What Have We Lost? - WordPress.com · 2017-04-04 · What Have We Lost? A Unified Effort to Preserve North Carolina’s Community College History. Society of North Carolina Archivists’
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What Have We Lost? A Unified Effort to Preserve North Carolina’s Community College History Society of North Carolina Archivists’ Annual Meeting M arch 16, 2017 University of North Carolina - Asheville Presenters: Erin Allsop, Jenny Thomas, and Peggy Higgins
What Have We Lost? A Unified Effort to Preserve North Carolina’s Community College
History
Societ y of Nor th Car ol i na Ar ch ivi st s’ Annual M eet ing
M ar ch 16, 2017
Un iver si t y of Nor th Car ol i na - Ashevi l le
Pr esen ter s: Er in Al lsop, Jenny Thom as, and Peggy H iggins
Introductions!
What is the NCCCAA?
Nor th Carol ina Com m uni t y Col lege Ar chives As s ociation
An or gan iz ation f oun ded upon the im por tan ce of the pr es er vation of
the her i tage an d h is tor y of the N CCC s ys tem an d i ts in dividual col leges .
Why was this organization created?
This organ izat ion developed as an idea that Clark Adam s, E n gl is h/Com m un ication I n s tr uctor at R an dolph Com m un ity Col lege, had af ter vis i tin g s ever al com m un ity col leges in N or th Car ol in a an d dis cover in g that ar chives col lection s w er e ei ther n on - ex is ten t, poor ly or gan iz ed, or had been total ly dis car ded.
T he pur pos e of the or gan iz ation is to pr ovide a platf or m f or em ployees at com m un ity col leges acr os s the s tate to f or m a un i f ied ef f or t to pr es er ve the h is tor y of their r es pective in s ti tution s , ther eby pr es er vin g the h is tor y of the N or th Car ol in a Com m un ity Col lege Sys tem as a w hole.
Presenter
Presentation Notes
JENNY Via Clark - You [can] mention that my father worked at the college from 1969-2003 and retired as Dean. He was a faculty member for the first 13 years. I was working on planning an event for an alumni reunion of his program and wanted to get copies of some photographs and articles, etc.. When I went by the college, all of the historical material (college yearbooks, video footage, scrapbooks, photos, publications, catalogs, etc. that were stored in a room in the library had been thrown away. This includes local family history materials as well as manuscripts and first editions of North Carolina writers.
Purpose and Mission
The m ission of t he Nor th Carol ina Com m uni t y Col lege Archives Associat ion is t o prom ote an d s uppor t the pr es er vation of ar chive an d s pecial col lection s m ater ials w ith in the 58 in s ti tution s of the N or th Car ol in a Com m un ity Col lege Sys tem an d to s er ve as a s tatew ide voice on behalf of N or th Car ol in a com m un ity col lege h is tor y .
Accom plis h th is m is s ion thr ough:
● n etw or k in g an d ex chan ge of in f or m ation am on g m em ber s thr oughout the s tate an d w ith s tate ar chives of f icials
● pr ovidin g pr of es s ion al developm en t oppor tun ities
● advocatin g f or in s ti tution al ar chives on a local an d s tate level
● pr om otin g the pr es er vation of N or th Car ol in a com m un ity col lege h is tor y
● f os ter in g an aw ar en es s an d appr eciation f or the im por tan ce, s ign i f ican ce, an d value of l l h i l l t i
Presenter
Presentation Notes
ERIN
Roadblocks our institutions face
● Lack of dedicated staf f ● L ack of dedicated s pace● L ack of s uppor t ( adm in , r es our ces , m on ey)● L ack of tim e● L ack of tr ain in g
Presenter
Presentation Notes
PEGGY - get examples of these instances, if possible, or give ones from our own experience. In one way or another, all institutions face these predicaments
Role within state of North Carolina
Stand- alon e or gan iz ation un der aus pices of N CCC s ys tem of f ice?
T he Sys tem Of f ice f or CC’ s n o lon ger hous es ar chival m ater ials . Ar chives ar e n ow the r es pon s ibi l i ty of in dividual col leges .
Presenter
Presentation Notes
JENNY Looking for some sort of acknowledgement. Via Clark - Clark’s contact said we need to create by-laws before we can move forward.
Condition of our collectionsThe next sl ides w i l l showcase the condi t ion of col lect ions f rom Com m un ity Col leges thr oughout the State of N or th Car ol in a.
W hi le s om e CC’ s have cal led upon the State Ar chives to as s is t w ith their col lection s , m an y in s ti tution s have been al l but f or gotten due to budgetar y or adm in is tr ative con s tr ain ts .
Presenter
Presentation Notes
ERIN
Alamance Community College - Sheila Street
Presenter
Presentation Notes
Sheila Street, Alamance CC - Here they are from Alamance Community College, boxes and all.
Asheville-Buncombe Technical Community College - Peggy Higgins
Presenter
Presentation Notes
Peggy Higgins - A-B Tech has a variety of archive materials; from old photos taken of the historical buildings on campus to its college catalogs and yearbooks, and they are housed in an equal variety of locations, from the movable storage shelving behind our Circulation Desk to archival boxes in the Systems/Access Services Librarian’s office. Thanks to DigitalNC, we also have an online archive presence, which currently consists of our college yearbooks.
Beaufort County Community College - Saundra Pinkham
Presenter
Presentation Notes
Saundra Pinkham - Beaufort County Community College Library has a dedicated room for archives. Contents include both school archives and the contents of a donated genealogy collection.
Caldwell Community College - Alison Beard
Presenter
Presentation Notes
Alison Beard - We are fortunate that our Marketing Dept saved a lot of archival material, and that much of it was kept together chronologically. Unfortunately, we have lots and lots (and lots) of material to sift through, preserve, scan, organize, etc. Most of it has been stored for decades in random binders, manila folders, mailing envelopes and boxes (see pictures). Labels are handwritten, incomplete or missing altogether (see pictures). And as I mentioned at our organizational meeting, our library staff doesn't have archival training, so we'd be thrilled with a set of best practices or any guidelines for preserving these materials.
Cape Fear Community College - Todd Hooten
Presenter
Presentation Notes
Todd Hooten - The archive at Cape Fear Community College ... It triples as basic storage, a conference room, and the archive.
Central Piedmont Community College - Erin Allsop
Presenter
Presentation Notes
Erin The CPCC archive contains roughly 1,500 square feet of processed and unprocessed collections and is the product of R.V. Mason - the colleges first historian. Images from left (clockwise) 1. Reading Room; 2. (Center) Unprocessed negatives; 3. Stack row 1 (contains processed and unprocessed collections); 4. Supply shelf; 5. Binders of newsclippings. This space spans the size of roughly two classrooms and is not climate controlled but we have temperature and humidity readers installed to track changes. The building was completed in 1971 and is one of the last remaining original buildings on the Central Campus. We are slated to have a new building by the year 2020. Plans for a new archive have been drafted and will be submitted to the engineer/facilities team when the time comes.
College of the Albemarle - Shirley Outlaw
Presenter
Presentation Notes
Shirley Outlaw - At the present time we do have a room to store our archives in.
Durham Tech Community College - Julie Humphrey
Presenter
Presentation Notes
Julie Humphrey - Here are a few images from Durham Technical Community College. Our archives are held in a small room in the library. Occasionally our library's director will work down there to file documents and materials. She will also dig around to locate information if the administration asks her to find something.
Haywood Community College - Bill Kinyon
Presenter
Presentation Notes
Bill Kinyon - three pictures of our archives, moving progressively closer.
Isothermal Community College - Becky Cleland
Presenter
Presentation Notes
Becky Cleland - Some pictures representative of our archival collections.
Martin Community College / Nash Community College
Maryanne Caudle
Robert James
Presenter
Presentation Notes
MaryAnne Caudle - We don’t really have a college archives here at Martin Community College. We have a few scrapbooks in the library, but there are other scrapbooks around campus, as well as catalogs and other items stashed in people’s offices and file cabinets. I have been piling up the odd old document, as I come across them, as well as keeping copies of the current newsletter, which has been published for about the past year or so. This is a pathetic and embarrassing situation, which is of great concern to me, but we only have two staff people in the library, so it’s been difficult for us to run the desk, do collection development, cataloging, processing, and instruction, as well as start an archives. Robert James -
Randolph Community College - Jenny Thomas
Presenter
Presentation Notes
Jenny RCC’s Archives are kept in a warehouse called Building 13. It is mostly used as storage for old furniture and items headed to auction. Basically, where unwanted things go to die. Two small rooms where given as Archive space after the previous location was repurposed for our Distance Education department. The rooms do have HVAC and a humidifier, but with little time to visit, we often find the settings are off and mold has grown. Items are often left in the rooms without notification or information on who/what/when/where etc.
Roanoke-Chowan Community College - Bonnie Burkett
Presenter
Presentation Notes
Bonnie Burkett - These are two pictures of our archives of the history of the College, County and Newsletters from the beginning of establishment of a college.
Surrey Community College - Sebrina Mabe
Tri-County Community College - Rachel McLean
Presenter
Presentation Notes
Rachel McLean - Tri-County Community College has a small archive area located upstairs.
