your job as a board member & how to do it well john tarvin session3 - wed, june 20, 2012 4:00...
TRANSCRIPT
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YOUR JOB AS A BOARD MEMBER & HOW TO DO IT WELL
JOHN TARVIN
SESSION3 - WED, JUNE 20, 20124:00 – 5:15
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1) I N T R O D U C T I O NS 5 M I NU T E S
2) C H A RT E R U NI Q U E N E SS 5 M I NU T E S
3) E F F E C T I V E N E SS & P I T FA L L S 1 5 M I NU T E S
4) 8 B E S T P R A C T I C E S 2 0 M I NU T E S
5) G OV E R NA N C E V S. M A N A G E M E N T 1 0 M I NU T E S
6) B O A R D E VO LU T I O N 1 0 M I NU T E S
7) Q U E S T I O NS A N D A N S W E R S 1 0 M I NU T E S
Agenda
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BASIC BOARD WORK
STANDARD PRACTICES
GOVERNANCE VERSUS MANAGEMENT
VARYING QUALITY
FOUNDER’S SYNDROME
Governance is Governance
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PUBLIC INSTITUTIONS AND PUBLIC FUNDS:
Higher levels of visibilityHigher scrutiny Higher levels of accountability
REQUIRES:
More transparencySpecific metrics
How Charters Differ
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MORE INTENSE COMMITMENT THAN NONPROFITS
B OARD MEMBERS MUST:
Have substantial time to commit to board serviceUnderstand fully and be strongly committed to the school’s missionUnderstand that board membership is not titular in nature; they are joining a working board
How Board Service Differs
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COMMITMENT TO MISSION
COLLECTIVE VISION
CHARTER PROMISES
CLEAR ROLES AND RESPONSIBILITIES
GOVERNANCE VS. MANAGEMENT
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Is Your Board Highly Effective?
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RESULTS FOCUSED
STRUCTURE & COMPOSITION
STRATEGIC FOCUS IN MEETINGS
LEADER INVOLVED IN GOVERNANCE
PARTNERSHIP – LEADER/BOARD
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Is Your Board Highly Effective?
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NOT ENOUGH PEOPLE ON THE BUS
WRONG PEOPLE ON THE BUS
DON’T KNOW HOW TO DRIVE A BUS
ONLY ONE LICENSED DRIVER
ALL LICENSED, BUT NO DRIVERS
WE NEED A GPS
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Pitfall #1: Did You See “Speed”?
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FINANCIAL OVERSIGHT
LEADER OVERSIGHT AND DEVELOPMENT
URGENCY
RESOURCE DEVELOPMENT
BOARD DEVELOPMENT
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Pitfall #2:Lack of Accountability
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S K I L L S E T S
Finance, Legal, HR/Personnel, Fundraising, Advocacy, Governance, Educational Expertise
Q UA L I T I E S
Passion for Mission, Time, Work in Groups, Sense of Humor
D I V E R S I T Y
Ethnicity, Gender, Age, Geography, Religion, Social Economic
S K I L L S / D I V E R S I T Y M AT R I X
T E S T M E M B E R S O N C O M M I TT E E S
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #1:
Find the Right Board Members
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PARENTS
TEACHERS
STUDENTS
COMMUNITY
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #2:
Be Cautious with Stakeholders
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11-15 MEMBERS WITH CRITICAL SKILLS
MORE THAN 50% GOVERNANCE EXPERIENCE
SEVERAL WITH TANGIBLE COMMUNITY TIES
MISSION AND CULTURE FIT
TIME TO GIVE TO AN ENTREPRENEURIAL ENDEAVOR
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #3:
Recruit Well and Boldly
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G OV E R N O R
Attend 10 board meetings & annual board retreat
A M B A SS A D O RHost a “learn about School” event at work/home
S P O N S O RGive personal gift to best of your abilityFind 3 items for the auction
C O N S U LTA N T
Actively serve on one committee
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #4:
Know Your Role
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THE R IGHT C HAIR
Group facilitation and process skillsNot a lone rangerGet feedback on chair’s facilitation skills
TIP
One year term for officers
ED PR OVIDES LEADERS HIP TO THE B O AR DIntegral part of the jobPD for leader around governance
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #5:
Engage Dynamic Leadership
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JOB DESCRIPTIONS
ATTENDANCE TRACKING
ACCOUNTABILITY/REPORTING
ANNUAL GOAL SETTING
Board and ED
EVALUATE THE ED!!
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #6:
Hold Yourselves Accountable
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COMMITTEE WORK HAPPENS BETWEEN BOARD MEETINGS
COMMITTEES HAVE ANNUAL APPROVED WORK PLANS
REPORT PROGRESS AGAINST GOALS AT EACH MEETING
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #7:
Make Committees Matter
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LINK AGENDA ITEMS TO GOALS
ONLY DISCUSS THE STRATEGIC
STICK TO AGENDA
SEND OUT PACKETS EARLY
DO NOT AUTOMATICALLY DO COMMITTEE REPORTS
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #8:
Run Great Meetings
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RESPECT TIME – HAVE TIMEKEEPER
STOP LONG-WINDED ED OR COMMITTEE REPORTS
EVALUATE YOUR EFFECTIVENESS
SHOW ME A BAD MEETING, I’LL SHOW YOU A BAD BOARD!
The High Bar - www.reachthehighbar.com is the primary source for slide content.
Best Practice #8:
Run Great Meetings
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Governance vs. ManagementWho Does What?
Activity Board Management
Strategy Direction Input
Management Oversight Operational
Resources Development Use
Staffing Leader All Others
Student Achievement
Own Results Produce Results
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Adapted from Peter J. McDonald, Headmaster at Eagle Hill School, in address to NAIS & TABS
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Decision Making
O = Operational P = Partnership S = Strategic
Leader Board and Leader Board
Dropping a language requirement Introducing a new sport
Developing the budget Expelling a student
Approving the budget Hiring a psychiatric consultant
Changing a graduation requirement Firing a teacher for alcohol abuse
Approving a policy to permit out-of-country travel
Install a new process for evaluating teachers
Changing the discipline code Hiring an extra teacher
Introducing sex education program Responding to parent complaint
Expanding the enrollment Select a new math text book series
Changing the length of the school day
Introducing a new dress code
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BOARD EVOLUTION
Life Cycle Yrs Members Focus
Founding/Start Up 0 -2 7 - 9
•Compliance•Culture•External
Relations/Recruitment•Facilities•Leadership•Operations
•Program Development
Governing/Adolescent 3 - 6 9 - 13
•Achievement Results•Leadership
•Board Evolution•Facilities•Renewal
Sustaining/Maturity 7 + 11 - 15
•Advocacy•Continuous Improvement
•Dissemination•Leadership
•Resource Expansion•Strategy/Replication
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BOARD EVOLUTION
Life Cycle Skill SetsCommittees/Task
Forces
Founding/Start Up
•Governance Experience
•Financial Acumen
•Education Knowledge
•Academic/Education
•Governance/Trustee
•Finance
Governing/Adolescent
•Community Relations
•External Affairs
•Facilities
•Fundraising
•Human Resources
•Legal
•Development
•Facilities
•Leader Evaluation
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Q & A
John Tarvin617.304.8436