WELCOMEto

The CEPSC Microsoft ProjectImplementation Workshop

Day 2

Instructors: Jacqueline R. Gaines, Administrative Director, CEPSC

Brian Getsinger, Director of Information Technology, CEPSC

Clinical Effectiveness and Patient Safety Center

(CEPSC)

Launching MS Project Server

When opening MS Project or Project server you will immediately be prompted to log in

Updating Tasks

Project Web Access (PWA)Home Page

New task notification

Projects in which I have tasks

Note: The “PWA” link is located in your site “project management” folder in Xythos

Internal: http://simproject.musc.edu\pwaExternal: http://simproject.musc.edu:81\pwa

Updating Tasks

My tasks

My Tasks to update

Click “task” you want to update

Updating Tasks

Step #1—update % complete

Step #2 save your changes

*Tip: (project managers) you must have a task duration set to a minimum of 1 day when creating your project or your update will not save in PWA.

Updating Tasks

Assignment updated

Updating Tasks

Check the box of the task(s) you are updating then click “submit selected”

Your updated task is waiting for approval from the project manager

Step #1 Step #2

Approving or Declining Updates (Project Managers)

Task awaiting approval

Tip: (for project managers) you may be prompted at log in to review/approve updates

Approving or Declining Updates

(Project Managers)

Click the task to see update and notes from team member who updated the task

Approving or Declining Updates

(Project Managers)

Check the task that was updated

Approving or Declining Updates

(Project Managers)

Click “accept” or “reject” add your comments in this field

Approving or Declining Updates

(Project Managers)

Go to “project center”Open project that was updatedClick “edit”

Project Center

Approving or Declining Updates

(Project Managers)

From the “edit” screenClick “save”Click “publish”

Note: when a project is open for editing, the file is “checked out” of project server so it is not available for others to edit.

Approving or Declining Updates

(Project Managers)

Always make sure “do not create work space at this time” is checked

Click “publish”

Approving or Declining Updates

(Project Managers)

You will be asked if you are ready to check the project file back in. Click “yes” and close project.

Approving or Declining Updates

(Project Managers)

Project has now been updated to project server

Let’s practice!