what is core services ?
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What is Core Services ? Management of shared data (people, locations and chemicals), across the EH&S suite of applications. People. Chemicals. Locations. What is the Profile App ? - PowerPoint PPT PresentationTRANSCRIPT
What is Core Services?
Management of shared data (people, locations and chemicals), across the
EH&S suite of applications.
People Chemicals
Locations
What is the Profile App?
A centralized application where Responsible Persons, PIs and EH&S Admins can go to
manage their common data (groups consisting of people & locations).
People
Locations
Access Profile App
Manage Profile
Share Data With Client
Apps
Contact Information
Contact Information
Create Groups
AddPeople
Add Locations
What is the Laboratory Hazard Assessment
Tool (LHAT)?
LHAT is a UC wide assessment tool that helps Principal Investigators identify activities and
hazards to ensure that lab personnel are properly protected in their work environment.
LHAT provides an on-line solution that facilitates reviews of lab risks, as well as the on-going
distribution of personal protective equipment.
LHAT Process
Distribution
Now• People working in UC Laboratories have correct PPE• Helps EH&S identify who lab personnel and
responsible persons are • Automates process; more time to focus on research• Facilitates compliance with settlement mandates
Future• Integration with other EH&S applications• Enhancements based on user feedback
Benefits of LHAT
What is the Safety Inspection Tool (SIT)?
The Safety Inspection Tool is a web based audit application that reduces the amount of time any
given danger exists in a workspace. With a flexible feature set applicable to many types of safety programs, the software assists with inspection, correction and compliance.
Safety Inspection Tool Process
SIT Has Roles For:
• EH&S Admins (Program Manager Role)• Inspectors• PIs and Managers (Responsible Party
Role)• Departmental Safety Coordinators
What is the Employer’s First Report
(EFR)?
A system designed to capture occupational injuries and illnesses from when the injury first occurs through starting the claim in
iVOS
EFR Process
Benefits of EFR• Allows the entire campus community to report work
related injuries on-line• Streamlines the flow of information between the
Employee, Supervisor and Workers Compensation for work related injuries or illness
• Captures information to reduce risks• Improves communication with
Supervisors/Departments who are responsible for investigating those incidents
• Immediate access to incidents; prevention follow up• Update employee work status• Complies with OSHA regulation for work place
safety
EFR is a Mobile Friendly System!
What is the Chemical Inventory
System (CIS)?
CIS is a web-based inventory system that houses chemical inventories found within
campus laboratories and facilities.
The systemwide application was developed by the vendor eCompliance.
Who uses CIS?Individuals that use, handle, or store chemicals are required to maintain an accurate chemical inventory.
Primary Roles• Principal Investigators and/or Campus CIS Users/Chemical
Owners• Authorized Users associated to a Principal Investigator• CIS Campus System Administrators
Read-only roles• Fire Marshall• DSC - Department Safety Coordinators• EH&S Staff• LSO-Lab Safety Officers
Benefits of CIS
• Easy to use• Secure management of chemical
inventories• Ability to export any data/reports to
Excel• Access to a larger chemical library• Ability to print customized door
placards based on chemical inventory hazards
• Compatible with County and State chemical reporting systems
What is Chemical and Biological Information
System (CBIS)?
• Optional tool within CIS
• Available to all Principal Investigators
• Ability to search chemical structures
and compounds
Who uses CBIS?Campus System Administrators • CIS Campus System Administrators will also be the
Campus System Administrators for CBIS
Principal Investigators• Includes Chemical Owners and CIS Campus users
that use, handle, or store chemicals to maintain an accurate inventory
Authorized Users• Maintain chemical inventory on behalf of the
Principal Investigator
Benefits of CBIS
• Tracks inventory quantities of chemicals, containers, and reagents
• Tools for drawing molecule structures and reactions
• Tools for drawing and viewing pictures of compound structures
• Optional Chem4D Database module for creating personal databases of structures and reactions
What is Risk Assessment Determinations in Chemical Academic Laboratory
(RADiCAL)?
A risk management tool that quickly determines a control-banded Standard Operating Procedure (SOP) to provide
researchers with pertinent information to conduct their research safely.
RADiCAL Provides:
• Researcher, PI, and CHO access• System for SOP Development• UC wide Shared Library of Experiment Information• Hazard/Precaution Information on 60,000+
Chemicals• Dynamic Rule System for generating safety levels• Routing of SOPs for input and approval• Printable Safe Operating Card
What is Waste Accumulation Storage Tracking electronically (WASTe)?
WASTe is a system that allows a user to create and print a tag for hazardous waste in less than one
minute. WASTe accommodates four types of hazardous waste: Chemical, Mixed, Radiological and Universal.
WASTe
Benefits of WASTe
For Researchers• Researchers can manage personnel within application• Create and print tags in less than 60 seconds• Easy to signal containers for pickup
For Waste Yard Staff• Ability to view all campus inventories• Electronic Pickup simplifies check-in process to WAA • Inventory and accumulation time tracking
For Administrators• Adheres to regulations monitored by Department of Toxic
Substance Control• In-app notifications allow emailing lab directly regarding
specific tags
Benefits of WASTeTags• Creates tags for Chemical, Radiological and Universal waste
• Meets regulatory requirements for labeling hazardous waste
• Provides communication between generators and waste staff via embedded notifications system
Tracking• Provides inventory of containers in storage locations
• Tracks waste accumulation days
• Automatically notifies waste staff when containers have reached accumulation time limit
Convenience• Will share people and location data with other EH&S apps (Summer
2014)
• User guides embedded in application
System HighlightsSecure
• Single Sign-On authentication replaces app-specific passwords and reduces administration using CAS Authentication
Compliant • Adheres to regulations monitored by Department of Toxic
Substance Control• Ability to track single unit from accumulation in lab, to
pickup by EH&S staff, to consolidation, to shipment offsite
Standardizes Practices• Admins can identify and correct labeling errors• Scanning capabilities• Robust reporting capabilities
What is Biosafety Information Online
(BIO)?
BIO automates the Biological Use Authorization process and manages the
documentation required for use of viruses, fungi, bacteria and recombinant DNA.
BIO Process
Benefits of BIO
Regulatory Compliance• Provides a secure site from which BUAs can be accessed by research
staff, authorizing IBC personnel, and EH&S monitors • Allows access for the campus Institutional Animal Care and Use
Committee to establish work standards and facility requirements for BUAs involving animal subjects
Risk Mitigation• Gives researchers a campus-appropriate, risk-based Exposure Control
Plan• Enables authorized research staff to conveniently refer to their lab’s
approved BUA
Standardizes Practices• Standardizes terms and descriptions used in applications • Promotes standardized and streamlined biosafety processes across
the UC system and replaces labor intensive campus specific processes
Benefits of BIO (continued)Secure
• Uses campus CAS Authentication• Paperless system protects integrity of research data
Convenient • Researchers have access to their BUAs at all times• Biosafety Staff can easily locate any BUA in their system• All campus BUAs available in one location
Time Saving• Submit new BUA or amended or renewed active
authorizations• Assign authorized users and maintain required training
data
BIO System Highlights
Automated Data• Automated building feeds• Automated people feeds
Security• Single Sign-On authentication • Hosted on HIPAA compliant servers at the San
Diego Super Computer Center
Infrastructure • Infrastructure overhead (servers, development
teams, customer support, etc.), is supported centrally by IT Services for all UC campuses
What is Occupational Health Surveillance System (OHSS)?
OHSS provides a rapid mechanism for lab employees to receive medical clearance for
their work duties.
Captures workplace risk data and health information and routes it to a Medical
Professional for evaluation.
System Roles
Benefits of OHSS
• Assists UC systems in minimizing health risks• Establishes care plans for high risk employees• Provides PIs and staff with information on
health risks • Keeps employee health information
confidential• Speeds the process of medical clearance • Reduces physician workload• Easy to use
What is Field Safety/ Travel
Operations Planner (FSTOP)?FSTOP is a web-based tool used to create
a customized field trip plan to address possible risks associated with a trip. The goal of the system is to increase personal
safety and awareness of risks for the participant.
Who uses FSTOP?
• Anyone can access FSTOP with UC campus credentials
• Individuals planning a field trip for research or instructional purposes
Roles in FSTOP
FSTOP Campus Administrators• Manage Responsible Party and Scribe accounts• Modify plans• Review/Approve Submissions
Responsible Party • Create, edit and approve plans• Add Scribes
Scribe • Create and modify plans on the Responsible Party’s
behalf
FSTOP is built around five Important Questions
Everyone Should Consider Before Leaving on a Trip
1. What are you planning to go and do?2. What are the hazards involved?3. How do you plan to control the hazards?4. How will you ensure these controls are
implemented?5. How will you provide feedback to make
improvements to the plan?
Benefits of FSTOP
• FSTOP encourages the trip organizers to think about, plan for, and communicate otherwise potentially forgotten important items
• The application helps to streamline communication for participants and the contacts back at the local campus
• Improves overall safety for the trip participants
What is Business Intelligence (BI)?
BI is an umbrella term that includes the applications, infrastructure and tools, and best practices that enable access to and analysis of information to improve and identify actionable
outcomes.
Who are Business Intelligence users?
Anyone currently using or anticipating to use the EH&S Technology Suite
Benefits of Business Intelligence
• Expedites informed decision making by streamlining processes and removing extra workload
• Enables communication to multiple groups of people by leveraging data from across the EH&S Suite of applications
• Identifies efficient business processes and inefficient business processes by unlocking the inherent (but not necessarily apparent) value in our data
• Aids in business predictability• Empowers people
Report Example
UC EHS Technology Suite Support
For information about any of our EH&S systems Contact the UC ERM Service Desk at