webinar: sharepoint online: how do we think about sharepoint now?
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SharePoint Online:How Do We Think About SharePoint Now?
Who Are We?
Jill Hannemann@JHCherryBlossom
» Director of Advisory Services at Portal Solutions
» Blogs: Editor, Portal Solutions Digital Workplace Today
» SharePoint Areas of Interest: Term Store, Product Catalog, Records Center, Metadata Navigation, Content Types, and e-Discovery with Exchange
» Culinary project: perfect pizza dough
Adam Levithan@collabadam
» Senior Consultant at Portal Solutions
» Blogs: Portal Solutions, AIIM, ViewDO
» SharePoint Areas of Interest: Use OOTB first – development second, Building communities, harnessing the power of Social, Adoption
» Favorite TV Show: Sherlock
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About Portal Solutions
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Times selected in Office Early Adopter Program
45Full-time employees, consultants, developers, business analysts, SME
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11 years in business
250+ SharePoint and Office 365 Implementations
We deliver Digital Workplace Products and Solutions that help organizations share what they know and find what they need by connecting people, data, and content.
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Background
SPC Update
AGENDA
Making a Decision
Rapid Push to the Cloud5
Cloud enables on-demand computing resources to be rapidly provisioned with minimal management effort.
From Infrastructure as a Service (Iaas) toSoftware as a Service (Saas)
@JHCherryBlossom @Collabadam
Microsoft’s Changing attitudes • Yammer
Purchase• O365 Launch• One Microsoft
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Speed Agility
Scalability Integration
Continuous new features
Social
Why the Cloud?
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SharePoint Today
Hosted
On-Premise
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SharePoint In the Future
Hosted
On-Premise
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SharePoint In the Future
Search
Sites
File Sharing
Mobile
Availability
Collaboration
Knowledge Transfer
Reduced IT Maintenance
SPC 2014 is the first conference where Microsoft has ever widely showcased technology futures and innovation
“The SharePoint Forecast is …. Cloudy”
Craig Roth, Managing Vice President: Communication, Collaboration, and Content, Gartner Group
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Significant investments and rapid cycle of new features for Office 365• Convergence of social • Unified login for Yammer• Open Graph availability and
groups everywhere• Oslo app
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= Less future investment for SharePoint On-Premise
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Making a Decision
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Choose Your SharePoint
Hosting Wisely
Where’s the SharePoint
Wheel? What am I
getting?
How do I migrate My
content?
What’s the best value
for my investment? I hope he
realizes the move is to the
cloud.
Office 365 delivered a 315% return on investment with a four month payback period for the composite enterprise organization.
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- Forrester Consulting Total Economic Impact Study, Dec. 2010
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Compliance
Current Licensing
Immaturity of Cloud
Your service going down
Sensitive data residing … outside?
Control of rollout
Key Considerations
Provider service going down
Locked into ecosystem
Edward Snowden was…
A SharePoint Administrator
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Is the cloud safe?
Office 365 is verified to meet: • HIPAA BAA• FISMA• EU model
clauses• ISO 27001
Expanding encryption
Reinforcing legal protection
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Productivity Ecosystem
Office 365 At A Glance
• Enterprise social for your organization• Share your knowledge and expertise• Collaborate with Groups and
Conversations• Discover Conversations with Feeds &
Following
• Flexible migration and deployment options
• In-Place Archive, powerful retention policies & large mailboxes
• Increased security with Exchange Online Protection & Data Loss Prevention
• Simplified compliance through In-Place Hold & eDiscovery
• Manage, collaborate and share documents
• Newsfeed to follow people, docs, sites, tags
• My Sites to manage and share documents
• Share docs securely with Extranet Sites
• Access documents offline• Role and doc-level permissions
• Multiparty HD video and content sharing• IM & presence across firewalls• Mobile client experiences designed for
devices• GAL search with contact card• Federation with Skype
• Familiar & full Office user experience
• Fast deployment & broad management controls
• Per-user licensing
Office 365 ProPlus:
Insights• Dynamics• CRM• Power BI for
O365
Other Tools• Visio Pro• Project
Online
Platform• Azure
Don’t Forget
How Do I Make the Decision?
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My Company’s Intranet
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• Just Starting• Full Integration
How Important is Social?
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Personnel for the Cloud Suggested Roles On-Premise Cloud Hosted Office 365
Business Analyst/ Advocate
X X X
Business Analyst/ Workflow OOTB Configuration Specialist
X X X
SharePoint Site Collection Administrator
X X X
Developer X X
Solution Administrator X
SharePoint Server Administrator
X X
Network Engineer (AD/ADFS)
X X
Server Administrator X
Thanks to Eric Shupps http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=266
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Development Approaches
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• Custom Functionality – Sandbox solution Existing farm solutions will not migrate
• No Visibility in Upgrades Microsoft can change classes unexpectedly
• Expectation Setting We are dependent on Microsoft for classes
we don’t add ourselves for styling and functionality
• Forward Thinking Expect that front end development using
javascript and jquery will be a more viable path moving forward
UI Strategies for SharePoint Online
On-Prem
Hosted
O365
Whatever you want!
Whatever you want!
Be careful!
Big Eco-System• Ever expanding• For every use case
Platform• 2013 ready• On-Prem vs. O365
Feature Roadmaps• 2013 Releases• Feature
differentiators• SP Integration
Research• Neutral SMEs• Analyst Groups• Vendor Evaluations
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3rd Party Considerations
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Your Last SharePoint Migration EVER!
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Which Approach is Right for You?
• SP to SP version upgrade (cannot migrate directly from 2007-2013)
• Few customizations• On-Prem to on-Prem• No IA rebuild required
• Works for all types of migrations
• SharePoint to SharePoint• Unstructured file
repositories• Third party DMS• Only supported path to
migrate to SP Online
• Copy, paste, tag• Works in all situations• Extremely labor intensive
Content Database Migration
3rd Party Migration Tool or Custom Scripting
Manual Migration
On-Prem
HostedOn-
PremHosted O365
On-Prem
Hosted O365
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3 Tips for Setting Up SharePoint Online
• They take weeks to crawl in!
Profile Properties for Search: Create custom user profile fields first
• Better to use content type hub
Do not create custom content types at the list or library level
• Expands your Information Architecture capabilities
Leverage OneDrive for Business in your plans
Office 365 Deployment Offer Accelerating Office 365 deployment (150+ seats)
Who
Customers who buy 150+ Seats of Office 365Enterprise plans and Exchange Online; Add-on or Full USL Licenses purchased through EA, MPSA, AOS, Open, or MOSP
When Through June 30, 2014
What
FastTrack step 2 deployment activitiesReimbursement directly to deployment partner $20K for 1,000+ seats, $12K for 250-999 seats, $5K for 150-249 seats
IT led migrationCustomer domainDirectory syncPassword syncAdmin migrations
Deployment May Include:
Contact Jill Hannemann at [email protected]
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June 3: Business Power Lunch – What is Office 365’s Impact to Business? In-Person event at J. Gilbert’s Steaks & Seafood, McLean, VA (act fast, limited space)
Visit our booth! Meet our experts!June 7: SharePoint Saturday DCJune 18-20: SharePoint Fest NYC
Upcoming Events
Click here to register for any of our events!
Thank you! Learn more at www.portalsolutions.net