Moultrie Technical College

Our Team About Moultrie Technical College Purpose Challenges Solution to problem

◦ Microsoft Access Value to Moultrie Tech Value to team Screenshots of Database What we learned Key Take-Aways

Agenda

The Team Organizational Chart

Project Sponsors

Emily Watson (Archway Professional, Colquitt County Services) and Ken Strickland (Vice President for Administration Services, Moultrie Technical College) provided professional advice on any questions or information we needed throughout the project.

Constructed in 1964◦ As Moultrie Area Vocational-Technical School◦ Renamed: November 20, 2000

Unit of Georgia Dept. of Technical and Adult Education◦ Staff: 140+ full-time

110 part-time◦ Enrollment: 2000+

Serves: Colquitt, Tift, Turner, and Worth counties Strives to promote:

Individual student development Improve quality of life in communities they serve

Moultrie Technical College

Moultrie Technical College currently uses Excel to manage their physical assets. With five campuses within a four county region, it has become difficult to effectively track their assets from a single set of spreadsheets.

This has created the need for a unified, globally accessible database-driven system. A feature that Moultrie has allocated is to facilitate an internal transfer or a location change, with an approval process.

Purpose

We compiled the current spreadsheets into a single user-friendly database called Microsoft Access. ◦Also provided is a search and update capability to

more efficiently manage and track inventory across campuses.

◦Current inventory of Moultrie Technical College: Furniture items Campus locations Department inventory Asset management data Vehicle Inventory

Solution to Problem

Challenges

Duplicates

Missing Data

Creation of a database Narrowed scope- 534 Excel cells

Scheduling Data itself

◦Organization of data ◦Duplicates

Challenges- cont’d

A relational database management system. Provides:

◦ Fluent user interface.◦ Easy tracking of information.◦ Ability to collect and update form information

directly from the source.◦ Accessibility to and use of information from

multiple sources.◦ Easy to learn its use and manage.◦ Availability of product support.

Overview video

Microsoft Access

Screenshots of Database (Home)

Screenshots of Database (Inventory Report)

Screenshots of Database (Manage Inventory)

Screenshots of Database (con’td Manage Inventory)

Our database provides:

Easy access for various departments in each of their campuses

Enhanced security by implementing a user/password function

Streamlined information

Activity control

Ability to update information in a timely manner

Improved historical perspective

Augmented productivity

Consolidation of data

Value to Moultrie Tech (Benefits)

Experience with working on a project with deliverables, milestones, and an actual client.

Enhanced team-building skills.

Experience with what it is like to work for an actual business or company. 

How to create a system that effectively stores and organizes data for the Moultrie Technical College and what it requires to sustain their system.

Learned valuable and applicable skills for everyday business problems and became more familiar with client interaction and database design and implementation.

Additional experience with Microsoft Access, building databases and developing query statements.

Value to Team

How to use forms in Microsoft Access instead of using SQL

Project management Data analysis

◦ Reconstruction Compiling large amounts of data Introducing clients to new technologies

◦ 2007 Microsoft Access

What we learned

Problem: Moultrie Technical College had multiple spreadsheets of their campus inventory.

Solution: Development of a unified, globally accessible Microsoft Access database.

Value to Moultrie Technical College:◦ Easy access for various departments in each of their campuses◦ Enhanced security by implementing a user/password function◦ Streamlined information◦ Activity control

Multiple values to the team.

Key Take-aways