Westridge Home Owners Assn

ANNUAL GENERAL MEMBERSHIP MEETING

SEPTEMBER 29, 2019 2PM

Westridge Home Owners AssnAgenda

2:00- 2:10 – Member Sign in2:10 Call to order -Meeting minutes – March 31, 2019 General Member Meeting-Treasurers Report -Reports from Board Members:

President ReportTrustees Report

-Guest Speaker – Chief Cogle – Blue Ridge Mtn Fire DepartmentISO Ratings and Home Insurance rates

-Public Comments-Election

Call for nominationsCast BallotsResults

-Adjourn

Westridge Home Owners AssnMeeting Minutes – March 31,2019

Board Members in attendance: Denise Ciotti, President; Scott Tatina, Vice President; Vince Santymire, Head Trustee; and Valorie Winkelman, Recording Secretary

All of the reports below – were made available in print at the meeting.Meeting minutes – October 1,2018 Community Meeting read and acceptedTreasurers Report and Bills – read and acceptedPresident ReportEquipment ReportTrustees ReportPublic Comment

General Election: Call for nominations – none

Results: Val Winkelman was confirmed as Recording Secretary

Adjourn 3:50

Westridge Home Owners AssnTreasurer Report – Oct 2018/Sept 2019

Highlights from Approved Budget (see printed copy):

▪ Beginning balance: $4,301.81

▪ Total income $27,945.13

▪ Total Expenditures $31,079.65

▪ Balance in account $ 1,850.30

▪ Delinquent HOA Fees $ 32,670.30

2018 State Secretary Corporate Filing and Federal Tax Returns completed.

Lien StatusLiens filed: $34,819.75Lien Unpaid $28,971.32 Liens Paid $ 5,848.43

Highest Lien $16569 over $1000

Next Step – Magistrate Courtfor Summary Judgement

Westridge Home Owners AssnPresident’s Report – focus areas

Collections:

Collected $27,945.13 - $7345 more than budgeted

Legal Collection Activities – Liens, Next step - Magistrate Court

ROADS: major repair efforts – prep for winter

Roadwork, road materials, fuel, equipment $ 26,693.15 86% of total collected◦ 55% of that was road materials ($14,622.82)

Urgent projects:◦ Extend culverts at Blue Jay and widen entrance

◦ Removal of abandoned Boats at Millstone

◦ Removal of Collapsed Shed at Westridge Lake Lane

Westridge Home Owners AssnFocus areas … Cont’d

CLEAN UP: July 2018 - West Virginia legislature passed Chapter Seven (7), Article One (1)Section three ff (3ff) of the Code of West Virginia as amended authorizing Counties to force Land owners to clean up trash/debris, remove or repair structures.

-Board filed 12 Safety and/or ordinance complaints with Jefferson County

-Board has mailed 17 clean request letters to Lot Owners

Communications:◦ WHOA Phone Number

◦ Facebook

◦ Website/Text Alerts

◦ Community Board

◦ Transparency

Westridge Home Owners Assn

Trustee Report:Road Work FY 2018/19

Westridge Home Owners AssnEquipment Report

◦ Sold Backhoe

◦ Plow Truck struck by tree- Scrapped

◦ Skid Steer Major Repairs January $4082

(2004 GEHL 5625 <5000 hrs)◦ Safety systems – repaired or replaced

◦ Hoses, seals, oil/filter change

◦ Tilt & Lift Cylinder Bushings and fittings – repaired or replaced

◦ New starter

◦ Bolts and general tightening

◦ Cabin heater

◦ Normal maintenance

Westridge Home Owners AssnPublic Service Announcement

Please:◦ keep your Culverts Clear or replace/repair/install if needed

◦ let us know about major road issues that jump up

◦ let us know if the snow plow missed you

◦ Please promptly report all water leaks

◦ don’t salt the roads

◦ don’t litter

◦ don’t work on the roads without coordinating with HOA (we might have plans you don’t know about) required for fuel reimbursement

Westridge Home Owners AssnThank you to Volunteers!

Community Entrance Signs set up:◦ Scott Tatina, Bill King, Jose Ignacio & Jose, Community Community Bulletin Board reinstalled:◦Scott Tatina, Bill Winkelman, Vince Santymire, Ted Ryan, Bo Baker

Roadwork◦Vince and Rose Santymire, Karl Dasch, Scott Hundley,

Bo Baker, Nathan Spinks, Ken, Mike KidwilerPond Maintenance: Paul Martin, Ted Taylor

Westridge Home Owners AssnGuest Speaker - Earl Cogle

Fire Chief,

Blue Ridge Mountain Volunteer Fire Department

-Fire Rating and impact on Home Insurance Rates◦ 4 New Hydrants – testing

◦ Pond Water Port

Other reporting factors

Westridge Home Owners AssnPublic Comments

Questions from the floor

Westridge Home Owners AssnElection Eligibility/Service Terms

To run for Board of Directors or Trustee◦ Must be a lot owner or have signed proxy from homeowner

◦ Must have current and paid in full - all HOA fees on all properties

◦ BoD AND Trustees - Must be willing to attend monthly meetings and pay HOA fees on time.

o Fail to attend 3 consecutive meetings or otherwise fails to perform duties – he/she will be offered a hearing and then office can be declared vacant by the President

o Delinquent Board members or Trustees will be asked to resign.

Board member or Trustee will not receive any compensation for service.

Westridge Home Owners AssnELECTIONS

Call for nominations

Ballots Cast

Ballots Counted

Results

Adjourn

Spring General Meeting: March 29 2PM