community it webinar - unselling sharepoint
TRANSCRIPT
Un-selling SharePoint
Community IT Innovators Webinar Series
April 21, 2016
Webinar Tips
• InteractAsk questions via chatConnect on Twitter
• Focus Avoid multitasking. You may just miss the best part of the presentation
• Webinar Slides & RecordingPowerPoint and recording links will be shared after the webinar
About Community IT
Advancing mission through the effective
use of technology.
• Invested Work exclusively with nonprofit organizations, serving over 900 since 1993.
• Strategic Help our clients make IT decisions that support mission.
• Collaborative Team of over 30 staff who empower you to make informed IT choices.
Johanny TorricoVice President – [email protected]
Steve LongeneckerDirector – Infrastructure [email protected]
Agenda• Benefits of SharePoint
• SharePoint Challenges
• Demos
Benefits of SharePoint
Designed for Enterprise
• Centralized management of users and permissions
• Includes solid reporting tools
• 99.9% uptimehttps://commons.wikimedia.org/wiki/File:Sompo_Japan_Head_Office_Building_2009_02.jpgAuthor: Wiiii
Better Remote Access to Files
• Cloud is available anywhere you have Internet
• External partners can be given access (edit or read only, you decide)
• Very easy to send links for sharing purposes
https://commons.wikimedia.org/wiki/File:Summer_-_Nazareth_College_(8510602468).jpgAuthor: Nazareth College from Rochester, NY, USA
Findability and Discoverability
DEMO
Customized Advanced Search
Delve
Integrates with Microsoft Office
Excellent backend for OneNote
Office Online
• SharePoint allows for document check-in and check-out.
• Simultaneous multiple person editing possible with either Office Online or the Desktop Suite.
• Simultaneous editing only works when file is opened from the Office 365 cloud.
Co-authoring Office Documents
https://commons.wikimedia.org/wiki/File:Kerry_and_Lavrov,_with_senior_advisers,_negotiate_chemical_weapons_agreement_on_September_14,_2013.jpgAuthor: U.S. Department of State
https://support.office.com/en-us/article/Document-collaboration-and-co-authoring-ee1509b4-1f6e-401e-b04a-782d26f564a4
Versioning
File cabinet image courtesy of WikiCommons: https://commons.wikimedia.org/wiki/File:Istituto_agronomico_per_l%27oltremare,_int.,_biblioteca,_schedario_05.JPG. Author is https://en.wikipedia.org/wiki/User:Sailko
Before DigitalFile Shares
SharePoint
DEMO
More Than File Sharing
SharePoint Challenges
No More Windows Explorer (or Finder)• Local sync is not reliable
enough, and it can lead to version conflicts
• Users access files directly through Desktop Office Suite or through an Internet browser
https://pixabay.com/en/browser-web-www-computer-773215/CC0 Public Domain, Free for commercial use, No attribution required
No More Folders – Metadata is new paradigm
• Folders are too slow in a browser-based environment
• Metadata admittedly has more friction upfront, at time of file’s creation
• Attending to metadata requires buy-in
DEMO
Saving an attachment from Outlook to SP requires lots of clicks
DEMO• Save attachment to a swing
space first, perhaps your Desktop or “My Documents” (your C: drive)
• Click the upload button in SharePoint and select the file you just saved.
• Apply metadata as appropriate
MacOS users can’t do local sync of SP Libraries
• MacOS can sync OneDrive for Business
• We recommend against local sync of SP libraries anyway
SharePoint Templates Don’t Integrate With Desktop Office Suite• Desktop Office Suite requires template
files (dotx in Word) to be local files• Templates in SP launch Office Online
version of the suite• Extra clicks required to edit new file
you created with the desktop version of MS Office
http://www.123freevectors.com/blue-background-template-illustrator-free/CC0 / Public Domain | By: 123Freevectors | More info
DEMO
It’s a big change
• Design and implementation require time and energy from team members
• New ways of doing things require training and buy-in
https://pixabay.com/en/children-win-success-video-game-593313/CC0 Public Domain | Free for commercial use | No attribution required
Next Steps
Requirements for Successful SharePoint Implementation
– Office 2013 (or newer) version of MS Office Suite– Strong support from leadership– SharePoint solves specific business needs that fit with overall business strategy– There is time and energy to give the implementation focused attention
Demos
Upcoming Webinar
Tips for Successful SharePoint Implementation
Thursday May 19th 4:00 – 5:00 PM EST
Abdul Musa & Johanny Torrico
Q & A
Provide feedback Short survey after you exit the webinar. Be sure to include any questions that were not answered.
Missed anything? Link to slides & recording will be emailed to you.
Connect with us