week 4-strategic planning 2

7/27/2019 Week 4-Strategic Planning 2

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What is a project nightmare?

Over budget?

Late delivery?

Poor quality? Even worse: on-time, on-budget, great quality,

but delivering something your organization

does not need

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Strategic Planning Office

the Office coordinates the continuous strategic

planning process of the Organization

Development of the key documents;

The Strategic Plan,

Operating Plan

The Program performance Monitoring and

Evaluation Plan Other related reports

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STRATEGIC PLANNING DEPARTMENT

Formulates, in coordination with the other Responsibility Centers (RCs),the management’svision of the organization’s

Sets management’s organizational goals and

objectives and their realization within specified time frames.

Collects, evaluates external and internal information relevant to the organization’s present and future state.

Develops long-range (strategic) plans that will properly position the organization to attain its desiredfuture state.

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Cont’

• Implements a feedback and measurement system to

assure implementation of approved plans and budget

at all levels.

• Coordinates with national planning offices, to make

sure that the organizational plans are in line with

national government’s thrust and objectives.

• Performs other related functions.

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How Project Management

Complements Strategic Planning

a) Strategic Planning provides ideas

b) Project Management achieves results

c) Projects drive strategic changes

d) Feedback loop for continuous change

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a. Strategic Planning – Ideas

• Projects are based on ideas and objectives

• Strategic planning creates them through;

–

SWOT (Strengths WeaknessesOpportunities Threats)

–Competitive Analysis and other studies

–Market share goals

–Vision statements

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b. Project Management Achieves

Results

How to execute strategy?

Project management provides a robust way to

execute change

Assign project manager, defining

accountability and responsibility

Avoid creating strategy that is never realizedor even attempted

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c. Project Results Drive Change

Each project advances one or more strategic

goal

Some projects investigate an issue, creating

new strategic goals at the end

Some projects fail, but all are relevant

Failure often uncovers key information

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d. Continuous Feedback Loop

Ideas

Projects

Strategy

Change

Staff Feedbackand Ideas

OrganizationalPlan Updates

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Events that Join Strategy and Projects

a) Project start-up

b) Project closure

c) Budget and resource authorization

d) Resource conflicts and priorities

e) Organizational crisis and strategic change

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a. Project Start-Up

Most strategic moment of a project is right

when it is authorized

Strategy helps answer,

“Why should we do this?”

“What is the goal?”

PM helps you climb the ladder,Strategy helps make sure it is on the right wall

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b. Project Closure

A time to gather new ideas

Teams see unsolved problems and issues

These ideas then become new project proposals in later.

Ensure that good ideas are not lost

A gift to the strategic planner/rewarding/motivating

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c. Budget and Resource Authorization

Projects constantly fight for resources and

funding

Tying projects to strategy allows PMs to

explain their need in strategic terms

Examining all project resource requests in

terms of strategy helps eliminate “pet projects”

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d. Project Prioritization

Often project conflicts arise, requiring a

decision

Organizational strategy can provide a more

relevant way to score and rank projects

Strategic planners are accustomed to scoring

systems to set priorities, and can help design

an appropriate system

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e. Crisis and Strategic Change

• Any crisis or critical event causes project

uncertainty

• Strategic planners face uncertainty as well

• These times call for coordination

– Practical, tactical ideas from project

managers – Industry trends and top-down perspectives

from strategists

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Involving Senior Management

Tie project management to something

they must do

Decision making

Training

Constant reinforcement

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week 4-strategic planning 2

Documents