word 2010 chapter 3 formatting characters

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Word 2010

Chapter 3Formatting Characters

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PART 1

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Changing Fonts

typeface

type size

typestyle

Why? change the mood enhance visual appeal increase readability More appealing

Each font consists of three elements:

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Choosing a Typeface

Monospaced• Allots same amount of horizontal space for each character

• Rarely used in professional publications

Proportional• Allows a varying

amount of horizontal space for each character

• Different typefaces take up different amounts of space

A typeface is a set of characters with common design and shape (also called font)

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Proportional Font Categories

Serif• Small stroke at the edge of a character• Moves the reader’s eye across the page• Good for text-intensive documents

Sans Serif• No stroke

sans = French for "without"• Good for headlines and

advertisements

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Typeface

EXAMPLES:

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Special Font Categories

Decorative• For casual documents• Allow writer to be more creative

Script • Appropriate for formal documents

Symbols• Special Character not part of the alphabet• Example: Wingdings

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Choosing a Type Size

20 pt 60 pt

Ahigher number = larger character

measured verticallyin units called points

1 pt = 1/72“72 pts. = 1 inch

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Ways to Change Fonts and Fonts Effects

Use the Font Group on Home Tab Use the Mini toolbar Use the Font Dialog Box Shortcut menu (right click) Use Keyboard shortcuts

• Changes in fonts can be made as your type or applied by selecting type after it has been typed

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Font Group on Home Tab - contains commands for changing the appearance of text. -

Font Font Size Grow Font Shrink Font Change Case

Clear Formatting

Font Color

Text Highlight Color

Text Effects

SuperscriptSubscriptStrikethroughUnderline

Italic

Bold

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Using Font Group on Home Tab - Changing Font

To change the font:1. Select the desired text.2. Click the Font button

arrow in the Font group at the Home tab.

3. Scroll down the Font drop-down gallery.

4. Click the desired font. Font button arrow

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To change the type size:1. Select the desired text.2. Click the Font Size

button arrow in the Font group at the Home tab.

3. Click the desired size at the drop-down gallery.

Font Size button arrow

Using Font Group on Home Tab -Changing Font Size

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To change the type size using the Grow Font or Shrink Font buttons:1. Select the desired text.2. Click the Grow Font button or the Shrink Font button in

the Font group at the Home tab the desired number of times. Grow Font

buttonShrink Font button

Using Font Group on Home Tab – Changing Font Size

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To apply a typestyle as you type:1. Click the desired

typestyle button(s) in the Font group at the Home tab.

2. Type the desired text.3. Turn off each

typestyle by clicking the button you clicked to turn it on.

typestyle buttons

Using Font Group on Home Tab – Applying Character Attributes

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To change the underlining:1. Select the underlined

text.2. Click the Underline


3. Click the desired underline option from the drop-down gallery.

Underline button arrow

Using Font Group on Home Tab – Applying Character Attributes

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To change the underlining:1. Select the underlined

text.2. Click the Underline


3. Point to the Underline Color option.

4. Click the desired color. Underline Color option

Using Font Group on Home Tab –Applying Character Attributes

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Change Fonts…continued

To change the font color:1. Select the desired text.2. Click the Font Color


3. Click the desired color at the drop-down gallery.

Font Color button arrow

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To strike through text:1. Select the desired text.2. Click the Strikethrough button in the Font group at the

Home tab.

Strikethrough button

Using Font Group on Home Tab – Font Effects

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To create text that is lowered slightly below the text line:1. Select the desired

text.2. Click the Subscript

button in the Font group at the Home tab.

Subscript button


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To create text that is raised slightly above the text line:1. Select the desired text.2. Click the Superscript

button in the Font group at the Home tab.Superscript

button


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Font Effects -

EFFECT DESCRIPTION AND EXAMPLEStrikethrough Applies a horizontal lineDouble Strikethrough Applies a double horizontal line

Superscript Raises text above other characters on the same lineSubscript Places text below other characters on the same lineShadow Applies a shadowOutline Displays the inner and outer border of textEmboss Makes text appear raised off the pageEngrave Makes text appear imprinted on the pageSmall Caps Makes lowercase text Small CapsAll Caps MAKES ALL TEXT UPPERCASEHidden Hidden text does not print and appears on screen only

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Text Effects

Text Effects: New to the Font command group is Text Effects. Text

Effects add a distinctive appearance to selected text, such as outline, shadow, glow, and reflection.

To add Text Effects to selected text, click the drop-down arrow on the Text Effects button, then select from the available options on the menu.

To remove effects, select the affected text, then click the Clear Formatting button on the Font group.

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Using Font Group on Home Tab

To apply a text effect:1. Select the desired

text.2. Click the Text

Effects button in the Font group at the Home tab.

3. Click the desired option at the drop-down gallery.

Text Effects button

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To clear the formatting of text:1. Select the desired

text.2. Click the Clear

Formatting button in the Font group at the Home tab. Clear Formatting

button

Using Font Group on Home Tab - Clear Formatting

Remove all formatting by selecting thetext and then pressing Ctrl + spacebar.

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Change Fonts – Using the Mini Toolbar

To format with the Mini toolbar:1. Select the desired text.2. Click the desired button on the Mini toolbar.

Mini toolbar

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The Mini Toolbar

Bold

Italics

Displayed when text is selected for quick access

FontFont Size

Grow/Shrink Font

HighlighterColor

Underline

Font color

Indent/Unindent

Format Painter

Alignment

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Change Fonts – Using the Font Dialog Box

To use options at the Font dialog box:1. Select the desired

text.2. Click the Font group

dialog box launcher in the Home tab.

3. Choose the desired options at the Font dialog box.

4. Click OK.

Font group dialog box launcher

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Change Fonts - Using the Font Dialog Box

Font Tab

select a typeface

select a typestyle

use scroll bar

select a type sizeor key in a measurement

changes appear inPreview window

Opens text effects

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Font Group Button Keyboard ShortcutFont Ctrl + Shift + F;

Font Size Ctrl + Shift + P

Font Dialog Box Ctrl+D; Ctrl+Shift+K

Grow Font (Increase) Ctrl + Shift + >

Shrink Font (Decrease) Ctrl + Shift + <

Bold Ctrl + B

Italic Ctrl + I

Underline Ctrl + U

Underline Words Only Ctrl+Shift+W

Double Underline Ctrl + Shift + D

Change Case Shift + F3

Changing Fonts Using Keyboard Shortcuts

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Font Group Button Keyboard ShortcutSubscript Ctrl + =

Superscript Ctrl + Shift + +

Small Caps Ctrl+Shift+k

All Caps Ctrl + Shift + a

Highlight Ctrl+Alt+h

Clear Character Formatting Ctrl+Spacebar

Help F1


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PART 2

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To change the case of text: When you need to change the case

(capitalization) of text, Word provides several options and an easy way to choose the one you want. The Change Case menu in the Font group has five options for changing the capitalization of text:

Using Font Group on Home Tab – Change Case

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Sentence case: Capitalizes the first word in each sentence

lowercase: Changes all characters to lowercase UPPERCASE: Changes all characters to capital

letters Capitalize Each Word: Capitalizes the first

character of each word tOGGLE cASE: Changes each character to its

opposite case


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To change the case of text:1. Select the desired text.2. Click the Change Case

button in the Font group at the Home tab.

3. Click the desired option at the drop-down list.

Change Case button


*Keyboard Shortcut Shift+F3 to toggle through the case options

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Using Font Group on Home Tab – Highlight Text

The Highlighting tool in the Font group enables you to apply a highlighting color across text to stress the importance of that text and draw attention to it quickly.

To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu

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To highlight text:1. Click the Text Highlight Color button arrow in the Font

group at the Home tab.2. Click the desired color at the drop-down palette.3. Pointer changes to apen4. Select the desired text.

Text Highlight Color button arrow

Using Font Group on Home Tab – Highlight Text

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Format with Format PainterClipboard Group on Home Tab

To format your text so that it has the look and feel you want, you may need to copy existing formatting.

The Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps.

The Format Painter command is located in the Clipboard group on the Home tab.

It is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document.

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Format with Format Painter – Clipboard Group on Home Tab

To format with the Format Painter:1. Format the text.2. Double-click the Format Painter button.3. Select the text you would like to copy the format to.4. Pointer changes to a paintbrush5. Click the Format Painter button to turn it off.

Format Painter button

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PART 3

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Apply Styles from a Quick Styles Set

Word provides predefined Quick Styles for formatting documents instantly with a number of characters and paragraphs attributes.

Modifications can be made to existing styles, or new styles can be created and placed in the Quick Styles list, current document, or template.

The Styles window lists the same Quick Styles displayed in the Styles Gallery.

When you point to a style in the list, a ScreenTip displays the style’s properties.

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Paragraph Styles – formats that are applied instantly to all text in a paragraph Represented by paragraph marks

Character styles – applies to individual characters or selected words – represented with a lowercase letter beside them

Styles that can be used as both Represented with both symbols

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To apply a style:1. Position the insertion point in the desired paragraph

of text.2. Click the More button in the Styles group in the

Home tab.3. Click the desired style.

Styles group

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Apply Styles from a Quick Styles Set…continued

To apply the No Spacing style:1. Position the insertion point in the desired paragraph

of text.2. Click the No Spacing style in the Styles group in the

Home tab.

No Spacing style

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Modifying Styles from a Quick Styles Set…continued

The Modify Styles dialog box has options for where to place the new modified style. The modified style can be placed on the Quick Style list so you can access it quickly.

Selecting the option to save the style only in this document will affect only the current document.

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Apply Styles from a Quick Styles Set…continued

To change the Quick Styles set:1. Click the Change Styles button in the Styles group in

the Home tab.2. Point to Style Set.3. Click the desired set.

Change Styles button

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Style Group Keyboard ShortcutOpen Styles Task Pane Ctrl+Shift+S

Apply Normal Styles Ctrl+Shift+m

Reveal Formatting Shift+F1

Apply Heading 1 Style Alt+Ctrl+1




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Reveal Formatting…continued

To compare formatting:1. Press Shift + F1 to display

the Reveal Formatting task pane.

2. Click or select text.3. Click the Compare to

another selection check box.

4. Click or select text.

Compare to another selection check box

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Reveal Formatting

Reveal Formatting task pane

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CHECKPOINT 11) This is a small line at the end of a

character stroke.a. strikeb. siloc. serifd. stet

3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font

2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3

4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing

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word 2010 chapter 3 formatting characters

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