westwood homeowners association 1-17-2008 meeting summary

8/14/2019 Westwood Homeowners Association 1-17-2008 Meeting Summary

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Westwood Homeowners Association, Inc.

A Florida Condominium

1440 Ocala Road, Tallahassee, FL 32304

Minutes of Westwood Homeowners AssociationMeeting of the

Board of Directors

January 17, 2008

At the Westwood Clubhouse

Meeting called to order at 7:15

In attendance:David Stevenson (DS), PresidentLeo Rotan (LR), Vice President

Bill Graham (BG), TreasurerJeff Clotfelter (JC), SecretaryDarrin Jones (DJ), Asst. Secretary

All present

Proof of notice provided in writing and posted form

Document list:- Sign in sheet- Agenda- Transaction by vendor list- Trial balance- Notice of annual meeting- Qualifications statements- Limited proxy forms- Proposed amendments- Fund reserves

Officers report:

Abandoned BMW is tagged to be towed on Saturday- Who is our roaming towing company?

-BG moves to make American Eagle our towing company of choice, JC seconds,AIF

-BG purposes to include towing information on violation ticket

Paint distribution- on one showed


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Treasurers report:

After discussion, nothing new was added that isnt already in the financial papers

Concerning the wrought iron- BG moves to assess Mrs. Marsees unit (203) $200 for the wrought iron that she

had removed, DJ seconds, AIF- - Mrs. Marsee arrived late- - Marsee says she included $100 in the form of a check with her December

payment, and that DS said if she took half, she only has to pay half- - DS agrees this is the case- - BG says neither the $100 check or her December payment was submitted- - She will meet with Phyllis to work out the details

Concerning the Westwood storage area:- BG moves to secure Action Labor to remove all material to one area and

coordinate with the city to haul it off, JC seconds, AIF

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BG purposes to secure an estimate for slats to be put in the chain link fence- BG moves to have pressure washer repaired and authorizes JC to secure a quote.The limit for repair is to be $500, JC seconds, AIF

BG moves to secure an estimate to have the sidewalks of 107, 401, 303, and 304pressure washed to remove dirt and mold that have become a hazard. If the job comesin at less than $300, go ahead and secure a contract, LR seconds, AIF

Tree committee report:Gloria would like to postpone the landscaping until after the tree trimming we havecoming up.

Lighting committee report:

Gloria and LR did a complete inspection and found 2 lights need globes- BG moves to secure globes and lights enough to have a supply on hand for future

problems, JC seconds, AIF

The citys estimate for a pole and light in the dumpster area came to $1239.36 andincluded a 18 pole.- BG moves to authorize LR to secure the light, DJ seconds, AIFRC Electric gave an estimate for 5 light fixtures- 101, 102 (2), 1 in the pool area, and 512- The total came to $350- BG moves to authorize RC Electric to make the necessary repairs, not to exceed

the $350 quote, JC seconds, AIF

The hand book part of the agenda is deferred to next meeting


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Old Business:

LRs management proposal is deferred to the next meeting yet againConsideration of 312s electrical problem is deferred until more facts are in orderThe French Drain between 400 and 500 units is an ongoing projectThe resident of 505 pointed out that her carport is unusable when there is a heavy rain

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JC will look at it during the next storm

New business:Preparation for Annual Member meeting- we need to review all documents as soon as possible- BG moves for the treasurer to be authorized to contract a mailing company to

mail out the meeting information this year, LR seconds, AIF

The February meeting is tentatively set for Tuesday the 19th

BG moves to adjourn at 9:25, JC seconds, AIF


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Westwood Homeowners Association, Inc.

A Corporation Not for Profit

Under the Laws of the State of Florida

1440 Ocala Road, Tallahassee, Fl 32304

Qualifications StatementApplying for a Position on the Westwood Board of Directors

My name is Jeff Clotfelter.

I have served Westwood in the capacity of secretary for the past year.

My background is culinary industry, management. This has taught me to be flexibleand creative in problem solving. As this applies to Westwood, my background has

allowed me to contribute a unique perspective towards the challenges that our

community is faced with.

I look forward to serving on the board for the 2008-2010 terms.

Name: Jeff Clotfelter________________________________________Condo Unit

#__418__________________

PPlleeaassee CChheecckk(()) AAllll TThhaatt AAppppllyy::Member of the Westwood Homeowners Association_______x____

Owner and Resident ___________x_________

Owner and Non-Resident ________________

Non-Owner and Resident ________________

Meet Florida Statutory requirements for Board Membership: ___x____

Dev. November 12, 2007, Westwood 2008 Nominating Committee; Board adoption: Nov. 12, 2007


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westwood homeowners association 1-17-2008 meeting summary

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