work breakdown structure

www.relaxedprojectmanager.com

+Work Breakdown Structure


Deadlines


Initiation Feasibility Organisation Execution Transfer

DeliverableLessons learnedRisk

• Project Charter

• Stakeholder

Analysis

• Requirements

• Service/Produc

t

• Risque

Analysis

• WBS

• PERT

• GANTT

• Project Plan

• Kanban Chart

• Dashboard

• Reporting

• Test

• Lessons

learned

• Work break-

down structure/ Estimation

23/03

• Sequencing Tactic/Strategy

• Project Plan 30/03

• Project Control

11/04

• Meeting

• Project Status

• Scope Change

• Test

• Requirements

• 16/03

• Risk

• 21/03

• Project

initiation

19/01 16/02

• Stakeholder

• 09/03

• Transfer 20/04

• Lessons learned

Gate Review Gate Review Gate Review Gate ReviewGate Review

Topics

? What’s the project ?

What are the

needs ? What’s the

best solution ?

How do we organise

the project ?

How can i keep

the project on track ?

How can i make sure

that the client will take

over the project ?


+What should you know about your

project ?

Project Owner : « So, what will i get for my money ? When will i

get my product/my service? What will i get ? What’s your

strategy to deliver me the product/the service? How much will it

cost me?»

Solution : description of what the product/service will look like?

Inventory : of all the task that need to be done to deliver the

product/service

Estimation : Cost/Duration

Sequencing : strategy, critical path

Schedule : start and end date


+ Organisation Phase

CharterStakeholder

Analysis

Requirements

Analysis

Scope

Statement

Risk

Analysis

W.B.S

Work Breakdown Structure

Strategic

Sequencing

Schedule

(Gantt)

Service / Product



Project

Charter

Stakeholder

Analysis

Requirements

Analysis

Scope

Statement

Risk

Analysis

W.B.S


Strategic

Sequencing

Schedule

(Gantt)

Service / Product


+What will the product look like?


Basic Needs :

How to find a job/a master/ an internship ?

How to know exactly what I really want to do ?

How to get network opportunities?

How to gain more practical experience?

How to face the competition ?

Learn how to manage

A project !

Learning from

experienced

Project managers

Network contact to

Human resources

managers/

Project managers

Get the big picture

(jobs/studies) project

manager in different

fields

Experience sharing

Requirements :

Real Life

USPInteractivity

Knowledge

sucking !

Concrete/practical

« Off the beaten

track! »

Variety

Network

Added Value

Criteria's :

Deliverables : advices –

opportunities – take aways – How

to’s

Outcomes : increase credibility –

visibility - skills

Promise/Hope :

conference will give you

access to the practitioners

club (recognition of

legitimacy, credibility)

• Skilled speakers

• Learning

• Relevant/useful

• Clear structured

• Easy

• Informed

• Time to talk

• Stories

• Concrete

• Face to face

• Good Atmosphere

• Business cards

• Easy understanding

• Exchange

• Enjoyment

Measures :

26 – 70 euros

Constraints : location (not to far

away), time (availability, topic (no

bla bla)


+

DIVERGENCE

CONVERGENCE

CREATIVITY

DEVELOPMENT

Define what the project owner

will get ?

8


+

Strenghts Weaknesses

Sol 1

Sol 2

Sol 3

Sol 1

Sol 2

Sol 3

Opportunities Threats

Sol 1

Sol 2

Sol 3

Sol 1

Sol 2

Sol 3

CriteriaKey

factors

succes

s

Weight Solutions

studied

P1 P2 P3

Image

Easy to implement

Security

Fiability

Cost

Total

Quantitative Analysis

Multicriteria choice table

Qualitative Analysis

Strenghts

Weaknesses

Opportunities

Threats

9



Project

Charter

Stakeholder

Analysis

Requirements

Analysis

Scope

Statement

Risk

Analysis

W.B.S


Strategic

Sequencing

Schedule

(Gantt)

Service / Product


+What will the product look like?


+Definition

A deliverable-oriented (or task oriented) hierachical

decomposition of the work to be executed by the

project team to accomplis the project objectives and

create the required deliverables


+Why use a WBS

Visualize and organize the scope of the project

Be sure to have 100% of the tasks

Communicate project team and stakeholders

Identify problems linked to overlapping responsibilities

Do a precise estimation

Decide on how to manage the project

13


+Web Site (Blog)

Posts and Pages

Edit Post

Publish Post

Seatings

Comments

Spam Comments

Moderate Comments

Share Content

Like content

Tweet content

Multishare

content

Content

Embedded content

Images

Text


+Functions/Activities/Tasks


+Product WBS


+Sample WBS


+Process WBS


+Hybrid WBS


+Geographical WBS


+Outline


+ Project management process


+

Task oriented (verb)

Types of

WBS

Types of Work Breakdown Structure

Deliverable oriented (noun)

Time phased (phases)

Organisation types,

geographical-types

Cost-breakdown, …


+How to build a WBS ?

1. Identify all Work packages,

2. Organize the distribution of the work and management of each activity,

3. Find skills and material means necessary to the achievement of each Work

package

Resources are internal to the company or external. If external, the Work

package will be subcontracted.

4. Negotiate the necessary resources with their leaders,

5. Assign each Work package to a single responsible person,

6. Define the objectives and the expected results of the Work package

7. "Complete the contract" for the relationship in a Work package document.

24


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous

Responible for task

completion

??

?

?

?

?


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous

Responsible for task

completion

??

?

?

?

?


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous

Subcontractor Responible

2 000 €

5 000 €

1 000 €

8 000 €


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous

Subcontractor Responible € Budget

2 000 €

5 000 €

1 000 €

8 000 €

2 000 €

2 000 €

1000 €

4 000 €

2 000 €

2 000 €

2 000 €

2 000 €

6 000 € 7 000 € 4 000 €

25 000 €


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous


2 000 €

5 000 €

1 000 €

8 000 €

2 000 €

2 000 €

1000 €

4 000 €

2 000 €

2 000 €

2 000 €

2 000 €

6 000 € 7 000 € 4 000 €

25 000 €

5 P/D

5 P/D

10 P/D

20 P/D

10 P/D

10 P/D

5 P/D

5 P/D

5 P/D 5 P/D

5 P/D

5 P/D

25 P/D 10 P/D 15 P/D

70 Person/Days

P/D Person/Days


+WBS: how far down ?

WBS is decomposed to the work package level

Dividing until you can track project performance

Progressive elaboration allows to refine progressively

No longer able to define planned outcomes

Only detail remains are actions

No more than 60 WPs

Must be manageable


+WBS Pitfalls

Using the wbs as a task list

Organizing the wbs by organisation structure

Time Phasing the WBS

A lack of traceability to the WBS

No leverage for change control

No support activities

Taking the wbs for granted

32


+WBS Pitfalls

Too many levels or tasks

Deliverables not activities or tasks

Is not a plan / organisational hierarchy

Work packages not detailed activities

Overlapping responsibilities

Adding requirement instead of tasks

More than 100%

Neglect creating WBS dictionary entry

No change control

33


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous


2 000 €

5 000 €

1 000 €

8 000 € = 32%

2 000 €

2 000 €

1000 €

4 000 €

2 000 €

2 000 €

2 000 €

2 000 €

6 000 € = 24% 7 000 € = 28% 4 000 € = 16%

25 000 €

5 P/D

5 P/D

10 P/D 10 P/D

10 P/D

5 P/D

5 P/D

5 P/D 5 P/D

5 P/D

5 P/D

P/D Person/Days


+

Assigned to

…

Assigned to

…

Assigned to

…

Task 1

Task 2

Task 3

Responsibility Matrix


+Responsibility Matrix

R = Person owns the Work package

A = He or she must sign or approve the work before it is validated.

S = Can provide resources or can play a supporting role in implementation.

C = Has information and/or capability necessary to complete the work.

I = Must be notified of results, but need not be consulted.


+Project manager in a matrix organisation

37

Project Objectives

Project Manager

Work packageResponsible

LineManager


+WBS Dictionnary

38

What do you need to start the task?

What will you exactly deliver?

Main risks?


+ Party

Guests

Guest List

Name Tags

Seatings

Supervision

Coordination

Communication

Budget

Refreshments

Menu

Caterer

Reception

Guest Book

Gift Table

Thank yous


2 000 €

5 000 €

1 000 €

8 000 €

2 000 €

2 000 €

1000 €

4 000 €

2 000 €

2 000 €

2 000 €

2 000 €

6 000 € 7 000 € 4 000 €

25 000 €

5 P/D

5 P/D

10 P/D

20 P/D

10 P/D

10 P/D

5 P/D

5 P/D

5 P/D 5 P/D

5 P/D

5 P/D

25 P/D 10 P/D 15 P/D

70 Person/Days

P/D Person/Days

work breakdown structure

Education

project owner

project control

managea project

organisethe project

productthe service

productmy service

product look like

whats thebest solution