webinar: face your budgeting fears!
TRANSCRIPT
FACE YOUR BUDGETING FEARS! WEBINAR: June 23, 2016
Today’s Speakers
Shreeram Sharma Senior EPM Architect Oracle Certified implementation specialist with 10 years experience in technical configuration and delivery of
Oracle Hyperion Products.
Expertise in design, analysis, development and implementation of applications in Client/Server OLAP.
Solutions Specialized: Oracle Planning & DRM, Hyperion Essbase, and Technical Infrastructure requirements.
Matt Gualtieri BI/EPM Practice Director Finance leader with over 20 years experience from staff accountant to CFO. Subject matter expert on consolidation. Has led the successful delivery of several large-scale financial
transformations from assessment cycle to design and delivery. Solutions Specialized: Hyperion Financial Management, Hyperion Planning, Hyperion Essbase, Hyperion
Reporting Studio, Smart View, JDE, Oracle, IBM Cognos, SAP
Shreyas Krishna Sr. EPM Systems Analyst
Oracle Certified implementation specialist with 6 years experience in technical configuration and delivery of Oracle Hyperion Products.
Expertise in requirement gathering, functional design, financial analysis, Business Rules and Calculation Scripts.
Solutions Specialized: Oracle PBCS Implementation, Hyperion Essbase, FDMEE and Technical Infrastructure requirements.
Today’s Agenda
About Saturn Infotech
Intro to Indirect Budgeting
Setting up the Application
Calculations
New Hire Budgeting
Customer Case Study
Demo
Q & A Session
Who are we? We are qualified thought leaders, advisors and partners focused on the delivery of customized solutions for financial reporting, planning, budgeting, forecasting and analytics
Diverse Client-base Fortune 500 organizations
Finance & Banking Retail Consumer Goods & Industrials Technology Pharma & Life Sciences Public Sector and others
Recognition
Oracle Platinum Partners specialized in:
Business Intelligence (BI) Enterprise Performance
Management (EPM ) Big Data Cloud Computing
About Saturn Infotech
Services & Solutions
Locations
Philadelphia - Headquarters 1120 Welsh Road, Suite 110 North Wales, PA 19454 USA
Atlanta – Branch Office 1401 Peachtree St NE, Suite# 500 Atlanta, GA 30309
Boston – Branch Office 400 Trade Center, Suite 5900, Woburn, MA 01801
Dallas – Branch Office 800 E Campbell Rd, Suite 252 Richardson ,TX 75081
Chicago – Branch Office 8745 W. Higgins Rd, Suite#110 Chicago, IL-60631
Miami – Branch Office 6625 Miami Lakes Dr. East Miami, FL 33014
250+ Subject Experts globally, with Coverage in
almost Every US State!
Saturn E-Solutions Pvt Ltd Aundh - Hinjewadi Link Road Pune 411057, India
Saturn Infotech Inc. 141 Cecil Street Singapore
Saturn Infotech Arabia FZ LLC. Dubai Internet City Dubai, UAE
Our Clients
Cloud in an Enterprise Ecosystem
Source: http://www.gartner.com/it/page.jsp?id=1971515
High-level Planning Cycle Process
High-Level Profit and Loss Targets Established by Major Business Segment and/or Region
Functional Income
Statement by Quarter
High-level Targets Communicated to Field
Business Process Owners
Other Key Stakeholders
High-level targets converted to Planning Drivers
Revenue & Expense drivers produce planning vales
Derived planning assumptions
-Rate x Quantity% of Total, etc.)
Planning levels established
Entity, Currency, Account, Cost Center
etc..
High-level Planning Considerations
• Financial and Non-Financial (Rates, %, Previous Trends)
Planning Drivers
Centralized
• Legal Entity > Segment > Product Line > Product
• Account Detail > Cost Center > Functional Areas
• User Interface and Input Sources (Excel, Flat File, System Feed, Forms)
Planning Dimensions • Work Flow and
approval based on business role
• Financial Transparency Audit ID’s
Change Management and Process
• Support Actual Variance Analyses
• Provides decision support
Reporting
Introduction to Indirect Budgeting
Oracle Enterprise Planning Cloud provides more comprehensive reporting options for indirect costs and simplifies company-wide hiring and budgeting.
Indirect employees are employees who do not directly contribute to the revenue of the company. Indirect employee costs are indirect fixed costs.
(Employees in HR, Legal, IT, Finance Departments etc.)
When formulating budget for such expenses, management must analyze the magnitude and impact on the company, and based on this magnitude, only then can they allocate
and set a budget.
The preparation of reports for indirect costs can be a tedious and confusing process. Without an accurate
budget that correctly predicts costs and profits, meeting fiscal obligations becomes a challenge.
Initial Setup for the Application (Oracle PBCS)
Data Prerequisites Employee seed data needs to be stored in the application by organization
Load Information HR information such as grade, Labor Category, Status, Timecard Group need to be loaded into the system
Salaries as a Starting Point
Salaries of indirect employees within a budget can be used as a starting point for Department’s Indirect budget
Review These initial numbers can be viewed on Webforms for managers to review
New Hire Budgeting
Users can budget for new hires under generic grade, labor category, timecard group, status etc.
Saturn Infotech can customize a Webform in Oracle PBCS with SmartView lists to capture this information
The impact of these new additions/changes can be viewed in another form for total budgets/headcount
Additional Calculations
Global calculations such as cost of living increase/merit increase can be used to calculate budgeted salaries.
Administrators and Super Users can run business rules to run various calculations to budget for fringe costs of the employee:
401K, FICA, SUTA, FUTA, Holidays, Tuition Reimbursement, Medical, Dental Insurance etc.
Case Study: Global Surveillance Company
Client: Global Surveillance Developers
Headquarters: Farmingdale, NY
Revenue: $500 million
About the Client: The client is an advanced-technology leader focused on developing surveillance, communications, analysis and integration technologies for a wide range of aerospace, defense and commercial customers worldwide.
Before Scenario: • BI and planning processes were heavily project centric; all reporting,
planning, and budgeting revolved around projects • Oracle E business suite (EBS) on premise • Existing planning portfolio :
o Cognos: Capex planning, indirect budgeting, project planning, and reporting package (approx. 90% of planning)
o On Premise Hyperion: Hyperion 11.1.1.3 and a Windows server that was 5 versions behind (approx. 10% of planning)
Pain Points: • Out of Box Oracle products could not provide the type of project-
centered analysis they needed • Planning processes required heavy IT Involvement • Users could not run reports on their own without the help of IT. This
reliance on IT turned easy tasks into costly interruptions. • They struggled with reporting issues with BI applications, as on
premise BI apps were too rigid and did not fit their reporting requirements
Case Study: Global Surveillance Company
Solution: • Saturn devised an architectural solution for how Cognos and the on premise Hyperion system could be replaced
and calibrated into a single Cloud-based solution, PBCS (Planning and Budgeting Cloud Service) • Saturn showed the client the value that PBCS has and how the application can be owned by the business directly
and accessed by many users • Saturn laid out the project plan in phases to decide what the most important steps were and arranged resources
based on client needs
Benefits and Result: • IT reliance was reduced and finance users are in full control of their data • Budget cycle reduced from 2 months to 2 weeks • Faster reports retrieval times (50% reduction in response time of reports) • Faster data retrieval and data refreshes • Improved resource productivity • More dynamic, user-friendly system and reporting platform • Executives are able to access reports right on their mobile devices
What is Oracle PBCS?
What is PBCS?
Oracle’s Planning and Budgeting Cloud Service
(PBCS) is Oracle’s first EPM cloud-based
application available in a software as a service (SaaS)
deployment model.
It provides flexible planning and
budgeting that’s ready for the Cloud.
PBCS is based on Oracle Hyperion Planning that
supports enterprise-wide planning, budgeting, and
forecasting in a cloud-based deployment model.
PBCS provides a rich Web and Microsoft Office enabled planning and
modeling framework that supports driver-based planning to connect
operational assumptions and financial outcomes.
PBCS Features
2 environments (pre-prod & prod) are provided
The limit of 1 planning model managed by software
Each additional planning model requires a new subscription of the cloud service
Resource Limit: 150 GB of total disk space for the Essbase cubes and file system
PBCS does not include Planning modules (Capital Asset Planning, Workforce Planning, Project Financial Planning)
Discount bands and migration credits are applicable as appropriate
Benefits of PBCS
No. Topic Benefits
1 Cost Benefits • Subscription based • No CAPEX infrastructure investments and no infrastructure barriers • Minimum IT resources; owned by Line of Business
2 Time to value • No Installation • Quick Implementation
3 Infrastructure Maintenance • Installations, Upgrades and Patching done by Oracle
4 Reporting Capabilities • Dynamic Web Forms • Microsoft Office Add in for ad-hoc analysis • Financial Reporting Studio Integration
5 Data Loading • Inbuilt Data and Metadata import export utility • Inbuilt FDMEE (ETL Tool)
6 Simplicity • Virtually no learning curve • Evolve from disconnected planning tools and spreadsheets • Driving planning beyond finance across the enterprise • Simplify technology choices with flexible deployment options • Mix and move between deployment models as business needs change • A web interface provides easy access to the Oracle Cloud, which is good for a distributed workforce
PBCS Architecture
Time for a Demo!
Time for Questions
Thanks for Watching!
Contact:
(267) 337-6779 x 120
Webinar Slides:
www.slideshare.net/Saturninfotech
Presenters: Shreeram Sharma [email protected] Matt Gualtieri [email protected] Shreyas Krishna [email protected]