wedding coordination packages 2019-2020€¦ · • personalized planning binder to help keep you...

(508) 308-0307 [email protected] www.perfectlycoordinated.com

Wedding Coordination PackagesWedding Coordination Packages2019-2020

http://perfectlycoordinated.com/

For busy couples who have limited time to spend on researching venues, looking for vendors, worrying about what needs to be done next, and handling the thousands (literally!) of details that go into planning a wedding. It all begins with creating a budget and establishing priorities for your Wedding Day. From there, I’ll guide and advise you every step of the way…from “I Will” to “I Do!”

Typical Investment: $4,700

Wedding Coordination Services:• 6 planning meetings/calls (1 hour each)• Unlimited email/phone communication• Personalized planning binder to help keep you organized• Work with you to create your wedding budget and monitor throughout the process to ensure you

remain within budget• Work with you to prioritize what wedding elements are most important to you • Research and recommend ceremony/reception venue(s) based on wedding budget, size & style• Recommend vendors -- florists, photographers, musicians, transportation, and more!• Provide questions for vendor meetings• Assist with vendor selections• Manage all vendor contracts (track payments/due dates)• Assist with menu selection and catering questions• Brainstorm colors, theme, decor, and favor ideas to ensure a cohesive wedding scheme• Collaborate with vendors to achieve your theme• Act as liaison between you, your vendors, and your venue• Attend vendor meetings as needed/available throughout the process• Attend floral/design meetings if desired• Coordinate rentals• Assist with selection of invitations, print materials, and more as needed• Provide LOTS of checklists and tools to guide you through the planning process (my specialty!)• Assist with booking and monitoring hotel room blocks• Secure and coordinate transportation for couple, wedding party, and guests• Offer professional guidance on wedding etiquette• Provide guidance on guest seating• Confirm arrival time/other details with vendors & offer assistance if needed• Coordinate Wedding Day arrival times with hair/makeup stylists, photographer, florist & other

vendors• Create a detailed Wedding Day Timeline• Share timeline with vendors ahead of time so everything runs smoothly on your Wedding Day

Full Coordination Package Pricing

Perfectly Coordinated (508) 308-0307 [email protected] www.perfectlycoordinated.com

• Create Wedding Day Timeline for wedding party and families• Attend final meeting with venue coordinator• Attend rehearsal (up to 2 hours) to ensure everything runs smoothly during your ceremony• Coordinate with wedding party re: where/when they need to be for rehearsal, dinner & the Wedding Day.

Day-of Coordination and Management:• Up to 8 hours of on-site coordination by me and one assistant• Act as personal assistant to the couple• Coordinate transportation for couple, wedding party, and guests• Handle any unexpected situations that may arise• Have Wedding Day Emergency Kit on-hand• Ensure you (and your loved ones) are stress-free and like guests at your own wedding.

Ceremony: • Coordinate last-minute needs with officiant• Set up programs, decor, candles, etc.• Coordinate arrivals of musicians• Assist with corsages, boutonnieres, etc.• Help greet guests• Line up wedding party for procession• Cue the bride for her walk down the aisle.

Reception: • Ensure venue is set up exactly as you envisioned • Arrange escort cards • Set up guest book, pen, toasting flutes, cake knife• Set up table #s, favors, menu cards, etc.• Make sure tables are set appropriately• Ensure flowers are set up according to your floral order• Assist with photo coordination (organize wedding party, families, to keep things running smoothly)• Work with venue coordinator and your vendors to execute the Wedding Day Timeline

throughout the reception • Distribute final payments and gratuities to vendors.


For the couple who has begun to plan their wedding, but needs recommendations, professional assistance with vendors, budget management, and someone to coordinate every last detail (and there will be many). Regardless of where you are in the planning process, I’ll begin by evaluating your progress to-date, then develop a comprehensive plan for making your Wedding Day everything you imagine it to be! From there, I’ll work with you every step of the way, coordinating every detail, big and small. And you can focus on being happily engaged!


Wedding Coordination Services:• 4 planning meetings/calls (1 hour each)• Unlimited email/phone communication• Personalized planning binder to keep you organized• LOTS of customized checklists and tools to guide you through the planning process (my specialty!)• Remaining vendor recommendations that you need• Provide questions for vendor meetings• Assist with vendor selections• Manage all vendor contracts (review existing contracts, track payments & due dates)• Theme and decor guidance• Collaborate with vendors to achieve theme• Reception site walk-thru• Act as liaison between you, venue, and vendors throughout the planning process• Attend vendor meetings as needed/available• Assist with booking and monitoring of hotel room blocks• Secure and coordinate transportation for couple, wedding party, and guests• Coordination of rentals• Guidance on wedding etiquette• Provide guidance on guest seating• Introduce myself, offer assistance & confirm arrival time/other details with vendors• Coordinate Wedding Day arrival times with hair/makeup stylists, photographer, florist & other vendors• Create comprehensive Wedding Day Timeline• Share timeline with vendors ahead of time so everything runs smoothly on your Wedding Day• Create consolidated Wedding Day Timeline for wedding party and families• Attend final meeting with venue coordinator• Attend rehearsal (up to 2 hours) to ensure everything runs smoothly during your ceremony

Partial Coordination Package Pricing


• Coordinate with wedding party re: where/when they need to be for rehearsal, dinner & the Wedding Day.

Day-of Coordination and Management:• Up to 8 hours of on-site coordination by me and one assistant• Act as personal assistant to the couple• Coordinate transportation for couple, wedding party, and guests• Handle any unexpected situations that may arise• Have Wedding Day Emergency Kit on-hand• Ensure you (and your loved ones) are stress-free and like guests at your own wedding.

Ceremony: • Coordinate last-minute needs with officiant• Set up programs, décor, candles, etc.• Coordinate arrivals of musicians• Assist with corsages, boutonnieres, etc.• Help greet guests• Line up wedding party for procession• Cue the bride for her walk down the aisle.

Reception: • Ensure venue is set up exactly as you envisioned• Arrange escort cards• Set up guest book, pen, toasting flutes, cake knife• Set up table #s, favors, menu cards, etc.• Make sure tables are set appropriately• Make sure flowers are set up according to your floral order• Greet vendors, assist if they need anything• Assist with photo coordination (organize wedding party, families, to keep things running smoothly)• Work with venue coordinator and vendors to execute the Wedding Day Timeline throughout

the reception• Distribute final payments and gratuities to vendors.


For the couple who wants someone to take charge of all the overwhelming details that need to be taken care of during the final 6 weeks leading up to your wedding. This is your time to relax and focus on you…leave the rest to me as you count down to your Wedding Day! You don’t want to spend all that time planning your dream wedding, just to have it fall apart on the day-of. I’ll make sure every last detail is carried out according to your vision.


Wedding Coordination Services:• 2 planning meetings/calls (1 hour each)• Unlimited email/phone communication during 6 weeks leading up to your Wedding Day• Vendor contract review• Run through logistics to make sure you haven’t overlooked anything• Customized checklists to guide you through the final 6 weeks (my specialty!)• Introduce myself, offer assistance & confirm arrival time/other details with vendors• Coordinate Wedding Day arrival times with hair/makeup stylists, photographer, florist & other vendors• Create comprehensive Wedding Day Timeline• Share timeline with vendors ahead of time so everything runs smoothly on your Wedding Day• Create consolidated Wedding Day Timeline for wedding party and families• Attend final meeting/walk-thru with venue coordinator• Attend rehearsal (up to 2 hours) to ensure everything runs smoothly during your ceremony• Coordinate with wedding party re: where/when they need to be for rehearsal, dinner & the Wedding Day.

Day-Of Coordination and Management: • Up to 8 hours of on-site coordination by me and one assistant• Act as personal assistant to the couple• Oversee transportation for couple, wedding party, and guests• Handle any unexpected situations that may arise• Have Wedding Day Emergency Kit on-hand• Ensure you (and your loved ones) are stress-free and like guests at your own wedding.

Ceremony: • Coordinate last-minute needs with officiant• Set up programs, décor, candles, etc.• Coordinate arrivals of musicians• Assist with corsages, boutonnieres, etc.• Help greet guests

Month-Of Coordination Package Pricing


• Line up wedding party for procession• Cue the bride for her walk down the aisle.

Reception: • Ensure venue is set up exactly as you envisioned• Arrange escort cards• Set up guest book, pen, toasting flutes, cake knife• Set up table #s, favors, menu cards, etc.• Make sure tables are set appropriately• Make sure flowers are set up according to your floral order• Greet vendors, assist if they need anything• Assist with photo coordination (organize wedding party, families, to keep things running smoothly)• Work with venue coordinator and vendors to execute the Wedding Day Timeline throughout

the reception• Distribute final payments and gratuities to vendors.



Don’t need a complete package? Or maybe you want to supplement your package with additional services? Choose from the following a la carte services. If you need something that’s not listed, let me know, and I’ll be happy to work with you. Services are billed on an hourly basis.

• Budget development• Venue and/or vendor recommendations• Coordinate engagement party• Customized monthly checklists to keep you organized and on track• Arrange/manage accommodations for out-of-town guests, often at discounted rates• Manage RSVPs• Coordinate Rehearsal Dinner• Develop detailed Wedding Day Timeline• Create Bridal Party Newsletter(s)• Assemble favors• Create Wedding Newsletter for hotel guests• Create and assemble Welcome Bags for hotel guests• Create and assemble Bathroom Baskets• Create candy buffet• Candy buffet container and decor rentals• Honeymoon planning.

A La Carte Services


wedding coordination packages 2019-2020€¦ · • personalized planning binder to help keep you...

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