section 2 skills formatting characters and paragraphs
DESCRIPTION
SECTION 2 SKILLS Formatting Characters and Paragraphs. 2.1 Apply Fonts and Font Effects 2.2 Use the Font Dialog Box 2.2 Use Format Painter 2.2 Repeat a Command 2.3 Align Text 2.3 Indent Text CHECKPOINT 1 2.4 Change Line Spacing 2.4 Change Paragraph Spacing 2.5 Reveal Formatting - PowerPoint PPT PresentationTRANSCRIPT
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SECTION 2 SKILLSFormatting Characters and Paragraphs2.1 Apply Fonts and Font Effects
2.2 Use the Font Dialog Box
2.2 Use Format Painter
2.2 Repeat a Command
2.3 Align Text
2.3 Indent Text
CHECKPOINT 1
2.4 Change Line Spacing
2.4 Change Paragraph Spacing
2.5 Reveal Formatting
2.5 Find and Replace Formatting
2.6 Insert Bullets and Numbering
2.7Insert Symbols and Special Characters
CHECKPOINT 2
2.8 Set Tabs
2.9 Set Tabs with Leaders
2.10 Add Borders to Text
2.10 Add Shading to Text
2.11 Apply Styles
2.12Change Default Document Formatting
CHECKPOINT 3
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Apply Fonts and Font Effects Use buttons in the Font group in the Home tab to apply
character formatting to selected text.
Font group
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Apply Fonts and Font Effects…continued The Mini toolbar displays in a faded manner when you select
text and then becomes solid when you point to it.
Mini toolbar
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To change the font using the Font button in the Home tab:1. Select the desired text.2. Click the Font button arrow in
the Font group.3. Hover the mouse pointer over
various types and notice how the selected text reflects the selected font.
4. Scroll down the gallery and then click the desired font.
5. Deselect the text by clicking anywhere in the document.
Apply Fonts and Font Effects…continued
Font button arrow
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To use the Font dialog box:1. Click the Font group dialog
box launcher.2. Choose the desired font or
click the desired effect check box in the Font dialog box.
3. Click OK.
Use the Font Dialog Box
Font group dialog box launcher
Font dialog box
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Font Keyboard Shortcuts
Font Group Button Keyboard ShortcutFont Ctrl + Shift + FFont Size Ctrl + Shift + PGrow Font Ctrl + >Shrink Font Ctrl + <Bold Ctrl + BItalic Ctrl + IUnderline Ctrl + USubscript Ctrl + =Superscript Ctrl + Shift + +Change Case Shift + F3
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Use Format Painter
To use the Format Painter:1. Apply formatting to text.2. Double-click the Format
Painter button.3. Select the text to format.4. Click the Format Painter
button to turn it off.
Format Painter button
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Repeat a Command If you apply formatting to text in a document and then want to
apply the same formatting to other text, use the Repeat command.
Repeat a command by pressing the F4 function key.
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Align Text Change paragraph alignment with buttons in the Paragraph
group in the Home tab.
alignment buttons
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Align Text…continued
Alignment Keyboard Shortcut
Left Ctrl + L
Center Ctrl + E
Right Ctrl + R
Justified Ctrl + J
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Indent Text You can indent the first line of text in a paragraph, indent all
lines of text in a paragraph, and indent the second and subsequent lines of a paragraph (called a hanging indent) using markers on the Ruler.
First Line Indent Left Indent Hanging Indent Right Indent
Ruler Indent Markers
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To indent the first line of a paragraph using the Ruler:1. Position the mouse pointer on the
First Line Indent marker on the Ruler.2. Hold down the left mouse button.3. Drag the marker on the Ruler.
To apply a right indent using the Ruler:4. Position the mouse pointer on the
Right Indent marker on the Ruler.5. Hold down the left mouse button.6. Drag the marker on the Ruler.
Indent Text…continued
First Line Indent marker
Right Indent marker
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To indent text using the buttons in the Paragraph group on the Home tab:1. Click anywhere in the paragraph.2. Click the Home tab.3. Click the desired indent buttons.
To indent text using the buttons in the Paragraph group on the Page Layout tab:4. Click anywhere in the paragraph.5. Click the Page Layout tab.6. Click in the desired indent box.7. Type the measurement.
Indent Text…continued
Decrease Indent
Increase Indent
Indent Left Indent Right
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To indent text using options at the Paragraph dialog box:1. Click anywhere in the paragraph.2. Click the Paragraph group dialog
box launcher.3. Click the Indents and Spacing tab.4. Type the desired measurement in
the Left and/or Right measurement box.
5. Click the down-pointing arrow at the right side of the Special list box .
6. Click the desired setting.7. Click OK.
Indent Text…continued
Paragraph group dialog box launcher
indent options
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Indent Text…continued
Indentation Keyboard Shortcut
Indent text from left margin Ctrl + M
Decrease indent from left margin Ctrl + Shift + M
Create a hanging indent Ctrl + T
Remove hanging indent Ctrl + Shift + T
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1) Use buttons in this group in the Home tab to apply character formatting to text.a. Clipboardb. Fontc. Paragraphd. Styles
3) This is the default paragraph alignment.a. Leftb. Rightc. Centerd. Justify
2) Microsoft Word has taken some commonly used commands and placed them on this. a. Mini toolbarb. Standard toolbarc. Easy toolbard. Quick toolbar
4) This feature indents the second and subsequent lines of a paragraph. a. First Line Indentb. Right Indentc. Left Indentd. Hanging Indent
CHECKPOINT 1
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Change Line Spacing
line spacing options
Line and Paragraph Spacing button
To change line spacing using the Line and Paragraph Spacing button:1. Click anywhere in the
paragraph.2. Click the Home tab.3. Click the Line and Paragraph
Spacing button in the Paragraph group.
4. Click the desired measurement from the drop-down list.
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Change Line Spacing…continuedTo change line spacing using the Paragraph dialog box:1. Click anywhere in the paragraph.2. Click the Home tab.3. Click the Paragraph group dialog box
launcher.4. Click the Indents and Spacing tab.5. Click the down-pointing arrow at the
right side of the Line spacing option.6. Select a spacing choice from the list.7. Type a measurement in the At text box.8. Click OK.
Paragraph group dialog box launcher
Line spacing options
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Change Line Spacing…continued
Line Spacing Keyboard Shortcut
Single spacing Ctrl + 1
Double spacing Ctrl + 2
1.5 line spacing Ctrl + 5
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Change Paragraph Spacing
Before and After options
Line and Paragraph Spacing button
To change paragraph spacing using the Line and Paragraph Spacing button:1. Click anywhere in the
paragraph.2. Click the Home tab.3. Click the Line and Paragraph
Spacing button in the Paragraph group.
4. Click the desired option from the drop-down list.
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To change paragraph spacing using the buttons in the Paragraph group on the Page Layout tab:1. Click anywhere in the paragraph.2. Click the Page Layout tab.3. Click in the desired spacing box.4. Click the appropriate arrow at the
right side of the desired text box.
Change Paragraph Spacing…continued
Spacing Before
Spacing After
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Change Paragraph Spacing…continuedTo change paragraph spacing using the Paragraph dialog box:1. Click anywhere in the paragraph.2. Click the Home tab.3. Click the Paragraph group dialog
box launcher.4. Click the Indents and Spacing tab.5. Type a measurement in the Before
and/or After text box.6. Click OK.
Paragraph group dialog box launcher
Spacing After
Spacing Before
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Reveal Formatting
To reveal formatting:1. Click in the desired text.2. Press Shift + F1.3. The Reveal Formatting task
pane opens.Reveal Formatting task pane
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Find and Replace FormattingTo find and replace formatting:1. Position the insertion point at the
beginning of the document.2. Click the Replace button in the Editing
group in the Home tab.3. Click the More button.4. With the insertion point positioned in
the Find what text box, click the Format button located at the bottom of the dialog box and then click the options to find the desired format.
5. Click OK.steps continued on next slide…
select format to find
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Find and Replace Formatting…continued6. With the insertion point positioned in
the Replace with text box, click the Format button located at the bottom of the dialog box and then click the options for the desired replacement formats.
7. Click OK.8. Click the Replace All button.9. Click OK at the message telling you
that the search of the document is complete and how many replacements were made.
select format to replace
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Insert Bullets and Numbering
To insert bullets:1. Select the text.2. Click the Bullets button in
the Paragraph group of the Home tab.
To insert numbers:1. Select the text.2. Click the Numbering button
in the Paragraph group of the Home tab.
Numbering button
Bullets button
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Insert Bullets and Numbering…continuedTo replace the round bullet with a custom bullet:1. Click the Bullets button arrow in the
Paragraph group of the Home tab.2. Click Define New Bullet.3. Click the down-pointing arrow at the
right side of the Font list box in the Symbol dialog box.
4. Scroll down the list and select the desired font group.
5. Scroll through the symbol list and click the desired symbol.
6. Click OK twice.
Symbol dialog box
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Insert Bullets and Numbering…continuedTo apply multiple-level numbering to selected text:1. Select the text.2. Click the Multilevel List
button in the Paragraph group of the Home tab.
3. Click the desired option.
Multilevel List button
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Insert Symbols and Special CharactersTo insert symbols:1. Position the insertion point.2. Click the Insert tab.3. Click the Symbol button in the
Symbols group.4. Click More Symbols.5. Click the desired symbol.6. Click the Insert button.7. Click the Close button.
Symbol dialog box
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Insert Symbols and Special Characters…continuedTo insert special characters:1. Position the insertion point.2. Click the Insert tab.3. Click the Symbol button in the
Symbols group.4. Click More Symbols.5. Click the Special Characters tab.6. Click the desired character.7. Click the Insert button.8. Click the Close button.
Symbol dialog box
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1) This is the default line spacing setting.a. 1b. 1.15c. 1.5d. 1.25
3) Click this button at the Find and Replace dialog box to display additional options. a. Moreb. Lessc. Expandd. Format
2) Press these keys to reveal formatting.a. F1b. Alt + F1c. Ctrl + F1d. Shift + F1
4) If a list of items is in a sequence, consider inserting these before each item. a. dashesb. periodsc. bulletsd. numbers
CHECKPOINT 2
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Set TabsTo set a tab on the Ruler:1. Click the Alignment button
to display the desired alignment symbol.
2. Click on the Ruler at the desired position.
Alignment button desired position
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To set tabs with leaders:1. Click the Paragraph group
dialog box launcher.2. Click the Tabs button.3. Type the tab measurement.4. Click the desired alignment.5. Click the desired leader.6. Click Set.7. Click OK.
Set Tabs with Leaders
alignment options
leader options
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Add Borders to Text
Border button
To add a border to text using the Border button in the Paragraph group:1. Select the text.2. Click the Home tab.3. Click the Border button arrow
in the Paragraph group.4. Click the desired border at the
drop-down list.
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Add Borders to Text…continued
border options
To add borders to text using the Borders and Shading dialog box:1. Select the text.2. Click the Home tab.3. Click the Border button arrow
in the Paragraph group.4. Click Borders and Shading.5. Choose the desired border.6. Click OK.
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Add Shading to Text
Shading button
To add shading to text using the Shading button in the Paragraph group:1. Select the text.2. Click the Home tab.3. Click the Shading button arrow
in the Paragraph group.4. Click the desired shade at the
drop-down gallery.
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Add Shading to Text…continued
shading options
To add shading to text using the Borders and Shading dialog box:1. Select the text.2. Click the Home tab.3. Click the Border button arrow
in the Paragraph group.4. Click Borders and Shading.5. Click the Shading tab.6. Choose the desired options.7. Click OK.
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Add a Page BorderTo add a page border:1. Click the Home tab.2. Click the Border button arrow
in the Paragraph group.3. Click Borders and Shading.4. Click the Page Border tab.5. Choose the desired options.6. Click OK.
page border options
art options
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Apply Styles
To apply a Quick Style:1. Position the insertion
point at the desired location.
2. Click the desired style in the Styles group or click the More button and then click the desired style. Quick Styles More button
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Apply Styles…continued
To change the Quick Styles set:1. Click the Home tab.2. Click the Change Styles
button in the Styles group.3. Point to Style Set.4. Click the desired set.
Change Styles button
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Apply Styles…continued
change the font colors
change the fonts
change the paragraph spacing
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Change Default Document Formatting A Word document is based on a template that applies default
formatting. Some of the default formats include 11-point Calibri, line
spacing of 1.15, and 10 points of spacing after each paragraph. To modify the default formatting, you can manually change
individual features, change formatting by applying styles, or change formatting by applying a Quick Styles set.
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1) What are the default tabs set at?a. every 0.1”b. every 0.5”c. every 1.0”d. every 1.15”
3) The Borders and Shading button may be used to add what to a document?a. text shadingb. text borderc. page borderd. all of the above
2) These can be added to a tab to help guide the reader’s eyes across the page.a. leadersb. pointersc. dottersd. guiders
4) A document contains a number of predesigned formats grouped into sets called this.a. Default Stylesb. Quick Stylesc. Standard Stylesd. Normal Styles
CHECKPOINT 3
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