west wickham operatic society guarantee) year 31 2019

Company Registration No: 03103691 (England and Wales)Charity Registration No: 1052798

WEST WICKHAM OPERATIC SOCIETY(Company Limited by Guarantee)

Financial StatementsFor the Year Ended 31 December 2019

WEST WICKHAM OPERATIC SOCIETY

Company Information

Directors/Trustees T J GauntlettG K E CopelandMrs E HodgsonMrs V E FaintK R GauntlettMrs J SimpsonMrs T LeachJ GauntlettMrs M BermJ Faint

Secretary G K E Copeland

Company Registration Number 03103691

Charity Registration Number 1052798

Registered Office Lynwood HouseCrofton RoadOrpingtonKent BR6 8QE

Independent Examiners Baxter & CoLynwood HouseCrofton RoadOrpingtonKent BR6 8QE


Contents

Page

Trustees' Annual Report (including Directors' Report) 1-3

Independent Examiner' s Report

Balance Sheet

Statement of Financial Activities (including Incomeand Expenditure Account)

Summary Income and Expenditure Account

Notes to the Financial Statements 8-12


Trustees' Annual Report (including Directors' Report)For the Year Ended 31 December 2019

The trustees, who are also directors of the charity for the purposes of the Companies Act,submit their annual report and financial statements for the year ended 31 December 2019.

The financial statements have been prepared in accordance with the accounting policies set outin notes to the accounts and comply with the charity's governing document, the Companies Act2006 and Accounting and Reporting by Charities: Statement of Recommended Practiceapplicable to charities preparing their accounts in accordance with the Financial ReportingStandard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accountingperiods commencing from I January 2016).

Structure, Governance and Management

West Wickham Operatic Society is a Company Limited by Guarantee (Company No:03103691)and a Registered Charity (Charity No: 1052798).

The Company was formed on 19 September 1995 and, following the Special General Meetingof the West Wickham Operatic Society on 8 November 1995, subsumed the activities of thepreviously unincorporated Society, which was formed in 1935.

Objects and Activities

The Company is governed by its Memorandum & Articles of Association dated 11 September1997 and the principal activity is to educate the public in the dramatic and operatic arts.

In order to achieve these objectives, the Directors of the Company ensure that the Companyundertakes a number of operatic and related productions each year.

West Wickham Operatic Society is run by a Council of Management, all of whom act astrustees of the charity. The Council of Management take an active role in managing theCompany, however decisions relating to individual productions are delegated to the productionteams appointed to stage each individual production.

Trustees of the CharityThe directors of the charitable company are its trustees for the purposes of charity law. Thetrustees who have served during the year and since the year-end were as follows:

Mr Terence J GauntlettMr Graham K E CopelandMrs Elizabeth HodgsonMrs Josie SimpsonMrs Vickie E FaintMr Kevin R GauntlettMrs Tracy LeachMr Jeremy GauntlettMr Chris CahillMr Jonathan FaintMrs Michelle Berm

Chairman (appointed 5 June 2019)Secretary (appointed 5 June 2019)Treasurer (appointed 20 June 2018)Business Manager (appointed 5 June 2019)Marketing Manager (appointed 20 June 2018)

(appointed 8 June 2016)(appointed 14 June 2017)(appointed 20 June 2018)(resigned 27 November 2019)(appointed 14 June 2017)(appointed 27 November 2019)

Page I



(continued)

One-third of the officers shall retire by rotation each year. Members of the Company are entitledto vote on the re-appointment of the Council at the Annual General Meeting and are alsoentitled to propose Officers for appointment to the Council.

Review of ActivitiesDuring the period the Company undertook two operatic productions at the Churchill Theatre,Bromley. In addition, the Company undertook a number of Music Hall shows.

The Company is dependent upon considerable input from volunteers. The Company isessentially amateur, however it does make use of professional and semi-professionalperformers, directors, musical directors, choreographers and stage crews when the need arises.

Financial ReviewAfter charging all expenses, the Income and Expenditure Account showed a surplus of f16,841.This surplus included an amount of K8,925 (2018: f6,422) of Theatre Tax Credit. The balancecarried forward in the Income and Expenditure Account was f, 137,112.

Three productions were mounted in the year and the details of the surplus or deficit of thoseproductions are as follows:-

f.

"Anything Goes""Sister Act"

(10,842.63)15,258.83

A number of Music Halls were also performed during the course of the year that raised f415.

The balance sheet continues to remain strong. However given the uncertainty of the financialperformance that surrounds each individual production, the Directors consider it important tomaintain the society's solvency in order to continue its policy of staging operatic works, so anumber of music hall events are planned for 2020.

The Society has no investments other than funds held on deposit with the Society's bankers.

The Directors believe that the assets are adequate to meet the Society's obligations.

Page 2



(continued)

BankersThe Company's bankers are:- Santander UK pic

BBAM, Bridle RoadBootleMerseyside L30 4GB

Registered OfficeThe Company's registered office is situated at:— Lynwood House

Crofton RoadOrpingtonKent BR6 8QE

The financial statements have been prepared in accordance with the provisions applicable tocompanies subject to the small companies regime.

Approved by the Board and signed on its behalf by:

~Gauntlett

airman

30 July 2020

Page 3

Independent Examiner's Report to the Trustees ofWEST WICKHAM OPERATIC SOCIETY

1 report on the accounts of the company for the year ended 31 December 2019 which are set outon pages 6 to 13.

Respective Responsibilities of Trustees and ExaminerThe trustees (who are also the directors of the company for the purposes of company law) areresponsible for the preparation of the accounts in accordance with the requirements of theCompanies Act 2006 ("the 2006 Act").

The charity's trustees consider that an audit is not required for this year under Part 16 of the2006 Act and that an independent examination is needed.

It is my responsibility to:~ examine the accounts under section 145 of the Act,~ follow the procedures laid down in the general Directions given by the Charity

Commission (under section 145(5)(b) of the Charities Act, and~ state whether particular matters have come to my attention.

Basis of Independent Examiner's StatementMy examination was carried out in accordance with general Directions given by the CharityCommission. An examination includes a review of the accounting records kept by the charityand a comparison of the accounts presented with those records. It also includes consideration ofany unusual items or disclosures in the accounts, and seeking explanations from you as trusteesconcerning any such matters. The procedures undertaken do not provide all the evidence thatwould be required in an audit and consequently no opinion is given as to whether the accountspresent a 'true and fair view' and the report is limited to those matters set out in the statementbelow.

Independent Examiner's StatementIn connection with my examination, no material matters have come to my attention which giveme cause to believe that in, any material respect:

accounting records were not kept in accordance with section 386 of the CompaniesAct 2006; and

the accounts do not accord with such records; orthe accounts do not comply with relevant accounting requirements under section 396of the Companies Act 2006 other than any requirement that the accounts give a 'trueand fair' view which is not a matter considered as part of an independentexamination; orthe accounts have not been prepared in accordance with the Charities SORP(FRS 102).

I have no concerns and have come across no other matters in connection with the examinationto which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached.

David McDonald Cheek (FCCA) . 31 July 2020Lynwood HouseCrofton RoadOrpingtonKent BR6 8QE

Page 4


Balance Sheet at 31 December 2019

Notes 2019 2018

Fixed Assets

Tangible assets

Current Assets

600

DebtorsCash at bank and in hand

2 58,970108,161

1,575120,072

167,131Creditors: Amounts falling due

within one year 3 (30,019)

122,247

(1,976)

Net Current Assets 137,112 119,671

Total Assets less Current Liabilities f.137,112 f.120,271

Reserves —Unrestricted

General funds 137,112 120,271

Reserves f.137,112 f.120,271

The company is entitled to the exemption from the audit requirement contained in section 477of the Companies Act 2006, for the year ended 31 December 2019. No member of the companyhas deposited a notice, pursuant to section 476, requiring an audit of these financial statements.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accountingrecords which comply with section 386 of the Act and for preparing financial statements whichgive a true and fair view of the state of affairs of the company as at the end of the financial yearand of its incoming resources and application of resources, including its income andexpenditure, for the financial year in accordance with the requirements of sections 394 and 395and which otherwise comply with the requirements of the Companies Act 2006 relating tofinancial statements, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable tocompanies subject to the mall companies regime.

The financial, stat ts were appro d by the Trustees on 30 July 2020.

T ntlett Mrs E Hodgsonhairman Director

Company Registration No: 03103691

Page 5


Statement of Financial ActivitiesIncluding Income and Expenditure Account

For the Year Ended 31 December 2019

Notes 2019 2018

Incoming From:

Incoming Resources fromGenerated Funds;Subscriptions ReceivedOperatic Production IncomeMusic Hall IncomeSundry IncomeTheatre Tax Credit

4,654130,322

41526

8,925

4,016134,521

3,035629

6,422

Interest Receivable andSimilar Income

144,342

635

148,623

515

Total Incoming ResourcesExpenditure on:

144,977 149,138

Cost of Generating Funds:Operatic Production ExpensesManagement and

Administrative Expenses

6 125,905

7 2231

130,732

2,213

Total Resources Expended 128,136 132,945

Net Income for the Year/Net Movement in Funds 16,841 16,193

Fund Balancesat 31 December 2018 120,271 104,078

Fund Balancesat 31 December 2019 5.137,112 K I 20,271

The Company's income and expenses all relate to continuing operations and are of an

unrestricted nature.

Page 6


Summary Income and Expenditure AccountFor the Year Ended 31 December 2019

Notes 2019 2018

Turnover 144,342 148,623

Production ExpensesAdministration Expenses

6 125,9057 2231

130,7322,213

(128,136) (132,945)

Operating ProfitInterest Receivable and

Similar Income

16,206

635

15,678

515

Profit on Ordinary ActivitiesBefore Taxation 16,841 16,193

Taxation

Profit on Ordinary ActivitiesAfter Taxation f.16,841 XI6, 193

Page 7


Notes to the Financial StatementsFor the Year Ended 31 December 2019

Accounting Policies

Company InformationWest Wickham Operatic Society is a private company limited by guaranteeincorporated in England and Wales. The registered office is Lynwood House,Crofton Road, Orpington, Kent, BR6 8QE.

Accounting ConventionThe financial statements have been prepared in accordance with the charity'sgoverning document, the Companies Act 2006 and "Accounting and Reporting byCharities: Statement of Recommended Practice applicable to charities preparingtheir accounts in accordance with the Financial Reporting Standard applicable in theUK and Republic of Ireland (FRS 102)" (as amended for accounting periodscommencing from 1 January 2016). The company is a Public Benefit Entity asdefined by FRS 102.

The company has taken advantage of the provisions in the SORP for charities

applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are preparing in sterling, which is the functional currency ofthe company Monetary amounts in these financial statements are rounded to thenearest f..

The financial statements have been prepared under the historical cost convention.The principal accounting policies adopted are set out below.

Going ConcernAt the time of approving the financial statements, the directors have a reasonableexpectation that the company has adequate resources to continue in operationalexistence for the foreseeable future. Thus the trustees continue to adopt the goingconcern basis of accounting in preparing the financial statements.

Charitable FundsUnrestricted funds are available for use at the discretion of the directors infurtherance of their charitable objectives unless the funds have been designated forother purposes.

There are no restricted funds.

Incoming ResourcesIncome is recognised when the company is legally entitled to it after anyperformance conditions have been met, the amounts can be measured reliably, and itis probable that income will be received.

Page 8



(continued)

1.4 Incoming Resources (continued)

Cash donations are recognised on receipt. Other donations are recognised once thecompany has been notified of the donation, unless performance conditions requiredeferral of the amount. Income tax recoverable in relation to donations receivedunder Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Resources ExpendedExpenses are included in the financial statements as they become due.

Expenses include VAT where applicable as the company cannot reclaim it.

1.6 Tangible fixed assetsTangible fixed assets are initially measured at cost and subsequently measured atcost or valuation, net of depreciation and any impairment losses.

1.7 Impairment of fixed assetsAt each reporting end date, the company reviews the carrying amounts of itstangible assets to determine whether there is any indication that those assets havesuffered an impairment loss. If any such indication exists, the recoverable amount ofthe asset is estimated in order to determine the extent of the impairment loss (if any).

Intangible assets with indefinite useful lives and intangible assets not yet availablefor use are tested for impairment annually, and whenever there is an indication thatthe asset may be impaired.

1.8 Cash and Cash EquivalentsCash and cash equivalents include cash in hand, deposits held at call with banks, andbank overdrafts.

1.9 Basic Financial AssetsBasic financial assets, which include debtors and cash and bank balances, aremeasured at cost.

1.10 Basic Financial LiabilitiesBasic financial liabilities, including creditors, are recognised at cost.

Page 9



(continued)

2019 2018

Debtors: Amounts falling due within one yearOther Debtors - Show income receivable at year end

Show expenses paid in advanceOtherStock

58,969 1,575

600

f58,969 K2, 175

2019 2018

3. Creditors: Amounts falling due within one yearOther Creditors - Show costs payable after year end

Accruals and Deferred Income28,825

1,194783

1,193

f30,019 X1,976

Reconciliation of Movements in Shareholders' Funds

A reconciliation of movements in shareholders funds has not been produced as themovements on the Income and Expenditure Fund are shown on the Statement ofFinancial Activities on page 7.

Turnover

The Turnover and the Profit before Taxation is attributable to the one principal ordinaryactivity of the Company.

2019 2018

An analysis of turnover is given below:Annual SubscriptionsProduction IncomeIncome from Music Hall EventsSundry Donations and Other IncomeTheatre Tax Credit

4,654130,322

41526

8,925

4,016134,521

3,035629

6,422

F144,342 f.148,623

Page 10



(continued)

5. Turnover (continued)

Turnover is derived solely from sources arising in the United Kingdom. A detailedbreakdown of the production income is given on schedules supporting the detailedincome and expenditure account.

Production Expenses

A detailed breakdown of the production expenses is given on schedules supporting thedetailed income and expenditure account.

Administration Expenses 2019 2018g

SubscriptionsPost & StationerySundry ExpenseAccountancy

245446291

1,249

45787

1,177

f2,231 f2,213

8. Interest Receivable and Similar Income 2019 2018

Bank Deposit Account Interest f.635 f.515

9. Profit on Ordinary Activities 2019 2018

The profit on ordinary activities isstated after charging: Directors' Remuneration

Page 1 1



(continued)

10. Directors and Staff 2019 2018

Directors' Emoluments

The aggregate payroll costs of employees (includingDirectors) was as follows: Wages and Salaries

The average number of persons employed by theCompany during the year (including Directors)was: Management

Number

10

Number

10

The Directors of the Company received no remuneration for their services as Directors.During the course of their work on productions during the period, they receivedreimbursement of expenses incurred on behalf of the Company. The details of expensesreimbursed are as follows:

2019 2018

G K E Copeland —SecretaryK GauntlettMrs V FaintT GauntlettMrs I SimpsonE HodgsonJ GauntlettC CahillI FaintM Berm

443238252

2,000331

1,089212500

43

557973360

1,720426

30487

11. Corporation Tax

No corporation tax liability is expected to arise in the year.

Page 12


Management Information

For the Year Ended 31 December 2019


Detailed Profit and Loss AccountFor the Year Ended 31 December 2019

2019 2018

Turnover

Annual SubscriptionsIncome from Music Hall EventsSundry Donations and Other IncomeTheatre Tax Credit

4,654415

268,925

4,0163,035

6296,422

14,020 14,102

Production Income (per Schedule) 130,322Production Expenses (per Schedule) (125,905)

134,521(130,732)

4,417 3,789

Administration ExpensesSubscriptionsPost and StationerySocial EventsAccountancy

245446291

1,381

18,437

45787

1,177

17,891

(2,231) (2,213)

Operating ProfitBank Interest

16,206635

15,678515

Profit for the Year 5, 16,841 y. 16,193

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west wickham operatic society guarantee) year 31 2019

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