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SAP Business One Notes

Symptom

When changing the authorization of specific item within the Authorization tree (Administration ->System Initialization -> Authorizations -> General Authorizations), while all other items in thesame group and the same level have the same authorization, and this item is grouped by a parentarticle for which there is no form in the application, the authorization assigned to the parentarticle is not updated to 'Various Authorizations'.

For example: specific user has 'No Authorization' for the entire Setup section. If a super usergrants this user 'Full Authorization' for the 'General' group under 'Setup', the value that appearsin 'Setup' is 'No Authorization' instead of 'Various Authorizations'.

Cause

FAQ

Solution

A parent article in the authorization tree is an authorization that has at least one childauthorization below it (for example: 'Purchase Order' authorization is a parent article as it has

the child authorization 'Split Purchase Order' below it).

The following behavior applies when changing authorizations in SAP Business One:

l When the authorization of a parent article is changed (for example from 'No Authorization' to'Full Authorization'), the change is applied automatically on all the child authorizations belowit.

(For example: if 'Purchase Order' is changed from 'No Authorization' to 'FullAuthorization', the child authorization 'Split Purchase Order' becomes 'Full Authorization' aswell.)

l In case the parent article is changed to 'Read Only' and one or more of the child authorizationsdo not include the 'Read Only' option, this child authorization is set with the value 'NoAuthorization'.

l When changing an authorization that has a parent article, and that parent article represents anapplication window (for example: the authorization 'Business Partner Master Data' under'Business Partners' in the Authorizations tree), the parent article is not influenced, andremains with the same authorization it used to have before the child authorization was changed.

l When changing an authorization that has a parent article, and that parent article represents amenu entry in SAP Business One but with no application window (for example: 'Setup', under'Administration' in the Authorizations tree) the following behavior applies:

If after the change of the child authorization, the values of the child authorizations belowthe specific parent article vary (for example: one child authorization is set to 'NoAuthorization' and the other is set to 'Full Authorization'), the parent article is set withthe value 'Various Authorizations'.

If after the change of the child authorization, all of the child authorizations of aspecific parent article are set to the same value, the parent article is set to that value

as well.

(For example: two child authorizations, one is set to 'No Authorization' and oneis set to 'Full Authorization'. The one with 'No Authorization' is changed to 'Full Authorization'.As a result, the parent article is set to 'Full Authorization' as well).

As of SAP Business One 2007 A patch August the values in GeneralAuthorization window are updated according to the behavior described above.

Other terms

Authorizations, authorization levels, authorization hierarchy, SAP Business One

Header Data

1083100 - Group authorization not updated with sub item authorization

Version 3 Validity:24.04.2009 - active Language English

Released On 24.04.2009 06:50:46

Release StatusReleased for Customer

Component SBO-ADM-INI-AUT Authorizations

Priority Recommendations/additional info

8/12/2019 1083100

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References

This document refers to:

SAP Business One Notes

This document is referenced by:

SAP Business One Notes (1)

Validity

Category FAQ

1083291 Overview Note SAP Business One Version 2007 A PL 06

1083291 Overview Note SAP Business One Version 2007 A PL 06

Software Component Version

SAP BUSINESS ONE 2007 A

2007 B