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2nd -5th December 2019

Millennium Hotel Queenstown, New Zealand

AVS10: The 10th Australasian Virology Society(AVS) Biennial Scientific Meeting

YOUR OPPORTUNITYTO CONNECT DIRECTLY

WITH THE VIROLOGYSECTOR

SPONSORSHIP & EXHIBITION

AGENDA

Invitation from the Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Previous AVS Sponsors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Key Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Sponsorship Package Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

INVITATION FROM THE CHAIR

Join us for the 10th biennial meeting of the Australasian Virology Society in

Queenstown, New Zealand. Our meeting serves to showcase basic, translational

and clinical virology and will be attended by over 150 leading researchers from

Australia, New Zealand and across the globe. The meeting is an opportunity to

discuss a range of issues covering emerging disease threats, control of virus

disease, vaccine development and implementation studies, diagnosis of disease

and diagnostic development. Uniquely, we aim to bridge basic, translational and

clinical research in animal, plant and human health.

Sponsorship plays a major role in facilitating an outstanding annual scientific

symposium by:

• Providing funding for awards to support students and early career

investigators, and/or to promote equity/opportunity.

• Keeping the symposium registration fees affordable

• Ensuring a pipeline of scientific talent to carry this field of research into the

future

• Providing international visibility for organisations that support this field of

research

• Enabling sustained growth for the premier basic scientific meeting on

viruses in Australasia

I invite you to partner with AVS to:

• Engage and connect with scientists and clinicians working in Australasia’s

virology field that are directly relevant to your target market

• Build relationships with delegates at key social functions

• Generate extensive new leads from Australia

• Increase your brand awareness before, during and after the meeting through

EDM’s, handbook and program opportunities

• Take advantage of exclusive branding opportunities including the Delegate

Name Badge, Gala Dinner, Wi-Fi and Welcome Reception

• Communicate key messages by aligning your organisation with the meeting’s

themes of viral epidemiology and diagnostics; recent advances in antiviral

therapeutics; viral immunology and immune evasion; viral pathogenesis and

virus/host interactions; new and emerging viruses; clinical virology; unusual

viruses, phages, and plant viruses; control of latent infections; viral replication,

virus structures, receptors and assembly, diagnostics and vaccines.

• Build long term relationships with potential and existing customers

I look forward to welcoming you to Queenstown.

A/Prof Merilyn Hibma , Chair, Local Organizing Committee

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DELEGATES

The meeting will attract around 150* delegates across a diverse group, including

clinicians, researchers, students, post-doctoral fellows, representatives of funding

bodies and regulatory agencies. AVS members serve on influential bodies such as the

Australian Government’s Gene Technology Advisory Committee, the Therapeutic

Goods Administration advisory committees, virology diagnostic experts, local

research ethics committees, and committees of the major funding bodies, the

National Health and Medical Research Council and the Australian Research Council.

There will also be strong representation from the local Infectious Diseases clinical

and diagnostic community.

*Expected delegate numbers are based on historical fact and are not guaranteed

PROGRAM AT A GLANCE

Monday, 2 DecemberKeynote Speaker

Welcome Reception

Tuesday, 3 DecemberMeeting Sessions

Exhibition

Poster Session

Wednesday, 4 DecemberMeeting Sessions

Exhibition

Poster Session

Thursday, 5 DecemberMeeting Sessions

Exhibition

Gala Dinner

The Australasian Virology Society aims to promote, encourage, support and advocate

for the discipline of virology in the Australasian region. The society was incorporated

in 2011 after 10 years operating as the Australian Virology Group (AVG), founded in

2001. AVG began as a regular biennial meeting whose aim was to provide a national

forum and opportunity for those with interests in human, animal, plant, or

prokaryotic virology to meet and discuss wide-ranging issues from basic molecular

virology to ecology, disease, diagnosis, and control. This meeting is now a regular

feature of the Australasian virology calendar.

THE AUSTRALASIAN VIROLOGY SOCIETY

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PREVIOUS AVS SPONSORS

The program will feature the following scientific and clinical topics;

• Clinical Virology

• Indigenous Virology

• Unusual Viruses, Phages and Plant Viruses

• Systems Virology and Viromes

• Animal and Wildlife Viruses

• Virus Structures, Receptors and Assembly

• Viral Replication and Host Interactions

• Virus Host Interactions 2

• Viral Epidemiology and Diagnostics

• Innate Immunity

• Antivirals and Vaccines

• Viral Immunology

THEMES

KEY CONTACTS

John Taylor

Meeting Co convenor/ Sponsorship

University of Auckland

Michelle Miller

Conference Manager

Leishman Associates

Ph: +613 6234 7844

Morris Malone

Sponsorship & Exhibition Coordinator

Leishman Associates

Ph: +613 6234 7844

AVS10 MEETING ORGANISING COMMITTEE

Merilyn Hibma, Convenor, University of Otago

John Taylor, Co-Convenor, University of Auckland

Gilda Tachedjian, AVS President, Burnet Institute

Peter Speck, Flinders University

Jason Mackenzie, University of Melbourne

Rowena Bull, University of NSW

Karla Helbig, LaTrobe University

Matloob Husain, University of Otago

Greg Moseley, Monash University

Lara Herrero, Griffith University

Heidi Drummer, VP AVS, Burnet Institute

Anja Werno, University of Otago

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Erica Ollmann Saphire, Ph.D. is a Professor of the La Jolla Institute

for Immunology. Her research explains, at the molecular level, how

and why viruses like Ebola and Lassa are pathogenic and provides the

roadmap for medical defense.

Benjamin tenOever, PhD., Icahn School of Medicine at Mount Sinai

in the Department of Microbiology. Dr. tenOever's research interests

center on the biology of virus and host interactions.

KEYNOTE SPEAKERS

Internationally distinguished virologists:

SPONSORSHIP PACKAGE SUMMARY

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Sponsorship packages are linked to key events or opportunities within the meeting program.

All prices shown are in $AUD and, as the Meeting is being held outside Australia, all prices are GST free.

MAJOR SPONSORA$10,000

With Major sponsorship of the meeting you have the exclusive sponsorship and acknowledgement as the AVS10 Major Sponsor throughout the Meeting.

Promotion

• Verbal and on-screen recognition throughout the Meeting as the Major Sponsor.

• Sponsor’s own signage prominently displayed at the venue for the entirety of the event (two pull up banners, supplied by sponsor)

• One full page (A4) advertising space in the electronic handbook (finished artwork to be supplied by sponsor)

• Top billing with logo recognition in all promotional material (including EDM’s and program) and AVS10 page on the AVS website (including link)

• Company logo and profile in the electronic handbook

• Delegate list – Name, Organisation, Position, City, Country

Exhibition & Registration

• One 1.8m x 1.5m exhibition space – 1 x dressed table & 2 x chairs

• Four registrations including day catering and Welcome Reception

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GALA DINNER SPONSORA$8,000

Exclusive sponsorship and acknowledgement as the Gala Dinner Sponsor.

Promotion

• Verbal recognition as the Gala Dinner Sponsor.

• Sponsor’s own signage prominently displayed at the dinner (two pull up banners, supplied by sponsor)

• Opportunity to provide each attending delegate with a gift/promotional item (placed on the tables)

• One full page (A4) advertising space in the electronic handbook (finished artwork to be supplied by sponsor)

• Logo recognition in all promotional material (including EDM’s and program) and AVS10 page on the AVS website (including link)





• Three registrations including day catering and Welcome Reception

• Three tickets to the Gala Dinner (can be gifted as an invitation to attend from the sponsor)

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GOLD SPONSORA$6,000 (3 available)

With Gold sponsorship you can align your organisation with one exclusive

event as listed below.

Promotion

• One full page (A4) advertising space in the electronic handbook

(finished artwork to be supplied by sponsor)

• Logo recognition in all promotional material (including EDM’s and

program) and AVS10 page on the AVS website (including link)





• Three registrations including day catering and Welcome Reception

10Please select one of the following options:

Name Badge

• Exclusive sponsorship of Delegate Name Badges

• Logo recognition on each Delegate Name Badge along with the AVS

logo

OR

Welcome Reception

• Exclusive sponsorship of the Welcome Reception

• Sponsors logo in the program for the Welcome Reception

• Sponsor’s own signage prominently displayed at the Welcome

Reception venue (one pull up banner, supplied by sponsor)

OR

Opening International Keynote Speaker

• Exclusive sponsorship of the Opening International Keynote

Speaker for AVS10. Secure this prime sponsorship opportunity with

exposure on the opening day of the Meeting, placed directly prior to

the Welcome Reception.

• Sponsors logo in the program for the Opening International

Keynote Speaker presentation

• Sponsors logo displayed on screen at the commencement and

conclusion of the Keynote Speaker address

SILVER SPONSORA$4,000 (9 available)

With Silver sponsorship you can align your organisation with one event as

listed below.

Promotion

• One half page (A4) advertising space in the electronic handbook

(finished artwork to be supplied by sponsor)







• Two registrations including day catering and Welcome Reception

Please select one of the following options:

Poster Session – 2 available

• Exclusive sponsorship of one of the official Poster Presentation

sessions at the meeting

• Acknowledgement as the poster session sponsor in the plenary

session directly prior

• Sponsor’s own signage prominently displayed during the poster

session (one pull up banner, supplied by sponsor)

OR

Electronic Handbook & Program

• Exclusive sponsorship of the Electronic Handbook & Program

• Company logo on the footer of every page

OR

Wi-Fi

• Exclusive sponsorship of Wi-Fi at the meeting

• Logo recognition as the Wi-Fi Sponsor on access instruction

information

OR

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Refreshment Break – 3 available

• Exclusive sponsorship of one day’s refreshment breaks during the

meeting (morning tea, lunch & afternoon tea)

• Sponsor’s own signage prominently displayed in the day catering

area (maximum one pull up banner, supplied by sponsor)

• Company literature may be displayed on the catering stations on the

day of sponsorship

OR

Breakfast Career Development session: Successfully transitioning from

post-doc to lab head

• Exclusive sponsorship of the Career Development Breakfast Session

on Wednesday 3rd December

• Sponsors logo in the program for the Career Development Breakfast

Session

• Sponsors logo displayed on screen at the commencement and

conclusion of the session

• Sponsor’s own signage prominently displayed at the breakfast

(maximum one pull up banner, supplied by sponsor)

• Opportunity to provide each attending delegate with a gift/

promotional item (placed on the tables)

OR

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Parent’s Room

• Exclusive sponsorship of the Parent’s Room for the duration of the

Meeting.

• Sponsors logo in the program for the Parent’s Room

• Sponsor’s own signage prominently displayed in the Parent’s Room

(one pull up banner, supplied by sponsor)

• Company literature may be displayed on the tables in the Parent’s

Room

Promotion

• Verbal and on screen recognition at the commencement and conclusionof the sponsored session

• Logo recognition in all promotional material (including EDM’s andprogram) and AVS10 page on the AVS website (including link)



SESSION SPONSORA$1,000 (multiple available)

As a Session Sponsor you can align your organisation with one of the

programs scientific or clinical topics as listed below

• Clinical Virology

• Indigenous Virology

• Unusual Viruses, Phages and Plant Viruses

• Systems Virology and Viromes

• Animal and Wildlife Viruses

• Virus Structures, Receptors and Assembly

• Viral Replication and Host Interactions

• Virus Host Interactions 2

• Viral Epidemiology and Diagnostics

• Innate Immunity

• Antivirals and Vaccines

• Viral Immunology

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SOLD

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SOLD

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AWARD SPONSOR (multiple available)

There are multiple opportunities available to sponsor an award at AVS10.

Sponsors can provide funding for awards to support students and early career

investigators, and/or to promote equity/opportunity.

Sponsors can nominate an award and/or can support awards in areas that align

with the organisation/institution’s mission/vision.

The awards on offer will include;

• A$1000 Student Award

• A$500 Travel Awards (5 available, criteria -student or Early Career

Researcher)

• A$500 Indigenous Researcher Travel Award (criteria – identifies as

Australian indigenous/Torres Strait Islanders/Maori or other First

Nations)

Further awards will be offered subject to sponsorship including Best Oral

Presentation and Best Poster Awards (Early Career Researchers and

students).

Please contact the sponsorship manager to discuss the options on offer.

Promotion

• Opportunity for the sponsored award to be named after your

organisation

• Your organisation’s logo to appear on the award certificate

• Verbal recognition when the award is presented

• Opportunity for a representative from your organisation to present

the award

• Logo of award sponsor to be shown on screen when presentation is

made




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EXHIBITION PACKAGEA$2, 000

Join the exhibition, promote your products and services, networking with

delegates throughout the day.

Exhibition will be located where morning and afternoon refreshments are served

and Posters Sessions are held.

Promotion

• Logo recognition in all promotional material, including the program

and venue signage

• Company logo and profile in the electronic handbook and website

(including link)




• One registration including day catering and Welcome Reception

EXHIBITION DETAILS

Morning and afternoon refreshment breaks, including an extended 1 ½ hour

afternoon break on Wednesday 6th and Thursday 7th for the poster sessions, will

be held in the exhibition area to ensure a high traffic flow of delegates.

Please note the floor plan is subject to change at the discretion of the venue or the

organisers at any time. The floor plan for the exhibition will be forwarded as soon

as it is finalised.

ADDITIONAL TICKETS & REGISTRATIONS

All staff on site must be registered to attend either by utilising your

complimentary registration or by purchasing an additional exhibitor full

registration for A$700, which includes:

- Daily catering

- Attendance at meeting sessions

- Attendance at the Welcome Reception

Gala Dinner tickets may be purchased separately

This Exhibitor/ Sponsor Pass is reduced from the standard delegate fee as

recognition of your company’s support of the event. Please note there is a

maximum of two additional exhibitor registrations per sponsor or exhibitor.

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KEY EXHIBITION DATES AND TIMES

Please note, dates and times are a guide only and may be subject to change.

The exhibition at AVS10 runs for three days. All exhibitors are expected to

be set up ready for delegates prior to morning tea on Tuesday 3 December.

Bump InMonday, 2 December 201915:00 – 16:00

Exhibition OpenTuesday 3 December 201910:00 – 16:30

Exhibition OpenWednesday 4 December 201910:00 – 16:30

Exhibition OpenThursday 5 December 201910:00 – 16:30

Bump OutThursday 5 December 201916:30-17:30at the conclusion of the afternoon break

PUBLIC LIABILITY INSURANCE

Public Liability insurance to a minimum of AUD$10 million must be taken out by

You. A copy of the certificate of insurance currency must be provided to Us a

minimum of four weeks prior to the commencement of the Event.

POWER AND APPLIANCE TESTING

A 10amp 4 way power plug is an optional extra for your exhibition space. Cost is

A$65.00.

If you choose to have power at your exhibition space please be aware that all

electrical appliances and leads used on site must comply with the Australian

Standard AS/NZ 3760:2010, which requires the appliance to be inspected, tested

and tagged. Items that do not comply will not be permitted to be used onsite.

Electrical items such as switchboards, cables and outlet fittings must comply with

the Australian electrical wiring standard AS/NZS 3000:2007, and be installed by a

qualified A grade electrician. Note: Double adaptors will not be permitted onsite,

instead power boards with overload cut off are permitted. The venue is at liberty

to check that the electrical appliances that you bring onsite are appropriately

tagged.

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ADVERTISING

ELECTRONIC ADVERTISEMENT - MEETING HANDBOOK

Full page A$500

Half page A$250

EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS

The following terms and conditions apply to your application to sponsor and/or exhibit:-

1. Definitions

Event means the event referred to in the online Booking Application Form. Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the online Booking Application Form. GST means GST within the

meaning of the GST Act. GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended).

Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Conference Managers representing the Conference Committee and the Host Organisation. You means the entity submitting the Booking Application Form

to sponsor and/or exhibit.

2. Application

You will submit the online Booking Application Form for the Exhibition/Sponsorship.

3. Approval

The Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable

within 7 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the conference website once this deposit has been paid.

4. Payment

Upon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All online

Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event

collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event.

All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event.

5. Cancellation

In the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the

Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full.

6. Changes

Once your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can

result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You

We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages

as required without notice to confirmed sponsors and exhibitors.

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7. Stands

If You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction

requires our approval.

8. Assignment/Shared Packages

You are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition

packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits.

9. Insurance

Public Liability insurance to a minimum amount nominated in the event sponsorship prospectus must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a

minimum of four weeks prior to the commencement of the Event.

10. Exclusion

All information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel

your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated

attendee/delegate numbers.

11. Marketing

We will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of

assisting you with your participation.

12. GST

All amounts paid or payable in respect of a supply made under or in connection with this Agreement are GST FRE in line with the Australian GSTR 2003/7 A New Tax System (Goods and Services Tax) Act

1999, Division 38, Section 38-90.

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