Yoly Woo-Hoogenstyn

Articulation Officer

Helpful Tips from a UC A.O.

Introduction

• Today’s presentation will cover articulation tips from the perspective of a UC campus with focus on UC San Diego & UC Santa Cruz.

• Each UC has unique practices for processing articulation.

• Contact the UC campus A.O. to inquire about best practices for that UC.

ASSIST: Tips, Similarities & Differences Among UCs

• Articulation by Major: All UCs• Articulation by Department: 7 UCs

– Excluding UCI, UCLA• Articulation for GE: 7 UCs– Excluding UCLA, UCSD, UCI (selected

CCCs)• UC San Diego: once a course-to-course

agreement is established, that agreement is valid wherever the course is used.

ASSIST: Tips, Similarities & Differences Among UCs

• Course Prefixes– At two UCs, course prefixes in UC Catalogs

may differ from those on ASSIST. – UCD: ASSIST Prefix = Banner System

• AAS (catalog); AF-AMST (ASSIST)

– UCSC: ASSIST Prefix = Class Schedule• Department Names

• ASSIST departments may not always reflect official UC campus departments.

ASSIST: Tips, Similarities & Differences Among UCs

• UC Campus Majors– Differing degrees and emphases may be

displayed on ASSIST as separate majors.– UCSD: Psychology – degrees (emphases)

• B.A. & B.S.

ASSIST: Tips, Similarities & Differences Among UCs

• UC Professional Programs on ASSIST – UCD: School of Veterinary Medicine – UCSF: Schools of Dentistry, Pharmacy

IGETC vs. UC Campus-Specific GE

• IGETC and UC campus GE are distinct and separate patterns.– Some CCC IGETC-certified courses may

also satisfy UC GE patterns.• UC campus GE patterns are unique.• UC campus practices for seeking campus

GE articulation vary.

Catalog Rights

• Catalog rights differ at each UC.• Catalog rights may differ among UC colleges.

AP / IB Articulation• AP/IB score credit is the same across UCs:

– UC transferable units, eligibility, IGETC

• AP/IB course-to-course articulation and satisfaction of requirements vary per UC.

• Finding UC AP/IB information: – UCD, UCM: ASSIST links to UC Campus Catalog– UCI, UCSD, UCSB: Check the UC Campus Catalog– UCR: Modifying agreements TBD– UCSC: AP/IB under ASSIST ‘By Major’ – UCB, UCLA: AP on ASSIST for select majors only

UC Curriculum Update Process• CCCs update quarterly.

• UCs update annually.• UCs base curriculum changes on their catalogs,

catalog supplements and varied internal processes.

Publishing UC AgreementsUCs...•publish July through January (typically).•do not change their side of the agreement within academic year – with rare exception.•do not sever articulation in an academic year when students may be disadvantaged.•add articulation throughout the year.•obtain CCC course additions, deletions and changes from ASSIST reports.•maintain and manipulate CCC course data when establishing agreements on ASSIST.

UC Annual Update Reports

• UCs provide an annual summary of their updates to majors and curriculum changes.

• UCSD: provides report October.– Single report includes Jacobs Engineering and All Majors – UCSD report provides updates on campus information and

changes to campus majors as well as minors.

UC A.O. Responsibilities

• UC A.O. has varied responsibilities:– Exploring Majors (ASSIST)– UC Transfer Preparation Paths– Responsibilities vary, may include:

» TAG, transfer programs and outreach » Honors program coordination» Campus, UCOP & CIAC committees» Develop and provide training» Catalog, web & publication updates» Evaluation, Holistic Review: FR & TR

Best Practices for Submitting UC Articulation Proposals

• ASSIST-Next Generation proposes a new tracking system for the future.

• Current best practices for UCSD:– Submit via email.– Provide CCC course outlines in PDF.– Group by dept.; avoid long requests.– Propose a specific course-to-course agreement.– Checklist: Transferable? Already articulated? Previously

requested?

Reasons UC Faculty Request Additional Documentation

• Details not found in the COR• No indication of time spent on specific topics

– including lab topics and lab time spent

• Missing types of assignments for specific topics• Criteria for evaluation, especially writing assignments are

unspecified• Textbooks and required reading unknown• Subject-specific information lacking in the course

objectives and student learning outcomes

Contacting UC Faculty & Depts.• Direct all articulation requests through A.O.s

• Contact the UC A.O. first before making inquires to UC campus faculty/departments.

• UC A.O.s may work with specific department liaisons who work with multiple faculty.

• UC department faculty/staff may not be as familiar with articulation protocol.

• UC campus departments and UC catalogs may focus on native students vs. transfer student criteria and protocol…use caution.

Timing / Reminders

• UC faculty sabbaticals, teaching, research and travel schedules may affect the time needed to process articulation proposals.

• Varied A.O. responsibilities impact processing.• CCC A.O.s are encouraged to track UC requests to avoid

duplicate requests.• Contact the UC campus A.O. when response time seems

unusually extended.• UCSD: Provides an email to the CCC A.O. with

articulation outcome.

At the CIAC Conference

• Introduce yourself to UC & other A.O.s• Green Dots: New A.O. Trainees• Blue Dots: CIAC Conference Mentors• CIAC Website: Mentor list; resources galore• CIAC Conference Hospitality:

– Visit the CIAC Blog» Agenda, restaurants, activities, etc.

– Attend the Thursday night reception– Learn, network and enjoy!