Wedding Coordination Services Heart to Heart Occasions offers a variety of planning services from complete development to day of planning. No two brides are alike and your wedding should be a reflection of you. For that reason, all of our services will be customized to meet your needs.

To help give you an idea of what we can offer, here are some popular groupings of our services. But remember, we will customize everything just for you… to fit your needs and budget. Couple #1- Needed “Top to Bottom” Help Consists of full planning, including but not limited to:

• Unlimited use of Wedding Director for all “day-of” services (see that package for description) • Access to the preferred vendors list • Personal wedding stylist to assist with attire, color scheme, themes, décor and making the event personal • Budget development and management • Custom wedding planning checklist/schedule/itinerary • Location scouting and finalizing of details once the perfect site is chosen • Point person for all vendors, making the contracts available to you for signing, follow-up on payment schedules to vendors and confirmation calls to all vendors one week prior to the wedding day • Attend all necessary vendor appointments • Book and choreograph rehearsal and rehearsal dinner • Advice on etiquette and current trends • Invitation, Save the Date and RSVP assistance, including custom designs • Reserve accommodations for out of town guests • Place all rental orders • Gift baskets for hotel rooms • Book customized honeymoon • Choreograph ceremony and reception timing • Create reception layout • Create a custom wedding day schedule and distribute to vendors and bridal party • Assistance with marriage license and name changes

Couple #2- Requested Guidance through the Planning Process This couple preferred to plan their wedding themselves, but needed a bit of assistance getting the details cared for. This has also been used by couples who have gotten off to a great start (or finished most of the planning) but are ready to hand over the work load and details to a professional coordinator. Consists of partial planning, including but not limited to:

• Initial consultation to set up time lines and to-do lists • 25 hours of planning, coordination and designing assistance throughout your engagement from a Wedding Director • 6 hours of “day-of” services including on site coordinator (see that package for complete description) • Customized wedding planning checklist/schedule/itinerary • Unlimited consultation via telephone/email, weekly telephone/emails to check on progress • Available throughout your planning process to answer any questions and give advice • Access to the preferred vendors list • Schedule vendor appointments, attend one appointment of choice • Evaluation of vendor contracts • Oversee setup/design of ceremony and reception • Place necessary rental orders • A final in office planning session 8 weeks out from event • Confirmation calls to vendors one week prior to the day of the wedding • Assistance with rehearsal dinner reservations

Couple #3- Needed Advice and Month of Help This couple needed advice during the planning, and then wanted to hand over the details approx. a month prior to their wedding day. This included day of coordination as well.

• 12 hours with Wedding Director/Stylist (hours can be broken into increments) • Communication with all vendors throughout the month • Final walk through at venue and oversight of placement of setup and décor • Complete coordination of wedding rehearsal and wedding day

Couple #4- Requested Style & Fashion Advice

• 12 hours with Wedding Director/Stylist (hours can be broken into increments) • Initial brainstorming appointment to determine event style/color scheme/theme • Coordinate bride/groom/bridal party attire and accessories • Organize all thoughts, ideas, etc • Provide magazines, swatches, photos, and etc. to assist with decision process • Assist with save the date, invitation, menu cards, and table setting design

Couple #5- Just Needed a Little Guidance This couple was excited to plan their wedding on their own? We helped them organize their thoughts, and wrap up the last details. We had a two-hour consultation where we discussion the wedding budget/finances, a review of preferred vendors, wedding checklist, time management, etc. Couple #6- Day of Coordination and Management Their services included but were not limited to:

• Guiding you graciously through your day and keeping things running on schedule • A custom wedding day agenda will be distributed to all vendors with confirmed times for loading and setup. A wedding agenda will also be given to other necessary participants • Use of fully stocked wedding day “S.O.S” kit • Assist with the final payment of vendors • Placement of ceremony items • Ceremony/reception setup confirmation and final decoration preparations • Greeting and managing vendors on wedding day, oversee on site vendor activity • Coordinate ushers and seating plans • Arrange and cue musicians/bridal party/bride for ceremony processional • Orchestrating pictures along with the photographer • Assist MC/D.J. with announcements of bridal party and smooth transitions of all reception activities • Observe general event progression • Organizing and packing everything up for you at the end of the evening • Assistant coordinator’s are provided for large parties and select reception locations

Your wedding is the most important day of your life, and you deserve to enjoy it! Let me help you plan your special day, together we can make it unforgettable and unique to you! Kindest Regards,

Jennifer Hartman Owner, Heart to Heart Occasions

When many think of wedding planners, Jennifer Lopez’s frantic character in the aptly titled “The Wedding Planner” comes to mind. That was a fairly accurate depiction except, of course, most wedding planners don’t run off with the groom. A wedding planner really can be a busy bride’s right hand.

Why should I hire one? Wedding planners aren’t just for the wealthy. No matter what type of wedding you want, big or small, lavish or thrifty, a good wedding coordinator can be your ally, advocate, artistic director and much more.

Many married couples say planning a wedding is a full-time job. If you’ve already got one of those, fi nding time for all of the wedding details can be hard.

Wedding coordinators save you a lot of stress by doing the planning and legwork for you. Whether you know exactly what you want, or you don’t even know where to start, the wedding coordinator will be doing all of the hemming, hawing, haggling and negotiating for you. Because wedding planning is what the coordinator does year- round, he or she knows all the best vendors (and might be able to get you deals). If you’re planning long distance, that kind of expertise can be invaluable.

But can I aff ord one? You should fi gure that about 10 percent to 15 percent of your budget will go toward a full-service wedding planner. But don’t let that put you off . Some consultants charge a fl at fee, while others charge by the hour. Wedding planners don’t always handle the whole shebang. A variety of services are usually available. Some couples want just a little help

getting started and will work with a coordinator to develop a “blueprint” for the wedding, including a timeline, a checklist and a vendor plan based on the expert’s recommendations.

Other couples bring in help at the other end, hiring a consultant for “day of” services to ensure the whole plan is executed according to schedule (which leaves every member of the wedding party including the moms free to relax and enjoy the day).

Finally, make a list of what you want a consultant to handle for you. You’ll be able to use it as a reference when you’re comparing prices. What should I look for? There are several key qualities you should be looking for when you talk to prospective wedding consultants.

First, they should demonstrate a commitment to your budget and ideas. After all, you want this person not only to work for you but also to work with you and your vision of the day.

Second, you should be prepared with general questions What do you think of this fl orist? What do you think of this reception site? that will allow the coordinator to show off her knowledge. If the coordinator is doing a her job well, she should be able to give you the scoop on vendors. You also should ask some questions that will show the depth of the planner’s knowledge of wedding etiquette and bridal trends. Last, go with your gut. Do you

feel comfortable with this person? Remember, you’re going to be working closely with the coordinator during the planning process (and you’ll probably also be counting on her the day of the wedding to make sure everybody’s in the right place at the right time). Make sure you feel confi dent that this is someone you can trust. We suggest interviewing at least two coordinators before making your decision.

How can I fi nd one? Start by talking to people you know, whether they were married recently or know someone who did, to get recommendations. Wedding consultants get a lot of business through word of mouth. As with all your wedding vendors, get everything in writing. The estimate, the proposal and anything else you agree on needs to be signed by all parties.

And don’t forget to make sure she isn’t as pretty as J.Lo. Just kidding!

By: Kate Wood, The Knot

A Wedding Planner -The Best Gift You Can Give Yourself!