‘windows live mail’ in system 7 - u3asites.org.uk

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‘Windows live mail’ in system 7

1. General notes on accessing your email

How you access your email varies with each email provider.

If for example, you use BT, Hotmail, A.O.L., or Gmail, you access your email via a web browser. The email software and all your email content are all

stored on the web. When you finish reading and sending emails and close your connection, you no longer have access to your email. This type of

provision is known as ‘Web based email’. You can access this type of provision from any computer that has access to a web browser.

If for example, you use Outlook or Windows live mail, you use software installed on your computer to access your email. You receive and send your email

via your internet provider, (web based or other). The ‘Sent’ and ‘inbox’ email is stored on your computer, and can be accessed or new email written ready

for sending, while you are connected or not connected to your server. This type of provision is known as ‘Client based email’.

Contents of this guide Introduction 1 Editing text 18 Opening windows Live mail software 2 Inserting a photograph 20 Creating an new account 4 Creating contact addresses 23 Program Icons 10 Creating Group contact addresses 25 Inbox 12 Sending Group Email 28 Replying to an email 14 Creating new email 16 Attaching a photograph 17

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Using Microsoft Windows Live Mail This is the start-up procedure to use Microsoft Windows Live Mail. Windows Live mail is available on Windows System 7 computers and can be used to

receive and send email from most email providers. You can have it set up to receive from several different providers at the same time. Widows Live Mail

is a “client based software”

Left click on the start button at the bottom left corner of your screen. This will produce a list of “links” to software programmes as shown below. It

may be that Windows Live Mail is not shown on your list yet. This is probably because you have not used it yet on your computer. In which case left click

on at the bottom of the panel you have opened on the left side of the screen. See the next page below.

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2. Opening the Windows Live Mail software.

Move your cursor to and left click on Windows Live Mail, which produce the screen shown on the next page.

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3. Creating your email account

Place the cursor over and left click. This will open the next screen for registering your email address account, as shown on the next page.

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Place your cursor over the icon and left click. This will open a panel as shown in the second image below.

Type in your email address and password. Don’t tick the panel if you prefer to enter your password each time you search for

email.

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Type in your email address and password and left click on

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The entry is complete when you left click on

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3. First page on loading

My copy of this programme is arranged to read email from 4 different email addresses. All are closed at present (note the position of the triangles at the left of each Email address.)

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4. Program icons (1) The following are descriptions of the icons appearing top and bottom of the screen above. It is not necessary to remember all these icon functions at this stage. They are here for reference later. The icons in the top left corner of the screen are;

This is a menu for commands mostly associated with changing the screen appearance. I personally rarely use it.

Click on this symbol to create a new email page.

Click on this symbol to send an email.

Click on his symbol to look for new emails to be down loaded from the internet server(s)’

This symbol brings the following pop up menu. The functions that are ticked are currently active.

Some of the icon command functions mentioned above are duplicated in other parts of the software, as you will see later.

5. Program icons (2)

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These are functions in the second row at the top left of the screen.

This icon lists commands for creating a new email message, saving options, printing. Home This label brings the software back to the page that is displayed on page 3 above. Folders This label relates to optional commands for creating storage folders. Views This label relates to optional screen appearances. Accounts This label relates to connection account details of your internet server connection. Failure to make an internet

Connection are often connected with errors in the account information placed here. In the bottom left corner of the screen are the following symbols;

Mail brings up the page that is used for writing and reading emails. Calendar Provides a calendar for recording future diary entries, which will update as the days pass by. Contacts (email addresses) This shows the filing system for recording all the names addresses you wish store. This is an important part of the software and will be dealt with separately later.

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6. The Inbox

This page shows the inbox. The left hand panel shows the 4 email accounts. The inbox of the hotchilli account is highlighted, and the right hand panel lists the email received through my hotchilli.net account.

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7. Reading individual emails Left Clicking, on any email subject title, will open up the contents of the email.

To reply to this email left click on the reply icon. If the email had been addressed to more than one person, you can reply to all of them by clicking on reply all To forward this email to another address click on forward.

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8. Replying to emails

Left Clicking on the reply icon will display the screen shown below. The address of the recipient is automatically shown. You can add additional recipients if required. (refer to page 10 for details). Type your reply in the space above the original email.

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9. A reply, ready for sending.

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10. Creating a new email

Left click on the icon at the top left of the screen, which will display the large screen image shown below

Start typing the recipient’s address. If their name is contained in your list of contacts, the computer will anticipate the rest of the entry and show several suggestions for you to select, by left clicking on the correct suggestion.

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11. Attaching a photograph in your reply.

To attach a photograph, left click on the icon, Select the photograph from the filing system and double click on the photograph image. That will place the attachment in the email as seen in the next page.

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12. Editing the text. The contents of the email, gives examples of some of the text editing available.

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13. Email received

The image below shows the email received by the recipient. Double left clicking on the photograph Image, will show it full size in a separate window.

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14. Inserting a photograph in the body of an email.

Click on insert and click on single photo. This will bring up the filing system of photos. Select the required photograph and double left click on it. This will place the photograph at the point where the cursor has been placed.

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15. Email ready for sending.

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16. Email received.

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17. Creating contact addresses (1)

Clicking on this icon, bottom left of the screen, will display the list of contact addresses shown in the left hand side below.

Left clicking on this icon, top left of the screen, will display the screen shown on the right below.

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18. Creating contact addresses (2) Left clicking on the New button and while holding the left key down move your cursor to the contact button and release. This will cause the panel shown on the right below to display. Complete the information and click on add contact.

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19. Creating Group contact addresses (1)

Creating a group of email addresses enables you to send multiple copies of an email to a group, using one group label entry in the To box. Left click on Home which will display the lower panel shown below.

Left click on Category which will display the panel shown on the next page.

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In the left hand panel below, Enter a category name I have entered New Example Group. Left click on save.

In the right hand, New example group is shown with 0 entries.

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In the left hand panel below, to place Alan Paul into the New Example Group, place the cursor over Alan Paul within the general address list , hold the left key down and move the cursor to the New Example group and release the key. In the right panel below Alan Paul is now displayed within the New Example Group.

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22. Sending Group Emails (1)

Sending an email to a group is straight forward. Start typing the name of the group and the computer will anticipate the name and show it on screen.

Left click on the highlighted name and it will be established as the group receiving the email. N.B. it is often preferable to send group emails out via the

BCC (Blind courtsey Copy) option. This will cause the mails to be sent to the recipients with out showing individual email addresses, on any of the emails.

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Here is the email ready to be sent

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All recipients will receive an email that looks like the one below. The message “to Undisclosed recipient” is shown because no name was put in the To box when sending the email.

Alan Paul January 2013 Revised October 2014

‘windows live mail’ in system 7 - u3asites.org.uk

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