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Proceedings of Cantonment Board Ordinary meeting held on 18-02-2020 at 1230 hrs. in the office of Cantonment Board, Ahmedabad - 380 004.

Members present 1. Brig.Ajit Meelu 2.Pathan Aiyubkhan Sariyakhan 3. Shri Dhiraj Sonaje, IDES 4. Col. Shishir Thimmaiah,SM 5. Pareek Rekhaben Nareshbhai 6.Rajput Sumersingh Devisingh 7.Pathan Mahmad Salim Sariyakhan 8.Pathan Sirinbanu Mahmad Salim 9.Shri Ganesh Girishbhai Ramchandrabhai

Members not present 1. Additional District Magistrate, 2. Brig.Manoj Kumar 3. Col. Ashish Jaiswal 4. Shri K Ramesh Babu, IDSE 5. Sonvane Sunil Ramchandra

Special Invitees not-present 1. Hon'ble Shri Hasmukhbhai Patel (MP) 2. Hon'ble Shri Balram Thawani (MLA)

Agenda no.1 Monthly account statement for January 2020

- President - Vice President - Member Secretary - Nominated Member - Elected Member - Elected Member - Elected Member - Elected Member - Elected Member

- District Magistrate's nominee - Health Officer(S.E.M.O.) - Nominated Member - Garrison Engineer(MES) - Elected Member

- Special Invitee - Special Invitee

To consider the statement (placed as annexure 'A') of Accounts branch reg. the receipts and expenditure incurred during the month of January 2020. In this connection the necessary documents are placed on the table for consideration and noting by the Board.

Res.no.1 : Monthly account statement for January 2020 Considered, scrutinized and unanimously approved. PCB stated that the details i.e.

break-up of total expenditure should be shown in the Annexure 'A' henceforth. CEO ensured that the same shall be implemented in the ensuin meeting of Board as a standard practice.

(Dhiraj Sonaje) Chief Executive Officer,

Ahmedabad Cantt. Board. Dated : 18-02-2020

(Brig.Aji eelu) President,

Ahmedabad Cantt. Board. Dated: 18-02-2020

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Agenda no.2 Arrears of revenue for January 2020.

To consider the statement (placed as annexure 'B') of Tax branch for the position of outstanding arrears of revenue during the month of January 2020 in respect of Tax branch. All connected documents are placed on the table.

Res.no.2 : Arrears of revenue for January 2020. Considered and unanimously approved.

Agenda no.3 Devolution of powers of Vice-President of Ahmedabad Cantonment Board Reference: (i) CBR no.05 dated 10-01-2020

(ii) This office newspaper advertisemet:lt regarding public notice for inviting suggestions I objections from general public published vide this office letter no.1/ACB/Public notices/2019-20/515 dated 11-01-2020 in this regard.

It is brought to the notice of the Board that the Board vide above referred CBR cited at reference (i) resolved to invite suggestions, objections from the general public on proposed draft of Business Regulations within time limit of 15 days. The notice was published on 14-01-2020 and the period of 15 days expired on 29-01-2020 and no suggestions or objections were received within the stipulated time limit. Therefore the Board may consider for approval of draft Business Regulations inrespect of Ahmedabad Cantonment Board.

All relevant papers in this regard are placed in file before the Board for consideration and approval by the Board .

Res.no.3 : Devolution of powers of Vice-President of Ahmedabad Cantonment Board Considered and unanimously approved the proposed Business Regulations in

respect of Ahmedabad Cantonment Board and further unanimously resolved that proposal in this regard be submitted to the Competent authority for sanction.

Agenda no.4 Solid Waste Management Bye-laws Reference: (i) CBR no.05 dated 10-01-2020

(ii) This office newspaper advertisement regarding public notice for inviting suggestions I objections from general public published vide this office letter no.1/ACB/Public notices/2019-20/515 dated 11-01-2020 in this regard.

It is brought to the notice of the Board that the Board vide above referred CBR cited at reference (i) considered and approved the SWM bye-laws inrespect of Ahmedabad Cantonment Board and further unanimously resolved to invite objection, suggestions from general public with time limit of 15 days. Board formed the committee chaired by Brig.Manoj Kumar, Comdt. M.H. and two elected members i.e. Shri Sunil Sonvane & Shri Girish Ganesh. Comdt.M.H. to scrutinize this draft regulations & to consider suggestions, objections from general public received within the stipulated time limit for 15 days. The public notice was published on 14-01-2020 and the period of 15 days expired on 29-01-2020 and no suggestions or objections were received within the stipulated time limit.



(Brig .Aji eelu) President,


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Therefore, the Board may consider for approval of proposed draft of Solid Waste Management Bye-laws inrespect of Ahmedabad Cantonment Board inorder to enable this office to forward proposal to the Competent Authority for obtaining their sanction in this regard.

All relevant papers in this regard are placed in file before the Board for consideration and approval by the Board .

Res.noA: Solid Waste Management Bye-laws At the start of the discussion CEO briefed the Board that no suggestions /

objections in this regard were received within the stipulated time limit. The committee report also recommended to the Board for approval of the proposed solid Waste Management Bye-laws in respect of Ahmedabad Cantonment Board.

Considered and unanimously approved the proposed Business Regulations in respect of Ahmedabad Cantonment Board and further unanimously resolved that proposal in this regard be submitted to the Competent authority for sanction.

General discussion on this point :-

Shri Sumersingh Rajput, EM stated that he has been asking for the hard copy as well as soft copy of the building bye laws since long back however, till date it was not issued to him by the concerned branch. CEO stated that the same had been uploaded on official website of Ahmedabad Cantonment Board however the same shall be issued to him in hard copy as well as soft copy after the meeting. Further Shri Sumersingh Rajput, EM asked for a hardcopy of the proposed Solid Waste Management Bye-laws as well as Committee report. He also desired to know as what have the board members recommended in their committee report in connection to aforesaid subject. PCB directed that henceforth a hard copy of each committee report as well as proposed bye laws on any subject should firstly be issued to all the members well in advance before the Board meeting inorder to enable them to give their opinion / suggestion / objection in this regard and to avoid delay in execution of business transaction on such matters. CEO revealed to the PCB and Board that the subject proposal conveying the approval of the Board on proposed Solid Waste Management Bye laws has to be forwarded to the competent authority before 20-02-2020.

Mrs.Sirinbanu, EM and Mr.Mahmadsalimkhan Pathan, EM stated that the public in their respective wards are objecting to the payment against door to door garbage collection fees @ RS.60/- per month and therefore they desired that water charges bill should be send separately and the garbage collection fees should be cancelled. Moreover, Shri Girish Ganesh, EM also supported this and pointed out that the lifting up of the garbage is being refused by the staff as per complaint received from the households.

However, the CEO stated that as per his information / inputs 80% of the households within notified civil area deliver segregated garbage but all should hand over the segregated waste. the garbage has to be segregated at the house hold level itself before handing it to the agency and only then the same can be carried away by the agency for door to door garbage collection staff for segregation and disposal of garbage and the fees for collection segregated garbage from door to door is being implemented as a part of Govt. guidelines as amended from time to time and it is similar in line with the methodology already into practice in the neighbouring Ahmeda ad Municipal Corporation.



(Brig.Ajit eelu) President,


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PCB stated that it is mandatory that all households hand over segregated waste (both dry and wet) to the garbage collection staff and it is the duty of the elected members to spread public awareness in this regard in their respective wards. In this way we can contribute to national development.

The EMs kept requested for reduction in door to door garbage collection fees @ 50% i.e. RS.30/- per month / cancellation of garbage collection fees. The PCB disagreed saying that from where will the loss be compensated in respect of Cantonment Board's expenditure incurred after this exercise. PCB stated that this rules are to be followed as a part of compliance of guidelines framed by the Govt. and circulated by the competent authorities for implementation within Cantonments all over India.

PCB directed that garbage collection and segregation agency should be requested for increasing the frequency of rounds within the civil area. Shri Salimkhan Pathan, EM and Mrs.Sirinbanu Pathan, EM admitted that the CEO has contributed a lot for the betterment of civil area, upgradation of education and health services and water distribution and cleanliness with the entire civil area during his tenure. Board applauded the same.

Agenda nO.5 Circular Agenda dt.1 0-02-2020

Board to note and approve circular agenda dt.1 0-02-2020 reg. extension in term of Elected members of Ahmedabad Cantonment Board.

Res.no.5 : Circular Agenda dt.1 0-02-2020 . Noted and unanimously approved.

Agenda nO.6 Multi-level parking Feasibility of Multilevel Parking in Ahmedabad Cantonment area

Reference: CBR nO.09 dated 21-11-2019 in this regard. It is brought to the notice of the Board that the Board vide above referred CBR has

constituted a committee consisting of GE, MES as its technical member for survey and reporting to the Board regarding feasibility for development of aforesaid amenity project and the committee after consideration of various aspects viz. Land Availability, Location of Cantonment, Population to be catered, Financial position of the Board and suitability of the Board and after proper site survey has furnished its recommendations vide its report dated 10-02-2020 that it is not feasible to undertake the subject project for Construction of Multilevel car parking scheme within Ahmedabad Cantonment. Committee has also recommended that Board may consider imposing some tax / fee on AAI for parking facility which is on B1 land and AAI is deriving revenue from it.

All relevant papers are placed on table for consideration a

(Dhiraj Sonaje) Ghief Executive Officer,

Ahmedabad Gantt. Board. Dated : 18-02-2020

(Brig.Ajit elu) President,

Ahmedabad Gantt. Board. Dated: 18-02-2020

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Res.no.6 : Multi-level parking - Feasibility of Multilevel Parking in Ahmedabad Cantonment area

CEO briefed that it was directed by the Dte. DE SC, Pune for checking out the feasibility of subject project for execution. CEO further clarified that the Committee constituted by the Board for checking out the feasibility of the project has reported that considering all the parameters such as land availability, requirement, presence of commercial area, project cost, financial position of the Board and after study of models of Delhi and Pune Cantt. Boards, it would not be feasible for carrying out I execute such a project within Ahmedabad Cantt. area. Board agreed and approved that multilevel parking project is not feasible within Ahmedabad Cantt. area. Board directed CEO to submit report to Dte. DE SC, Pune accordingly.

Committee also recommended that Cantt. Board can consider for asking share from Airports Authority of India from which revenue is being derived by them from parking on B1 land which was given on lease by MoD to the AAI. Shri Sumersingh rajput, EM objected stating that he dissents from both the findings as well as recommendations of the committee report and he further suggested that according to him this project could be a huge source of revenue generation for the Board in the longer run. PCB explained to him that the initial cost of establishment is on much higher side and if the Board goes for PPP model then the contractor would earn the revenue on the land involved and Cantt. Board could not ask for any share in revenue earned from parking income as the cost of infrastructure would be borne by the successful bidder and so PCB fully agrees with the committee report that it is not feasible for making such provision within Ahmedabad Cantt. area.

PCB stated that CEO should fix a meeting with the AAI for two issues (1) for payment of pending amount inrespect of property tax from AAI (2) checking out feasibility for asking share in revenue derived by AAI by collecting parking fees from B1 land leased out to the AAI by MoD. PCB asked the CEO to appraise him regarding the terms and conditions of agreement I MoU between AAI and MoD inorder to know as to whether there is any scope for getting any benefit in this regard .

Col.Shishir Thimmiah, SM agreed with the statement of PCB and stated that if there is any change in purpose done by the AAI authorities it would be breach of MOU conditions and may be Cantt. Board can get the benefit by imposing any penalty or getting share in revenue whatsoever the case may be. Shri Sumersingh Rajput, EM added that as per his inputs the Airport land is likely to be handed over to M/s.Adani.

PCB stated that after the meeting the AAI in this regard the minutes of the same shall be put up for the consideration of the Board.

Agenda no.? Census 2021 Reference: (i) Notification no.6 p~blished vide no.9/34/2019-CD(CEN) dated 21-09-2019

reg .appointment of Census Officers - Issue of notifications (ii) Notification no.8 published vide no.9/5/2019-CD(CEN) dt.26-12-2019 reg.

Guidelines for formation of houselisting Blocks and Housenumbering during Houselisting Operation.

(iii) Notification no.9 published vide no.9/59/2019-CD(CEN) dated 10-01-2020 reg. approved norms under different components for Census 2021 and updation of NPR





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It is brought to the notice of the Board that the Office of the Registrar General, India, Ministry of Home Affairs, Govt. of India vide above referred notifications have directed all the concerned govt. organizations for nominating 1 detailing Charge Officer, Supervisors, Ennumerators, Field Trainers for carrying out the exercise of houselisting and house numbering for the period from April to September 2020 in the first phase.

This office shall carry out the subject exercise as per directions and training from the District Census office i.e. District Collectorate, Ahmedabad.

All relevant papers are placed on table for noting by the Board.

Res.no.7 : Census 2021 After a brief discussion the Board unanimously resolved to authorised CEO to take

all the followup action and incur the necessary expenditure in this regard. P.C.B. stated that the names of elected members of the board should be included 1 enrolled in the first round of Census drive 2021 as they are they are elected representatives of respective wards within Ahmedabad Cantt. area.

Agenda no.S Revision in empanelment of Lawer 1 Legal Advisor of Ahmedabad Cantonment Board

It is brought to the notice of the Board that the Board may consider empanelment of Shri Harshil Shukla, Advocate & Central Govt. Standing Counsel, for empanelment as Advocate into panel of advocates for defending court matters in various courts 1 tribunals in respect of cases related to Ahmedabad Cantt. Board.

All relevant papers alongwith file placed on table for consideration and decision by the Board.

Res.no.S: Revision in empanelment of Lawer 1 Legal Advisor of Ahmedabad Cantonment Board

Considered and unanimously resolved that Shri Harshil Shukla, Advocate & Central Govt. Standing Counsel be em panelled as Advocate for defending any court matters where the interests of UOI and Ahmedabad Cantonment Board are to be defended as respondents party as well as any new suit is to be filed on behalf of Ahmedabad Cantonment Board in any court of law for protecting govt. interests. Board authorised the CEO to take all necessary action and incur expenditure in this regard as per requirement.

Agenda nO.9 Payment of enhanced DA to Cantt.Bd. employees w.e.f. 01-07-2019 Reference: Statement from Accounts branch.

To consider payment of enhanced DA alongwith arrears to Cantonment Board Employees d t '1 f d b I as per e al s men lone eow:-

Payable Date Payable monthly dearness allowance rate

From date 01-07-2019 17% of the basic pay In this connection Govt. of GUJarat Fmance Department Vide its resolution NoVLB-

102016-GOI-7-CH dated 13/01/2020 refers, Cantonment Board permanent employees are also entitled for the same. Total approximate expenditure involved for the period from 1st July 2019 upto 31 st March 2020 amounting to Rs 9,69,063/-(Rupees Nine lakhs sixty nine thousand sixty three only).

In this connection all relevant papers are place consideration and approval by the Board.

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(Brig.Aji eelu) President,


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Res.no.9: Payment of enhanced OA to Cantt.Bd. employees w.e.f. 01-07-2019 Noted and unanimously approved. Further Board unanimously resolved to forward

the proposal in this regard to the competent authority for obtain necessary sanction in this regard.

Agenda no.1 0 Hiring of 99 nos of manpower for military conservancy services for Ahmedabad Cantonment Board.

It is brought to the notice of the Board that this office invited bids on Government eMarket ( GeM ) for hiring 99 nos of manpower for military conservancy services in Ahmedabad Cantonment area vide bid no-GEM/2019/B/464873 dated 16-12-2019. In response 92 bidders participated in the bidding process. Thereafter the office opened the technical and financial bids of the bidders. After the process it is found that 71 bidders quoted the same minimum allowed value which is 0.01 % for the above said bid. Moreover for further tie braking GeM had given this office two options (i) select the L 1 bidder manually and (ii) Random System generated L 1. However the office decided to go through system generated L 1 selection and found that L 1 is awarded to MIs. Morya Enterprises, Pune by GeM @ 0.01 %. ( Rs.2,55,52,1 01.09/- ).

In this connection Board may consider and approve the same. All relevant documents in file are placed on the table. Res.no.10 : Hiring of 99 no. of manpower for military conservancy services for Ahmedabad Cantonment Board.

At the start of the discussion the CEO briefed the Board that the bidding process was made through GeM and as there were 71 no. of bidders for L 1 this office selected the option given by the system for selecting the L 1 bidder by the system itself. A However, the EMs raised objection that the L 1 bidders quote the rate of 0.01 % which is not feasible if they are to follow govt. norms in this regard i.e. making payment by contributing towards GST, EPF, PF, ESIC etc. from the agency's account. However CEO clarified that minimum percentage i.e. 0.01 % was a default option in the GeM portal. Considering all the factors PCB directed that CEO will brief him in detail as to whether it is feasible to carry out such work in this amount. Till this Board decided to pend the matter. Matter shall

.-.... be taken up in the ensuing Board meeting .

Agenda no.11 Regularisation of Unauthorised Construction of Shree Camp Hanumanji Mandir Reference: CBR no.14 dated 13-08-2005

It is brought to the notice of the Board that Board vide above referred CBR unanimously resolved that proposal for regularization of unauthorised constructions be forwarded to the higher authorities and also resolved that 20% of penalty for regularization of unauthorised constructions should be imposed on the Managing Trustee of Camp Hanumanji Temple Trust.

Accordingly this office forwarded a proposal to the Competent authority vide this office letter no.1/EB/Hanuman Mandir/2005-06/596 dated 29-11-2005 and inresponse the Ote. DE SC, Pune vide their letter no.7569/0E/SC/LlAh'badNI dated 07-11-2019 asked clarification regarding imposition of 20% of Composition fees wherein there is provision for imposition of 10% fees on residential and 20% composition fe is for commercial as per order of GOC-in-C dated 18-04-1998.

~ (Dhiraj Sonaje)

Chief Executive Officer, Ahmedabad Cantt. Board.

Dated : 18-02-2020



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As per Dte.DE SC, Pune letter no.17985/DE dated 29-05-1998 it was conveyed that it has been decided by the GOC-in-Chief that regularisation of unauthorised constructions which are otherwise in accordance with the law should be assessed at market value. In respect of residential constructions, the composition fee would be 10% of the actual market value while the same in respect of commercial constructions would be 20% of the actual market value.

In this connection all relevant documents in file are placed before Board for consideration and decision by the Board. Res.no.11 : Regularisation of Unauthorised Construction of Shree Camp Hanumanji Mandir .

After a brief discussion the Board unanimously resolved to approve imposition 10% of composition fees of the actual market value as it is a non-commercial construction and accordingly Board authorised the CEO to forward the decision of the Board with reply addressed to the GOC-in-Chief requesting that regularisation of unauthorised constructions in the subject case be regularized by imposition of 10% of market value of UAC as the property is of non-commercial in nature.

Agenda no.12 Renewal of rent agreement for use of Cantonment Board premises for Banking purposes

Reference CBR no.12 dated 24-10-2016 and PNB Cantt. Branch, Branch Head's letter no.nil dated 06-12-2019.

It is informed to the Board that the Punjab National Bank was given the part portion at ground floor within Cantt. Board office premises on rental basis for a period three years i.e.Rs.40,0001- per month during the first year of agreement, Rs.44,0001- rent per month during the second year of agreement and Rs.48,0001- rent during the third year of agreement. The agreement period expired on 31-01-2020 and therefore vide above referred letter the branch head of PNB has requested for renewal of agreement for a further period of three years.

In this connection relevant file is placed before Board for consideration and decision by the Board. Res.no.12 : Renewal of rent agreement for use of Cantonment Board premises for Banking purposes

Board resolved that rent agreement be renewed for another period of 24 months 12 years and authorised CEO to take all the necessary follow-up action in this regard. Board also approved 5% increase in the rental value per annum. Board directed CEO to request bank to carry out some Corporate Social Responsibility(CSR) activities in the Cantonment area. EMs requested to take up the matter of providing benches in CSR activities by Bank.

Agenda no.13 Preparation of Land use plan u/s.233 of the Cantonment Act, 2006

Reference (i) Dte. DE SC, Pune letter no.962/XIII/DE(FMS:37138-C) dated 31-10-2019 in this regard

(ii) Dte. De SC SC, Pune letter no.962/X11I/70 dated 22-11-2019. It is brought to the notice of the Board that the Dte. DE SC, Pune vide above

referred letters had directed respective Cantt. Boards for preparation of Land use plan in accordance with the specific purpose of lands in accordance with the terms of their tenure and prescribed usage as recorded in the GLR and it was to be ensured that the existing classification of land should not be disturbed and following aspects were to be specifically incorporated in the land use plan as under :-

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(Brig . eelu) Presi ent,


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(a) There shall be Residential Zone, Bazaar Market Zone, Bungalow Zone, Military Zone and Institutioinal Zone in the specified plan for land use. No other Zone shall be earmarked , While undertaking Zoning exercise, the URDPFI (Urban and Regional Development Plans Formulation and Implementation) guidelines issued by MoUD may be kept in view. (Guidelines are available on https:/Ismartnet.niua.org>content)

(b) Certain prohibited activities in respective zones listed in URDPFI guideline may be incorporated in the Zonal plans. Activities involving explosives, polluting industry, garbage dumping, polluting ground I surface water and dairies, poultry etc. be prohibited.

It is informed to the Board that section 233 of Cantonment Act 2006 also mandates - 'Preparation of land use plan - (1) On the commencement of this Act, the Chief Executive Officer shall with the approval of the Board, cause to be prepared a spatial plan for land use to be followed in the Cantonment which shall includes:-

(a) Earmarking of zones for residential, institutional, commercial and other activities; and

(b) Improvement schemes for areas considered sub-standard on account of narrowness of streets, poor lighting, poor ventilation or irregular line of buildings in a street.

(2) The Board shall give publicity to the land use plan prepared under sub-section (1), by publishing a gist of the plan in local newspaper.'

The exercise was to be completed and was to be published in local newspapers therafter and a copy of the same was to be forwarded to the Ote. DE SC, Pune. Accordingly the plan has been prepared by Engg. branch and same is put up before the Board for approval before submission to the Dte. DE SC, Pune.

All relevant papers in this regard are placed before Board for consideration and approval by the Board. Res.no.13 : Preparation of Land use plan u/s.233 of the Cantonment Act, 2006

CEO briefed the Board regarding agenda point whereby the higher authority I competent authority had asked to prepare subject for earmarking of zones as per GLR specifying the purpose of use of land as per existing policy circulated by the competent authority in this regard. Board scrutinized and approved the Land use plan and also directed CEO to invite suggestions & objections in this regard from the general public. If no objections are received within 15 days then the approved land use plan will be forwarded to Dte. DE SC, Pune. If any objections I suggestions are received then Board will consider them in ensuing Board meeting.

Agenda no.14 Refunding of licence fees against cancellation of booking Reference : CBR no.04(g) dated 18-01-2018.

It is brought to the notice of the Board that as per above referred CBR the Board has resolved that 'In case the applicant applies in writing for cancellation of the booking before one month prior to the date of event then refund @ 50% of licence fees shall be applicable whereas if the written request for cancellation of booking is applied for a period of less than one month from the date of event then no refund in respect of licence fees shall be granted however security deposit and conservancy harges are refundable @ 100% in every case subject to written request for cancellation of ooki '

~J (Dhiraj Sonaje)


Dated: 18-02-2020

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(Brig .Aft elu) President,


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However, Board may note that applicants are often compelled to cancel the booking at a very short notice due to sudden unforeseen situation 1 circumstances and due to such refund policy as mentioned above the office is hardly left with any choice to make any refund. Board may consider for reviewing the policy of refund in respect of ratio of licence fees to be refunded to applicant subject to cancellation of booking of Cantt. Board community hall.

Placed before Board for discussion and decision by the Board.

Res. no.14 : Refunding of licence fees against cancellation of booking CEO briefed the agenda point whereby the elected members requested for change

in the refund policy of community hall booking. Elected members requested that due to unforeseen situations like death, social reasons many times general public is forced to cancel the booking and if this booking is cancelled within 30 days period prior to the date of booking, currently no refund is given by Cantt. Board. CEO informed to the Board that currently if booking is cancelled before 30 days period of date of booking Board is refunding 50% of licence fees.

PCB stated that we need to take compassionate view in this cases and requested to Board that we can consider of giving 50% of refund in licence fees in case of unforeseen situations such as death, social reasons etc. Board unanimously approved the same. And Board also approved that in such situations the concerned ward member shall give the certificate for recommending refund.

At this time VP requested PCB that currently licence fees for hall booking are Rs.250001- plus GST for outsiders i.e. public staying outside Cantt. and Rs.125001- plus GST for public residing within the Cantonment which may be revised. Board deliberated on this and approved that licence fees are already low and max. revision can be 250001-all inclusive of GST for public staying outside Cantt. and Rs.125001- all inclusive of GST for public staying inside Cantt. Security deposit will remain same as earlier i.e. Rs.5,OOOI-. EMs also requested for discount for members which Board denied.

SUPPLEMENTARY ITEMS WITH THE PERMISSION OF THE CHAIR

Agenda no.15 : Minutes of meeting received from DGDE regarding Sabarmati Riverfront Development Project Phase - II

Reference: DGDE letter no.735/639/L1DE/SC/2019 dated 05-02-2020. It is informed to the board that meeting was held on 23-01-2020 under the

Chairman ship of Hon'ble Defence Secretary for the Extension of Sabarmati Riverfront Develqpment project Phase- II. In this connection, minutes of the subject meeting are put up before the board for information. It has also been decided in the meeting that SRFDCL will also construct asset of public infrastructure work worth Rs 5 Cr in the Cantonment area for the benefit of the population residing in Ahmedabad Cantonment.

The matter is put up for discussion.

Res.no.15 : Minutes of meeting received from DGDE regarding Sabarmati Riverfront Development Project Phase - II

Noted and unanimously resolved to authorize the CEO to take all the follow up

action in this regard~ \ . Y (Dhiraj Senaje) (BriJ~eeIU)

Chief Executive Officer, President, Ahmedabad Cantt. Board. Ahmedabad Cantt. Board.

-- Dated: 18-02-2020 Dated: 18-02-2020 ....... 11

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Agenda no.16 : Utility survey in Ahmedabad Cantonment It is brought to the notice of the Board that President of

Ahmedabad Cantonment Board desires that ground utility survey may be carried out in Ahmedabad Cantonment area so that the updated data regarding utilities are available for planning. Currently, availability of data for water pipeline, sewage line, OFCs, Electric supply line, Storm water drains are inadequate. Data is most important pillar for urban planning and if data is available and also constantly updated then it saves resources and leads to better / optimum utilization of services. Therefore, this office as per directions, enquired about the costing for such survey and approximate cost is Rs. 23000 to 28000 per km length depending upon ground conditions / site situation. The subject survey shall be carried out using hand held radars, ground penetrating radars etc.

All relevant papers along with file is put up for discussion and decision by Board.

Res.no.16: Utility survey in Ahmedabad Cantonment CEO briefed the Board regarding the valuable suggestion of the PCB regarding

vital requirement for preparation of maps indicating water supply, sewerage, underground electric cable networks etc. inorder to save govt. time and money forseeing the ongoing civil nature of works to be undertaken by the Board in long term future.

Board agreed to the suggestion of the PCB and unanimously resolved to authorised the CEO to take all necessary action and incur the necessary payment in this regard.

Agenda 17 : Works carried out in view of WIP visit i.e. Hon'ble President of the United States of America in Ahmedabad city

It is informed to the Board that Hon'ble President of the United States of America is scheduled to visit Ahmedabad city on 24-02-2020. The route of this WIP visit includes Airport Road premises which is under management of Ahmedabad Cantonment Board.

Therefore, the following works were required to spruce up for conveying better impression of Cantonment:

1. Repairs and construction of footpaths on both side of Airport road. It is informed to the board that, Airport road was not having footpath from TCP - II to TCP - III on both sides and also near Sadar Bazar, Cantonment Quarters and other areas. Similarly, existing foot path also needed repairs.

2. Repairs of boundary wall at various places and painting.

3. Maintenance of central verge on Airport road.

4. Repairs of non functional street lights on Airport road.

5. General sanitation.

6. Clearing of temporary trenching ground behind Dashama temple.

7. Road repairs.

8. Painting of tank at Airport Circle.

9. Demolition of unused and dilapidated structure.

10. Other misc works. ,

~ (Dhiraj Sonaje)


Dated : 18-02-2020

(Brig.Ajit Meelu) President,


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Due to shortage of funds, office of CEO has issued NOC to Ahmedabad Municipal Corporation for carrying out some of above mentioned works. Details regarding same are mentioned above and papers related to the same are placed in file before the board for consideration and decision by the Board.

Res.no.17 : Works carried out in view of WIP visit i.e. Hon'ble President of the United States of America in Ahmedabad city

Noted and further the Board unanimously approved to authorize the CEO for allowing permission to the AMC for execution of works mentioned at sr.no.1 to 10 to be undertaken out of AMC's own funds in view of the WIP visit through the Ahmedabad Cantt. station. Board also authorized CEO to carry out emergency work which are required to be carried out for this visit and incur necessary expenditure in this regard.

Agenda 18 : Hindu crematorium in Ahmedabad Cantonment. It is brought to the notice of the Board that civil nature of works have been

completed for Hindu crematorium and Board now needs to finalize modalities for operation of crematorium. Board may discuss and finalize the same.

It is also brought to the notice of the board that electric connection and water connection is needed at said facility. The board may request MES for water connection from nearby unit and also lay necessary pipeline for the work. There is need for installation of street lights on access road of crematorium from Sadar Bazar and installation of at least two poles inside crematorium for sufficient illumination. Elected members requested for construction of bathroom at crematorium. Matter is put up before the board for consideration .

Res.no.18 : Hindu crematorium in Ahmedabad Cantonment. After a brief discussion the Board unanimously resolved to authorise the

CEO to finalizing modalities for operation of crematorium such as drawing of electricity connection from Torrent Power Ltd. and water supply connection from MES, installation of street lights on access road of crematorium from Sadar Bazar and installation of at least two poles inside crematorium for sufficient illumination and also for construction of bathroom at crematorium site. Further unanimously resolved to authorise the CEO to take all necessary action and incur the necessary necessary expenditure towards making payment in this regard.

Agenda no.19 Enhancement of remuneration of Head-mistress of Smt.GGI Cantt Primary (Eng.medium) school Reference: (i) CBR no.05(iv) dated 08-08-2019.

(ii) O.O.no.160/2019-20 dated 26-09-2019 in this regard. It is brought to the notice of the Board that vide above mentioned CBR cited at

ref.(ii) the Board resolved that Smt.Shalini Magotra, shall be Head-Mistress of Smt.GGI Cantt. Board Primary(English medium) school would be eligible to get fixed monthly remuneration of Rs.25,000/-(Rupees twenty five thousand only) which shall be paid by Ahmedabad Cantonment Board thorugh outsourcing agency.



(Brig. Ji Meelu) President,


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The individual has requested for enhancement of her remuneration from Rs.25,0001- to Rs.35,0001- as presently the remuneration of the Head Mistress(outsourced staff through contractual agency) of Eng.medium Primary school is almost equivalent with the teachers (outsourced through contractual agency) so there should be difference between remuneration of HM and teachers (both on outsourcing basis through contractual agency hired by Board).

Therefore the Board may discuss and take necessary decision in this regard.

Res.no.19 : Enhancement of remuneration of Head-mistress of Smt.GGI Cantt. Primary (Eng.medium) school

CEO briefed the Board regarding the issue whereby the Board was of the opinion that the applicant's request is genuine and Board resolved to enhance the remuneration from Rs.25,0001- per month to 30,0001- per month from current month in rIo. Smt.Shalini Magotra, Head-Mistress of Smt.GGI Cantt. Board Primary(English medium) school. CEO

to pass necessary instructio~s to the concerned contractual agen~a~~~IY' .

~I V (Dhiraj Sonaje) (Brig.Ajit eelu)

Chief Executive Officer, President, Ahmedabad Cantt. Board. Ahmedabad Cantt. Board.

Dated: 18-02-2020 Dated: 18-02-2020

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