your invoice explained standard - royal mail · letter 1 item £0.280 saturday posting breakdown...

Each invoice has its own unique Invoice

number. The first two digits indicate the type of account.Ÿ 90 - standard Ÿ 11 - reducing credit

(similar to a pre-paid account)Ÿ 20 - retail fee

Your invoice will be sent to the Invoice

address.

It can also be marked for the attention of an individual or against a particular purchase order, if the purchase order is long standing.

You may find this information helpful particularly if you use a reducing credit account. You can arrange for this information to be added via our finance department, contact details are shown on the reverse of your invoice.

The other address on your invoice is the

Account held at address. This is where the account was set up, for business response accounts this could be where your items are delivered to, therefore may be different from your invoice address.

This is your unique Customer account

number.

Your Legal entity number is unique to your company, but may have more than one account number associated with it.

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Your invoice explained

The top section of your invoice is where you’ll find detailed information about the account that the invoice has been raised against.

The Terms refers to the payment terms of the account that were agreed at the time the account was opened. The number of days within which the invoice should be paid by is shown here, along with the pay by date.

Royal Mail is a trading name of Royal Mail Group Ltd.Registered in England and Wales.Registered number 4138203. Registered office100 Victoria Embankment, LONDON EC4Y 0HQ.VAT registration number GB 243 1700 02

Account held at

SAMPLE COMPANY

FAO JOHN SMITH

SAMPLE BUSINESS CENTRE

SAMPLE STREET

SAMPLE CITY

XX1 1XX

Customer account number

Legal entity number

SAMPLE COMPANYFAO JANE SMITHSAMPLE BUSINESS CENTRESAMPLE ROADSAMPLE TOWNAA1 1AA

VAT Changes: royalmail.com/vat

Invoice Invoice number

Payment advice Paying by BACS?

Invoice date

Page

Terms

Please pay by

9023456789

1234567890

1987654321

02 Sep 2013

1 of 1

30 days

02 Oct 2013

Your cheque number

Payment address

£3,312.46Total amount due

Please instruct your bank to pay the amount due, following the instructions overleaf. Send yourpayment advice to the address below.

Paying by cheque?

Cheques should be crossed ‘a/c payee’ and made payable to Royal Mail Group ltd. Fill inthe boxes to the right, then tear off and return this payment advice with your cheque, quoting your account number and invoice number on the reverse of the cheque. If you supply your own payment advice instead, it must include the information listed to the right.

Amount tendered

Customer name/


Invoice number

9023456789

SAMPLE COMPANY

1234567890

For Royal Mail use only

Office code Bank code Rec’d by Input by

ROYAL MAIL GROUP LTDPAYMENT PROCESSING CENTREROWLAND HILL HOUSEBOYTHORPE ROADCHESTERFIELDS49 1HQ

Docket no.

50111234567 23 Aug 2013

S73 0UF

Postroom/

Letter

BUSINESS MAIL UNSORTED PLUS 1C OCR4,333 112.658

4333 items 112.66 kg £0.407 each

1,701.81 T

PostingdatePoster

Sender’sref.Contract no.

Format ServiceQuantity Weight (kg) Unit cost (£)

Net value VATCode

50111234568 23 Aug 2013

S73 0UF

Postroom/ SD GUARANTEED BY 1PM236

236 items £3.790 each

894.44 T

50111234568 23 Aug 2013

S73 0UF

Postroom/

Lge Letter

1ST AND 2ND CLASS ACCOUNT MAIL54 2.808

54 items 2.81 kg £0.710 each

38.34 T

50111234569 23 Aug 2013

S73 0UF

1ST AND 2ND CLASS ACCOUNT MAIL 114.61 T

15123456

AAAA-BBBB-CCCC

13 July 2013

Letter

RESPONSE PLUS SERVICE3

2 items £0.280

0.84 T

Letter 1 item £0.280 Saturday posting

Breakdown w/e 13 July 2013

Items @ £0.280

Totals

Mon

1

1

Tue

0

0

Wed

1

1

Thu

0

0

Fri

0

0

Sat

1

1

Total

Total Net

3

3

590.22

Total VAT Net VAT

Total 3,312.46 GBP

4

2

5

3

1

Total Cost Pre Discount £1763.53, Volume discount of £61.72-

Letter73 1.898

73 items 1.90 kg £1.570 each

Signed For £80.30

50111234569 23 Aug 2013

S73 0UF


Packet1 0.250

1 items 0.25kg £3.800 each

Signed For £1.10

T = Std Rated 20%

Z = Zero Rated 0%

50111234570 23 Aug 2013

S73 0UFCONTRACT INT SIGNED FOR1 0.300

1 items 0.30 kg £5.850 each £6.65/kg Ctry RWE

7.85 Z

7.852,753.84 550.77

0.00

6

The Docket no. column includes information on the type of docket that the items were posted against.Ÿ Numbers starting with 50 show the

order was generated using an Online Business Account.

Ÿ Numbers starting 70 are for orders generated using Despatch Manager Online or a Customers Own Solution.

Ÿ Numbers beginning with J are credits or debits raised on your account by Royal Mail.

Ÿ Posting Cheques are also listed here, they will begin with P or H and will always be accompanied by a Posting Cheque Handling Charge.

Ÿ Numbers beginning with a B or 11 relate to Business Response or Freepost Name usage.

The Posting date / Poster column contains the date the items were posted and the postcode from where the items were posted. If you use mailing agents, you can use this to identify which items were posted out by them on your account.

The Sender's ref column can contain reference information that you've supplied which will enable you to link postings with a particular mailing campaign.

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The middle section of your invoice gives detailed information about what you’re being invoiced for. This information may be on more than one page.

If you use the “Your Reference field” in OBA, only the first 14 characters will be shown here.

If your invoice contains a ref starting with ADJ, this indicates that we've adjusted an order and are crediting/debiting your account. If you've raised an enquiry via OBA or with Finance, this is where the credit will be shown along with the enquiry reference number.

The next four columns include detailed information about the posting or service used. It will show the type of mail, the number of items sent, the weight of the items and the price per item.

If you use a Business Response service you will also see details about how many items we received for delivery each day. Occasionally, you may see two lots of detailed information for the same week. This happens when we have responses that we have to count manually as well as those that are machineable items.

The last two columns show the totals for each order or service we are invoicing you for, and the VAT code. E = Exempt - rated 0% X = Outside Scope - rated 0% Z = Zero - rated 0% F = Standard - rated 15% S = Standard - rated 17.5% T = Standard - rated 20%


Account held at

SAMPLE COMPANY

FAO JOHN SMITH


SAMPLE STREET

SAMPLE CITY

XX1 1XX


Legal entity number





Invoice date

Page

Terms

Please pay by

9023456789

1234567890

1987654321

02 Sep 2013

1 of 1

30 days

02 Oct 2013

Your cheque number

Payment address



Paying by cheque?


Amount tendered

Customer name/


Invoice number

9023456789

SAMPLE COMPANY

1234567890




Docket no.

50111234567 23 Aug 2013

S73 0UF

Postroom/

Letter


4333 items 112.66 kg £0.407 each

1,701.81 T

PostingdatePoster



Net value VATCode

50111234568 23 Aug 2013

S73 0UF



894.44 T

50111234568 23 Aug 2013

S73 0UF

Postroom/

Lge Letter


54 items 2.81 kg £0.710 each

38.34 T

50111234569 23 Aug 2013

S73 0UF


15123456

AAAA-BBBB-CCCC

13 July 2013

Letter


2 items £0.280

0.84 T



Items @ £0.280

Totals

Mon

1

1

Tue

0

0

Wed

1

1

Thu

0

0

Fri

0

0

Sat

1

1

Total

Total Net

3

3

590.22

Total VAT Net VAT

Total 3,312.46 GBP

2

5


Letter73 1.898

73 items 1.90 kg £1.570 each

Signed For £80.30

50111234569 23 Aug 2013

S73 0UF


Packet1 0.250


Signed For £1.10

T = Std Rated 20%

Z = Zero Rated 0%

50111234570 23 Aug 2013



7.85 Z

7.852,753.84 550.77

0.00

42 31

5


Account held at

SAMPLE COMPANY

FAO JOHN SMITH


SAMPLE STREET

SAMPLE CITY

XX1 1XX


Legal entity number





Invoice date

Page

Terms

Please pay by

9023456789

1234567890

1987654321

02 Sep 2013

1 of 1

30 days

02 Oct 2013

Your cheque number

Payment address



Paying by cheque?


Amount tendered

Customer name/


Invoice number

9023456789

SAMPLE COMPANY

1234567890




Docket no.

50111234567 23 Aug 2013

S73 0UF

Postroom/

Letter


4333 items 112.66 kg £0.407 each

1,701.81 T

PostingdatePoster



Net value VATCode

50111234568 23 Aug 2013

S73 0UF



894.44 T

50111234568 23 Aug 2013

S73 0UF

Postroom/

Lge Letter


54 items 2.81 kg £0.710 each

38.34 T

50111234569 23 Aug 2013

S73 0UF


15123456

AAAA-BBBB-CCCC

13 July 2013

Letter


2 items £0.280

0.84 T



Items @ £0.280

Totals

Mon

1

1

Tue

0

0

Wed

1

1

Thu

0

0

Fri

0

0

Sat

1

1

Total

Total Net

3

3

590.22

Total VAT Net VAT

Total 3,312.46 GBP

2

5


Letter73 1.898

73 items 1.90 kg £1.570 each

Signed For £80.30

50111234569 23 Aug 2013

S73 0UF


Packet1 0.250


Signed For £1.10

T = Std Rated 20%

Z = Zero Rated 0%

50111234570 23 Aug 2013



7.85 Z

7.852,753.84 550.77

0.00

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The Total amount due is shown in the black box on the right hand side of the lower portion of your invoice.

The date this needs to be paid by can be found at the top of the invoice

(Please pay by).

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The final section of your invoice is your payment advice.This will always appear at the bottom of the first page of your invoice.

Renewal NoticesIf you use one of our services such as a collection or PO Box, you may receive a Renewal Notice, rather than an Invoice. The Renewal Notice is a request for payment, and is sent 30 days prior to when the renewal payment is due.

Copy InvoicesIf you are one of our OBA customers and you need a copy invoice you can get this quickly and easily by using the OBA invoice tab.

Additional information

Paying your invoice

Direct DebitPayment will be taken on the

Please pay by date.

BACS / CHAPS & ChequesRemember to include your Payment advice, as this shows your name, account and invoice number and will enable us to allocate your payment to your account.

Royal Mail, the Cruciform and the colour red are registered trademarks of Royal Mail Group Ltd. Royal Mail Group Ltd, registered in England and Wales, number 4138203,

registered office: 100 Victoria Embankment, London, EC4Y OHQ. Your invoice explained © Copyright Royal Mail Group Ltd 2013. October 2013.

your invoice explained standard - royal mail · letter 1 item £0.280 saturday posting breakdown...

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