limitations of archivists' toolkit
DESCRIPTION
Lightning talk on the limitations of Archivists' Toolkit, based on preliminary survey data from practitionersTRANSCRIPT
![Page 1: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/1.jpg)
LIMITATIONS OF ARCHIVISTS’ TOOLKIT
KATHLEEN SULLIVAN
![Page 2: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/2.jpg)
ARCHIVISTS’ TOOLKIT
• Open source archival management system – provides broad support for the management of archives
• Intended for a wide range of archival functions
• Supports data standardization – DACS compliant• Promotes efficiency and streamlines workflows
• Community of active users
• Good documentation and training materials
![Page 3: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/3.jpg)
ALL YOUR DATA LIVES IN ONE PLACE!!
Data Residence
![Page 4: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/4.jpg)
ARCHIVISTS’ TOOLKIT (AT)
Sample EAD output
• Records accessions, describes resources and digital objects, and tracks materials
• Generates EAD, MARCXML, MODS, METS and DC
![Page 5: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/5.jpg)
LIMITATIONS
• One resource record – only one user
• Additional attempts to login yield an error• Large/collaborative projects - would be
helpful to allow simultaneous users
• Limited search functionality
• No search option within resource record screen• Time consuming to locate files
![Page 6: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/6.jpg)
LIMITATIONSCannot search resource record
![Page 7: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/7.jpg)
LIMITATIONS
• Importing legacy finding aids can be very complicated
• Fields don’t map directly to AT• A lot of data cleanup
• Users want additional collection
management tools
• To express processing priorities,
current status, condition of materials• Capture user information
• Too many data elements?
![Page 8: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/8.jpg)
LIMITATIONS
• Buggy
• Frequent errors• Tends to crash• Connection times out
• May require significant
customization
• To achieve functionality• User-defined fields
![Page 9: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/9.jpg)
LIMITATIONS
Users want:
• Spell check
• Undo button
• Validation errors for duplicate records (box/folder number)
![Page 10: Limitations of Archivists' Toolkit](https://reader033.vdocuments.site/reader033/viewer/2022052620/5579a969d8b42ac1148b4cf6/html5/thumbnails/10.jpg)
FUTURE:ARCHIVESPACE - 2013
• Drawing on best features of AT and Archon
• Promises to address many of the issues AT could not
• Will support AT and Archon legacy data
+ =