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Writing A Cover Letter

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A complete job application consis ts of a cover letter and a resum e. The cover letter is meant to highlight your individuality or personali ty, and

to make you stand out from among hundreds of other applicants.

When there are more job seekers around than job vacancies, human resource personnel tend to be more selective when short listing

candidates for interview. Hence, you should use the cover letter as a tool to win the heart of a prospective employer. Market yourself tocreate a positive first impres sion in the cover letter, so that the person wi ll read your resume, shortlis t you for an interview, and offer you a

job. A poorly written cover letter is likely to get instant rejection from the employer given the current job market.

As there is no standard format for cover letter, you are encouraged to write a particular cover letter, one at a time, to apply for the position of

your interest. Cover letter should not be generic, i.e. you should not use the same cover letter for all the companies you wish to approach.

This is becaus e details like where and when you learnt about the vacancy, why you are in terested to apply, what you have to offer to the

company etc. are different for each of these companies.

Generally, a well written cover letter should provide answers to what the employers want to know:

Are you the kind of person they are looking for?

Do you have the relevant education, work experience and s kills?Can you handle the work demands, based on the job description?

Have you shown a commitment to this particular field of interest?

How well can you communicate with others?

Are you a team player?

Have you any leadership qualities?

Guidelines for writing a cover letter:

Organise your thoughts carefully

Express yourself clearly and reasonably

Use strong action words to describe your achievements

Use active rather than pas sive voice

Avoid jargon

Avoid long sentences

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Avoid bad gramm ar and spelling mis takes

Limit the length to one page only

Proof read before you send via e-mail

Layout of a cover letter

1. The opening

Include your name and address, the date, employer's designation and address, salutation and subject.

2. Introduction

Nominate the job for which you are applying for.

Indicate the source and date of the job information.

Mention briefly your qualifications

Indicate your interest, career objective or goal.

3. Sales pitch

Highlight the extent to which you match the requirements o f the job.

State your relevant experience gained from indus trial attachments, projects, vacation or part-time jobs .

Give a brief summary of your educational achievements, experience, qualities, capabilities and skills.

Outline any further points in your favour related to the job and mention the attached resume.

Mention your interest in the organisation and your reason for applying for that particular position.

4. Reques t for further actionWrite that you look forward to a cal l or letter.

State your availability for interview.

Thank the person for his or her time and consideration.

5. The complimentary close

Remember to sign personally and include your name. State your enclosures such as your attached resume, academic

results or references.

Sample Cover Letter 1

Ngeow Yeok Meng

12-A, Jalan Kajang Mewah 10

Taman Kajang MewahKajang 43000

Selangor

5 December 1998

The Human Resource Manager

JobStreet Sdn Bhd

Suite 4.3, Wisma Maran

338, Jalan Tuanku Abdul Rahman

50100 Kuala Lumpur

Dear Sir/Madam,

APPLICATION FOR THE POST OF CHIEF EDITOR


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I refer to your advertisement placed in JobStreet's homepage dated 2 December 1998 for the above position. Realising that Internet is no

longer an alternative but a necessity in the next millenium, I am keen to enhance my career in the content development of web site of your

company.

Allow me to introduce myself briefly. I gained basic knowledge of journalis tic reporting, feature writing and edi ting skills from m y major in

Media Studies from the University of Malaya. My present job as a senior editor in a news agency since 1994 provides me with work

experience and on-the-job training in the above areas.

In 1997, I had the opportunity to write for Alta Vista, an Internet content provider for the Asia Pacific region. The extensive knowledge I gained

from my research work on employment trend and labour market information has enlightened me in many ways. I believe I can share myexpertise with JobStreet in terms of recruitment practices and human resource management if given the opportunity.

I'm also well-versed in HTML and Pagemaker 6.0 as I have been actively involved in maintaining the web s ite of the news agency I serve. I'm

able to meet deadline prom ptly as a result of many years of working a t a fast pace in this agency.

The attached resume of mine will provide you more information about my work experience. I'll be glad to attend an interview to furnish you

with more details. I can be reached via e-mail [email protected].

Thank you for your time and consideration.

Yours faithfully,

-----------------------------

(Ngeow Yeok Meng)

Enclosed: Resume, Academic Res ults, References.

Sample Cover Letter 2

Rosli Abdul Hamid

13, Jalan 17/21

Sri Petaling

57000 Kuala Lumpur

5 December 1998

Mr. Geh Thuan Hooi

Group Human Resource Manager

AE Technologies

7, Jalan 7, Cheras Jaya

Jalan Balakong

43200 Selangor

Dear Mr. Geh,

RE: APPLICATION FOR MANAGEMENT TRAINEE POSITION

I wish to a l for the osition of mana ement trainee as advertised in JobStreet home a e on the 1st December 1998.
mailto:[email protected]


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I'm currently enrolled in the final year of a business administration course at the Universiti Utara Malaysia, and will graduate in April 1999.

Your company's unique involvement and position in the manufacturing of precision metal stampings and tooling has prompted me to apply

for the management trainee position in your organisation. I am very interested in pursuing a career in the area of business administration.

My academic transcript, which I have enclosed, shows that I have completed a wide range of subjects that provide me with a firm base of

knowledge and skills relevant to the requirements of the management trainee position.

I notice that the position you advertised requires two years of work experience. Although I have not any work experience pertaining to the

manufacturing indus try, I have gone through a five-month indus trial training during my final year of study where I was g iven tasks equivalentto a management executive. I have performed well during the training which had helped me expose to various managerial skills and

practical knowledge.

My attached resume demonstrates my capacity to be a leader who is able to work in a team environment, set and achieve long and short

term goals, think analytically and solve problems. I believe my knowledge and technical know-how in the field of management will help me

contribute a great deal to your company. Above all, I poss ess the interest and determination to perform well in the graduate pos ition you are

offering.

I look forward to meeting with you to discus s the posi tion further. I can be contacted on 012-2116888 between the hours of 9 a.m. to 9 p.m.,

and the following e-mail address : [email protected] .

Thank you for your cons ideration.

Yours sincerely,

-----------------------------

(Rosli Abdul Hamid)

by Ngeow Yeok Meng

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