June 11, 2019

West Clermont Strategic Planning Superintendent Update

June 10, 2019

• Conduct Board Focus

Group • Facilitate Community,

Parent, student and Staff Focus Groups

• Administer Community, Parent, Staff Survey

• Guide Leadership Team SWOT / Capacity Analysis

• Facilitate Strategic Planning Team meetings to review data

• Formulate Suggested Strategic Themes

• Develop Detailed Strategic Themes

• Define Goals and Strategies with Measures, Results and First Year Goals

• Develop Implementation plan process and timeline

• Create Communication plan

• Session I: Facilitate External Experts and Ideation

• Session II: Confirm Strategic Themes

• Session III: Review and finalize all aspects of Strategic Plan

Strategic Planning Process

Strategic Plan Outcomes

Internal & External

Analysis

Strategic Planning

Team

Board & Strategic Planning Team

Meetings

Inclusive Strategic Planning Experience

• Strategic Plan Themes • Strategic Plan

Presentation • Planning Detailed

Outline • Three Year Goals,

Initiatives, Measures, Results

• Implementation Process and Timeline

• Communication Plan

Select Strategic Planning Team

Communicate with all Key Stakeholders

Strategic Planning Structure

2

• Conduct Board Focus

Group • Facilitate Community,

Parent, student and Staff Focus Groups

• Administer Community, Parent, Staff Survey

• Guide Leadership Team SWOT / Capacity Analysis

• Facilitate Strategic Planning Team meetings to review data

• Formulate Suggested Strategic Themes

• Develop Detailed Strategic Themes

• Define Goals and Strategies with Measures, Results and First Year Goals

• Develop Implementation plan process and timeline

• Create Communication plan

• Session I: Facilitate External Experts and Ideation

• Session II: Confirm Strategic Themes

• Session III: Review and finalize all aspects of Strategic Plan

Strategic Planning Process

Strategic Plan Outcomes

Internal & External

Analysis

Strategic Planning

Team

Board & Strategic Planning Team

Meetings

Inclusive Strategic Planning Experience

• Strategic Plan Themes • Strategic Plan

Presentation • Planning Detailed

Outline • Three Year Goals,

Initiatives, Measures, Results

• Implementation Process and Timeline

• Communication Plan

Select Strategic Planning Team

Communicate with all Key Stakeholders

Strategic Planning Structure

3

1 – Participate in development of

Strategic Themes

2 – Review of Internal and

External Analysis

4 – Delivery of Strategic Plan

3 – Develop and confirm 3

year objectives and goals

Data presented is from…

• Leadership Team contributed at two levels:

–District

– Leadership

• Elementary, MS and HS include:

– Staff, Student, Parent and Community

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District Themes Overall

Strengths

• Development of community engagement, transparency and partnerships Experiencing new and upgraded facilities

• Received Grant for Reading program and other creative funding

• Cohesive and strong District Administrative Team is in place

• Have committed leaders in District and in buildings

• There is transparency of communication at the District level

Growth Areas

• Lack of financial resources

• Need for consistent planning time for teachers

• Lack instructional resources and access to information

• There needs to be more collaboration among buildings/administrators

• Mental health support is not adequate to meet needs

• Struggle to have substitutes and have way too many Staff absences

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District Themes Overall

Opportunities

• Business and community support

• Expand partnerships beyond Child Focus as an example

• Collaboration and transitions between elementary buildings, MS and HS

• Build a shared vision and alignment to the vision

• Continue positive image toward destination district for staff and students

• Enhance academic programs to ensure students are future ready

• Expand all types of social emotional and life skills learning

Threats

• Budget/financial shortfall and Community understanding of limited funds

• Social media negative impact on district and students

• Time to build case for “why” with a vision and a plan

• Loss of great teachers, inability to hire and teacher turnover due to pay

• Lack of change and willingness to embrace change

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Leadership Team Themes

Strengths

• Communication to staff and parents

• Cohesive Cabinet or Administrative Team

• Teaching staff that is very experienced

• Growth oriented leadership within the District

• Effective procedures and processes are in place

Growth Areas

• Need support to manage stress and well being

• Lack professional development for individual teacher strengths and weaknesses

• Building a team mindset, collaboration between buildings and trust with Administration

• Rushed actions and lack of communication cause frustration

• Need to add books k-5 and strengthen literacy K-3

• Community buy-in and financial support of the District

• Focusing on the past and resistance to change

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Leadership Team Themes

Opportunities

• Recognize people and build a collaborative team

• Educate the community about finances and resources available

• Develop the talent potential of the entire team

• Bring libraries back to health with technology

• Tend to social emotional learning and revamp PBIS

• Collect data, focus groups and listen to needs to respond

Threats

• Leader well being, exhaustion and not knowing where you stand

• Minimal teacher work day, lack of collaboration, WCEA contract

• Money, finances, misunderstandings about the District

• Lack of change with teachers and honesty about the day to day experience

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Elementary School Themes - All Strengths

• Communication from schools and District is excellent according to parents

• Caring school communities that allow for social emotional learning

• Teachers are friendly and approachable in morning and after school

• Most perceive students are in a safe and respectful environment

• Health Clinic and Wellness Center as well as Wolf Pantry are appreciated

Growth Areas

• Specials were indicated as a need by all constituents groups

• New and/or additional mental health resources are needed

• Lack of Staff planning and collaboration time is a significant concern for Staff and has a negative impact on students

• Need for consistent discipline process and experience across elementary buildings

• Low level of parent engagement and very little parent education is an issue

• Need to work to reduce barriers to learning based on perceived equity and disparity

• Standard Math program is needed across elementary buildings

• Textbooks are desired by parents to support learning

• Perception of have and have nots between elementary buildings

• Parents and Staff indicated need to make elementary school experience consistent across buildings and to seek collaboration to do so 9

Middle School Themes - All

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Strengths

• Good way to help kids with physical and mental problems, Hope Squad

• Wide variety of extracurricular activities and electives

• Communication from Principals and Teachers

• Teachers – in tune, students feel welcome, friendly, helpful, supportive!

• Big library and space utilized well

• Offer advanced level classes

• Field trips, visiting businesses , Great Oaks , and Career Café

• Chromebooks provided are nice!

• Class times are a good length

• Student Ambassador is a good program

• Food and lunch overall are good

• Most students are nice, kind, super- friendly and make school fun!

Middle School Themes - All

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Growth Areas

• Leadership and Supervision is needed

– Discipline inconsistent and concerns “vaping” not addressed

– Student individual accountability for behavior is needed

– Environment has too many fights and does not feel safe to students

– Hope Squad kids needs support when being made fun of by others

• Student report high stress levels related to schedule and environment

– Early start time, bell changes, lunch time, going to bathroom, chaos after school

• Higher academic standards and less focus on standard testing #1 from parents

– Students desire more challenging, interactive assignments and self directed learning

– Parents see need to address special needs and gifted needs

• Needs to be more of a sense of community for students and parents

– Parents do not feel connected to the school and team in the school

– Schoology is not effective for some parents, need education

• Students assigned to dedicated Teams is viewed positively overall and would like more choice

– Program could be augmented to create multi-year connection and mentoring

– Parent Ambassadors could support teams to encourage more parent engagement

• Would like exposure to life skills such as cooking, money management and others

• Physical environment of dirty bathrooms, bugs, and leaking ceilings is a dis-satisfier for students

• Address high cost of athletics and offer more (boy’s soccer and volleyball mentioned)

High School Themes - All

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Strengths

• Teachers are caring, welcoming, supportive and approachable!

• Great technology in classroom support

• District leadership is positive and approachable

• New facilities and programs a plus!

• Really good communication from the high school!

• School spirit and pride is on the rise and sports are fun

• Class options and variety of courses, clubs and involvement opportunities

• Career day, ACT prep, Mentor program, LEAD program

• Great Oaks and Mercy partnerships

High School Themes - All

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Growth Areas

• Cell phones are big issue contributing to many other problems shared by all!

– Students are often too distracted to learn, contributes to bullying

– Culture concerns - lack of connection, mean behavior and lack of sense of community

• Busing is an issue, tardy system is seen as too strict – related to busy traffic, need something new

• Higher academic standards are needed especially shared by parents

– More advanced and accelerated classes are needed

– SEL for high school students across the board

– More specific counseling and preparation for college to graduate with a plan

• Life skills, critical thinking, problem solving, self aware, personal drive, and grit

• Students need to be more respectful to adults and authority according to teachers

– Communication needs to improve overall from perspective of students

• Administration is too tough on students and not approachable

– Teaching staff is not as understanding and open minded as needed

– Higher engagement of students and parents is needed

– Need to make discipline and consequences mean something and be consistent

• College and career readiness with more job shadowing would be welcome

• Cost of lunch is seen as too high and long wait times to eat

– Easy fix – more microwaves to get lunch faster in café

Leadership Team – Overall Priorities

• Clear vision and plan with alignment across the District (19)

• Improve the culture of collaboration among Leaders, Staff and Students (19)

• Connect with the community to garner community/financial support (19)

• Need for high expectations that are clear and consistent for all (19)

• Develop and retain high quality staff (17)

• Improve communication (8)

• Give students more opportunities to learn (6)

• Build administrator leadership capacity (6)

• Refine and improve processes (5)

• Enhance mental health and behavior supports (4)

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