What Is Document Management?

© 2011 Information Management Solutions, LLCSimplifying Document Management

What Is A Document?

• It’s a container

• We use information

• Is this a document?

• How many angels fit on the head of a pin?

© 2011 Information Management Solutions, LLCSimplifying Document Management

What Is Document Management?

• It is not about the “Paperless Office”

• It is about empowering your business to be more productive

• The key is a centralized information store

© 2011 Information Management Solutions, LLCSimplifying Document Management

Key Benefits

• Reduce costs associated with paper

• Make business processes more efficient

• Boost employee productivity

• Improve customer service

© 2011 Information Management Solutions, LLCSimplifying Document Management

Key Benefits (continued)

• Eliminate document storage space

• Increase document accessibility

• Securely archive and enhance business continuity

• Improve regulatory compliance and reduce legal risk

© 2011 Information Management Solutions, LLCSimplifying Document Management

Strategic Implications

• Most corporate knowledge is in documents

• Document management can mine the “knowledge value”

• Information becomes available for decision-making

• Legal and regulatory compliance has new strategic importance

© 2011 Information Management Solutions, LLCSimplifying Document Management

Tactical Implications - Issues

• Whether digital or paper, documents cost money

• Managing documents can cost business up to 15% of revenue

• Documents are a tactical liability if they fail to perform optimally

• Liability if they cause inefficiencies in processes they support

© 2011 Information Management Solutions, LLCSimplifying Document Management

Tactical Implications - Solutions

• Reduce operating costs

• Reduce hardcopy costs

• Reduce administration costs

• Decrease space and storage needs

© 2011 Information Management Solutions, LLCSimplifying Document Management

Tactical Implications - Solutions

• Improve employee productivity

• Improve regulatory compliance and reduce legal risk

• Customer service implications

• Central information repository is key

© 2011 Information Management Solutions, LLCSimplifying Document Management

Comprehensive Document Management

• Decision-making: applied knowledge is power

• Document management systems enhance flow of information

• Document management has become a business imperative

• Empower your organization

© 2011 Information Management Solutions, LLCSimplifying Document Management

And…

• Collaboration

• Version control, auditing and enhanced security

• Remote access

• Electronic workflow

© 2011 Information Management Solutions, LLCSimplifying Document Management

?

© 2011 Information Management Solutions, LLCSimplifying Document Management

Thanks, from IMS

…and may all your documents be managed appropriately!

© 2011 Information Management Solutions, LLCSimplifying Document Management