win-win project
DESCRIPTION
Win-Win Project. HISTORY. Strategy. The goal is to identify students who entered higher education, but who never received the associate’s degree . - PowerPoint PPT PresentationTRANSCRIPT
3February 1, 2013
• The goal is to identify students who entered higher education, but who never received the associate’s degree.
• The Win-Win Project was created through a partnership of the Institute for Higher Education (IHEP) and the State Higher Education Executive Officers (SHEEO), and funded by the Lumina Foundation for Education.
• Participating schools in Missouri agreed on some basic criteria for the project
Strategy
4February 1, 2013
Initial Process
Determined System Perimeters
Change Student Information System in 2004 Researched the functions of our current audit systems
Hired and trained a records auditor
Conducted an audit on all records Created an action plan on audit findings
National Clearing House Gained access to records
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Students with an associate degree- 3741
Students with total credit
hours but not needed for the associate de-
gree- 937
Students who may be degree eligible- 1897
February 1, 2013
Initial Audit Details
Audit Process
Conducted a phase I audit on associate degree students who had not graduated and found no students
Conducted a phase II audit on students without a degree
We found 6575 students who met our criteria but had yet to graduate with a bachelor’s degree.
We found 3741 of those students did have an associate degree.
We found 937 students who had 58 credit hours but some of the hours did not count towards an associate degree.
1897 students had been identified as potential degree graduates.
7February 1, 2013
Audit Steps Finalized
Audit outcome Organized the 1621 (changed from 1897 due initial verification
determined inconclusive and process repeated) students by program
Identified 247 students in the Networking Program Of those 25 were identified as possible graduates
Determined what to do with possible degree eligible students Determined what we can transfer and can be waived Contacted the eligible students
8February 1, 2013
Methodolgy
Verified against State Database (28 students)
Verification process required analyzing each student in the Network Communication and Management degree to ascertain graduation status and credits earned
Resulted in 247 students who had not graduated
Resulted in 78 students within 9 credit hours to an Associate’s or had received the credits to earn an Associate’s Degree.
9February 1, 2013
Course equivalency was determined by using the current Networking Systems Administration degree requirements
Out of the 78 it was determined 2 were eligible to be awarded an Associate’s Degree and 23 were within 9 credit hours of potentially earning an Associate’s Degree
Students email, address and phone were verified through the DEM - Do Not Call federal program. Student information was also searched through Facebook and White Pages. Once verified students were notified with letter via email with letter attached or phone call then a letter was sent with verification of email.
Methodolgy - continued
10February 1, 2013
Final Results
The 25 who met course equivalency consisted of 2 eligible students and 23 potentials.
Out of the 2 eligible students, 1 student decided to proceed
Out of the 23 potentials, 3 students decided to proceed, 2 students were stopped due to Financial reasons, 1 student started
Graduates resulting in 1 eligible and 1 potential
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The Dean of Academics Affairs (chief academic officer) in Kansas City changed positions in March
Changes in academic policy related to what we can do change in degree requirements
Reporting program for audit is difficult to work with and is time consuming
DeVry’s accounting and budgeting system was cumbersome
Working with Associate’s Degrees, not having a General Studies degree. We graduate all students
Determined initial research yielded inconsistent results; consequently, verification had to be repeated
Challenges
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Eligible student’s who had received enough credits to earn an Associate’s were very pleased to have at least a level of a degree.
Potential student’s who were within 9 credit hours were amazed at the low number of courses left to complete an Associate’s, however financial issues still arose.
Student Reaction
13February 1, 2013
Future State
Expand to other DeVry locations Is this possible? Create best practices and guide on how to conduct an audit Create guidelines to catch students more quickly
Reverse transfer programs with local community colleges Determined criteria Agreement written Last stage for approval