that a prudent general fund reserve for lean fiscalyears be a minimum 20 to 25 percent of total operating expenditures. In fiscal year 2012-2013, we anticipatean ending fund balance of $2.4 million, which equates to well over 50 percent of recommended operatingappropriations. The Finance Department has been developing a policy for the use and maintenance of fundbalance and will make recommendations to that effect in the fall.

The Priority-Based Budget and Restructuring

This budget document for 2012-2013 will look (in many ways) similar to last years. Funds and departmentsare highlighted and explored in detail, with a summary section at the beginning, followed by a schedule of


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transfers and some useful comparative information in the form of charts and graphs. New to this documentis what we call a Budget in Brief." The Budget in Brief is designed to give the reader a quick, yetcomprehensive, view of the critical elements that comprise the Citys revenue and expenditure elements andthe net effect on fund balance. If the reader desires more detailed information, they can continue on in thedocument.

Integrally different in this years budget is the presence of priorities, which are presented at the beginning ofeach departments budget section. As I mentioned earlier, these priorities were developed using theexpertise of my Management Team, coupled with the goals expressed by Council and input from me. Thismethod of budgeting is proven to help organizations meet the challenges of matching significantly reducedrevenues to increasing operational costs. The overall theme of those priorities this year is that of servicemaintenance to the community. They are presented in order of operational importance to each departmentand are weighted by the goals established by Council.

To resolve what has become a chronic and significant structural deficit in the general fund, service deliveryof general fund departments was evaluated closely. Attention was given to all departments initially, but thefocus turned to Community Development, Public Works, and the Police Departments.

The need for planning services by the community, coupled with the reduction in activity due to the formerredevelopment agencys activities, has been diminished significantly and is not expected to return in the nearterm. The City employs two very experienced and knowledgeable professional planners but does not have

enough service demand to justify dedicating both to planning activities alone. Based on the Departmentsrecommendation, I decided to reclass and modify the responsibilities of the Planning Services Manager to aposition that encompasses the functions of the Housing Specialist (which has become vacant) and that of anAssociate Planner. Additionally, I am eliminating the vacant positions of Housing Specialist, and aDepartment Secretary II.

To refocus the Citys commitment to capital improvements, including road rehabilitation and otherinfrastructure improvements, while reducing costs considerably, my office developed and proposed a planto merge the Public Works Department with the Utilities Department under one executive member of myManagement Team. This merger will result in significant restructuring of middle management and linesupervisors. The Department will be known simply as Public Works but shall encompass the functions ofroads and infrastructure, parks and grounds, the Westshore Pool, solid waste management, water and sewer

operations and maintenance as separate divisions. I believe this will allow the City to utilize resources moreeffectively, enhancing the Departments responsiveness to the community and the other City departments itserves.

Finally, in large part due to the dramatically increased costs in the Citys public safety pension obligation,and upon the recommendation of Police Chief, the City will be reducing the administrative workforce of theDepartment. A part-time Records Assistant position will be created to handle any excess work that resultsfrom this reduction; however, I feel confident that administrative staff will be able to continue to functioneffectively. Additionally, a vacant officer position will not be filled.

Challenges and Opportunities

Change is not easy for a tight-knit organization like ours. To navigate this transition and position the City to

face successfully the challenges ahead, we will rely on the dedication of City staff and the leadership andpolicy direction of the City Council. This priority-based budget will allow us to address these challengesreduced revenues and increased costswhile taking advantage of opportunities to make structural changesthat ultimately will enhance service delivery.

The role of Council as a policy making body will continue to be paramount in this endeavor. My staff and Iwill rely on this in executing the priorities identified herein. And the success of this financial plan iscontingent on Councils commitment to keeping focus on the bigger picture.

Local businesses will continue to face difficulty this year, and the role of business retention will be evenmore important. The Citys commitment to economic development must be maintained through active


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advisement by the Lakeport Economic Development Advisory Committee (LEDAC) and in collaborationwith the Main Street Association, the Chamber of Commerce, and the Countys marketing program.

I concluded last years budget message with the following statements, but they are important enough towarrant reiteration. We are fortunate to have a highly qualified and capable professional staff here at theCity of Lakeport. They are the Citys most important asset, without which it could not function. Promotingand empowering staff and demonstrating appreciation for their efforts has been a priority for me as the CityManager, and I reaffirm my commitment to it. This budget maintains the best possible amount ofpersonnel needed with the projected resources available to provide services to the community and achievethe goals that Council has prioritized. But it stretches those resources significantly and imposes greaterresponsibility on each individual to perform at their best. This includes my executive staff, the ManagementTeam, who are required to perform a wide range of duties.

Appropriations (Gann) Limit

Both the California per capita personal income price factor and the population percentage change factorsare provided to local jurisdictions each year by the State Department of Finance. Population percentagechange factors estimate change in the county's population between January of the previous fiscal year(2010/2011) and January of the most recent fiscal year (2011/2012).

For purposes of this year's calculation, staff used the annual change in the county population (-1.73%decrease) and the change in California per capita income of 3.77%.

The resultant rate multiplied by the previous appropriation limit equals the new appropriation limit. Thelimit for last fiscal year (2011/2012) was $9,638,092. This year's limit was calculated to be $9,828,423, wellabove the budgeted appropriations in fiscal year 2011/2012 of $2,950,277. In other words, the Cityappropriated only 30.02% of the total limit it could appropriate, if revenues were available. Themethodology used to calculate the limit is presented in the 2012-2013 budget document immediatelyfollowing the Gann Limit Resolution.

OPTIONS:

1. Adopt the Fiscal Year 2012-2013 Budget by resolution as recommended and presented, approve theappropriations limit of $9,828,423 in fiscal year 2012/2013 for the City of Lakeport, and authorize the

mayor to sign the associated resolutions.2. Request specific changes be made to, or additional time be granted for review of, the presented

recommended 2012-2013 budget.

3. Do not adopt but provide direction to staff.

FISCAL IMPACT:

None $13,587,308 Account Number:

SUGGESTED MOTIONS:

Adopt the Final Budget for fiscal year 2012-2013 for the City of Lakeport and its blended component units,

authorize the City Manager to expend the appropriations found therein, and approve the appropriationslimit of $9,828,423 in fiscal year 2012/2013.

Attachments: City of Lakeport Adopted Budget for Fiscal Year 2012-2013Budget Resolution No. ______ (2012)Gann Limit Resolution No._____(2012)


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FORWARD!

CITY OF LAKEPORT

PROPOSED BUDGET

FISCAL YEAR

2012-2013


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CITY OF LAKEPORTFISCAL YEAR 2012-2013

PROPOSED BUDGET

GOVERNING BODYCITY COUNCIL

REDEVELOPMENT SUCCESSOR AGENCY BOARD OFDIRECTORS

CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT(CLMSD)

Stacey Mattina MayorTom Engstrom Mayor Pro TemSuzanne Lyons Council MemberRobert Rumfelt Council MemberRoy Parmentier Council Member

COUNCIL ADVISORY COMMITTEES/COMMISSIONSPlanning Commission

Parks and Recreation CommissionTraffic Safety Advisory Committee

ADA CommitteeLakeport Economic Development Advisory Committee

EXECUTIVE MANAGEMENT TEAMMargaret Silveira City ManagerSteven Brookes City AttorneyJanel Chapman City Clerk

Kelly Buendia Administrative Services DirectorDaniel Buffalo Finance DirectorBrad Rasmussen Chief of PoliceScott Harter City Engineer/IT DirectorRichard Knoll Community Development DirectorMark Brannigan Public Works Director


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TABLE OF CONTENTSBudget in Brief ........................................................................................................................... 1

General Fund Compared .................................................................................................... 1

Revenues............................................................................................................................ 2

Expenditures by Fund ......................................................................................................... 3

Expenditures by Department ............................................................................................... 4

Changes in Fund Balance ................................................................................................... 5

Measure I Uses ................................................................................................................... 6

Mission and Vision ..................................................................................................................... 7

Mission ............................................................................................................................... 7

Community Vision ............................................................................................................... 7

City Managers Budget Message ............................................................................................... 9

Budget Schedule .......................................................................................................................15

City Organizational Chart ..........................................................................................................17

Fund Descriptions .....................................................................................................................19

Governmental Funds .............................................................................................................19

General Fund .....................................................................................................................19

Special Revenue Funds .....................................................................................................19

Redevelopment Successor Agency Funds (212 2

061812 lakeport city council agenda packet

Documents