Welcome to premier, competitive soccer.Welcome, to

2015Team Manager Training

Introductions

Alene IpsaroMarketing/Communications Director

Tom TilmantReferee Assignor, AVYSL Scheduler

Melissa BelurComp Training Director

Jo FregosoLeague Registrar, Recreational & CCSL

Kelly JohnsonOffice Manager and NorCal Registrar

Tonight’s Agenda

How youth soccer is organized

AFC and the role of team manager

What’s new in AFC for 2015 Included in core program

Incremental fees

Processes Uniforms Team Marketing Team registration Tournaments Pre-season and League games

Available tools and information

Next steps

Q&A

How Youth Soccer is Organized

USSF

CA Youth Soccer (CYSA)

District 2 - CCSL

Copper / Bronze /Silver/Silver Elite

Gold

ODP NorCal Premier

Region 2Bronze / Silver

GoldPremier

National Premier League (NPL)

PDP

Board of Directors

Competitive CommitteeDirector of Soccer

Neil Diaz

Directors of Coaching

Adam Whaley, U8-U10(8v8)

Mark Landefeld, U11-U13(11v11)

Chris Behler, U14 +(High School)

Almaden FC Leadership

Almaden FC Team Naming, Structure

Mercury (Boys)

Age Group(‘97 – ‘07)

Playing LevelNPL/Green/

Black/White/Yellow

Quicksilver (Girls)

Age Group(‘97 – ‘06)

Playing LevelNPL/Green/Black/White

• Example: Almaden FC Quicksilver 04 Black (QB04)

• ‘04 age group is a U10 team in spring, U11 team in fall

• U8-10 play 8v8 (CCSL), U11+ 11v11 (NorCal U10 plays 11v11)

The Role of Team Manager

Team communications Coach to team Club to team Team manager to team

Team schedules Practices, games and tournaments Coordinate with coach’s other AFC teams/team manager

Uniform facilitation Set up roster in Eurosport Communicate process to parents

Maintain team binder

Maintain team roster/s GotSoccer, PlayKyck

The Role of Team Manager

Home game coordination Game cards, score reporting

Team tournaments Registration, check-in, team coordination

“Culture Keeper”

Team finances

Photo Day (fall)

Team social activity, connection

Team marketing

Team “Set-up”

Set-up Team Snap account for team management

Playing Bracket determination Work with Coach (who will approve with DoC) NorCal or CCSL

Organize your Team Binder

Set-up or update Team Roster GotSoccer and PlayKyck (if NorCal) Consider and anticipate “Guest” players

Register your Team

Team “Set-up”

Facilitate uniform orders Getting new players their # Communicate open houses

Team supplies Team bench Team EZ-up or shelter AFC “spirit” flag Team first aid, ice

Determine and communicate spring/summer budget Collect incremental fees Consider team checking account

Follow Step-by-Step Instructions to be provided

Team Web Page

Team Successes Home page

Almaden FC on Facebook

avysl_almadenfc on Instagram

Team Photos

Team PR

Team FLAG If new TM, sign contract

If returning, submit flag for inspection

Team “Marketing”

Things to Know for 2015

Tournaments ’07 – ’01s

3 tournaments, up to 4 games each $2,000 maximum registration reimbursement

‘00s 1 spring tournament (max. $850), up to 4 games

AFC “Element Programs” Optional! Registration fees paid directly to club through Demosphere

Incremental Fees Additional practices outside of program Scrimmages

coaching, referee and field fees Additional tournaments Team “summer camps”

Things to Know for 2015Incremental Fees

Incremental Fee Rates Guest player passes $15-20 Practices $100

Scheduled through DoC Scrimmages/Home Games $130 Referees

Center: $1 for every minute of first half of game AR’s: $5 less than Center, per AR e.g. 35 minute half = $35 Center, $30 per AR

Field Fees Almaden FC Fees include 5 home game each season

• State Cup, Away Home Games• Referee fees

Scrimmage Fees Referees

• Typically only book a Center Ref• Pay cash after game

Coaching & field fees, outlined above

TMs receive a roster with new player’s assigned jersey numbers

New player adds? Contact avysl_office@almadensoccer.org

TMs receive an email from Office Manager with instructions on how to update Eurosport system roster with any new players

The Eurosport system will generate an email to the families takes about 12-48 hours

Families order uniforms products are delivered to their homes

One last note: We do not grant number requests

numbers are assigned alphabetically by last name assigned across the entire age group starting with the lowest

available # no 0, 00 and/or 1

Almaden FC UniformsThe Process

Team contact info.

AVYSL contact info. Fields, referee assignor, print-out of game referee ph#’s

Official spring or fall roster CCSL Goldenrod or US Club

Original 1601s or US Club medical release in order players appear on roster

Player passes – on ring

No birth certificates

Home field (AVYSL) permits

Glue stick, pen, small scissors

Other suggestions game schedule, team incremental fees budget/spreadsheet

Team BinderWhat to Include

TeamBinder

ALL player passes Must be laminated Must be together on ring

• include team personnel (head coach, manager, asst. coach)

Consider physical back-up set and/or digital back-up• Use camera phone to store digital image of front & back of

each• Carry multiple sets (for guest play loan)• If misplaced (with coach, left at tournament, etc)

Always remember to pick-up from referee before game• may sometimes need to be retrieved following game… don’t

forget!

CYSA player passes MUST be signed (back) and emerg. Info. completed by

parent

Things to Know for 2015Player Passes

Roster & Guest RulesCCSL Spring

Roster Sizes

Team Age Group Maximum RosterMatch Day Roster

For 8 v 8 Teams U8 – U10 18 Players 14 playersFor 11 v 11 Teams U11 – U13 18 Players 18 players  U14 – U19 22 Players

18 Players

Guest Players Max. # of guest players allowed is seven (7) per match for U11+ Max. # of guest players allowed is five (5) per match for U10 and younger A player may be on a Match Report (incl. guest play) for a max. of two

matches per day Players may guest play on any team in any Division at their soccer age or

older in spring only

Roster & Guest RulesNorCal Premier

Roster Sizes

Team Age Group Maximum Roster Match Day RosterFor 8 v 8 Teams U8 – U11 26 Players

14 playersFor 11 v 11 Teams U11 – U19 26 Players

18 players 

Guest Players No guest players allowed in NorCal Premier League Must have valid US Club Soccer pass issued by club

(AFC)

Tournaments

Why do tournaments?

Kinds of tournaments Local Travel CYSA District Fall/Spring Cup NorCal State Cup

Make the most of the experience Team connection

Set expectations participation, coach must be present

Tournaments

Where to find them US Club Soccer sanctioned tournaments

• http://www.usclubsoccer.org/programs/cupstournaments/sanctioned-tournaments/list-of-sanctioned-tournaments/

GotSoccer Tournament Directory• http://home.gotsoccer.com/events.aspx• (note tournament sanctioning, passes permitted)

CYSA sanctioned tournaments• http://cysanorth.affinitysoccer.com/sanctionedtour/publiclist.aspx

CYSA “Cups”• http://www.calnorth.org/cups/

NorCal State Cup• http://www.norcalpremier.com/scripts/runisa.dll?M2:gpx::73130+L2/

+E+101

TournamentsRegistration Process

Registration Got Soccer Payment made by team or personal credit card Brackets, schedule announced anywhere from 7-21 days before

tournament

What to expect Check-in (team? TM only? On field? At tournament HQ?) # of games

Insurance Necessary if registered with CYSA but playing US Club sanctioned

tournament The request process and forms can be found athttp

://www.calnorth.org/tournaments/tournament_resources/ will need your official Goldenrod roster to complete

enter your team name and team number, 12 digit number in the form 02-02-00-xxxxxx as it appears on Goldenrod

League is Almaden Valley YSL (0202) to be chosen from a dropdown menu Affiliated League is AVYSL Enter player info for the first 2 players listed on the Goldenrod roster

TournamentsRegistration Process

Travel tournaments Booking hotels Managing expenses

Policies AFC coach must be present Tournament expenses shared regardless of player

attendance Guest players do not “chip in” for

registration/coaching fees Responsible for any personal travel-related expenses

Team pays for coaching accommodations (if desired) for travel tournaments

1.5+ hour travel from Almaden

TournamentsReimbursement Process

Register for desired tournament

For those tournament/s for which you will request reimbursement:

Mail copy of registration payment confirmation to: AVYSL - Attn: Office Manager / P.O. Box 20491 / SJ, CA

95120 Or email to avysl_office@almadensoccer.org Include:

• Name & address of who is to be reimbursed• Team Name (e.g. Mercury ‘05 Green)

Reimbursements will be made up to $2,000 for max. 3 tournaments

$850 for ‘00 teams (in spring 2015) Partial payment may be made if maximum is reached

Pre-season, League Games and Available Tools

Games Scrimmages, Home (League Games), State Cup

Game Changes Cancels, Re-schedules

Game Day Expectations

Available Tools Arbiter

Field Permits

Fields Request Form

GamesEvents, Scrimmages, State Cup

Games (Home)– 5 games a season– Referee/s are paid by the league’s Arbiter system– Games are originally schedule around coaches with multiple teams– Invoiced at end of season for extra games– Games only can be changed under even guidance

Scrimmages– Responsibility is the teams to schedule– Use Arbiter and Field Permits to determine available times– Once confirmed with other team submit a field request form– On Form, indicate the opponents name & if you need referee(s)– Referee/s are paid cash by the team at the field

State Cup– Same process as a Scrimmage expect referee(s) are paid through

Arbiter– Invoiced at end of season for these games

Rescheduling GamesAgreements & Policies

Mutual agreement Done 7 days in advance (AFC prefers 14 days) Must verify field/time using Arbiter and Field permits before submitting field

request form

Non-Mutual agreement Valid reasons for a reschedule without mutual agreement

• Inclement weather

• Field unplayable, as determined by the club or league field scheduler

• Field unexpectedly unavailable, as determined by the club or league field scheduler

• After the "black-out" submission deadline, a team is accepted into a sanctioned USYS or US Club weekend tournament or CYSA

• ODP State tryouts

Home team shall provide 3 dates and times and away team shall pick one Do NOT just change time

Almaden FC Policy– Cancelation of a game after Wednesday evening (week of the Match)

requires the league to pay the referee(s) and counts towards one of your season games.

Rescheduling Games“Excuses” and Solutions

We recommend the following solutions to frequently posed problems:

– Too many players missing (sick, testing, etc.)• Remember that any player from your club is available to participate with your

team as long as they are of correct age.• In league matches please use 2nd team players or players from younger teams

within your club to fill out your roster

– Missing Coach • Any coach with a valid pass for your club is able to coach any team in that club.• If your coach has several commitments then it is recommended that teams

have an assistant coach or another coach from the club available to cover games

– No Fields Available• It is expected that if your team is playing in NorCal that your team has a quality

field and access to field’s.• This excuse will not be acceptable for a cancellation of a match.

• Away Game Cancellation and Forfeit Policy– Teams must give their opponent a 96-hour warning if forfeiting an away

match or they will be required to pay field and referee costs. – Please remember that this is a club competition and not an individual team

competition!

Game Day Expectations

• Ensure that your players are entered into the event system• Check website to ensure no field closures

• Print referee(s) contact information from Arbiter

• Print three (3) game cards

• First game of the day– Pull out goals and secure them in place

– Put out corner flags (Stored in green storage container)

• Last game of the day:– Put goals back and lock them

– Place rest of items (Corner flags) into green storage container and lock

• If you find yourself with less than three (3) referees 15 minutes before the game, speak with the other referee(s) regarding contacting the missing referee(s).

• Player passes should be returned to you after check in.

• If a scrimmage, pay referee(s) at the end of the game

• End of game, put the score in the event system

Almaden FC Online ToolsArbiter

Access at: www.arbitersports.com Use to verify game schedule Determine official status Confirm game time, field location Find field availability

For game changes, incremental practices, scrimmages

Almaden FC Online ToolsField Permits

www.AlmadenSoccer.org/fields Use to verify permit status Print copies of frequently used fields for Team Binder

http://www.almadensoccer.org/CompSelect/TeamManager/index_E.html

Used for schedule scrimmages or game changes

Almaden FC Online ToolsFields Request Form

A final word…Rainouts

Field closures are an art, not science It is a dynamically changing situation Shifts in weather often do not match forecasts

Reasons for field closures Standing water due to persistent rain Sinking mud Deteriorating conditions due to # of games played Safety of players

Goals Ensure a safe environment for our players Protect fields, permits for future Maintain good relationships with city

Field Status is the WORD Always current Sign-up for TEXT Alerts for ALL fields used

Recap: Next Steps

Meet with Coach Tournament, practice and scrimmage plans

Set up Team “System” (e.g. Team Snap) Initially: Post all practices, team events, club events

Set up Team Meeting Goals, plans, incremental fees Seek additional volunteer help

Team photographer, social coordinator, finance team flag, team bench, team EZ-up

Begin setting up Team Binder

Recap: Next Steps

Follow Registrar instructions Register Team for League Play

Additional paperwork may be needed from families birth certificate, “head shot” player photo

Obtain league and bracket info from coach

CYSA registration deadline Feb. 23 http://www.calnorth.org/ccsl/spring_season/

NorCal registration deadline Feb. 27 http://www.norcalpremier.com/leagues/index_E.htm

l

Follow Office Manager instructions Facilitate uniform orders

Register/Apply for spring Tournaments

Questions?

AppendixSpring League Information

• NorCal Premier– http://www.norcalpremier.com/leagues/u11u13/

index_E.html– Handbook

• http://www.norcalpremier.com/docs/NorCal%20Handbook%20(9.24.14).pdf

• CalNorth– http://www.calnorth.org/ccsl/rules/spring_league_pla

ying_rules/

– http://www.calnorth.org/ccsl/rules/playing_rules/

AppendixWebsites to Bookmark

• Got Soccer Team (Manager) Login– https://www.gotsport.com/asp/teams/login.asp ?

• NorCal Roster Mgmt.: PlayKyck– https://play.kyck.com

• Arbiter– https://www.arbitersports.com/Shared/SignIn/ Signin.aspx

• AVYSL Fields– Field Permits

• http://www.almadensoccer.org/fields/823809.html

– Field Maps/Directions• http://www.almadensoccer.org/fields/fieldmap/index_E.html

– Fields Request Form• https://almadensoccer.wufoo.com/forms/almaden-fc-game-fields-request-form/

AppendixKey Contacts

Director of Soccer Neil Diaz dos@almadensoccer.org

Directors of Coaching U8-U10 Adam Whaley doc_whaley@almadensoccer.org U11-U13 Mark Landefeld doc_landefeld@almadensoccer.org U14+ Chris Behler doc_behler@almadensoccer.org

AVYSL Registrar Jo Fregoso avysl_registrar@almadensoccer.org Recreational & Comp (CYSA)

Office Manager Kelly Johnson avysl_office@almadensoccer.org Uniforms Reimbursements NorCal Registrar

AVYSL Assignor, Scheduler Tom Tilmant

referee.avysl@gmail.com

AVYSL Fields Team Permits Andrew Hogg fields_liaison@almadensoccer.org Site Director Peter Finney fields@almadensoccer.org Equipment Mikael Trollsas

fields_equip@almadensoccer.org

Marketing/Communications Alene Ipsaro

marketing@almadensoccer.org

Competitive (TM) Program Support Melissa Belur

comp_training@almadensoccer.org

AppendixKey Almaden FC Contacts