WILLIS LEASE FINANCE CORPORATION Position Description ?· WILLIS LEASE FINANCE CORPORATION Position…

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  • WILLIS LEASE FINANCE CORPORATION

    Position Description

    Manager, Aircraft Records and Trading 1

    Job Title Manager, Aircraft Records and Trading

    Department Trading

    Location Novato

    Summary

    These duties include planning, initiating, and implementing the asset/records management procedures

    and policies in support of the operational requirements of the companys ongoing business plan. This

    position requires coordination with Marketing, Legal, Contracts, Technical and Finance.

    Specifically, this position includes, but is not limited to, the following duties:

    Evaluating, updating, and maintaining a database of market intelligence and maintenance

    cost data provided by aircraft manufacturers to develop internal maintenance reserve rates.

    Maintaining current systems to store asset record and documents, ensuring the most

    efficient method for storage and retrieval in order that the Trading Group has the ability to

    access the most current and accurate data available.

    Coordinating the development, input, and maintenance of the asset data in the aircraft

    asset management software (ACMS).

    Initiate the required formalities, including the General Terms Agreements, training, account

    management, and updates for all manufacturer and vendor data access portals

    (Myboeingfleet.com, Airbusonline.com, etc.).

    Assist with Airbus and Boeing purchase orders as requested by the Trading Group including

    follow up to ensure orders are delivered on time.

    Create and manage the annual aircraft audit and reporting process for the managed aircraft

    fleet.

    Coordinate, manage, and monitor consultant schedule to maximize efficiency and minimize

    company cost. Review consultant invoices for accuracy and prepare payment approval

    request. Provide assistance to Trading consultants during their on-going project, act as a

    liaison between consultants and Willis.

    Assist and coordinate aircraft transition projects, including sourcing and managing

    configuration change engineering and material requirements.

    Process and manage aircraft maintenance reserve claims from lessees. Review lessees

    relevant sections to ensure proper documentation and invoices are provided for the

    reimbursable maintenance event, including corresponding and coordinating with lessee as

  • WILLIS LEASE FINANCE CORPORATION

    Position Description

    Manager, Aircraft Records and Trading 2

    event may require. Prepare and provide recommendations to Vice President, Trading for

    final reimbursement approval.

    Formulate, execute, and review any process that will ensure the Trading Group is operating

    with most efficiency and effectiveness.

    Research and prepare documentations as needed to support Trading Group on-going

    projects. Provide assistance to Trading Group during aircraft returns, deliveries, and sales

    campaigns.

    Support the Trading Group with submitting expense reports including organizing receipts

    and recording expenses. Manage lessee publication requests. Order manuals as requested

    by Technical Managers and complete follow up to ensure orders are delivered on time.

    Processing and input into the Willis Lease system for all aircraft owned.

    Ensures the aircraft records are processed and input into the system in a timely manner and

    update the aircraft records packages as required.

    Reviews the completed aircraft records packages and provides up-to-date aircraft records,

    status and technical documentation to Internal and External customers as requested.

    Ensures the aircraft monthly utilization reports are input into company database upon

    receipt. Assists with audits of and provides resolution to utilization discrepancies and

    outstanding utilization reports.

    Responds to internal and external customers queries related to Willis Lease fleet aircraft

    records or technical documentation.

    Review the records and assist Vice President Investment & Fleet Solutions on prospective

    aircraft purchases to ensure they meet company standards prior to purchase.

    Conduct due diligence reviews of the records for prospective aircraft purchases.

    Coordinates aircraft records package preparation for respective sale and/or consignment.

    Manage the records and be the direct liaison for Willis Lease corporate aircraft.

    Conduct mid-lease audits as required for aircraft and engines at the discretion of the Vice

    President, Technical Records and Quality.

  • WILLIS LEASE FINANCE CORPORATION

    Position Description

    Manager, Aircraft Records and Trading 3

    Requirements

    Minimum of 3 years experience in a technical management role related to records and/or

    leasing.

    Lessor experience strongly preferred.

    Excellent analytical skills and attention to detail.

    Well-developed verbal and written communication skills.

    Intermediate spreadsheet skills; proficient in Microsoft Office and database or contract

    management systems. Experience with Flydocs is strongly preferred.

    The candidate should possess at a minimum a B.S. or B.A. degree.

    Reports To

    Vice President, Investment & Fleet Solutions

    Travel

    Occasional Travel

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