Download - working with secretory
Working with Working with secretarysecretary
Of Time Management
Introduction of secretaryIntroduction of secretaryA secretary, personal assistant, or
administrative assistant is a person, whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills.
Characteristics of good Characteristics of good secretarysecretary
be methodical, with a good eye for detail;be well organized, with an orderly mind;bring objectivity to the proceedings;be able to take accurate notes of meetings;make sure members receive all the necessary material;bring the necessary material to the meeting;work well with the Chairperson;Have knowledge or experience of committee
procedures.
Main responsibilities of secretaryMain responsibilities of secretaryEnsuring meetings are effectively
organized and minuteMaintaining effective records and
administrationUpholding legal requirements Communication and correspondence
Treat your secretary like a Treat your secretary like a partnerpartner
Top 10 qualities of great Top 10 qualities of great secretarysecretary
Organized and detail oriented. Puts the boss's and companies "best foot
forward" since he/she will most likely come in contact with clients before the boss does.
Always answers the phone and greets visitors with a smile on his/her face and in his/her voice.
Has up-to-date skills and the ability to learn new skills and procedures with ease.
Knows when to keep his/her mouth shut and when not to. Doesn't quibble over the small stuff.
Conti.Conti. Listens well and present solutions rather than
dwell on problems. presents a professional appearance and attitude
at all times. Doesn't bring personal problems to work.
Follows through quickly and efficiently with all tasks.
Remembers the pressures the boss is under and doesn't bother the boss with every little problem.
Difference between a Secretary Difference between a Secretary & an Executive Secretary& an Executive Secretary Basic skills
Degree of differenceEducation and trainingsalaries
ActivitiesThe jar :- fill with some substances which
shows how you manage your time.Arrange the cards:- this activity shows
planning , delegating and how to you manage time.