your orientation - pennsylvania service center. getting started. the “before you begin” folder...

Your Orientation

HR Service Center

Table of Contents

Tour 1 - Completing the Hiring Process .......................................Section 1

Before You Begin: required employment forms Workplace Rules: policy acknowledgements

Tour 2 - Your Job with the Commonwealth ..................................Section 2

Job Details: employment information MoreBenefits:basedoneligibility Learn More: additional information

Federal Employment Forms .........................................................Section 3

FormI-9:VerificationofEmploymentEligibility* FormW-4:Employee’sWithholdingAllowanceCertificate*

Commonwealth Employment Forms ............................................Section 4

Your Position Details AuthorizationforDirectDeposit* EmergencyContacts* EmployeeRequestforExemptionfromDisclosureofPublicInformation(ifapplicable) DualEmploymentRequestForm(ifapplicable) LocalTaxExemptionCertificate(ifapplicable) PolicyAcknowledgementSummary* PriorServiceNotice* SelfIdentificationForm* SupplementaryEmploymentRequestForm(ifapplicable) Workers’CompensationRightsandDutiesForm*

*This required form must be returned to your agency HR office to complete the hiring process.

Orientation – Alternate Content Packet Revised 12.01.14

HR Service Center

Table of Contents, continued

Learn More ..................................................................................Section 5

BenefitsofaHealthySickLeave BenefitsQuickLinks BombThreatInstructions EmployeeNotice:DisclosureofPublicInformation FMLANoticetoEmployees HolidayandPayCalendar HRServicesforCommonwealthEmployees MilitaryServiceandSeniority SafetySixWorksheet SEAPBrochure SEAPNoticeofPrivacyPractices Workers’CompensationHealthCareProviders Work-RelatedInjuryLeaveNotice

Policy Documents ........................................................................Section 6

AccesstoStateOfficeBuildings BombThreats Code of Conduct CodeofConduct,RevisionNo.3 Disability-RelatedEmploymentPolicy Disability-Related Policy DomesticViolenceandtheWorkplace EmergencyEvacuation EmployeeGuidetoCDLDrugandAlcoholTesting EmployeeTraining EqualEmploymentOpportunity EthicsAct Financial Disclosure GuidelinesforPoliticalActivity HatchAct(federallyfundedemployees) PoliticalActivityPolicy(civilserviceemployees) ProhibitionofSexualHarassment ProhibitionofSexualHarassment,RevisionNo.1 RighttoKnowLaw SubstanceAbuseintheWorkplace SupplementaryEmployment TravelPolicy TravelProcedures UseofTechnology WhistleblowerLaw WorkplaceViolencePreventionPolicy

HR Service Center

Section1: Tour 1 Before You Begin

HR Service Center

Congratulations! WelcometotheCommonwealthofPennsylvania.We’reconfidentyouwillfindyournewjobtobebothchallengingandrewarding.Challengingbecauseitisgovernment’sjobtoconstantlyseekinnovativesolutionsforcomplexproblems.Rewardingbecauseyouremploymentcomeswithmanygreatbenefits,includingopportunitiesfordevelopingyourskills.

Ready?Beforeyourfirstdayonthejob,weneedtocollectimportantinformationfromyou–forexample,adirectdepositaccountsoweknowwheretosendyourpay.Asyouprogressthroughthisonlineorientation,we’llalsoprovideyouwithessentialinformationaboutyourjob.Don’trush–leaveyourselfplentyoftimetoreadthiscriticalinformationandcompletetheformsaccurately.

TheCommonwealthofPennsylvaniaparticipatesintheFederalEmploymentVerificationProgram(E-Verify).YouremploymentwillbecontingentuponconfirmationofyouremploymenteligibilitythroughtheE-VerifyProgram.Duringthisonlineorientation,youwillbeaskedtocertifyyourcitizenshiporimmigrationstatus.

First,useyourbrowsermenutoaddthiswebpagetoyourlistoffavorites.Theentireonlineorientationisrequired,andyou’llbevisitingthispageagain.Duringyourfirstweeksonthejob,yourhiringmanagermayremindyouofthedeadlineslistedbelow.

• BeforeDay1:Completetherequiredformsintheonlineorientation Tour1–CompletingtheHiringProcess>BeforeYouBegin

• Day3:Completethepolicyacknowledgementsintheonlineorientation Tour1–CompletingtheHiringProcess>WorkplaceRules

• Day14:Completethesecondhalfoftheorientation Tour2–YourJobwiththeCommonwealth

Set?Youarenowreadytobegin“CompletingtheHiringProcess.”Thereareseveralformsthatmustbecompletedandreturnedtoyourhiringmanagernolaterthanyourfirstdayofonthejob.You’llfindtheseinthe“BeforeYouBegin”section.

Go.OnbehalfofPennsylvania’s12millionresidents–weappreciateyourcommitmenttopublicservice.Seeyousoon!

Important Notice: This orientation summarizes many of the benefits available to Commonwealth of Pennsylvania employees. It is not an agreement between the commonwealth and any employee. Benefits details are contained in state statutes, collective bargaining agreements, management directives, contracts with various benefit providers and plan documents. If information in this orientation differs from those documents, the official documents govern.

Tour 1 > Before You Begin

Questions? 866.377.2672

HR Service Center

GettingstartedThe“BeforeYouBegin”foldercontainsinformationthatyou’llneedtoreviewbeforeyourfirstday.Theorientationbeginswithanoverviewofyourpositiondetails,followedbyaseriesofformstocollectyourrequiredemploymentinformation.You’llwanttogatheryourdirectdepositaccountinformation,phoneandaddressfortwoemergencycontacts,SocialSecurityCardandDriver’sLicense(orotherproofofemploymenteligibility).

Pleasemovethroughthe“BeforeYouBegin”pagesinorderandcompleteallofthefieldstoensurenothingismissed.

Questions?TheHRServiceCenterisacentralofficethathandlesroutinehumanresource(HR)questionsandservicesforemployees.Yourcustomerservicerepresentativesarefellowcommonwealthemployees–andarehappytoansweryourquestionsandtoprovidesupportasyoucompletethisorientationpacket.

YoucancontacttheHRServiceCenterat866.377.2672from7:00a.m.to5:00p.m.,MondaythroughFriday.Pleasehaveyourname,employeenumberandlastfourdigitsofyoursocialsecuritynumberavailablewhenyoucall.Youcanfindyouremployeenumberonthe“YourPositionDetails”form.

InadditiontotheHRServiceCenter,youragencyHRofficeisalsoavailabletoassistwithdetailedquestionsaboutyouremploymentoffer,newpositionandcertainotherworkplaceissues.Youcanfindtheircontactinformationonthe“Yourpositiondetails”form.The“HRServicesforCommonwealthEmployees”factsheetcanhelpyoudecidewhotocontactwhenyouhavequestions.

For reference• LearnMore>HRServicesforCommonwealthEmployees


Need more info? www.myWorkplace.state.pa.us

No ESS access? www.myHRonline.state.pa.us

Mailto:HRServiceCenter P.O.Box824|HarrisburgPA17108-0824

Questions? HRServiceCenter Phone:866.377.2672 PARelay:711 Fax:717.425.7190

7:00a.m.-5:00p.m.|Monday-Friday Interpreters are available by request.

HR Service Center

Federal formsYoushouldnowrefertotheRequiredFederalFormssectiontocompletethesetwodocuments.Theseformsshouldbecompletedonyourfirstdayofemploymentifyoudidnotsubmitthempriortostartingyourjob.Ifyouhavecomputeraccess,youcanalsofindtheseformsonlineatwww.myHRonline.state.pa.us>Forms>NewEmployeeForms.ReturnformstoyouragencyHRofficeuponcompletion.

• FormI-9:VerificationofEmploymentEligibility*• FormW-4:Employee’sWithholdingAllowanceCertificate*

Note:TheCommonwealthofPennsylvaniaparticipatesintheFederalEmploymentVerificationProgram(E-Verify).YouremploymentwillbecontingentuponconfirmationofyouremploymenteligibilitythroughtheE-VerifyProgram.

CommonwealthformsInadditiontothefederalformslistedabove,you’llalsoneedtocompleteandsubmitthefollowingcommonwealthemploymentforms.Thefollowingpagescontainmoreinformationaboutdirectdeposit,localtaxexemptionandsupplementary/dualemployment.

YoushouldnowrefertotheCommonwealthFormssectiontoreviewandcompletethesedocuments.The“AcknowledgementSummary”formshouldonlybesignedafteryou’vefinishedTour1-CompletingtheHiringProcessinitsentirety.

• Your Position Details• AuthorizationforDirectDeposit*• DualEmploymentRequestForm(ifapplicable)• EmergencyContacts*• EmployeeRequestforExemptionfromDisclosureofPublicInformation(ifapplicable)• LocalTaxExemptionCertificate(ifapplicable)• PolicyAcknowledgementSummary*• PriorServiceNotice*• SelfIdentificationForm*• SupplementaryEmploymentRequestForm(ifapplicable)• Workers’CompensationRightsandDutiesForm*

Therequiredcommonwealthformsshouldbecompletedwithinyourfirstthreedaysofemployment.ReturntheformstoyouragencyHRofficeuponcompletion.

*Indicates a required form.


Questions? 866.377.2672

HR Service Center

YourfirstpayCommonwealthemployeesarepaidbiweeklythroughdirectdepositpaymentsintothemainbankyouprovidedontheAuthorizationforDirectDepositAuthorizationform.Wearepaidtwoweeksafter-the-fact.Attheendofeachpayperiod,thepayrollofficecollectsyourtimeworkedandthenprocessesthefundstobedepositedonyourpaydate.PaydatesaretypicallyonaFriday,orthedaybeforeincaseofholidays.Forexample,ifyourfirstdaywasSeptember3,youwouldbepaidonSeptember28forthepayperiodSeptember1-14.Typically,yourfirstpayoccursapproximatelyfourweeksafteryoubegin.Pleaseplanaccordingly.

Youcanusetheholidayandpaycalendartoreviewyourpaydatesandcommonwealthholidays(applicabletomostemployees).Youcandetermineyourpayareaonthe“Yourpositiondetails”form.

Direct depositDirectdepositisrequiredforallcommonwealthemployees.Youcanauthorizedirectdepositsintomultipleaccountsorfinancialinstitutions.Whenyouauthorizeadditionaldirectdeposits,theamountsyouspecifyaredistributedfromyournetpaytothespecifiedfinancialaccounts/institutions.Manyemployeesusetheseadditionaldirectdepositsforcreditpayments,savingsdeposits,investmentpurchases,etc.Themainbankaccountyouspecifywillreceiveyourtotalnetpayorthenetpayremainingafteranyotherbankdeposits.

• Addinganewaccount(includingtheinitialmainbankdirectdeposit)mayresultinpaperchecksforoneormorepaydates.

• Changingadepositamountmayresultinpaperchecksforoneormorepaydates.• Paperchecks,whennecessary,willbemailedtoyourmailingaddress• Whenmakingbankaccountchanges,pleaseprovide30daysadvancenotice.This

willallowfortherequiredprocessingtimetohelpavoidanypotentialdelaysinreceivingyourpay.

• Toavoidadelaysinyourpaywhenmakingbankaccountchanges,donotcloseyouroldaccountuntilyournewly-designatedaccountreceivesitsfirstdirectdeposit.

• Youareresponsiblefornotifyingfinancialinstitutionsofdirectdepositsandarrangingpaymentofdebtsuntildirectdepositsbegin.

Youcanaddmoreaccountsorchangeyourauthorizeddirectdepositsatanytimethroughemployeeselfserviceorbycompletingandsubmittingthe“AuthorizationforDirectDeposit”form.Ifyouhaveanyquestionsorissuesrelatedtodirectdeposit,taxesorotherpayrolloptions,youcancontacttheHRServiceCenter.YouragencyHRofficecanansweranyquestionsyouhaveaboutyourhoursworked,overtime,timeofforleaveaccrual.

For reference• CommonwealthForms>AuthorizationofDirectDeposit


Questions? 866.377.2672

HR Service Center

LocaltaxexemptionMostcommonwealthemployeespayabiweeklylocalservicetaxbasedonthelocationoftheirworkplace.Youmaybeexemptfrompayinglocalservicetaxforthecurrentyearduetothefollowingreasons:

• Multiple employers• Expectedtotalearningswillbelessthan$12,000• Activedutymilitaryexemption• Militarydisabilityexemption

Ifyouqualifyforanexemption,completeandreturntheexemptionformtotheHRServiceCenter.Theexemptioncertificateisalsoavailableonlinewhenyouvisitemployeeselfservice(ESS)orwww.myHRonline.state.pa.usandselectForms>NewEmployeeForms.

SupplementaryemploymentCommonwealthemployeesmusthaveapprovalforsecondaryemploymentorwhatisoftenreferredtoassupplementaryemployment.Thecommonwealthisconsideredtheprimaryemployeranddutiesofthesecondaryemploymentmaynotconflictwith,orbeperceivedtoconflictwith,anycommonwealthdutiesorresponsibilities.Supplementaryemploymentincludesself-employmentandmayincludecertainunpaidvolunteerwork.Ifyoursecondaryemploymentiswithacommonwealthagency,itisconsidereddualemploymentandrequiresadualemploymentrequestformandseparateapproval.

Ifyoucurrentlyhavesupplementaryemploymentanddidnotsubmitanapprovalrequestformduringtheinterviewprocess,youshouldcompletethesupplementaryemploymentrequestformnow.Aseparateformshouldbecompletedforeachemployer.Print,signandreturntheseformstoyouragencyHRoffice.

Ifyouconsidersupplementaryemploymentinthefuture,youarerequiredbycommonwealthpolicytocompletethesupplementaryemploymentrequestformtoreceiveapprovalpriortobeginningtheactivity.YouwillbeaskedtoacknowledgeyourunderstandingofthispolicyontheAcknowledgementSummarypage.

For reference• CommonwealthForms>LocalServicesTax–ExemptionCertificate• CommonwealthForms>SupplementaryEmploymentRequestForm• CommonwealthForms>DualEmploymentRequestForm• PolicyDocuments>SupplementaryEmployment

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>SupplementaryEmployment]Ihavereadandunderstandthesupplementaryemploymentpolicyandagreetocompletetherequiredapprovalsasneeded.


Questions? 866.377.2672

HR Service Center

Work-related injuriesYouarerequiredtoreportanyinjurythatoccursatworktoyoursupervisororotherpersonincharge.Generally,medicalcareforanyinjuryatworkisobtainedfromdesignatedhealthcareproviders.TheInjuryLeaveNoticedescribesthebasicworkers’compensationandleavebenefitsthatmaybeavailabletoyouifyoushouldbeinjured.YouragencyHRofficewillexplainthesebenefits,andanyadditionalbenefitsyoumaybeeligibletoreceive,ifyoubecomeinjuredatwork.

Onceaninjuryisreported,yoursupervisorfilesaninjuryreportandyouragencyHRofficewillinvestigatetheinjury.Thisresultsinthefilingofaclaim.Theclaimisalsoinvestigatedbythecommonwealth’sthirdpartyclaimsadministratorandeitherapprovedordeniedinaccordancewiththePAWorkers’CompensationAct.Claimsaremanagedjointlybyyouragencyandtheclaimsadministrator.Thisworkposterprovidesinformationabouttheclaimsadministrator,andyourworkers’compensationcoordinatorcanassistyouifyouhavequestions.

For reference• CommonwealthForms>Workers’CompensationRights&DutiesForm• LearnMore>Workers’CompensationHealthCareProviders• LearnMore>Work-RelatedInjuryLeaveNotice

YourcorebenefitsBasedonyourjobclassification,youmaybeeligibleforcertaincommonwealthbenefits.Typically,permanent,full-timeemployeesareeligibleforhealthbenefits,retirementandcommonwealth-providedlifeinsurance.Non-permanentandpart-timeemployeesshouldcontacttheHRServiceCenterformoredetailedbenefitseligibilityinformation.

Laterintheorientation,you’llreceiveadditionalinformationaboutcommonwealthbenefitsthatmaybeavailabletoyou.

Tour 1 > Workplace Rules

Questions? 866.377.2672

HR Service Center

Medical plan enrollmentEligibility for health benefits vary for non-permanent employees; additional costs apply to permanent part-time employees. Contact the HR Service Center to confirm your eligibility or for more information regarding costs.

Permanent, full-time employees Areyouplanningtotakeadvantageofcommonwealthmedical coverage? If so, you must take action to submit your enrollment! You can enroll yourself and your eligible dependents atanytimetobeginreceivingmedicalcoverage.Beforeyoucalltoenroll,youshouldreadmoreaboutthemedicalplansavailableatwww.myHRonline.state.pa.us>Health.

• Ifyourspousehasmedicalcoverageavailablethroughtheirownemployer,heorshemusttakethatcoverage–regardlessofthecost–inordertoreceivesecondarycoverageunderyourcommonwealthplan.

• Whenyouenrollineithermedicalorsupplementalbenefits,youcontribute5%ofyourbiweeklygrossbasesalarytowardthecostofbenefits.Youcanreducethisemployeecontributionto2%byparticipatinginthe“GetHealthy”program.

• Youareeligibleformedicalcoveragefromdayone.IfyouwanttocoveryourfamilyinthefirstsixmonthsorifyouselectthePreferredProviderOrganization(PPO),youwillincuradditionalbuy-upcosts.Afterthefirstsixmonthsofemployment,thecosttocoveryourfamilyisreduced.

• Aftersixmonths,youandyourdependentsareeligibleforsupplementalbenefits,includingprescriptiondrug,dental,visionandhearingaidplans.

• ThePennsylvaniaEmployeesBenefitTrustFund(PEBTF)administersyourhealthbenefits.You’llgetmoreinformationmaileddirectlytoyourhomeaddressafteryouenroll.It’simportant;payattentiontoit.

Tobeginyourmedicalcoverageonyouremploymentstartdate,pleasecalltheHRServiceCenterat866.377.2672toselectamedicalplan.Enrollingoverthephoneaddsmedicalcoverageforyourselfonly.Onceenrolled,youcanchangeyourmedicalplanonlyduringtheannualopenenrollmentorifyouexperienceaqualifyingevent.You’llreceiveinstructionsforaddingmedicalcoverageforyoureligibledependentsduringthesecondtour.Dependentscanonlybeaddedtothemedicalplanthatyou’reenrolledin.







HR Service Center

YournextstepsExcellentprogress!You’vecompletedthe“BeforeYouBegin”sectionwithyourrequiredemploymentforms.Pleasetakeafewminutestoreviewthepreviouspagestoconfirmthatyouenteredallofyourinformationaccurately.Youshouldnowreturntheseformstoyourhiringmanager.

Asyoumoveon,thenextsection,“WorkplaceRules,”containsasetofstandardcommonwealthpoliciesthatwillneedtobereadandacknowledgedwithinyourfirstthreedaysofemployment.SomeoftheseworkplaceruleswillbeexplainedfurtherbyyouragencyHRoffice.Otherswillbecoveredinmoredetailduringmandatoryemployeetraining.

Afteryourfirstdayonthejob,you’llreceiveinformationabouthowtotaketheserequiredonline courses:

• DiscriminationandSexualHarassmentPrevention• Drug Free Workplace • EmailEncryption• EmployeeEmergencyAwareness• EthicsintheWorkplace• HRServicesOverview• InformationTechnologyAcceptableUse• ManagingElectronicRecordsOverview• NoticeofRightsandDutiesforWork-RelatedInjuries• StateEmployeeAssistanceProgram• StateRecordsManagementOverview• AbsenceManagement(SupervisorsOnly)• EmployeePerformanceReview(SupervisorsOnly)

Aftercompleting“WorkplaceRules,”youarerequiredtocompletetheadditionalorientationsectionswithinyourfirsttwoweeksonthejob.The“YourJobwiththeCommonwealthTour”includesdetailsforyourfirstdaysonthejob–includingyourpaystatement,timeoff,benefitsandalistofcommonlyreferencedlinksyou’llneedthroughoutyouremployment.


Questions? 866.377.2672

HR Service Center

EqualopportunityAsanemployer,thecommonwealthiscommittedtoprovidingaworkplacefreeofharassmentanddiscriminationwhereallemployeesandapplicantsforemploymentreceiveequalopportunitiesinallaspectsofemployment.Discriminationandharassmentarenottolerated.

Eachagencyhasanequalemploymentopportunityofficeronstaffwhoisresponsibleforinvestigatingdiscriminationcomplaints.Thecommonwealthstrivestomaintainaworkforcethatisdiverseandreflectsthecitizensthatitserves.

Thecommonwealthprohibitsdiscriminationbasedon:

• Race • Color • Age• Gender• Ancestry• Disability • Religious creed • Unionmembership• Sexualorientation• Genderidentityorexpression• Nationalorigin• AIDSorHIVstatus

Therearenumerouspoliciesinplacetohelpushonorthiscommitment.Asanewemployee,youwillreceivetrainingonthepoliciesrelatedtopreventingdiscriminationandharassmentatwork.

For reference• PolicyDocuments>EqualEmploymentOpportunity• PolicyDocuments>ProhibitionofSexualHarassment• PolicyDocuments>ProhibitionofSexualHarassment,RevisionNo.1

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>EqualOpportunity]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesprohibitingdiscriminationandharassment.


Questions? 866.377.2672

HR Service Center

Disability accommodationsThecommonwealthisrequiredtoensureequalemploymentopportunitiesforapplicantsandemployeeswithdisabilities.Includedinthisresponsibilityistherequirementtoprovideaneffective,reasonableaccommodationforaqualifiedapplicantoremployeewithadisability.Youragency’sdisabilityservicescoordinatorisresponsibleforreviewingandprocessingrequestsfordisabilityaccommodations.

Duringyourinitialdaysofemployment,youragencyHRofficewillexplaintoyouhowtomakeanaccommodationrequestandansweranyquestionsyoumayhaveondisabilityservices.

Protection from retributionTheWhistleblowerLawprotectsyoufromtermination,threats,retaliationanddiscriminationbyyouremployerifyou,ingoodfaith,reporttoyouremployerorotherappropriateauthority,wasteorwrongdoingofyouremployer.Youarealsoprotectedfromtermination,retaliation,threatsanddiscriminationifyouarerequestedbyanappropriateauthoritytoparticipateinaninvestigationortogivetestimonyinahearingorinquiryheldbyanappropriateauthorityorinacourtaction.

For reference• PolicyDocuments>Disability-RelatedEmploymentPolicy• PolicyDocuments>Disability-RelatedPolicy• PolicyDocuments>WhistleblowerLaw

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>DisabilityAccommodations]IacknowledgethatIhavereadandunderstandthisinformationandagreetofollowthecommonwealth’sdisability-relatedemploymentpolicies.

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>ProtectionfromRetribution]IacknowledgethatIhavereadandunderstandmyrightsandresponsibilitiesundertheWhistleblowerLaw.


Questions? 866.377.2672

HR Service Center

ConductexpectationsAsanemployeeofthecommonwealth,youmaynotengageinactivitiesthatwillaffectorinfluencetheresponsibilitiesofyourposition.TheGovernor’sCodeofConductdescribes:

• Proper professional business• Supplementaryemployment• Receivinggiftsandfavors• Use of information, facilities and resources • Politicalactivity

Financial disclosureTheEthicsActandtheGovernor’sCodeofConducteachrequirecertainemployeestoannuallydisclosepersonalfinancialinformationthroughanonlinefilingwebsite.Youarerequiredtosubmitstatementsoffinancialinteresteachyearifyoucurrentlyholdadesignatedjoborpositionorifyouheldadesignatedjoborpositionduringthepreviousyear.Toseeifyournewpositionrequiresfinancialdisclosure,checkthe“Yourpositiondetails”form.

Ifyouarerequiredtofilestatementsoffinancialinterest,youwillreceiveanemailnotificationinformingyouofyourrequirementtofile.Youmustcompletethisrequirementbythedeadlinestatedinyournotificationoryouwillbeconsiderednon-compliant.

For reference• PolicyDocuments>Executive Order No. 1980-18, Governor’sCodeofConduct

(Revisions No. 1 and 3) • PolicyDocuments>Executive Order No. 2015-01, Employee Gift Ban• PolicyDocuments>EthicsAct• PolicyDocuments>FinancialDisclosure

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>ConductExpectations]IacknowledgethatIhavereadandunderstand,andagreetoactinaccordancewiththeGovernor’sCodeofConduct(Executive Order No. 1980-18, including revisions), Employee Gift Ban (Executive Order No. 2015-01) and theEthicsAct.Further,Iagreeto completeannualstatementsoffinancialinterestifrequired.


Questions? 866.377.2672

HR Service Center

PoliticalactivityCommonwealthemployeesaregenerallyprohibitedfromparticipatinginmostpoliticalactivities.Therulesgoverningpoliticalactivityaredifferentbetweencivilservicecoveredemployees,non-civilserviceemployeesandemployeeswhoworkinpositionsthatreceivefederalfunds.Checkyourpositiondesignationonthe“Yourpositiondetails”formtoconfirmyouremployeetype.

Examplesofpoliticalactivitiesthatarenotallowedforanycommonwealthemployeesinclude:

• Campaigning,fundraising,canvassingorpollwatchingduringworkhours• Coercinganyothercommonwealthemployeetocontributetime,moneyorservices

to a political campaign

TheOfficeofAdministrationmustgrantpriorapprovalofpoliticalactivity,evenactivityconductedduringnon-workhours,inanyofthefollowingcases:

1. Ifyouareinacivilserviceposition2. Ifthepoliticalactivity

a.Involvesrunningforofficeorasadelegate b.Requiresleave c.Involvescompensationorremuneration d.Isofsuchconsistencyanddurationthatisconstitutes supplementalemployment,whetherornotcompensated

AcivilserviceemployeewhoviolatesthepoliticalactivityprovisionsoftheCivilServiceActissubjecttoarangeofdiscipline.Basedonthenatureoftheviolation,theCivilServiceCommissionmayimposeapenaltyofsuspensionwithoutpayofupto120workingdays,orifwarranted,directtheemployee’sremoval.

GuidelinesforPoliticalActivityareavailableforyourreference.Ifyouhaveanyquestionsregardingpoliticalactivity,pleasecontactyouragencyHRofficebeforeparticipating.

For reference• PolicyDocuments>CodeofConduct• PolicyDocuments>GuidelinesforPoliticalActivity• PolicyDocuments>HatchAct(federallyfundedemployees)• PolicyDocuments>PoliticalActivity(civilserviceemployees)

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>PoliticalActivity]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesrelatedtopoliticalactivity.


Questions? 866.377.2672

HR Service Center

Public informationPennsylvania’sRighttoKnowLaw(RTKL),65P.S.§67.101,etseq.considerscertaininformationaboutstateemployeestobepublicrecords.

Information generally considered to be public records include, but are not limited to, your firstandlastname,agencyandpositiontitle,salaryandothercompensation.ItdoesnotincludeinformationsuchasyourSocialSecuritynumber,driver’slicensenumber,orpersonalphonenumbersandemailaddresses.

Undercertaincircumstances,employeeinformationmaybeexemptfromdisclosureifitwouldbereasonablylikelytoresultinphysicalharmorrisktopersonalsecurity.EmployeeswhobelievethattheirinformationshouldbeexemptundertheprovisionsoftheRTKLmustcompletethe“EmployeeRequestforExemptionfromDisclosureofPublicInformation”form(OAHRSC-10)andsubmitittotheiragencyHRoffice.

UseoftechnologyThecommonwealthdeploystensofthousandsofcomputers,telephonesandmobiledevicesandprovidesstateemployeeswithaccesstomillionsofdollarsofsoftwareandservicestohelpservethecitizensofPennsylvania.

Thesetoolsarefundedbytaxpayersandareintendedtohelpconductcommonwealthbusiness.

Commonwealthemployeesareresponsibleforprotectingallcommonwealthcomputers,telephonesandmobiledevicesprovidedtothemaswellasthedatatheycontainandthesystemstowhichtheyconnect.

Asanewemployee,youwillbeprovidedonlinetrainingonthe“InformationTechnologyAcceptableUsePolicy”andaskedtosignanacknowledgementofthatdirective.

For reference• LearnMore>EmployeeNotice:DisclosureofPublicInformation• LearnMore>EmployeeRequestforExemptionfromDisclosureofPublicInformation• PolicyDocuments>RighttoKnowLaw• PolicyDocuments>UseofTechnology

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>PublicInformation]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesrelatedtothereleaseofpublicinformation.

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>UseofTechnology]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowtheworkplacerulesrelatedtocommonwealthtechnologyanddata.


Questions? 866.377.2672

HR Service Center

WorkplaceviolencepreventionThecommonwealthiscommittedtoprovidingaworkplacewhichisfreeofviolence.Inordertoaccomplishthis,thecommonwealthhasazerotolerancepolicyforanyincidentsofworkplaceviolence.Zerotolerancemeansthatallreportedincidentswillbeinvestigatedandappropriateactiontaken.

Intheeventthatyoureceiveabombthreatordiscoverasuspiciouspackageatyourworklocation,itisimperativeforyoursafetyandthesafetyofothersthatyouunderstandwhattodo.TheBombThreatInstructionscontaintheappropriateproceduresthatyoushouldfollow.

Thecommonwealthisalsodedicatedtoraisingawarenessofdomesticviolence,whichcanimpactthehealthandsafetyofouremployeesandtheirfamilies,bothinsideandoutsideoftheworkplace.Domesticviolenceisnotjustapersonalissue;itisanissuethataffectstheworkplacethroughdecreasedattendanceandjobperformanceofvictims,potentialviolentactsthatperpetratorsbringintotheworkplaceandsafetyconcernswhenboththevictimandtheperpetratorareemployees.

AllemployeesundertheGovernor’sjurisdictionshouldbeawareofthecommonwealth’spolicyonworkplaceviolenceandthestepstorecognize,respondtoandreportanyworkplaceviolenceincident.Youcanlearnmorebyreadingthepoliciesandtheproceduresinthemanagementdirectives.YouragencyHRofficehasaworkplaceviolencepreventioncoordinatorthatcanansweranyofyourquestions.

For reference• LearnMore>BombThreatInstructions• PolicyDocuments>BombThreats• PolicyDocuments>WorkplaceViolencePreventionPolicy

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>ViolencePrevention]IacknowledgethatIhavereadandunderstandthesepoliciesandagreetofollowtheworkplacerulesrelatedtoworkplaceviolencepreventionandincidentreporting.


Questions? 866.377.2672

HR Service Center

Workplace safetyThecommonwealthiscommittedtoimprovingthesafetyandhealthofallemployeesandreducinginjuriesandillnesses.Workingsafelyisaresponsibilitysharedbyallemployees.Itisimportantthatyouinformyoursupervisorofanyunsafeconditionsinyourworkareasandobeyallsafetyrules,signs,warningsandalarms.

Eachagencyhasasafetyprogramtailoredtoitsuniqueworkenvironmentandasafetycoordinatortomanageit.Youragencywillprovideyouwithinformation,suchas:

• Generalandagency-specificrulesandprocedures• Methodsforreportingsafetyconcerns,includingthesafetysuggestionprogram• Commonwealthandagencypoliciesonbloodbornepathogens,hazardoussubstancesandtheWorkerandCommunityRighttoKnowLaw

• Emergencyresponseandevacuationplans• Availabilityoffirstaid,CPRoremergencyservices

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>WorkplaceSafety]Iunderstandthatitismyresponsibilitytofollowallcommonwealthandagency-specificrules,policiesandproceduresrelatedtoworkplacesafety.


Questions? 866.377.2672

HR Service Center

EmergencyawarenessToensureyoursafetyduringanemergency,youneedtoknowwhattodo.Duringanyemergencyatwork,youshould:

• Evacuate:Respondtoeveryalarmquicklyandfollowyourevacuationroute.• Assemble:Reporttoyoursafeassemblyareaimmediatelyafterexitingyourbuilding.• BeAccountable:Reporttoyourcheck-inpersonimmediately.• Wait:Youare“ontheclock”–yoursafeassemblyareaisyourdesignatedwork

locationduringanevacuation.

Beforeanemergencystrikesatwork,youshouldknowyourownpersonal“SafetySix:”1. Yourevacuationroute2. Whattotakewithyou3. Wheretogo4. Whotocheckinwith5. Yourabilitytoevacuate6. Yourresponsibilitywhileyouwait

Periodically,commonwealthemployeesarerequiredtoparticipateinemergencyawarenesstraining.AskyoursupervisorifyouneedacopyoftheSafetySixWorksheet.

For reference• LearnMore>SafetySixWorksheet• PolicyDocuments>EmergencyEvacuation

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>EmergencyAwareness]IacknowledgethatIhavereadandunderstandthispolicyandagreetofollowcommonwealthandagency-specificrules,policiesandproceduresrelatedtoemergencyawareness.

Questions? 866.377.2672


HR Service Center

BusinesstravelSomecommonwealthemployeesmaytravelaspartoftheirduties.Therearespecificrequirementsthatmustbefollowedwhentravelingoncommonwealthbusinesssothatexpensesareapprovedandreimbursedtoyouinatimelyfashion.

Afewhighlights:

• Thecommonwealthhasanonlinebookingsystemandatravelagencythatmustbeusedwhenmakingtravelreservations.

• Anout-of-statetravelbanisineffectwhichrequiresGovernor’sOfficeapprovalpriortotravelingtodestinationsoutsideofPennsylvania.

• Corporatetravelcreditcardsareavailableandarerequiredforemployeesexpectedtobeinovernighttravelstatusfourormoretimesinayear.

• YoursupervisorandyouragencyHRofficewillexplainhowtravelmaybeusedinyourposition.

• Trainingisavailableforcommonwealthtravelers.• Additionalinformationisavailableonthecommonwealthtravelwebsite.

YourphotoidentificationThecommonwealthrequiresmostemployeestodisplayphotoidentificationatalltimes.Thesebadgesmayberequiredtogainaccesstocertainstateofficebuildings.

Manyagencieshaveadditionalpoliciesontheuseofphotoidentificationbadges.Yoursupervisorwillprovideyouwithspecificinformationifphotoidentificationandbuildingaccessrequirementsvaryforyourworklocation.

Employeeswhoaredesignatedas“essential”areprovidedwithphotoidentificationbadgesthatincludeared“EmergencyResponse”designationtoobtainaccesstoclosedroadsandcommonwealthbuildingsduringemergencyconditions.Ifconsideredessential,youwillreceiveinstructionsandproceduresfromyoursupervisoronreportingtoworkinextremeorunusualcircumstances.

For reference• PolicyDocuments>AccesstoStateOfficeBuildings• PolicyDocuments>TravelPolicy• PolicyDocuments>TravelProcedures

[RefertoCommonwealthForms>PolicyAcknowledgementSummary>BusinessTravel]IacknowledgethatIhavereadandunderstandthetravelpolicyandproceduresandagreetofollowthecommonwealthrulesrelatedtobusinesstravel.

Tour 2 > Job Details

Questions? 866.377.2672

HR Service Center

Commercialdriver’slicenseYournewpositionwiththecommonwealthincludestherequirementforacommercialdriver’slicense.

Federalregulationsrequiredrugandalcoholtestingofemployeeswhosepositionsrequirethemtopossessacommercialdriver’slicenseandperformsafetysensitiveduties.Thecommonwealthconductsdrug/alcoholtestsofsuchemployeesinthefollowingsituations:pre-employment, random, reasonable suspicion, post-accident, return-to-duty and follow-up.

Employeeswhotestpositive,includingrefusaltotestorsubmittinganadulteratedsample:

• Arerequired(ifnotterminated)toparticipateintheStateEmployeeAssistanceProgram(SEAP)inordertoretaintheiremployment.AnemployeewhofailstoparticipateandcomplywithallSEAPrecommendationswillbesubjecttodiscipline,uptoandincludingdischargefromemployment.

• MaynotreturntosafetysensitivedutiesuntilclearedbyaSEAPsubstanceabuseprofessionalandhavinganegativereturn-to-dutytest.

Oncereturnedtosafetysensitiveduty,theemployeewillbesubjecttofollow-updrugandalcoholtestsforuptofiveyears.Theemployeeisalsoreturnedtotherandomtestingpoolandwillbesubjecttorandomdrugandalcoholtests,aswell.Anemployeewhotestspositiveforasecondtimewillbesubjecttodiscipline,uptoandincludingdischargefromemployment.

Asanemployeesubjecttothecommercialdriver’slicensetestingprogram,youwillreceiveeducationonprogramrequirementsandyourresponsibilities.

For reference• PolicyDocuments>EmployeeGuidetoCDLDrugandAlcoholTesting


Questions? 866.377.2672

HR Service Center

Section2: Tour 2 Your Job with the Commonwealth

HR Service Center

HRservicesIngeneral,youhavethreewaystomanageyourhumanresourcesissues:thecommonwealth’sHRServiceCenter,youragency’sHRofficeandonlineemployeeselfservice(ESS).The“HRServicesforCommonwealthEmployees”factsheetcanhelpyoudeterminewhotocontactwhenyouhaveaquestion.

HR Service CenterCommonwealthemployeesworkinmorethan2,800jobcategoriesinmorethan30agencies.Despitethesedifferences,manybenefitsarethesameformostemployees.TheHRServiceCenterhelpsyoumanageyourHRdata,providestechnicalsupportforonlineselfserviceandprovidesinformationonmanycommonwealthbenefitprograms,includingmedical,retirement,savingsandoptionalinsurances.Ifneeded,youcanrequestaninterpretertoassistyouduringanyphonecallswithanHRServiceCenterrepresentative.

Your agency HR officeYou’llworkwithyouragencyHRofficetocompleteyouremploymentandpayrollpaperwork,receiveguidanceonleavebenefits,obtaintrainingandprofessionaldevelopment,helpkeepyourworkplacesafeandmanageotherissues.YoucanfindcontactinformationforyouragencyHRofficeinthe“Yourpositiondetails”form.

Employee self serviceMost employees can get a great amount of information and can complete many tasks online atwww.myWorkplace.state.pa.us.Referbacktothe“Yourpositiondetails”formtoseeifyouwillhaveaccesstoemployeeselfservice(ESS).

Online informationGeneralHRinformationisavailableonlineatwww.myHRonline.state.pa.us.EmployeescanalsocontacttheHRServiceCenterandtheiragencyHRofficeatanytimetorequestadditionalsupport.

For reference• LearnMore>HRServicesforCommonwealthEmployees







HR Service Center

Compensation Thecommonwealthutilizesapositionclassificationsystemtodeterminecompensationformostemployees.Positionclassificationconsistsofthereviewandanalysisofaposition’sdutiesandresponsibilitiesbyahumanresourceprofessionalwhoassignsyourpositiontoaspecificjobwithintheclassificationsystem.

Thereareabout2,800jobclassificationsinthecommonwealth,andeachisassignedajobtitle,payscalegroupandbargainingunit(i.e.clerical,administrativeandfiscal)basedontheworkperformed.TheOfficeofAdministrationisresponsibleformaintainingthecommonwealth’sclassificationandpayplanandensuringthatallpositionsareproperlyclassified.

Inthecommonwealth’sclassificationsystem,yourpayisdeterminedbasedonthelevelandcomplexityoftheworkassignedtoyourposition.Factorssuchasvolumeofworkandemployeeperformancearenotconsideredwhenmakingclassification/paydecisions.

Youcanreviewanycommonwealthjobclassificationonline.ThisisusedasacommonreferenceforHRprofessionalsacrossthecommonwealthwhenconductingreviews.Anevaluationofyourposition’sclassificationcanbeinitiatedbyyou,managersinyouragency,youragencyHRoffice,theOfficeofAdministrationortheunion,ifapplicable.

YoucanrefertoyourpayscheduleintheLearnmoresection.The“Yourpositiondetails”formprovidedyourpayscalegroupandlevelwhichestablishesyourrateofpay.

Formoreinformationonpositionclassification,pleasecontactyouragencyHRofficeorrefertowww.myHRonline.state.pa.us>Job&Career.

For reference• LearnMore>PaySchedule• www.jobclass.state.pa.us


Questions? 866.377.2672

HR Service Center

UnionoverviewAbout80percentofcommonwealthemployeesarerepresentedbyalaborunion.Therearemultiplelaborunionsinthecommonwealth,representingemployeesinavarietyofjobs.Thesevariousunionsbargaincollectivelywiththecommonwealthtodetermineemployeewages,benefitsandothertermsandconditionsofemploymentforthosetheyrepresent.

Employeesinjobscoveredbyaunionhavetheoptiontobecomeamemberoftheunion.Thosethatchoosetobecomemembersarerequiredtopayuniondues,whichareapercentageoftheemployee’ssalary.Employeeswhodeclineunionmembershiparestillrepresentedbytheunion.Theyareassessedafairsharefee,whichisapercentageoffullunionduesthatisappliedtowardsthecostofservicesperformedbytheunionontheirbehalf.Ineithercase,thecommonwealthcollectsunionduesorfairsharefeesfromtheseemployeesthroughbiweeklypayrolldeductions.

Inadditiontodues,employeeswhobecomemembersoftheunioncancontributemoneytotheunion’sPoliticalActionCommittee(PAC),usuallyaspecificdollaramounttakenasabiweeklypayrolldeduction.Ifyouareunsureifyourjobisrepresentedbyaunion,youcanrefertothe“Yourpositiondetails”form.

Ifyouareinaunion-coveredjob,theunionwillprovideadditionalinformationtoyoushortly.Anyquestionsaboutunionmembership,percentagerateofunionduesorfairsharefees,PACcontributionsorunionmembershipcardscanbereferredtoyourlocalunionstewardoryouragencyHRoffice.

CivilserviceNearlytwo-thirdsofcommonwealthpositionsarecoveredbycivilservice.Theseemployeesinthesepositionsfallunderthemeritsystem–whichisthehiring,retainingandpromotingofemployeesbasedontheirqualificationsandabilities.Thecommonwealth’smeritsystemisadministeredandmaintainedbytheStateCivilServiceCommission.

Employeeshiredthroughthecivilserviceexaminationorevaluationprocessareplacedintocivilservicecoveredpositions(alsocalledclassifiedservice).Theseemployeesareentitledtoanumberofimportantbenefitsnotenjoyedbyemployeesinnon-civilservicepositions.Afewofthesebenefitsincludetheopportunityto:

• Takeexaminationsandbeplacedonpromotionandothercivilserviceemploymentliststhatcontainonlycurrentcivilserviceemployees.

• Bidonothercivilservicecoveredpositions,includingpromotionalopportunities,providedyoumeetallrequirements.

• AppealadversepersonnelactionstotheStateCivilServiceCommission.


Questions? 866.377.2672

HR Service Center

Yourabsencebenefits

Eligibility for these benefits vary; contact your agency HR office for more information.

Eligibility for absence benefitsMostpermanent,full-timeemployeesareprovidedpaidandunpaidabsencebenefitsfortimeawayfromwork.Absencebenefitsvarybyunion/bargainingunit.Youwillnotbeeligibletouseannualorsickleaveduringthefirst30daysofemployment.Youmaynotuseleavebeforeitisearneduntilyouhaveoneyearofservice.*

Non-permanentemployeesdonotearnpaidabsencebenefits.However,basedonjobclassification,somenon-permanentemployeesdoaccruepaidabsencebenefitsafterworking750hoursinacalendaryear.

ConsultyourHRofficeforyourleaveearningeligibility.

Requesting leaveAlltimeawayfromworkmustbeapprovedbyyoursupervisor/managerorsomeoneinyourHRoffice.Dependingonyouragencyandworksetting,therequestmaybesubmittedelectronicallythroughemployeeselfservice(ESS)orviaapaperleaverequest.Yoursupervisorwillshowyouhowtocompletealeaverequestandexplainthecalloffpolicytorequestunplannedoremergencyabsences.

Tracking your leaveCertaintypesofleave–annual,personal,sick,andcombined(H-1bargainingunitonly)–areearnedgraduallythroughouttheyearaccordingtoregularhoursworkedwithinapayperiod.Youcanviewyouravailableabsencebalances,aswellashowmuchleavetimeyouhaveused,throughemployeeselfservice(ESS).Manyemployeesliketotracktheirownleaveearningsandusage.

Benefits of a healthy sick leave balanceEarned,unusedsickleaveisnotlosteachyear;itisaccumulatedfromyeartoyearupto300daysformostemployees.Bysavingsickleave,youmakeaninvestmentinyourfuturethatcanreturnfinancialrewardsduringillnessorinjuryandatretirement.Pleaseviewthe“BenefitsofaHealthySickLeave”brochureformoreinformation.

Family and Medical Leave ActTheFamilyandMedicalLeaveActof1993(FMLA)requiresqualifyingemployerstoprovideleave(withorwithoutpay)withbenefitsforspecifiedfamilyandmedicalreasons,aslongastheemployeewasemployedatleastoneyearandworkedatleast1,250hoursduringtheprevious12monthperiod.Sick,ParentalandFamilyCare(SPF),MilitaryExigencyandMilitaryCaregiverAbsencesaredesignatedasFMLAleaveinaccordancewiththeprovisionsoftheFMLA.AlleligibleemployeesarecoveredbyFMLA;onlypermanentemployeesareeligibleforSPFAbsences.

*Doesnotapplytomanagementandnon-representedemployees.


Questions? 866.377.2672

HR Service Center

TheFMLANoticetoEmployeesprovidesmoreinformationaboutthisabsencebenefitandyourrightsandresponsibilitieswhenrequestingorusingit.ItisimportantthatyoucontactyourSPFabsencecoordinatorifyoushouldneedtouseoneoftheseleavetypes;theycanprovideadditionalinformationanddetermineyoureligibilityforFMLA-qualifyingleave.

For reference• LearnMore>BenefitsofaHealthySickLeave• LearnMore>FMLANoticetoEmployees

Pay&timeYoucanfindadditionallinksandreferencematerialsonlineat www.myHRonline.state.pa.us>Pay&Time.

OfficeclosingpolicyTherearetimeswhenstateofficesareclosedduetoweatherorotheremergencycircumstances.

Someemployeesaredesignatedasessentialandmustreporttoworkregardlessofanofficeclosingannouncement.Youwillneedtodiscusswithyoursupervisorwhetheryourpositionisconsideredessentialornon-essential.Dependingonthecircumstanceoftheclosing,employeeswhoareusuallynon-essentialmaybetemporarilydesignatedasessentialforallorpartoftheclosing.

ForemployeeswhoworkintheHarrisburgarea,PhiladelphiaandPittsburghofficebuildings,andtheScrantonandReadingStateOfficeBuildings,closingsanddelayscanbeviewed by going to www.PA.gov. Look or the red Alert banner on the homepage andchoose "More Details" to view the full text of the annuncement. Announcements are usuallymadeviatelevisionandradio.Ifyoudonotworkinoneoftheselocations,yoursupervisorwilltellyouhowyouwillbecomeawareofclosingsanddelaysatyouroffice. YoucanalsosignuptohavedelayandclosingnotificationssentviaemailortextmessagethroughAlertPA.Allyouhavetodoisset-upanaccountandopttoreceive“CommonwealthEmployeeDelays/Closings.”


Questions? 866.377.2672

HR Service Center

EmployeeassistanceTheStateEmployeeAssistanceProgram(SEAP)isafreeassessmentandreferralserviceforcommonwealthemployeesandtheirfamilymembers.FamilymemberswhoareeligibleforSEAPincludeeveryonewholivesinyourhouse,aswellasparents,adultchildrenandsiblingsregardlessofwheretheylive.

SEAPisdesignedtoassistyouinresolvingawidevarietyofpersonalproblemsthatmayleadtodeterioratingjobperformance.SEAPoffersfreeservicesinthefollowingareas:

• substance abuse • mentalhealthissues• family issues • unlimitedphoneconsultationsforfinancialconcerns• unlimitedphoneconsultationsforlegalconcerns

TheSEAPphonelineisanswered24/7bymaster’slevelcounselors.Youandyourfamilymembersareeacheligibleforuptothreefreevisitswithacounselorperissue,percalendaryear.

YourparticipationinSEAPisvoluntaryandnoinformationissharedwithyourworkplacewithoutyourwrittenauthorization.YourconfidentialityrightsareprotectedbythefederalHealthInsurancePortabilityandAccountabilityAct(HIPAA).IfanemployeeusesSEAPservicesvoluntarily(orneverusesSEAPatall),neithertheworkplacenorthecommonwealth’sprogrammanagementofficewillknow,unlesstheemployeesharesthatinformation.

Protectedhealthinformationisonlyprovidedtothecommonwealth’sprogrammanagementofficeinthefollowinglimitedcircumstances:

1. AnemployeeisrequiredtouseSEAPinordertomaintainemployment2. AnemployeefilesacomplaintaboutSEAPservices3. A“duty-to-warn”situation(whereanemployeeisanimminentthreattoselfor

others)

For reference• LearnMore>SEAPBrochure• LearnMore>NoticeofPrivacyPractices

SEAP hotline: 800.692.7459 | SEAP TTY line: 800.824.4306

Tour 2 > More Benefits

Questions? 866.377.2672

HR Service Center

Drug free workplaceIllegalorinappropriateuseofalcoholandothercontrolledsubstancesintheworkplaceimpairsefficiencyandeffectivenessandcompromisespublichealthandsafety.Inrecognitionofthis,thecommonwealthhasestablisheda“DrugFreeWorkplace”whichencompassesboththeuseofdrugsandalcohol.

Thecommonwealthprohibits:

• Theunlawfulmanufacture,distribution,dispensing,possessionoruseofalcoholorothercontrolledsubstancesbyastateemployee,eitherwhileondutyorinanycommonwealthworkplace,includingstatevehicles.

• Reportingtoworkorremainingatworkinanunfitconditionasaresultofalcoholorotherdrugs.

Youmayfaceappropriatediscipline,uptoandincludingtermination,forviolatingdrugfreeworkplacepolicies.Ifyouareconvictedofanyviolationrelatedtotheunlawfulmanufacture,distribution,dispensing,possessionoruseofalcoholorcontrolledsubstanceswhichoccurredinanycommonwealthworkplace,youmustnotifyyoursupervisororotherappropriatemanagementofficialinwritingwithinfivedays.Ifyouaretakingacontrolledsubstanceprescribedbyamedicalprovider,youarenotinviolationoftheseprohibitions.Ifyoubelievethatyoumayhaveanissuewithalcoholand/ordrugs,youareencouragedtocontacttheStateEmployeeAssistanceProgram(SEAP)at800.692.7459(TTY800.824.4306).

Self-disclosureIfyouself-disclosetoasupervisorormanagerthatyouhaveaproblemwithalcoholorotherdrugs,youwillbegiveninformationaboutSEAPandwillnotbesubjecttodisciplineorotherjobrelatedrestrictionsolelyonthebasisoftheselfdisclosure,unlessyourjobrequiresthatyoucarryweapons;youhavedirectresponsibilityforcare,controlandcustodyofinmates,patients,residentsorstudents;youareaprofessionallicensedbytheDepartmentofStateoryouperformCDLsafetysensitiveduties.TheseindividualswillbereferredtoSEAPandberequiredtosuccessfullycompletetreatmentasrecommendedbySEAPand,asappropriate,passareturntodutyalcohol/drugtest.

For reference• PolicyDocuments>SubstanceAbuseintheWorkplace


Questions? 866.377.2672

HR Service Center

Medical plansEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility. If you previously worked for the commonwealth, please contact the HR Service Center for specific information about your benefits eligibility.

HealthbenefitsareadministeredbythePennsylvaniaEmployeesBenefitTrustFund(PEBTF).Tobeginyourhealthcoverage,youmusttakeactiontoenroll!Youcanenrollyourselfandyoureligibledependents(seeDependentEligibilitybelow)atanytime.Remember,youwillneedtotakeactiontoenroll;yourcoveragedoesnotbeginautomatically.

Whilesomeunioncontractsdiffer,ingeneral,mostemployeeswhoelectcoveragecontribute3%oftheirbiweeklygrossbasesalarytowardthecostoftheirhealthbenefits.Duringthefirstsixmonths,youmayadddependentcoveragewhenyoupayanadditionalbiweeklydependentbuy-upcost.Aftersixmonthsofemployment,thePEBTFwillprovidedependentcoverageatnochargeintheleastexpensiveplan.IfyouareenrolledinthePPO,youwillcontinuetopaytheplanbuy-up.

Your plan optionsFormedicalcoverage,youmayselectfromahealthmaintenanceorganization,consumer-drivenhealthplanorpreferredproviderorganization.YoucanvisitESSandselectthe“Health”tabtolearnmoreabouttheplansavailableinyourcountyofresidence.

• PreferredProviderOrganization(PPO)providescarethroughanetworkofparticipatingmedicalproviders.Youpayasmallco-payatthetimeofservice($15forofficevisitsand$25forspecialists).Ifyouseekservicesfromnon-participatingproviders,eachyearyouwillpaythefirst$400perpersonand30%ofthecostthereafter.

• HealthMaintenanceOrganization(HMO)providescarethroughanetworkofparticipatingmedicalproviders.Youselectaprimarycarephysiciantocoordinateallyourcare.Thereisnodeductibleandyoupayasmallco-payatthetimeofservice($15forofficevisitsand$25forspecialists).Exceptforemergencies,careisusuallycoveredbytheHMOonlywhenarrangedbytheprimarycarephysician.Ifyouseekservicesoutsidethenetwork,youaretypicallyresponsibleforthefullcost.

• ConsumerDrivenHealthPlan(CDHP)combinesahigh-deductiblemedicalbenefitplanwithaHealthReimbursementAccount.Annualdeductiblesare$1,500forsinglecoverageand$3,000forfamilycoverage.TheHealthReimbursementAccountisfundedbythePEBTFandisreplenishedannually—with$1,000forsinglecoverageand$2,000forfamilycoverage(pro-ratedformid-yearenrollments).Youpayforcostsuptothedeductible.However,youcanuseyouraccounttoreimbursethedeductiblecosts.Afterthedeductibleismet,costsarepaid100%whenusingnetworkproviders.Youcanuseyouraccountforexpensessuchasprescriptionco-pays,lasereyesurgeryorweightlossprograms.Fundsinyouraccountattheendofayeararecarriedoverandcanbeusedinfutureyears.


Questions? 866.377.2672

HR Service Center

ThePPOandHMOplansaresupportedbyDMEnsion,acompanythatprovidesdurablemedicalequipmentsuchasprosthetics,orthotics,crutches,wheelchairs,oxygen,etc.TheCDHPplanincludescoveragefordurablemedicalequipmentaswell.Youdonotneedtoenrollinthiscoverageseparately.

Whenyouenrollinmedicalcoverage,youalsohavebenefitsformentalhealthandsubstanceabusetreatmentservices.ThiscoverageisprovidedbyOptum, formerly knownas UnitedBehavioralHealth.

Dependent EligibilityYourspouse,qualifieddomesticpartneranddependentchildrenuptoage26maybeeligibleforcoverageunderyourPEBTFhealthplans.Youcanreadfulleligibilityinformationatwww.myHRonline.state.pa.us>Health.

• DomesticPartners:Youcanaddcoverageforyouroppositesexorsamesexdomesticpartnerand/oranychildrenofyourdomesticpartner.Inordertoaddcoverage,youmustsignanaffidavitstatingyoumeetthequalifyingcriteriaandprovidesupportingdocumentation.

• IfyouwerehiredonorafterAugust1,2003:Yourspouse/domesticpartneriseligibleforbenefitsthroughthePEBTFonlyifheorsheisnoteligibleformedicalorsupplementalbenefitsthroughhisorherownemployer.Yourspouse/domesticpartnermustaccepthisorheremployer’smedicalorsupplementalbenefitsevenifthereisarequiredemployeecontributionoramonetaryincentivetodecline.PEBTFcoverageforspousesand/ordomesticpartnerswhoareeligiblefortheirowncoverageislimitedtosecondarycoverage.Thisruledoesnotapplytoaself-employedspouse/domesticpartner.

• IfyouwerehiredbeforeAugust1,2003:Ifyourspouse/domesticpartnerhastopayforcoverageorisofferedanincentivenottotakehisorheremployer’scoverage,yourspouse/domesticpartnerdoesnothavetoenrollinhisorheremployer’scoverage.PEBTFcoveragecanbeelectedastheprimarycoverage.

Costs and enrollment informationRemember,whenyouelecttoenrollinmedicalorsupplementalbenefits,youwillincurbiweeklypayrolldeductionstocoverthecostforthishealthcoverage.

Youcanlearnmoreaboutthecostforcoverageonlineatwww.myHRonline.state.pa.us>Health.Onthissite,youcanalsodownloadtherequiredformstoaddcoverageforyoureligibledependents.Remember,coveragedoesnotbeginuntilyousubmityourenrollment!


Questions? 866.377.2672

HR Service Center

SupplementalbenefitsEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Ifyouenrolledinmedicalcoverage,you’llautomaticallyreceiveadditionalbenefitsaftersixmonthsonthejob,includingprescriptiondrug,dental,visionandhearingaidplans.Aletterwillbesenttoyourhometoexplainmoreaboutyoursupplementalbenefitoptionsatthattime.YouwillbeenrolledautomaticallyinthesesupplementalbenefitsunlessyoucalltheHRServiceCentertodeclinecoverage.

Ifyoudidnotenrollinmedicalbenefits,youcanstillelecttoparticipateintheseadditionalbenefits—butit’snotautomatic.Afteryouhavebeenonthejobforsixmonths,youcanenrollbycallingtheHRServiceCentertorequestsupplementalcoverage.Ifyoualsowanttoenrolleligibledependents,you’llneedtocompleteanenrollmentpacket.

• Prescriptiondrug–PrescriptiondrugbenefitsareprovidedthroughCVSCaremark.Inadditiontoitsretaildrugstores,CVSCaremarkoperatesacallcenter,mailorderandspecialtypharmacy.Youcansavebypurchasing90-daysuppliesfromCVSmailorder,CVSretaillocationsorRiteAidretaillocations.

• Dental–DentalbenefitsareprovidedthroughUnitedConcordia,commonlyknownasUCCI.Theplanpaysforupto$1,000ofdentalworkpercalendaryearwithparticipatingproviders.Itcovers100%ofroutineexamsanddiagnosticserviceswithnoco-payment.Basicwork,suchasfillingsandrootcanals,istypicallycoveredat90%aftera$50deductible.Majorwork,suchascrownsanddentures,iscoveredat60%aftera$50deductible.Orthodonticlifetimemaximumis$1,250perperson.

• Vision–VisionbenefitsareprovidedthroughNationalVisionAdministrators,commonlyknownasNVA.Benefitscoveroneroutineeyeexamandglaucomatestevery365dayswithparticipatingproviders.Theplanprovidesyouandyourenrolleddependentswithanallowanceforavisionexam,lensesandframesorcontactlenses.

• HearingAid–HearingaidbenefitsareprovidedbythePEBTF,whichcoversonehearingaidperearevery36months.Monauralhearingaidsarecoveredupto$900.Binauralhearingaidsarecoveredupto$1,800.BiCROSandCROShearingaidsarecoveredupto$2,400.

Prescriptiondrug,dentalandvisionproviderswillsendmembershipcardstoyoudirectly.Nocardisneededforhearingaidcoverage.Ifyoudonotreceivecardswithin30daysofyourenrollmentdate,callthePEBTFat800.522.7279.YoucanalsocontactthePEBTFwithanyquestionsyouhaveaboutsupplementalbenefits.

Readmoreaboutyoursupplementalbenefitsatwww.myHRonline.state.pa.us>Health,orcontacttheHRServiceCentertoday!


Questions? 866.377.2672

HR Service Center

RetirementEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Forthemajorityofcommonwealthemployees,enrollmentintheStateEmployees’RetirementSystem(SERS)definedbenefitplanismandatoryandautomatic.Basedonjobclassification,therearecertainnon-permanentemployeeswhoqualifyforSERSenrollmentonlyiftheyareexpectedtowork750hourswithinthecalendaryear.YoucancontacttheHRServiceCentertoconfirmyoureligibility.

Uponenrollment,mostemployeeshave6.25%oftheirpaywithheldandcontributedtotowardretirement.Thecommonwealthalsocontributestowardemployees’retirementbenefits;the2013rateformostemployeesis16%ofpayrollbutitchangesfromyeartoyear.

Whenyoumeetcertainqualifications,youbecomeeligibletoreceivearetirementpaymenteverymonthforaslongasyoulive.Theamountofthisannuityisdeterminedbyaformulathattakesintoaccountyourretirementage,yournumberofyearsofcreditedserviceandyourfinalaveragesalary.Thepaymentisnotinfluencedbyhowmuchyouremployercontributes,theperformanceofSERS’investmentsoranyotherfactor.Whenyouqualifyforstateretirement,youareeligibleforhealthcarebenefitsforyourretirementyears.

Ifyou’veneverbelongedtoSERSbefore,youhaveaone-timeopportunitytochoosetocontribute9.3%ofyourpay(insteadof6.25%)foraslongasyouworkforthecommonwealth.SERSwillsenda“NewMemberPacket”toyourhomeaddressthatprovidesalotofimportantinformation,includingmoreinfoaboutthisoption.Youhave45daysfromthedayyoureceiveyourpackettomakethefinalandbindingelectiontocontributeatthehigherrate.Onceyou’veselectedthegreatercontribution,youcanneverchangeback.

The“NewMemberPacket”containsvitalinformation,pleasereadtheentirepacketcarefully.Thepacketwillincludea“beneficiarydesignation”formthatyoumustcompleteandmailtoSERSassoonaspossible.ItwillalsoexplainoptionsyoumayhaveifyouhavepreviouslyservedinthemilitaryorworkedinajobcoveredbythePennsylvaniaSchoolEmployees’RetirementSystem.Ifanyofthesituationspresentedinthepacketapplytoyou,pleasecallSERS.

Torecap,youshoulddotheseimportantthings:

• LookinyourhomemailandreadyourSERS“NewMemberPacket”carefully.• Decideifyouwanttocontribute9.3%ofyourcompensationtowardretirementforas

longasyouworkforthecommonwealth.Ifso,contactSERSwithin45days.• Completeandmailyour“beneficiarydesignation”formtoSERSrightaway.

CallSERSifyouhavequestionsaboutothertypesofemploymentthatmaybeabletoapplytothestateretirementsystem.Learnmoreorgetanswerstoyourretirement-relatedquestionsbycallingSERSat800.633.5461orvisitingwww.SERS.state.pa.us.


Questions? 866.377.2672

HR Service Center

Deferred compensationEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Thecommonwealthmakesiteasytosetasideadditionalmoneyforretirementbyallowingyoutoopena457(b)accountonatax-deferredbasis,tohavemoneyautomaticallywithheldfromyourpaycheck,totransmityourmoneytoacontractedinvestmentmanagerandtoinvestyourmoneyinapprovedfundsofyourchoice.TheStateEmployees’RetirementSystem(SERS)currentlycontractswithGreat-WestInvestmentstoofferthisprogram.

457(b)accountsaresimilarto401(k)accounts,whichmanypeoplearefamiliarwith.Youareeligibletoparticipatefromyourfirstdayofemployment–thereisno“vesting”period.

You’llneedtoreadplandocumentscarefully,but–ingeneral–youcanchoosetosaveatlittleas$5.00perpayorasmuchas$18,000peryear,whichistheIRSlimitfor2015.Ifyou’reover50oryou’rewithinthreeyearsofyournormalretirementage,theIRSlimitsaremuchhigher.Theamountyouchooseisdeductedfromyourpaycheckonapretaxbasis,soyousaveonfederalincometaxes.Then,your457(b)contributionsgrowtax-freeuntilyouwithdrawthemuponretirementorterminationofemployment.Shouldyouprefer,youmaydirectyourdeferraltotheRoth457optionandpaytaxesnowratherthanatthetimeofretirement.

Youdecidewhichfundsyouwanttoinvestin–thereareaggressive,moderate,conservativeandmanyotherchoices.Youcanchangetheamountyouchoosetowithhold,thefundsyouselectortheamountofmoneythatgoesintoeachfundatanytime.

It’seasytoenroll.YoushouldreceiveenrollmentinformationfromyouragencyHRoffice,oryoucanvisitwww.SERS457.comtodownloadtheforms.Youcancompleteandreturntheformswheneveryouchoose.

Whycontributetoa457(b)plan?

• Automaticdeductionsfromyourpaycheckarepainless–ifyouneverseethemoney,youwon’tmissit;evenverysmalldeductionsaddupovertime!

• Taxableincomeisreduced• Contributionsandearningsgrowtax-deferred• Youcankeepyourmoneyintheplanevenifyouleavecommonwealthemployment;

and,asanaddedbenefit,youcanrollmoneyfromothereligibleretirementplans(457(b),403(b),401(k),orIRA)intoyourdeferredcompaccounttotakeadvantageofthelowfees

To learn more, get answers to your deferred compensation questions or enroll, call Great-Westat866.737.7457orvisitwww.SERS457.com.


Questions? 866.377.2672

HR Service Center

InsuranceEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Commonwealth-provided life insuranceThecommonwealthprovideslifeinsurancecoveragetoallpermanentemployeesafter90daysonthejob.Thereisnocosttoyouforthiscoverage.Youwillbeenrolledautomatically;thereisnothingyouneedtodo.

Coverage:

• Equalto100%ofbaseannualpayrate(roundedtonearest$1,000)uptoamaximum*of$40,000

• $25,000coverage*forwork-relatedaccidentaldeathinsurance

MetropolitanLifeInsuranceCompanyistheplanadministrator.Youwillreceiveabookletcertificateexplainingthedetailsofcoverageandinformationonhowtoselectbeneficiariesoncethe90daywaitingperiodiscompleted.Afteryourenrollment,youcanaccessyouraccountatwww.MetLife.com/myBenefits.

*Unlessotherwisespecifiedinyourcollectivebargainingagreement.

Optional life insuranceYoucanbuyadditionallifeinsuranceforyourselforyourdependentswithconvenientpayrolldeductions.AgroupratehasbeennegotiatedwithPrudentialforyoutobuyuptofivetimesyourannualsalarytobepaidtoyourselectedbeneficiary.Prudentialwillsendaninformationalpackettoyourhome,whichincludesdetailsaboutpurchasingcoverageforyourspouse/domesticpartnerandchildren.

Youmustenrollinthiscoveragewithin60daysofstartingworkorwaituntilanannual openenrollmentperiod.YoucanenrollbycallingPrudentialat800.893.7316orbyvisitingwww.Prudential.com/Pennsylvania.

Optional long-term disabilityPrudentialoffersagrouprateforlong-termdisabilityinsurancetocommonwealthemployeeswhoauthorizepayrolldeductions.Ifyoubecomedisabledandcannotwork,purchasingthisinsurancewouldallowyoutoreceive60%ofyourmonthlyearnings(reducedforcertainotherdisabilityincome),typicallyuntilyoureachretirementage.Ratesarebasedonyourageandsalary.Prudentialwillsendaninformationalpackettoyourhome.

Youmustenrollinthiscoveragewithin60daysofstartingworkorwaituntilanannual openenrollmentperiod.YoucanenrollbycallingPrudentialat800.893.7316orbyvisitingwww.Prudential.com/Pennsylvania.


Questions? 866.377.2672

HR Service Center

Optional home and auto coverageCommonwealthemployeesqualifyforspecialgroupratesonhomeownersandautoinsurancethroughMetropolitanLifeInsuranceCompany.

Youalsohavetheoptionofpayingtheseinsurancepremiumsthroughabiweeklypayrolldeduction.MetLifewillsendyouawelcomeletterprovidinginformationonhowtogetaquoteonlineorbytelephone.Keepyoureyesopenforthemailingtoobtainanoobligationquoteafteryouremploymentstartdate.

Payroll deductionsEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Charitable givingAsacommonwealthemployee,youhaveanopportunitytodonatetocharitiesthroughoutthestate,countryandworld–helpingpeopleandcausesinneed.Donatingiseasyandconvenientthroughthestate’sannualcharitablecampaign,theStateEmployeeCombinedAppeal(SECA).Youcaneithermakeaone-timecheckormoneyorderdonationorauthorizeanautomaticbiweeklypayrolldeduction.Themoneyissenttothecharitiesofyourchoice(asmanyas10).TheSECAapplicationprocess,managedbytheOfficeofAdministration,ensuresadministrationfeesarekepttoaminimumsomoreofyourdollarsupportsthemissionofyourselectedcharity.Youcanlearnmoreatwww.myHRonline.state.pa.us> Pay&Time>OtherDeductions.

SavingsopportunitiesEligibility for these benefits vary; contact the HR Service Center to confirm your eligibility.

Family care savingsDoyouhavechildrenindaycareorafterschoolprograms?Doyouhaveadultdaycareexpenses?Ifyes,learnmoreaboutpre-taxpayrolldeductionstocoverthoseexpensesonlineatwww.myHRonline.state.pa.us>OtherBenefits.

College savingsYoumayalsousepayrolldeductionstofundPennsylvania529collegesavingsaccounts.YoucanvisittheTreasurywebsiteatwww.pa529.comtofinddetailedprograminformation.

Savings bondsU.S.SavingsBondsofferasafe,easywaytosavemoney.Signuporlearnmoreaboutsavingsbondsonlineatwww.TreasuryDirect.gov.

Tour 2 > Learn More

Questions? 866.377.2672

HR Service Center

Direct depositsYoucanauthorizedirectdepositpaymentsintomultipleaccountsorfinancialinstitutions.Ifyouauthorizeadditionaldirectdepositamounts,youcanspecifytheamountofyourbiweeklypaythatshouldbesentdirectlytoeachseparateaccountorinstitution,suchassavingsaccounts,investmentaccounts,creditaccounts,etc.

Youcanaddorchangeyourauthorizeddirectdepositsatanytimethroughemployeeselfserviceatwww.myWorkplace.state.pa.usorthroughtheHRServiceCenter.

AdditionalbenefitsChild care programTheGovernor’sModelChildCareProgramestablishesaworkplacechildcareprogramforHarrisburg-areaemployeesthatcanbeusedasamodelbyotherpublicandprivateemployers.Children,agessixweekstofiveyears–includinggrandchildren,nieces/nephewsandchildrenforwhomtheemployeeistheguardian–arealleligible.Youcanfindmoreinformationatwww.myHRonline.state.pa.us>OtherBenefits.

Employment verificationThecommonwealthoffersimmediateaccesstoemploymentandincomeverifications.EmploymentverificationthroughTheWorkNumber,anautomatedonlineorphoneservice,canbeusedformortgage/loanapplications,referencechecks,apartmentleasesoranyotherarrangementthatrequiresproofofemployment.Itisquickandeasytouse.

Youcanfindinstructionsatwww.myHRonline.state.pa.us>OtherBenefits.

Credit union membershipPennsylvaniaStateEmployeesCreditUnion(PSECU)isonethelargestcreditunionsand,unlikebanks,itismember-owned.Tolearnmoreaboutthecreditunion,contactPSECUat800.237.7328orvisitwww.psecu.com.

RecreationTheStateEmployeesRecreationAssociation(SERA)isanonprofitorganizationcomprisedofvolunteerswhosponsortraveltrips,onetothreedayexcursionsandtheatre/athleticeventtripsforallPennsylvaniaemployees(activeandretired)andtheirfamilyandfriends.SERAissolelyresponsibleforitsownaffairsandiscompletelyindependentofPennsylvaniastategovernment.Youcanfindinformationatwww.SERAofPA.com.

For reference

• LearnMore>BenefitsQuickLinks

Questions? 866.377.2672


HR Service Center

ClassificationPositionclassificationistheorderlygroupingofpositionswithsimilardutiesandresponsibilitiesintothesamecategoriesor“jobclassifications.”Thepurposeofthisgroupingistomakesurethesametitles,payranges,qualificationrequirements,examinations,selectionandplacementmethods,trainingprograms,performancestandardsandsoonareapplieduniformlytoallpositionsinthesamejobclass.

Positionclassificationisawayofseparatingjobfunctionsintogroupsaccordingtothetypeofworkperformed.Thisworkisthensub-dividedaccordingtothedifficultyleveloftheworkperformedandthenatureofsupervisionreceived.Positionclassificationconsidersthedutiesandresponsibilitiesrequiredbythejob.The“equalpayforequalwork”conceptisthekeytotheentiresystem.Youcanreadmoreatwww.myHRonline.state.pa.us>Job&Career.

ProfessionaldevelopmentContinuingprofessionaldevelopmenthelpscommonwealthemployeesachievetheirbest.Italsoensuresthattheyaremeetingtheexpectationsoftheirsupervisorsandagencies.Thecommonwealthofferstrainingboththroughcomputer-basedcoursesandtraditionalclassroomexperiences.Afterbeginningemployment,youwillreceiveemailnotificationsregardingseveralmandatorycoursesthatyouwilltakeonline.Youragencytrainingofficerandyoursupervisorwillprovideyouwithmoredetailsonwhattrainingwillbeavailableforyouinyournewposition.

For reference• PolicyDocuments>EmployeeTraining

Career opportunitiesTherearemorethan30agenciesundertheGovernor’sjurisdiction.Assuch,employeescanmovebetweenagenciesandstillmaintaintheirbenefits,retirementandemploymentrelationshipwiththecommonwealth.Thecommonwealthoffersawidevarietyofoccupationalandcareeropportunitiesforitsemployees.Youcanfindlinkstocommonwealthemploymentwebsiteatwww.myHRonline.state.pa.us>Job&Career.

EmployeebulletinboardYoucankeepupwithrecentcommonwealthnewsbyvisitingtheonlineemployeebulletinboard.Simplylogintoemployeeselfserviceorvisitwww.myHRonline.state.pa.us.Onthehomepage,you’llseeHighlights>EmployeeBulletinBoardontheright-handside.

Tour 2 > Learn More

Questions? 866.377.2672

HR Service Center

Section3: Federal Employment Forms

HR Service Center

AGENCY HR OFFICE:

Use this checklist to print the required federal employment forms; replace when printing completed.

DOCUMENT NAME: LINK TO MOST RECENT VERSION:

� Form I-9: Verification of EmploymentEligibility*

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=47baa&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� FormW-4:Employee’sWithholdingAllowanceCertificate*

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=7d863&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

*Submit to the HR Service Center by re-opening the E-PAR.

https://erc.enwisen.com/ASI/page.aspx?Code=47baa&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

https://erc.enwisen.com/ASI/page.aspx?Code=7d863&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

HR Service Center

Section4: Commonwealth Employment Forms

HR Service Center

AGENCY HR OFFICE:

Use this checklist to print the required commonwealth forms; replace when printing completed.


� Your Position Details Includedinprintpacket.AgencyHRofficeshouldcompletethisformbeforeprovidingittotheemployee.Thisformisfortheemployee’sreferenceonly;noemployeeactionisrequired.

� AuthorizationforDirectDeposit*

Includedinprintpacket.

� EmergencyContacts* Includedinprintpacket.

� EmployeeRequestforExemptionfromDisclosureofPublicInformation(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=64df0&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� DualEmploymentRequestForm(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=5054d&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� LocalTaxExemptionCertificate*(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=50143&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� PolicyAcknowledgementSummary

Includedinprintpacket.

� PriorServiceNotice Includedinprintpacket.

� SelfIdentificationForm* Includedinprintpacket.

� SupplementaryEmploymentRequestForm(ifapplicable)

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=dd5ce&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� Workers’CompensationRightsandDutiesForm

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1263527/wc_-_inservco_-_rights_duties_form_doc

*Submit to the HR Service Center by re-opening the E-PAR.

https://erc.enwisen.com/ASI/page.aspx?Code=64df0&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

https://erc.enwisen.com/ASI/page.aspx?Code=5054d&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

https://erc.enwisen.com/ASI/page.aspx?Code=50143&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

https://erc.enwisen.com/ASI/page.aspx?Code=dd5ce&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

http://www.portal.state.pa.us/portal/server.pt/document/1263527/wc_-_inservco_-_rights_duties_form_doc

HR Service Center

Section5: Learn More

HR Service Center

AGENCY HR OFFICE:

Use this checklist to print the “Learn More” documents; replace when printing completed.


� BenefitsofaHealthySickLeave

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1221087/healthy_sick_leave_pdf

� BenefitsQuickLinks [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=9bd7a&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� BombThreatInstructions [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=afe21&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� EmployeeNotice:Disclosureof Public Information

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=13549&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� FMLANoticetoEmployees [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217597/notice_spf_military_absences_doc

� GuidelinesforPoliticalActivity

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=67b06&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� HolidayandPayCalendar [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=81426&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� HRServicesforCommonwealthEmployees

[OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=ef01f&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� MilitaryServiceandSeniority [OPENHERE]http://erc.enwisen.com/ASI/page.aspx?Code=51e8a&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� SafetySixWorksheet [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217422/safety6worksheet_pdf

� SEAPBrochure [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217932/seap_-_brochure_pdf

� SEAPNoticeofPrivacyPractices

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217962/seap_-_notice_of_privacy_practices_pdf

� Workers’CompensationHealthCareProviders

AgencyHRofficetoaddthelistofprovidersbasedonworklocationcounty(perexistingprocess).

� Work-Related Injury InformationalPamphlet

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1263530/wc_-_inservco_-_info_acknowledgement_doc

http://www.portal.state.pa.us/portal/server.pt/document/1221087/healthy_sick_leave_pdf

https://erc.enwisen.com/ASI/page.aspx?Code=9bd7a&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

https://erc.enwisen.com/ASI/page.aspx?Code=afe21&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81


http://www.portal.state.pa.us/portal/server.pt/document/1217597/notice_spf_military_absences_doc

https://erc.enwisen.com/ASI/page.aspx?Code=67b06&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81


https://erc.enwisen.com/ASI/page.aspx?Code=ef01f&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

http://erc.enwisen.com/ASI/page.aspx?Code=51e8a&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

http://www.portal.state.pa.us/portal/server.pt/document/1217422/safety6worksheet_pdf

http://www.portal.state.pa.us/portal/server.pt/document/1217932/seap_-_brochure_pdf

http://www.portal.state.pa.us/portal/server.pt/document/1217962/seap_-_notice_of_privacy_practices_pdf

http://www.portal.state.pa.us/portal/server.pt/document/1263530/wc_-_inservco_-_info_acknowledgement_doc

HR Service Center

Section6: Policy Documents

HR Service Center

AGENCY HR OFFICE:

Use this checklist to print the “Policy Documents;” replace when printing completed.

DOCUMENT NAME: LINK TO OPEN RECENT VERSION:

� AccesstoStateOfficeBuildings

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/supplies___services/625_10.pdf

� BombThreats [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/commonwealth_programs/720_7.pdf

� CivilServiceAct [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/930418/civil_service_act.pdf

� Code of Conduct Executive Order No. 1980-18 Revisions No. 1 and 3

[OPENHERE]https://www.portal.state.pa.us/portal/server.pt/getaway/ptargs_0_2_785_708_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/1980_1989/1980_18.pdf

� CodeofConduct Executive Order No. 2015-01 Employee Gift Ban

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/ptargs_0_2_785_708_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2010___2019/2015_01.pdf

� Disability-Related EmploymentPolicy

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_25.pdf

� Disability-Related Policy [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2000___2009/2002_5.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/supplies___services/625_10.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/commonwealth_programs/720_7.pdf

http://www.portal.state.pa.us/portal/server.pt/document/930418/civil_service_act.pdf

https://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_708_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/1980___1989/1980_18.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_708_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2010___2019/2015_01.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_25.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2000___2009/2002_5.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/505_31.pdf

therecarro

Typewritten Text

therecarro

Typewritten Text

therecarro

Typewritten Text

HR Service Center

� EmergencyEvacuation [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_38.pdf

� EmployeeGuidetoCDLDrugandAlcoholTesting

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/document/1217784/employee_guide_to_cdl_drug___alcohol_testing_pdf

� EmployeeTraining [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/535_1.pdf

� EqualEmploymentOpportunity

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/2000___2009/2003_10.pdf

� EthicsAct [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=a175b&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� ExemptionfromUnemployment Compensation

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/530_22.pdf

� Financial Disclosure [OPENHERE]https://erc.enwisen.com/ASI/page.aspx?Code=12a83&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

� HatchAct (federallyfundedemployees)

[OPEN HERE] https://osc.gov/Pages/HatchAct.aspx

� PoliticalActivityPolicy (civilserviceemployees)

[OPENHERE] http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_151497_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/580_25.pdf

� ProhibitionofSexualHarassment

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/505_30.pdf


http://www.portal.state.pa.us/portal/server.pt/document/1217784/employee_guide_to_cdl_drug___alcohol_testing_pdf



https://erc.enwisen.com/ASI/page.aspx?Code=a175b&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81


https://erc.enwisen.com/ASI/page.aspx?Code=12a83&orgid=EB80F42E-144C-4ED3-8965-81C75D809D81

http://osc.gov/Pages/HatchAct.aspx



therecarro

Typewritten Text

therecarro

Typewritten Text

therecarro

Typewritten Text

therecarro

Typewritten Text

therecarro

Typewritten Text

therecarro

Typewritten Text

HR Service Center

� ProhibitionofSexualHarassment,RevisionNo.1

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/505_30r1.pdf

� RighttoKnowLaw [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/md205_36_09.pdf

� SubstanceAbuseintheWorkplace

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_708_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/executive_orders/1990___1999/1996_13.pdf

� SupplementaryEmployment [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/515_18.pdf

� TravelPolicy [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/230_10.pdf

� TravelProcedures [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_716_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/manuals/m230_1.pdf

� UseofTechnology [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_34.pdf

� WhistleblowerLaw [OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_16.pdf

� Workplace Violence PreventionPolicy

[OPENHERE]http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/205_33.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/employee_development/505_30r1.pdf

http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_716036_785_711_0_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/management___administrative_support/md205_36_09.pdf




http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_785_716_0_43/http;/pubcontent.state.pa.us/publishedcontent/publish/global/files/manuals/m230_1.pdf




BLANKBLANK