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Writing SkillGeneral English and Soft Skills ClassesDay 6

Vipul R. Solanki

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Language consists fours skills(LSRW).

L Listening PassiveS Speaking ActiveR Reading PassiveW Writing Active

Writing Skill

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Writing Skill

Writing means to concretize one’s ideas on paper-sheet/screen.

The ideas are generated in abstract form in one’s mind that can not be communicated without decoding.

Hence, writing is a process of decoding the abstract ideas to communicate to others.

“Tell them what you are going to say, say it, and tell them what you have said.”

Writing Skill

Writing is part of communication process.

Writer(Sender)

Channel

Reader (Receiver)

Encoding

Decoding Feed

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Writing Skill

Here, writing doesn’t mean Calligraphy.

Writing is generation of new ideas on a particular subject and presentation of these ideas in an effective way.

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Writing Skill

Planning Translating Reviewing

Monitoring

The Process of Writing:

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Writing Skill

Tips for Effective Writing:

Define subject and gather adequate information about it.Think of the criteria of writing on any particular subjectUse appropriate language as per the demand and treatment of the subject.Better not to use jargons and registers excessively.

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Writing Skill

Technical Forms of Writing:LetterMemo(Memorandum)CircularNoticeReportProposalResearch PaperAbstractSynopsisDissertation/Thesis

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Letter Writing

Writing Skill

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TYPES OF LETTER

0Personal and Social Letter0To say hello0Letters of greeting

and congratulation0Letters of thanks0Letters of condolence0Invitation letters0Letters of sympathy0Family letters etc.

0Business Letters0Covering letter for

job application0Sales letter0Business inquiry

letter0Complaint letter0Adjustment letter0Order letter0Regret letter etc.

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Formats of Letter

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Salutation

Date

Main Body

Complimentary Close

Writing Skill- Letter Writing – Personal Letter

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Receiver’s Address

Sub:

Date

Salutation

Sender’s Address

Reference No

Block Layout

Writing Skill- Letter Writing - Business Letter formats - Block Layout

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Main BodyIn Paragraph/s

Complimentary Close

PS

Encl

Copy

Writing Skill- Letter Writing - Business Letter formats - Block Layout

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Receiver’s Address

Sub:

Date

Salutation

Sender’s Address

Reference No

Modified Block Layout

Writing Skill- Letter Writing – Block Layout

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Main BodyIn Paragraph/s

Complimentary Close

PS

Encl

Copy

Writing Skill- Letter Writing – Block Layout

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Sender’s Address

0Name of the writer0Designation0Name for the

company/ institute0Name of the building

(if given)0Number of the

premises or street no (if given)

0Area (if given)0City and pin code

Dr. Sachin Parikh,The Principal,V.V.P. Engineering College,Kalawad Road,Vajdi – Virda,Rakot/ RAJKOT- 362205INDIA

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Writing Skill

DATE:

DD/MM/YY

MM/DD/YY

10/12/10 10.12.10

12/10/10 12.10.10

10TH DEC, 2010

DECEMBER 10, 2010

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Receiver’s Address

0Name of the recipient0Designations0Name for the

company/ institute0Name of the building

(if given)0Number of the

premises or street no (if given)

0Area (if given)0City and pin code

Dr. Sachin Parikh,The Principal,V.V.P. Engineering College,Kalawad Road,Vajdi – Virda,Rakot/ RAJKOT- 362205INDIA

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Receiver’s Address

Example:The Principal Academic InstituteThe Head DepartmentThe Warden HostelThe Editor Publishing AgencyThe Secretary ClubThe Proprietor ShopThe Shopkeeper ShopThe Manager Hotel etc.

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Writing Skill

Use appropriately the titles:

Mr.

Mrs.

Ms.

Dr.

Prof.

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Writing Skill

Subject

Subject is the gist of the letter

It should be brief as much as possible

Sub: To inquire about the fee structure of B. E. course

SUB: TO INQUIRE ABOUT THE FEE STRUCTURE OF B.E. COURSE

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Writing Skill

Salutation

Salutation is generally written after subject

Sometimes also written before the subject

It is to directly address the reader to draw his/her attention

Respected Sir/Madam Dear Sir/Madam

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Writing Skill

Main Body The main body is the detailed explanation of the

subject It should not be started like anything but Initially, the intention of writing should be made

clear; as

I am writing to ask about the delivery of the parcel

I am writing to conform the cheque no for the last delivery

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Writing Skill

I am writing to invite you as the chief guest on the annual function of our college.

I am writing to thank you for your kind help and support in the matter of examination.

It is to inquire about the availability of B. E. first year books as per GTU syllabi.

I would like to invite you for the annual function of our college.

This is to apologize for the inconveniency caused to you in the delivery of last consignment.

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Writing Skill

Hereby, you are informed that we still haven't receive the delivery of laptops.

It is to complain you/about………

I am glad to inform you that ………

It is to apply for the post of ………

With reference to your letter/circular no : VVP/GEN/25/12/10/10, ……..

With reference to your advertisement appeared in Times of India dated ………

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Writing Skill

Hereby, you are reminded about……

Closing the main body:

I look forward to hear from you soon. I look forward to meet you in the annual function. We would appreciate an early reply. An early reply will be greatly appreciated. I will be grateful for your prompt answer. Thank you. Thanking you in advance. Thank you for your anticipation.

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Writing Skill

Complimentary Close

It consists below given information:

Yours faithfully/sincerely/truly/obedient

Sign

Name

Designation

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Writing Skill

Post Script It is after thought of the message that requires

emphasis.

Punch line is also written as Post Script.

PS: P.S.:

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Writing Skill

Copy

C: CopyCC: Courtesy copyOPC: Blind Photocopy

Example:

C: Two orC: 1

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Writing Skill

Enclosure

Gives list of the documents attached with the letter as;

Encl: 1 _____Name of the Doc____2 ____________________________3 ____________________________

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Writing Skill

Thank You