Work Plan & Budget

PubH325, GWU Global Social Marketing

Brian Pedersen, MPHNovember 30, 2009

Session objectives

Explain importance of work planning

Develop a work plan for SM interventions

Develop budget that reflects the needs of work plan

What does Gantt stand for?

Hint:

“Gantt” charts are the most common program management tool

Hello, Mr. Gantt…

Thank you, Mr. Gantt

Task Year 1 Year 2 Year 3 Responsible

Recruit and train peer educators

X X BP, DS

Bid out and award contract for communications agency

X X TG, DS

Implement mass media campaign

X X X X X X X X DS

Conduct quarterly supervision visits

X X X X X X X X X TG, BP

Why are Gantt charts important?

Allow programmers to track progress in project implementation

Help determine how to allocate project funds

Shows how activities fit together Designates who is responsible

Bottom line…

A well constructed Gantt chart helps plan and track progress

How to construct a Gantt chart Inventory project milestones, as

outlined in your 4Ps• Ex: launch media campaign

List all tasks/steps necessary to achieve each milestone• Ex: release tender for and award

contract, produce ads, pre-test and refine ads, etc.

How to construct (cont.)

Plug milestones into Gantt chart with hard deadline

Working backwards, plug in related tasks/steps

Designate individuals or teams that are responsible for each task

Keep in mind…

Your Gantt chart should be “big picture” (fitting onto one page)

Tasks with hard deadlines should be scheduled first; tasks with flexible deadlines built around (allows you to distribute the work)

Your Gantt chart should be reviewed on a regular basis to monitor progress

Budgeting 101

Behold, the PSI budget template is coming…

Let’s look under the hood, kick the tires

Summary

Gantt charts are essential project management tools

Charts outline timeline and responsibles for each task

Gantt charts and budgets should be reviewed on a regular basis to monitor progress

Piss poor planning leads to piss poor performance.

--US Marine Corps