westwood homeowners association 10-16-2008 meeting summary

8/14/2019 Westwood Homeowners Association 10-16-2008 Meeting Summary

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Westwood Homeowners Association, Inc.A Florida Condominium

1440 Ocala Road, Tallahassee, FL 32304

Meeting of the Board of Directors

October 16, 2008, at 7:15 PM

at the Westwood Clubhouse

AGENDA

I. Call to Order William Graham, President

II. Roll Call Jeff Clotfelter, Secretary______William Graham, President______Jeff Clotfelter, Secretary______Leo Rotan, Vice President

______Sheila Chitty, Treasurer______Darrin Jones, Assistant Secretary

III. Proof of Notice Bill Graham, PresidentIV. Approval of Minutes from September 18, 2008 Meeting Jeff Clotfelter, SecretaryV. Officers and Committee Reports

A. Officers Reports

President William Graham Treasurer -- Sheila Chitty

B. Managers Report Phyllis GrahamC. Committee Reports

Landscaping/Tree Committee Gloria Rotan Lighting Committee Leo Rotan

VI. Old Business:A. Handbook: member comments received to date.B. Consideration of drainage work at units 406 and 504 --C.

Consideration of roof repairs.D. Consideration of deck repairs/replacements.

E. Consideration of Clubhouse drainageVII. Residents Comments and Proposals

VIII. New BusinessA. Consideration of hiring plumber to inspect beneath raised units for water leaks.B. Consideration of landscaping contract.C. Consider hiring Action Labor for cleanup day (under raised units; pool area and furniture; light

globes)D. Proposal of items for next agenda.

IX. Adjournment


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September 18, 2008, at 7:15 PM


\

PRESIDENTS REPORT

F.

Consideration of stucco removal & replacement unit 505 Get both bids & copy for BoardG. ALSO NOTE ABOUT 218 AND $1800 BID. IF NEEDEDH. Restoration of patio fence to original location -- unit 205 Call Mary re no Board minutesI. LETTER TO DBPR RE TILING OF PATIOJ. Consideration of policy on use of Westwood equipment. CHECK WITH WADE SHIPIRO RE

LIABILITYK. Restoration of patio fence to original location -- unit 205 Call Mary re no Board minutesL. Consideration of prevention measures for future Clubhouse flooding ? Additional estimate?

Pool drain?

1. Unit 219 status re a/c: any response to letter? What is next step?

2. Unit 412 Decks status of decks and owner

3. Jett Builders has provided construction specifications for deck construction (cost: $125) so thatbids from other contractors will be based on same quality construction.

4. Dryer vents for 3-bedroom flats. City said venting into the attic is a violation of current code, asource of damage to roof materials and a fire hazard; DBPR says that the statutes do not addressforcing owners to fix. City of Tallahassee Fire Department (Fire Prevention) says it is a verydefinite fire hazard. Will send letter to each owner requesting that they determine the status of

their units dryer vents and installing correct venting as soon as possible.

5. Unit 512 roof continuing to pursue with Folsom Roofing; no progress.

Westwood Homeowners Association, Inc.


September 9, 2008\

MANAGERS REPORT

M. GET NEW CONTRACTORS TO BID ON DECKS1. Completed meeting package for 9/9/08 meeting, including agenda, financial

statements, budget analyses, and other information to be considered. Got agendaapproved by President, sent to Board members, posted agenda and meeting notice.

2. Developed door-knob form for first notification of violations.3. Massey:

a. Working with Massey to determine who our tech is, what days he comes,what building are done when, etc. Have started a special requests log for tech


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to check each time hes on site. Any emergencies will be called in to Masseyimmediately.

b. Massey sprayed for carpenter ants at units 409 and 410, and did a specialspray for unit 221 for roaches and bugs.

c. Massey sent us two $25 Target gift cards. Obtained Treasurers approval tospend on cleaning supplies for the Clubhouse.

4. A & A Lawn Service:a. Met Rudolpho Alas on Monday and showed him the blocked gutters, plants &

vines about which I had concerns.b. A & A is to remove the plants growing in the gutter of the carport for units

415-419, and on the roof of the carport at 401-405 They will use step laddersas leaning ladders would crush the gutters. They will give us an estimate forremoving vines from walls and fences.

c. Rudolpho raised issue of how to clean downspout extensions at units 401-405and others. They are to inspect and clear the ordinary downspouts, includingremoval of dirt if buried.

d. A & A is to mow the shed area each time they come.e. Have started a special requests log for A & A to check each time theyre on

site.5. Contacted Wally Womble of Pool Tech. He said we could not tie in to the pool back

wash line because the pressure of draining the pool would cause water to come upthe grate for the Clubhouse drain.

6. Buried above ground electrical line in the 200s.7. Revised & printed Maintenance Request forms8. Researched statutory and DBPR requirements for Frequently Asked Questions.9. Started bid packages on decks for 311-312, 512, and 516, will send out this week.

Asked Jett Builders for estimate for decks at 401-405 so Budget Committee couldhave a figure to consider in recommending the 2009 capital projects budget for the

Association.10.Got copy of 2002 Comcast Cable contract, scanned and emailed it to the Board.11.Developed package for Budget Committee, including:

a. Excerpts from the Florida Statutes, Declaration of Condominium and Bylaws.b. 2007 budget vs. actualc. 2008 budget vs. projectedd. Information on cost increasese. Report of capital projects issues needing immediate attentionf. 2009 budget worksheet, with fixed and non-discretionary items already

entered.


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A Florida Condominium1440 Ocala Road, Tallahassee, FL 32304


October 16, 2008, at 7:15 PM


MEETING MINUTES

I. Call to Order William Graham, President

Meeting called to order at 7:18 PM

II. Roll Call Jeff Clotfelter, Secretary

__P___William Graham, President

__A___Jeff Clotfelter, Secretary

__P___Leo Rotan, Vice President

__P____Sheila Chitty, Treasurer

__P____Darrin Jones, Assistant Secretary

III. Proof of Notice Bill Graham, PresidentNotice was given in a timely manner.

IV. Approval of Minutes from September 18, 2008 MeetingThe minutes as prepared by Jeff Clotfelter, Secretary, were read by Phyllis Graham and approvedunanimously.

V. Officers and Committee Reports

A. Officers Reports

President William GrahamThe primary activity has been the finalization and distribution of the draft handbook. Mr. Graham alsoreported that he is preparing a petition for declaratory statement to be sent to the Department of Businessand Professional Regulation. The subject is the Associations responsibility for maintenance and repairs,given some members positions and recent information from a member who is dealing with her insurancecompany about interior drywall repair, where the insurance company has stated such repair is the

Associations responsibility.

Treasurer -- Sheila ChittyThe financial documents were submitted, no questions were raised. Ms. Chitty stated that the deficitshown for the 2008 Special Assessment resulted from spending funds early, and would be covered bycollections for Oct-Nov-Dec. See attached.

B. Managers Report Phyllis Graham

Unit 403 patio resurfacing was done, redone and paid; Unit 412 gutter was replaced by deck contractor;the handbook draft was mailed or hand-delivered to all members; Health Dept. contacted regardinglightening rules for pools; the handbook draft was revised to include member comments received to dateand a copy printed for each board member to review prior to the Rules meeting on the 23rd; sent out RFPfor grounds maintenance contract and received 3 bids; contacted Gutter Solutions and they will adddownspout to Unit 411 at their cost; the signature authorization forms for the Vanguard account werecompleted and returned to the company; all documents were prepared for the board meeting; WallyWomble was contacted regarding Associations need to comply with new federal law on pool drains forpublic pools (he will get back to us with options).

C. Committee Reports

Landscaping/Tree Committee Gloria Rotan No report. Lighting Committee Gloria Rotan

Estimate of $250.00 received from R. C. Electric to move the light near unit 512 (includes a junction box)and dig a 15 trench and bury the wire in front of units 216-217. Bill Graham moved to accept theestimate, Darren Jones seconded; the motion passed unanimously.

VI. Old Business:


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A. Handbook: member comments received to date. Distributed to board.B. Consideration of drainage work at units 406 and 504. Deferred.C. Consideration of roof repairs. Deferred.D. Consideration of deck repairs/replacements. Bill Graham moved to accept the bid of Jett

Builders ($6,800) unless a lesser bid could be received within 10 days. Leo Rotan secondedand the motion passed unanimously.

E. Consideration of Clubhouse drainage. Deferred as not important at this time.VII. Residents Comments and Proposals

Unit 110 owner raised the issue of stucco problems with her unit. The Board directed that these repairs

be done on a time and materials basis.Unit 311 owner raised issue of special assessment for 2009 that would be large enough to address workthat needs to be done. He is particularly concerned with his deck, which has an unsafe railing.Unit 101 owner said he had an office chair that could replace the broken chair in the clubhouse officewhich he would sell to the Association for $75. Darren Jones moved to purchase the chair, but themotion died for lack of a second.

VIII. New Business

A. Presentation of recommended budget by Budget Committee. Sheila Chitty presented seeattached.

B. Consideration of hiring plumber to inspect beneath raised units for water leaks. Deferred.C. Consideration of landscaping contract. Ms. Graham said each contract bid received had issues

that needed to be addressed and she recommended that action be deferred until the next boardmeeting. She will contact each vendor to determine issues of workers compensation coverageand work proposed to be included in the contract before the November meeting.

D. Consider hiring Action Labor for cleanup day (under raised units; pool area and furniture; lightglobes). Deferred.

E. Proposal of items for next agenda. None made.IX. Adjournment

The meeting was adjourned at 8:20 PM.


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Westwood Homeowners Association, Inc.1440 Ocala Road

Tallahassee, FL 32304

[email protected]

October 8, 2008

Rudolfo A. AlasA & A Lawn Service & Landscaping LLCP. O. Box 904Midway, FL 32343

Dear Mr. Alas:

Enclosed is the payment for September grounds maintenance.

I did not include payment for the $100.00 charged for blowing off the 2 carport roofs.Your contract states:

It appears to me that item 3), above, means all roofs, not just the house roofs. If youdisagree, I invite you to respond in writing or contact me regarding your coming to aBoard meeting to discuss the issue with the Board.

Sincerely yours,

Phyllis J. Graham
mailto:[email protected]:[email protected]


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Table of Contents

General Information:

GI-1) Condominium DocumentsGI-2) FeesGI-3) KeysGI-4) Clubhouse UseGI-5) Swimming PoolGI-6) Maintenance RequestsGI-7) InsuranceGI-8) Pest ControlGI-9) MeetingsGI-10) Cable TVGI-11) Trash, Refuse & Garbage DisposalGI-12) Recyclables

Board Policies

BP-1) Meetingsa. Parliamentary Procedureb. Meeting Placec. Members Voiced. Audio/Video Taping

BP-2) CommitteesBP-3) DepositoryBP-4) Insurance TrusteeBP-5) Use of Clubhouse

a. Who May Useb. Game Nightsc. Other Uses

BP-6) Use of Westwood-Owned Equipment and ToolsCommunity Rules

CR-1) Adoption of Code, Ordinances & StatutesCR-2) DrivingCR-3) ParkingCR-4) BicyclesCR-5) Swimming PoolCR-6) ClubhouseCR-7) Alcohol in the Common AreasCR-8) PetsCR-9) Soliciting and AdvertisingCR-10) Emergency EntryCR-11) Architectural Control CommitteeCR-12) Land Use and Building TypeCR-13) NuisancesCR-14) NoiseCR-15) Grills and Other Fire SourcesCR-16) Temporary StructuresCR-17) Limited Common Area UseCR-18) Window CoveringCR-19) Patio Plants and TreesCR-20) SignsCR-21) Garbage DisposalCR-22) Radio and Television AntennaCR-23) Right To LeaseCR-24) Lawful UseCR-25) Enforcement of Obligations


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WESTWOOD HOMEOWNERS ASSOCIATION

A Florida Condominium

October 2008

TO WESTWOOD HOMEOWNERS & RESIDENTS

Westwood is a terrific place to live! In order for each resident to participate fully in our community, the

Association has compiled this booklet of general information, board policies and the rules of the

community. If you have any questions, please do not hesitate to contact the Board President or

Management Agent. Members of the Board of Directors and the Management Agent are listed in the

monthly newsletter with contact information.

GENERAL INFORMATION:

GI-1) CONDOMINIUM DOCUMENTS: Each seller has the responsibility to supply the buyer with acopy of the Condominium Documents. A complete set of the following documents is available

from the Management Agent at a nominal charge per page or on compact disk at the cost of the

disk.

Articles of Incorporation

Declaration of Condominium

Bylaws

Questions & Answers

Legal Description of Condominium Lands

Site Plan

Survey

Budget (Current)

Minutes of Board Meeting

GI-2) FEES: Maintenance fees are due by the first of each month, and delinquent by the 10th: Thepreferred method of payment is by automatic bank draft. Otherwise, payments should be made by

check or money order payable to Westwood Homeowners Association or WHOA and sent to:

Westwood Homeowners Association (or WHOA)1440 Ocala Road

Tallahassee, Florida 32304


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or

drop off your check or money order at the clubhouse office drop slot to the left of the clubhouse

doors.

You will be invoiced for fees. Assessments not received within 30 days after the due date shall

bear a penalty charge of $15.00 per month thereafter of the balance that remains past due.

Accounts over 90 days past due may be referred to legal counsel for the placing of a lien against

the unit or foreclosure, if necessary.

If you have a question concerning charges, please contact the Management Agent or Board

Treasurer (See newsletter for contact information).

GI-3) KEYS Unit, Mailbox and Pool and Rear Gates: The Association cannot assist in having keysissued for your mailbox or individual unit doors. These items must be handled between buyer and

seller, or owner and tenant. Owners are urged to keep extra sets of keys to avoid extra expense in

case of loss or if a tenant fails to return keys. The pool gate and rear fence gate(bordering the

City Park) are accessed by a special Medeco non-duplicatable key, which must be passed from one

owner to the next. Only one key (which fits both locks) is issued to each unit owner and any

replacement of that key will cost at least $35 (or more, if Medeco prices increase), and the owner

must certify what happened to the original key. A new unit owner should be aware that if a key is

to be re-issued a minimum $35 will be charged.

GI-4) SWIMMING POOL: The pool is for the use of owners and residents. We ask your cooperationin complying with the pool rules, especially the Health Department rules that prohibit pets and

food or beverages in the pool area.

The Health Department also requires the following rules :

1. Shower before entering pool.

2. Pool capacity: 30 persons.

NO LIFEGUARD ON DUTY: Persons using this facility do so at their own risk.

GI-5) MAINTENANCE REQUESTS: The Management Agent or Association will handle requests forexterior maintenance on a priority basis. All requests must be in writing or submitted on a

maintenance request form or submitted via e-mail. Requests for maintenance forms are

available in the special box located to the right of the front door to the Westwood clubhouse and

can be deposited in the mail slot for pickup, or you may request forms from the Board Secretary.

Please make sure your request includes a complete description and location of the problem, such

as rotten board on the 2nd window from east on the north side of unit. Keep a copy of your


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request.

If an emergency exists, please call the Management Agent or Board President. On weekends and

holidays please leave a message and the Management Agent or a Board member will return your

call as soon as possible.

GI-6) INSURANCE: The Association holds an insurance policy for replacement of the basic structureof your unit. The Association Policy does not cover interior wall, floor, and ceiling coverings and

any additions to the original structure. You must obtain a policy for items not included in the

Association policy. You are also responsible for insuring any personal items such as furniture,

clothing, electronics, etc. You may purchase a Condominium Owners (HO6) policy from any

insurance company that offers this kind of policy but take care to confirm that it coordinates with

the Associations insurance policy. Please contact the Board Treasurer to get our current

insurance provider and policy number.

GI-7) PEST CONTROL: Pest control service, including termite control, is provided for the property.If termites are found or suspected, please contact the Management Agent or the Board President.

GI-8) MEETINGS: The Board of Directors meet in the clubhouse,the times are announced on themonthly statement, in the newsletter, and posted in advance on the clubhouse bulletin board as

well as in front of the clubhouse. All homeowners and residents are welcome and encouraged to

attend. See section BP-1 for further information on the conduct of board meetings.

GI-9) CABLE T.V.: The Association pays a fee for basic television service from Comcast Cable. Youmust provide the fittings required to connect to the outlets. If you have any problems with

reception or need advice in making the connection, you should call Comcast at 850-574-4016. If

you wish to receive premium channels or internet connections, you must contract with Comcast.

You will be billed separately for the extra services. Comcast Cable is open Monday to Friday

8:30 6:30 and Saturday 9:00 1:00. Be sure to let them know that the Association account

number is # 09587-143689-01-7.

GI-10) TRASH, REFUSE, RECYCLING & GARBAGE DISPOSAL: The Association has acontractor who transfers all household garbage from the individual unit garbage cans to the

dumpsters. Mondays and Fridays are pickup days. However, residents must personally deposit in

the dumpster all trash which will not fit into the garbage can at the individual unit. Please use

only the dumpster on the right so that our door-to-door collection people can have the full use of

the other dumpster on wheels. All trash must be put into trash bags in sanitary containers and in

designated areas (Declaration of Condominium paragraph 34). Loose trash will not be picked up.


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Help us to keep the grounds clean. We will appreciate your assistance in policing the grounds

around your unit. Anything you can do along these lines will help keep our dues down.

These are the Guidelines from the City of Tallahassee: No construction debris, metal, iron or

wood should be placed in the dumpster. Furniture, such as couches, chairs, chests of drawers,

cabinets, shelving, television stands, tables, mattresses, box springs, carpeting, appliances, or

appliance parts, tires, and auto windshields should not be placed in or around the dumpster, you

must arrange for private disposal of all of the above items. For information on disposal of the

above items, call the Citys Solid Waste Department at 891-4368.

GI-11) RECYCLABLES: The association participates in the Citys recycling program. The containerislocated in the Southeast corner of the property and we encourage you to use it. Each unit has

received a small green recycling bin to place glass bottles, cans and recyclable paper in. These

items will picked up from the unit and taken to the recycling center. The more you use therecycling center the less our trash costs are because our entire solid waste bill is based on the

dumpster pickups and not on the recycling use.

BOARD POLICIES

BP-1) Meetings:a. Parliamentary Procedure: Roberts Rules of Order, Newly Revised, is the governing

authority in all matters not otherwise covered.

b. Meeting Place: Notices of all Board or committee meetings will be posted on the bulletinboard outside of the clubhouse main entrance.

c. Members Voice: Any member may speak up to two minutes on any issue that is on theagenda for any board or membership meeting. No member may speak more than two times

on any issue, nor more than three times at any single meeting. In no case will any member be

allowed to speak a second time at a single meeting before all members desiring to speak on an

issue have had a chance to speak.

d. Audio/Video Taping: Any member, upon 24 hours written notice to the Management Agent,will be permitted to audio tape or video tape any meeting of the association provided that all

set up is made in advance and not changed during the meeting in any manner that might

disturb or interrupt the normal flow of discussions at the meeting.

BP-2) Committees:a. President: Ex-officio member of all committees.


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b. Treasurer: Ex-officio member of the budget and finance committee.

BP-3) Depository: The Board of Directors shall set up checking, savings or other accounts with anyfederally insured institution or institutions as is customary. The Management Agent or Board

Treasurer will make all disbursements budgeted for or otherwise authorized by specific Board

action.

BP-4) Insurance Trustee: In lieu of appointing the Insurance Trustee provided for by paragraph 38 ofthe Declaration of Condominium, the Board has agreed that the business agent shall have two

insurance fund accounts, one for insurance receipts and the other for insurance expenses

showing payments from insurance funds.

BP-5) USE OF CLUBHOUSE:a. Who May Use: The clubhouse is for the use of owners, residents and their invited guests. It

cannot be reserved for use by the invited public or for business. The owner or resident who

reserves the clubhouse must be present during the entire function. From the time the owner or

resident picks up the key, and until the key is returned, the clubhouse is the responsibility of

the party reserving the clubhouse.

b. Game Nights: The clubhouse may be used at no charge by any group of residents for "gamenights", providing they agree in writing to clean the facilities after each use and to be liable

for any damage that may occur in relation to the use of the clubhouse or that they may cause.

c. Other Uses: The clubhouse may be reserved by any member or tenant for other purposes.There is a $25.00 supplies fee for such use. The clubhouse must be left in the same condition

as before use. Any damages or cleaning fees will be charged to the user.

1) Current Accounts: The $25 fee will be charged to the members account.2) Tenants and non-current accounts: The $25 fee and a $50.00 refundable damage

deposit must be paid at the time the reservation is requested. The $50.00 deposit

will be refunded if the key is returned by the next business day following the

clubhouse use, provided the clubhouse is clean and there is no damage.

BP-6) USE OF WESTWOOD-OWNED EQUIPMENT AND TOOLS: No Westwood-owned toolsor equipment shall be used by any resident or other person for personal use. Westwood-owned

tools or equipment may be used only by persons covered by workers compensation insurance.

COMMUNITY RULES

Community living has many advantages, but it also requires that in some cases the good of the community


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must be placed above individual personal preferences. The purpose and intent of these rules is to maintain

the appearance of Westwood and to maintain the quality of the community. Each owner and each tenant

agreed by reason of purchase or leasing to be governed by and comply with the terms of the Declaration,

the Articles of Incorporation, the By-Laws and the Rules and Regulations adopted by the Association.

CR-01) Condominium Property Regulations: All applicable provisions of the Tallahassee Code,Ordinances of Leon County and Statutes of the State of Florida are hereby adopted by reference

and shall be effective within the Westwood Condominium area. The rules identified by and

asterisk (*) are By-Law or Declaration of Condominium provisions and cannot be modified except

upon the approval of at least 51% of the owners.

CR-02) DRIVING: The speed limit is 15 miles per hour.

CR-03)

PARKING: One carport space per unit is reserved for use for parkingby the residents of the unit.It shall not be used for storage.

a. Each resident has one designated covered parking space reserved for that unit resident.b. All other parking is considered Open Parking". Parking is permitted only between the

lines and no place else.

c. Any vehicle, including motor scooters and motor cycles, not legally parked (in a carport orbetween the lines) will be towed without notice.

d. Towing is authorized at Westwood 24 hours per day and in accordance with the localordinances. Roam towing has been authorized between midnight and 7 a.m. without notice.

e. If a vehicle is parked in their designated covered parking space, a resident may call thetowing service under contract with Westwood Homeowners Association and have a vehicle

towed. There is a sign at the entrance with the information regarding our current towing

company and their phone number.

f. If a vehicle is illegally parked in a space other than the designated space for a unit owner,you must contact the Management Agent or a Board member to request that it be towed.

g. No boats, trailers, non-running automobiles, or automobiles without current registrationmay be parked or stored on the grounds of Westwood without the express permission of the

Board. No unused or seldom used automobile may be parked in any non-designated spot

for more than a 2 week period.

CR-04) BICYCLES: Bicycles must be ridden on the Westwood property in accordance with all State andlocal laws and ordinances, and have the required safety features and lights. Bicycles may be

parked in a units covered parking space with no more than one other bicycle or motorcycle

sharing the space. Bicycles may not be chained to any carport post, fence post or slat, or any other


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part of any structure. Bicycles may be stored in a units fenced patio or deck as long as they are

not chained to any portion of the building, fence or railing.

CR-05 SWIMMING POOL:

POOL RELATED DEFINITIONS:Adult: A person at least 18 years of ageResident: Adult tenant or homeownerPatio: These are in back of and on the same ground level as the clubhouse,

outside the pool enclosure.Pool Deck: The unobstructed area around the outside of the pool curb and on the

same ground level as the pool, inside the pool enclosure.

a. The pool is for the use of owners and residents. The Health Department limits the poolcapacity to 30 persons.

b. NO LIFEGUARD ON DUTY: Persons using this facility do so at their own risk.c. An adult resident or owner must accompany visitors and children under 12.d. No pets are allowed within the pool enclosure.e. No glass is permitted within the pool enclosure.f. No food or beverage other than water (in plastic container) may be present within the pool

enclosure.

g. No running or horseplay permitted within the pool enclosure.h. Playing with the safety items (lifeline, shepherds hook or life saving ring) is not permitted.i. No scuba or river floats (tubes or rafts) are permitted within the pool enclosure.j. Radios, etc., should be played at a reasonable volume so as not to disturb others using the

pool or those homeowners that reside by the pool.

k. All persons must shower before entering pool.l. Please use towels when using pool furniture.m. Guest limit 4 per household.n. Pool hours dawn to 10:00 p.m. or until pool lights go off.

CR-06) CLUBHOUSE RULES: The clubhouse keys are maintained by the Management Agent orAssistant Secretary. See Board Policy BP-5 for information on who may reserve the clubhouse

and the costs involved.

a.

The pool cannot be reserved when reserving the clubhouse. The patio may be used but notexclusively of other members. The Board may take sanctions for any abnormal noise levels

during the use of the clubhouse.

b. Guest Limit: 49c. Functions: Sunday through Thursday must end by 11:30 p.m. Friday and Saturday must

end by 12:30 a.m.

d. The member or tenant reserving the clubhouse is responsible for seeing that their guests do


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not leave any litter on the grounds and patios around the clubhouse.

e. A checklist for minimal cleaning and lock-up of the clubhouse is in one of the kitchendrawers. Failure to comply will result in a deduction from the deposit. The person who

reserves the clubhouse should inspect it before use but, in any event, must be physically

present during the entire function and will be responsible for the following minimal

requirements after use:

1) Remove food and decoration.2) Wipe down tabletops.3) Pick up all rubbish and sweep floors.4) Clean kitchen and bathrooms.5) Clean oven and fireplace if used.6) Take trash to dumpster and REPLACE LINER in trashcan.7) Pick up all outside trash/debris, which resulted from clubhouse use.8)

Lock all windows and doors.

9) Turn off all lights and heat/air conditioning.10) DO NOT turn off refrigerator.

CR-07) ALCOHOL: No alcoholic beverages may be consumed in or on any common area, including thepool, pool deck, or grounds.

CR-08) PETS - Household pets are permitted subject to the following:a. All provisions of the Tallahassee Code as presently constituted and as amended from time

to time in the future, relating to animals and fowl, are incorporated in these Rules and

Regulations by reference. Violation thereof shall subject the responsible unit owner and/or

the unit occupant or guest to the Sanctions set forth in the City Code and/or in these Rules

and regulations.

b. The Board of Directors have the authority under *Paragraph 5: Powers of Directors (asamended February 26, 1995) to:

1) Limitations on Pets: The Board shall have the authority to limit the number andnature of pets kept on the premises by owners and occupants.

2) Public Health and Sanitation: The Board may pass and enforce rules regardingsafety, health and sanitation, including but not limited to, rules regarding animal

controls and wastes.

c. Absolutely no pets or animals of any kind shall be permitted inside the pool enclosure or inthe pool. Violations of the provision shall subject the responsible unit owner to legal action

without a first notice warning.

d. No pets shall be allowed to make an unreasonable amount of noise or to become a nuisance.e. No structure for the care, housing or confinement of any pet shall be constructed or


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maintained on any part of the common elements except that such a structure may be

constructed or maintained within any balcony, deck, patio, terrace area or other limited

common element, if approved in advance in writing by the Association. No animal shall be

left tied up outside.

f. Residents walking their animals should consider the rights of others as well as the effect onthe general appearance of Westwood property. All animal feces other than in the dog walk

area must be bagged and disposed of by the pet owner.

g. All pets (including cats) are required to have a collar to identify the owner.

CR-9) SOLICITING AND ADVERTISING To provide optimum security, no solicitation by residentsor non-residents, whether of goods, services, attendance, contributions, membership, is allowed at

Westwood. No advertisement or poster of any kind shall be posted except on the clubhouse

bulletin board and there only with the consent of the Board of Directors.

CR-10) EMERGENCY ENTRY: Each homeowner shall allow the Management Agent to enter his homein case of emergency, whether the owner is present or not. Accordingly, the Management Agent

must be provided with a key to any lock upon request. This is deemed necessary to safeguard the

affected and adjoining homes. (Florida Statutes Chapter 718, The Condominium Act, 718.111 (5)

The Association Right of Access to units)

CR-11) ARCHITECTURAL CONTROL COMMITTEE: No homeowner shall erect or maintain anybuilding, fence, wall or other structure nor may any homeowner commence or make, any exterior

addition to or change or alteration, in the shape color, or appearance of the exterior of existing

improvements until and unless the plans and specifications showing the nature, kind, shape,

height, materials, color, location, and all other details of the same, shall have been submitted to

and approved in writing by the Architectural Control Committee as to the quality of materials,

harmony, and external design and color, and the location in relation to surrounding structures and

topography. Such approval may be withheld for any reason. In the event written approval is

given, no work shall be commenced until such time as the homeowner or his contractor has

obtained all permits required by law * (Declaration of Condominium paragraph 31).

CR-12) LAND USE AND BUILDING TYPE: No house shall be occupied or used except for residentialpurposes by the homeowners, their tenants and social guests *(Declaration of Condominium

paragraph 30).

CR-13) NUISANCES: No noxious or offensive activities shall be carried on in, upon or around anyhouse or in the common elements nor shall anything be done thereon which may be or may


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become an annoyance or nuisance to the remaining homeowners to any of them or which shall in

any way interfere with the quiet enjoyment of any of the homeowners of their respective houses or

which shall in any way increase the rate of insurance for the condominium, property *(Declaration

of Condominium paragraph 31).

CR-14) NOISE: No loud noise is permitted at any time. Music or vibrations from car stereos or radiosmust not be audible or felt beyond the perimeter of the vehicle. Vehicle mufflers may not be

modified or replaced in any manner that increases audible engine noise. Car alarms or house

alarms must be turned off within 3 minutes of the initial alarm. Any house alarm that goes off

when resident(s) are not available will be called in to the City Police and a fine assessed against

the resident/owner. Portable radios or other music players must not exceed 75 decibles. Any

music or noise from inside a unit must not be audible beyond that unit. Use of loud power

equipment (e.g., construction equipment, leaf blowers, lawn mowers) is restricted to the hours

between 8 AM and 5 PM, Monday through Friday, or Saturdays from 10 AM to 3 PM, excluding

holidays.

CR-15) GRILLS AND OTHER FIRE SOURCES: No charcoal grills may be used on any woodensurface. No charcoal grills may be used in any common area including the pool deck and

clubhouse patio without prior written approval from the Association. No fire pits, chimineas or

other such items are permitted on any patios or decks.

CR-16) TEMPORARY STRUCTURES: No structure of a temporary character, trailer, basement, tent,shack, garage, barn or other out building shall be used on any condominium property at any time

as a residence, whether temporarily or permanently. No trailer, camper, motor home, commercial

vehicle, truck or inoperable automobile, boat or similar equipment shall be permitted to remain

upon any area within the condominium property other than temporarily. Standard size pickup

trucks are not excluded hereby. Commercial vehicles shall not include sedans or standard size

pickup trucks which are both for personal and business purposes provided that any signs or

markings of a commercial nature on such vehicles shall be unobtrusive and inoffensive as

determined by the Board *(Declaration of Condominium paragraph 32).

CR-17) PATIO AND DECK USE: Only items normally stored on patios and decks may be stored there.Trash, garbage, automotive supplies, power tools, lumber, camping equipment and stuffed chairs

are examples of items that may not be stored on any of the limited common areas. Covering

prohibited items with tarps does not change their nature.

CR-18) WINDOW COVERINGS: All windows must be covered with coverings intended for windowcoverings. This would include but not limited to drapes and blinds, which must be in good


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condition. Broken or bent blinds, ragged curtains or drapes, or any otherwise permitted window

covering of inappropriate size is not permitted. Aluminum foil, newspaper, flags, sheets and

similar materials are strictly prohibited. Film manufactured for application to windows to

conserve energy and/or to reduce solar damage is permitted if installed nearly in accord with

manufacturers instructions. Film that has become unsightly by peeling or for any other reason

must be removed.

CR-19) PATIO TREES AND PLANTS: Any tree planted must be at least 18 inches from the buildingand walls and must not be under the overhang of the roof. Branches of trees within patios and

other limited common areas that intrude into the patio or the owner of the tree at his/her own

expense must trim other limited common area of any other unit. When the diameter of any tree

reaches 4 inches measured 4 feet from the ground, it is deemed to be too large and must be

removed by the owner at his/her own expense. Any damage caused by a tree planed by and owner

in his/her limited common area to, but not limited to, slab, wall, roof and fence, will be charged tothe owner of the unit. Any other plant shall be considered to be a tree if it becomes more than 6

feet tall or develops a stem more than 2 inches in diameter.

CR-20) SIGNS: No sign or billboard of any kind shall be displayed to the public view on any house orany portion of the common elements or limited common elements except one sign of customary

and reasonable dimension advertising the house for sale or rent. (Declaration of Condominium

paragraph 33).

CR-21) GARBAGE DISPOSAL: Trash, garbage and other waste shall only be kept in sanitarycontainers and in the designated areas *(Declaration of Condominium paragraph 34).

CR-22) RADIO AND TELEVISION ANTENNA: No homeowner may be permitted to construct, alter,modify or use and operate his own external radio or television antenna until such homeowner has

obtained a written consent of the Board *(Declaration of Condominium paragraph 35).

CR-23) RIGHT TO LEASE: The respective houses shall not be rented by the owners thereof fortransient or hotel purposes which shall be defined as rental for any period less than ninety days or

any rental if the room service for food and beverage, maid service, furnishing laundry and linen or

bell boy service is included. Any tenancy shall be subject to the covenants, conditions,

restrictions, limitations and uses contained in the Declaration of Condominium, the Articles of

Incorporation, the By-Laws and the Rules and Regulations of the Association, and homeowner

shall so inform tenant *(Declaration of Condominium paragraph 36). Failure to do so may cause

owner to resulting fines for violations by their tenant.


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CR-24) LAWFUL USE: No immoral, improper, offensive or unlawful use shall be made to thecondominium property or any part of it. All valid laws, zoning ordinance, and regulations of all

governmental bodies having jurisdiction over the Condominium Properties, shall be observed *

(Declaration of Condominium, paragraph 41).

CR-25) ENFORCEMENT OF OBLIGATIONS: Each homeowner shall be governed by and shallcomply with the terms of the Declaration, the Articles of Incorporation, the By-Laws and the

Rules and Regulations adopted by the Association. Upon failure of a homeowner or tenant to

comply, the Association and other homeowners shall have the right to institute legal proceedings

to require such compliance. In any such proceedings, the prevailing party shall be entitled to

recover its or his legal cost including a reasonable attorneys fee * (Declaration of Condominium

paragraph 46).


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6:10 AM

11/08/08

Accrual Basis


Profit & LossJanuary through October 2008

Jan - Oct 08

Ordinary Income/Expense Other Income/Expense

Income RESERVE FEES

100 INCOME 104A RESERVE-Interest Received

102 B- Maintenance Fee 114,750.00 2007 Collected Fees

103 A-C-D- Maintenance Fee 140,500.00 Total RESERVE FEES

104 LATE FEES & MISC 2,118.37

104B OPERATING-Interest Receiv 94.98 RESERVES EXPENDITURES

105 POOL/PARK KEYS/CLUBHSFEES 90.50 BLDG STRUCTURE RESERVE EXPENSE

Total 100 INCOME 257,553.85 GUTTER RESERVE EXPENSE

Total Income 257,553.85 ROOF RESERVE EXPENSE

Expense SIDEWALK/LIGHTS/FENCING SPEND

300 ROUTINE EXPENSES Total RESERVES EXPENDITURES

302 ANNUAL MEETING EXPENSES 301.73 Net Reserve Income

303 ACCOUNTING FEES 4,500.00

304 BANK FEES & CHARGES 127.70 2008 SPECIAL ASSESSMENT INCOME

306 INSURANCE-LIAB./D&O/BOND 72,225.04 Total SPECIAL ASSESSMENT INCOME

307 INCOME TAX EXPENSE 1,185.99 SPECIAL ASSESSMENT EXPENDITURES

308 LICENSES & PERMITS 200.00 BLDG STRUCTURE RESERVE EXPENSE

Total 300 ROUTINE EXPENSES 78,540.46 GUTTER RESERVE EXPENSE

400 ADMINISTRATIVE EXPENSES ROOF RESERVE EXPENSE

402 ADMINISTRATIVE EXPENSES 1,520.28 SIDEWALK/LIGHTS/FENCING SPEND

403 CONSULTING 245.00 Total SPECIAL ASSESSMENT EXPENDED

404 MANAGEMENT FEES 4,000.00 Net Special Assessment Income

405 FINANCING EXPENSE 2,211.93

Total 400 ADMINISTRATIVE EXPENSES 7,977.21 NET WESTWOOD INCOME (accrual basis

600 BUILDING MAINTENANCE

602 BLDG REPAIR/MAINTENANCE 16,916.00 NOTE: CASH income/(loss) is ($2603 BLDG MATERIALS & SUPPLIES 1,654.11

604 CLUBHOUSE CLEANING EXP 2,173.93

605 PEST CONTROL 4,813.24

606 POOL SERVICE/SUPPLIES 5,678.84

Total 600 BUILDING MAINTENANCE 31,236.12

700 GROUNDS MAINTENANCE

702 GROUNDS CONTRACT 22,471.60

703 LANDSCAPING EXPENSES 8,263.24

704 PERIMETR FENCE/LOCK MAINT 897.59

705 PLUMBING/SEWAGE REPAIRS 2,530.88

706 ELECTRICAL MAINTENANCE 2,069.47

707 TRASH PICK UP/REMOVAL 713.31

708 TREE REMOVAL 2,425.00

709 GUTTER CLEANING 3,380.00

Total 700 GROUNDS MAINTENANCE 42,751.09

800 UTILITIES EXPENSE802 COMCAST CABLE 32,464.00

803 ELECTRICITY 6,180.68

804 WATER & SEWER 26,843.14

806 GARBAGE DISPOSAL/DUMPSTERS 13,105.70

Total 800 UTILITIES EXPENSE 78,593.52

Total Expense 239,098.40

Net Ordinary Income 18,455.45

NOTE: Comcast paid twice -- they said d

authorization had not gone thru, so check

-- then they processed debit.

Page 1 of 2


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6:10 AM

11/08/08

Accrual Basis


Profit & LossJanuary through October 2008

Ordinary Income/Expense

Income

100 INCOME

102 B- Maintenance Fee

103 A-C-D- Maintenance Fee

104 LATE FEES & MISC

104B OPERATING-Interest Receiv

105 POOL/PARK KEYS/CLUBHSFEES

Total 100 INCOME

Total Income

Expense

300 ROUTINE EXPENSES

302 ANNUAL MEETING EXPENSES

303 ACCOUNTING FEES

304 BANK FEES & CHARGES

306 INSURANCE-LIAB./D&O/BOND

307 INCOME TAX EXPENSE

308 LICENSES & PERMITS

Total 300 ROUTINE EXPENSES

400 ADMINISTRATIVE EXPENSES

402 ADMINISTRATIVE EXPENSES

403 CONSULTING

404 MANAGEMENT FEES

405 FINANCING EXPENSE

Total 400 ADMINISTRATIVE EXPENSES

600 BUILDING MAINTENANCE

602 BLDG REPAIR/MAINTENANCE

603 BLDG MATERIALS & SUPPLIES

604 CLUBHOUSE CLEANING EXP

605 PEST CONTROL

606 POOL SERVICE/SUPPLIES

Total 600 BUILDING MAINTENANCE

700 GROUNDS MAINTENANCE

702 GROUNDS CONTRACT

703 LANDSCAPING EXPENSES

704 PERIMETR FENCE/LOCK MAINT

705 PLUMBING/SEWAGE REPAIRS

706 ELECTRICAL MAINTENANCE

707 TRASH PICK UP/REMOVAL

708 TREE REMOVAL

709 GUTTER CLEANING

Total 700 GROUNDS MAINTENANCE

800 UTILITIES EXPENSE802 COMCAST CABLE

803 ELECTRICITY

804 WATER & SEWER

806 GARBAGE DISPOSAL/DUMPSTERS

Total 800 UTILITIES EXPENSE

Total Expense

Net Ordinary Income

Jan - Oct 08

975.22

296.00

1,271.22

7,306.24

4,825.00

3,150.00

15,818.36

31,099.60

(29,828.38)

38,073.00

38,073.00

24,678.00

10,250.00

7,744.001,260.00

43,932.00

(5,859.00)

(17,231.93)

,295.81)

bit

was written

Page 2 of 2


22/25

5:26 AM

11/08/08

Accrual Basis


Trial BalanceAs of October 31, 2008

Oct 31, 08

Operating Reserve

Special

Assessment

OPERATING CHECKING -CAP CITY BK 40,449

BANK OF AMERICA-Utility Deposit 10,756

RESERVE CHECKING - CAP CITY BK 18,803 (5,859)

RESERVE INVEST - VANGUARD GROUP 47,040*Accounts Receivable 16,868

PREPAID INS PREMIUM 45,539

PREMIUM ASSIGNMENT CORP DEBT (45,815)

FUND BALANCE - Positive! (49,342) (95,671)

INCOME:102 B- Maintenance Fee (114,750)

INCOME:103 A-C-D- Maintenance Fee (140,500)

INCOME:104 LATE FEES & MISC (2,118)

INCOME:104A RESERVE-Interest Received (975)

INCOME:104B OPERATING-Interest Receiv (95)

INCOME:105 POOL/PARK KEYS/CLUBHSFEES (91)

ROUTINE EXPENSES:302 ANNUAL MEETING EXPENSES 302

ROUTINE EXPENSES:303 ACCOUNTING FEES 4,500

ROUTINE EXPENSES:304 BANK FEES & CHARGES 128

ROUTINE EXPENSES:306 INSURANCE-LIAB./D&O/BOND 72,225

ROUTINE EXPENSES:307 INCOME TAX EXPENSE 1,186

ROUTINE EXPENSES:308 LICENSES & PERMITS 200

ADMINISTRATIVE EXPENSES:402 ADMINISTRATIVE EXPENSES 1,520

ADMINISTRATIVE EXPENSES:403 CONSULTING (Unit 512) 245

ADMINISTRATIVE EXPENSES:404 MANAGEMENT FEES 4,000

ADMINISTRATIVE EXPENSES:405 FINANCING EXPENSE 2,212

BUILDING MAINTENANCE:602 BLDG REPAIR/MAINTENANCE 16,916

BUILDING MAINTENANCE:603 BLDG MATERIALS & SUPPLIES 1,654BUILDING MAINTENANCE:604 CLUBHOUSE CLEANING EXP 2,174

BUILDING MAINTENANCE:605 PEST CONTROL 4,813

BUILDING MAINTENANCE:606 POOL SERVICE/SUPPLIES 5,679

GROUNDS MAINTENANCE:702 GROUNDS CONTRACT 22,472

GROUNDS MAINTENANCE:703 LANDSCAPING EXPENSES 8,263

GROUNDS MAINTENANCE:704 PERIMETR FENCE/LOCK MAINT 898

GROUNDS MAINTENANCE:705 PLUMBING/SEWAGE REPAIRS 2,531

GROUNDS MAINTENANCE:706 ELECTRICAL MAINTENANCE 2,069

GROUNDS MAINTENANCE:707 TRASH PICK UP/REMOVAL 713

GROUNDS MAINTENANCE:708 TREE REMOVAL 2,425

GROUNDS MAINTENANCE:709 GUTTER CLEANING 3,380

UTILITIES EXPENSE:802 COMCAST CABLE 32,464UTILITIES EXPENSE:803 ELECTRICITY 6,181

UTILITIES EXPENSE:804 WATER & SEWER 26,843

UTILITIES EXPENSE:806 GARBAGE DISPOSAL/DUMPSTERS 13,106

RESERVE FEES - PRIOR YEAR ASSESSMENT (296)

2008 SPECIAL ASSESSMENT (38,073)

RESERVES EXPENDITURES:BLDG STRUCTURE RESERVE EXPENSE 7,306 24,678

RESERVES EXPENDITURES:GUTTER RESERVE EXPENSE 4,825 10,250

RESERVES EXPENDITURES:ROOF RESERVE EXPENSE 3,150 7,744

RESERVES EXPENDITURES:SIDEWALK/LIGHTS/FENCING SPEND 15,818 1,260

0.00 0.00 0.00

Page 1 of 1


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EXPENDITURES - October 2008

Date Num Memo

A & A Lawn Service & Landscaping LLC 10/08/2008 2038 September grounds maintenance

City of Tallahassee 10/20/2008 DEBIT Electric (# 775667561 - 8/20/08-9/18/08)

City of Tallahassee 10/20/2008 DEBIT Acct #8756675610 ELECTRICITY 8/20-9/19/08

City of Tallahassee 10/21/2008 DEBIT Acct # 3846675610 - WATER & SEWER & area light

City of Tallahassee 10/20/2008 DEBIT Acct # 2746675610 - ELECTRIC & GARBAGE

Total City of Tallahass

Comcast Cable 10/15/2008 DEBIT Cable

Comcast Cable 10/17/2008 2043 Cable

Total Comcast Cab

Curtis White Masonry 10/06/2008 1036 Resurface 403 patio

Internal Revenue Service 10/06/2008 2030 2008 Estimated tax payment

Internal Revenue Service 10/08/2008 2033 2007 late payment penalty & interest

Total Internal Revenue Servi

Jenkins Roofing, Inc. 10/08/2008 1016 512 cricket + 513 flat roof

Jett Builders, Inc 10/02/2008 2025 Inv. 487 - WO 109 - Repair storm & vandalism damage to perimeter fence

Jett Builders, Inc 10/02/2008 2026 Inv. 489 - Unit 412 stucco repair due to wood rotJett Builders, Inc 10/02/2008 2027 Inv. 469,470,471,478 - incls WO 105, 106, 108

Jett Builders, Inc 10/08/2008 2041 WO 107 - 215 deck & clubhouse flood repair

Jett Builders, Inc 10/17/2008 2042 Inv 448 & 488 - WO 103 & 107

Total Jett Builde

Marpan Supply Co., Inc. 10/20/2008 DEBIT Dumpster rental

Massey Services Inc. Pest Control 10/08/2008 2034 September pest control

Milestone Management of Tallahassee 10/06/2008 2028 Management Fees - October 2008

Milestone Management of Tallahassee 10/06/2008 2032 Mgrs Reimbursable expenses - Sept 2008

Total Milestone Management of Tallahass

Office Depot 10/04/2008 2029 6x9 Envelopes & handbook copies & office supplies

Premium Assignment Corporation 10/25/2008 DEBIT Payment on insurance premium debt

U. S. Postal Service 10/28/2008 2044 Stamps

Wally Womble 10/08/2008 2035 Pool Service for September 2008

Westwood Homeowners Assoc. Reserve A 10/31/2008 2050 Transfer collected Special Assessment Oct 2008 to Reserve Fund


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