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“People Committed to Quality Service”

www.oculusnet.com

R O H Document Management Solutions

Capabilities Overview

Agenda

About ROH

What is OCULUS

Why Document Management

OCULUS Demo

What is ROH ?

Founded in 1971

Employee Owned

Pioneer in Regional Mainframe Computer Timesharing

12 Years Document Management System Experience

IW2 Contract

Florida State Contract

California State Contract

GSA Schedule

Who are our DMS customers ?

Florida DEP- Finance and Accounting- Contracts- Personnel- Purchasing- Hazardous Waste - Hazardous Waste Cleanup- Waste Cleanup

- Solid Waste

- Bureau of Petroleum Storage- Office of the General Council

Florida Dept. of Juvenile Justice- Finance and Accounting- Background Screening

Florida Department of Revenue- Finance and Accounting

Florida Department of Education

- Student Loans

Johns Hopkins University- Office of the President- Benefits Administration- Financial Administration- Facilities Administration- Information Systems- Business Office- Research Administration- Professional Education- Dept. of Epidemiology- Dept. of Nutrition- Human Resources

Notable Federal, State and Local clients:

Over 50 current international customers:

Sydney

London

Where are our customers ?

Maryland

Washington, DC

Texas

Ohio

Wisconsin

California Georgia

Minnesota

Florida

New York

Utah New Jersey

Pennsylvania

Why Document Management

Document File and Retrieval $20.00 Misfiled Document $120.00

– 3% – 5% of documents are misfiled Lost Document $250-$750

– 7.5% of documents get lost File and retrieval including staff time for a three drawer file

cabinet $2,500/year 40% - 60% of staffs times is spent handling documents A document is copied an average of 19 times during its

lifecycleInformation based on studies performed by the

Association of Information and Image Management (AIIM)

Why document Management

Determining Document Volumesby Department

Standard File Cabinet = * Avg. 27 inches deep @ avg. 75-125 pages / inch

Lateral File Cabinet = * Avg. 42 inches wide @ avg. 75-125 pages / inch

More folders = fewer images

Account for folder space

Account for double sided documents

Critical Success Factors

• Rapid deployment

• Ease of use

• Open architecture

• Rapid ROI

• Qualified Partner

• Integrated Document and File management

• Training

What ROH Clients Share

PRODUCT VERSATILITY+ EASE OF LEARNING+ RAPID DEPLOYMENT= RETURN ON

INVESTMENT

What is OCULUS

Integrated software technologies that manage the lifecycle of documents.

Capture

Index

Store

Search

Route

Archive

Edit

View

Paper Storage

What is OCULUS

Comprehensive Library that allows different document objects to be managed similarly.

Capture

Index

Store

Search

Route

Archive

Edit

View

Paper Storage

What is OCULUS

Secure Repository that protects documents from network and environmental change.

Capture

Index

Paper Storage

Search

Route

Archive

Edit

View

Planned Access

Unauthorized

Store

Intranet

Internet

Network

PC Files

Scanned Images

–Respository

Key Features

Universal Web Browser Client– Runs In Internet Explorer or Netscape

Advanced Search Capabilities– Multi-Catalog / Multi-Profile Searching– Freetext / Boolean / Range Searching– Search and Results Screens Adjust Dynamically to Search

Parameters

Fast and Accurate Document Indexing– Field Validation / Field Masking– External Database Lookups

Key Features

Complete Document Imaging Support– ISIS / TWAIN Compliant– Annotations / Markup / Redaction– Optical Character Recognition

Comprehensive Document Management Support– Insert From File (any object type)– View / Print / Fax / E-mail– Check-In / Check-Out– Edit / Version Control– Audit Trail Tracking– Supplemental Indexing– User- Group- Document-Level Security

Key Features

Workflow Records Management Integrate OCULUS with other Best of Breed EEDMS

– Production Scanning Systems (Kofax Ascent Capture)– Forms Management (Formatta)

Integrate OCULUS with Business Applications– Mainframe Applications (terminal emulation clients)– Database Applications– Web Portal or “Web Overlay” Applications

Key Features

Flexible Network Support– JAVA Server Components– Central Administration Tools (access from anywhere)

Open System Architecture– ODBC Compliant, J2EE Compliant– Application Programming Interface (VB & JAVA)– Responds to URL Calls from External Applications

OCULUS Demo

Sounds good ?

–……..Let’s See It!!Let’s See It!!