Working with Working with secretarysecretary

Of Time Management

Introduction of secretaryIntroduction of secretaryA secretary, personal assistant, or

administrative assistant is a person, whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills.

Characteristics of good Characteristics of good secretarysecretary

be methodical, with a good eye for detail;be well organized, with an orderly mind;bring objectivity to the proceedings;be able to take accurate notes of meetings;make sure members receive all the necessary material;bring the necessary material to the meeting;work well with the Chairperson;Have knowledge or experience of committee

procedures.

Main responsibilities of secretaryMain responsibilities of secretaryEnsuring meetings are effectively

organized and minuteMaintaining effective records and

administrationUpholding legal requirements Communication and correspondence

Treat your secretary like a Treat your secretary like a partnerpartner

Top 10 qualities of great Top 10 qualities of great secretarysecretary

Organized and detail oriented. Puts the boss's and companies "best foot

forward" since he/she will most likely come in contact with clients before the boss does.

Always answers the phone and greets visitors with a smile on his/her face and in his/her voice.

Has up-to-date skills and the ability to learn new skills and procedures with ease.

Knows when to keep his/her mouth shut and when not to. Doesn't quibble over the small stuff.

Conti.Conti. Listens well and present solutions rather than

dwell on problems. presents a professional appearance and attitude

at all times. Doesn't bring personal problems to work.

Follows through quickly and efficiently with all tasks.

Remembers the pressures the boss is under and doesn't bother the boss with every little problem.

Difference between a Secretary Difference between a Secretary & an Executive Secretary& an Executive Secretary  Basic skills

Degree of differenceEducation and trainingsalaries

ActivitiesThe jar :- fill with some substances which

shows how you manage your time.Arrange the cards:- this activity shows

planning , delegating and how to you manage time.