webcast: success is in the schedule – how to leverage your project schedule to improve project...

8/4/2019 Webcast: Success is in the Schedule How to Leverage Your Project Schedule to Improve Project Success

1/29

Project Scheduling How to leverage your project

schedule to improve projectsuccess!

Instructor: NicholasDeBenedettoDate: 8/18/11


2/29

InstructorPartner at LeapPoint, LLC

Certified PMP and EVP

Managed advisory consulting teams that providedPMO services for a $1.8 billion dollar program andhundred plus million dollar IT portfolio

Managed the development and deployment of

worldwide government and commercial software

NicholasDeBenedetto


3/29

LeapPoint, LLC

www.leappointllc.com

Like or follow us by Aug. 31st

and be entered to

win an Ipod Nano!
http://www.leappointllc.com/http://www.leappointllc.com/


4/29

AgendaProject development

Stakeholder and risk management

Performance measurement

Continuous improvementQuestions & Answers


5/29

Learning Objective

Understand how toEstablish a schedule that facilitates

project coordination and management

Incorporate risks into scheduling,measure performance and communicatestatus

Continuously improve scheduling and

future project success


6/29

StakeholderMgmt

RiskMgmt

Project Development

Define andorganize theprojects

discrete workin a mannerthatfacilitatescoordination.

Work

BreakdownStructure(WBS)

O

ut

pu

ts

Decomposethe WBS intounique

activities andmilestonesthat definethe discretework.

Project

activities andmilestones

Assignresources(e.g. labor,

materials)and establishsound costestimatesthat accountfor all projectcosts.Project cost

estimates

Define Decompose Resource

Sequence andtime-phaseproject

activities,milestonesandresources.Adjust basedon risks andresource

availability.

Time phased

project plan

Establishperformameasurem

and succecriteria abaseline tprojectschedule

Baseline

projectschedule

Sequence Bas


7/29

StakeholderManagementIdentify/DetermineProject stakeholders (people

or organizations) that may beaffected by the project

How often stakeholders needto be updated and how theywill be updated


8/29

Project Development

DefineCollect and elicit projectrequirements

Document project

requirements

Define the project scope andwork

Define andorganize theprojectsdiscrete workin a mannerthatfacilitatescoordination.

WorkBreakdownStructure(WBS)


9/29

Project Development

Create a Work Breakdown Structure(WBS) to divide the work into smallmore manageable units


10/29

Project Development

Define the scope of work for each WBSelement

WBS Scope

1.0 Single Family

Home

Development of a 2 story single

family ranch home with a 2 cargarage

1.1 Foundation Establishment of a slab foundationthat is 6 inches thick with anelectrical conduit

1.2 Framing Creation of a wood house frame wi


11/29

Project Development

Create an Organization BreakdownStructure (OBS) to define the project teamstructure


12/29

Project DevelopmentLeverage your scheduling tool to storethe WBS and associated details


13/29

Project Development

DecomDecompose the WBS into

Project activities

Key project milestones

Key Lesson - Dont go at italone!

Decomposethe WBS intouniqueactivities and

milestonesthat definethe discretework.

Projectactivities andmilestones


14/29

Project DevelopmentCreate a project hierarchy of activities and

milestones within your schedule


15/29

Project Development

ResourIdentify project resources andtheir associated costs neededto complete activities

Work with resources todevelop duration and costestimates based on definedproject scope and

requirements

Assignresources(e.g. labor,materials)

and establishsound costestimatesthat accountfor all projectcosts.Project costestimates


16/29

Project DevelopmentLeverage the scheduling tool to enterand capture cost estimates

ro ec


17/29

Work with your resources and stakeholders toobjectively determine how progress will be

measured and what completion success. Forexample

ro ecDevelopment

WBS Performance Measurement Success Criteria

1.4.1CreateConduits

- Locate conduitplacement(10%)

- Create conduit area (50%)- Install conduits: Area 1

(20%)- Install conduits: Area 2

(20%)

Conduits aresuccessfully installin agreed uponareas and passinspection.


18/29

Risk Management

Work with your project team and keystakeholders to define project risks


19/29

Project Development

Sequence andtime-phaseprojectactivities,

milestonesand resourcesAdjust basedon risks andresourceavailability.

SequenTime-phase activities andmilestones

Identify and create activity

dependenciesAdjust scheduled based on risk

Time phasedproject plan


20/29

Create logical dependencies & timing ofactivities.

Development


21/29

Ensure your resources arent over-allocated

Development

P j t


22/29

Review, update andconfirm the time-phased schedule withthe project team and

stakeholders

ProjectDevelopment


23/29

Project Development

Establishperformancemeasuremenand success

criteria andbaseline theprojectschedule.

Baselin

Baselineproject

schedule

Establish the baseline to

Evaluate performanceagainst

Identify schedule and costvariances

ro ec


24/29

Leverage the scheduling tool to baseline

project information

ro ecDevelopment

f


25/29

Measure PerformanceEvaluate performance based on defined

performance measurements


26/29

PerformanceCapture actual costs and compare againstprogress


27/29

Manage by Exception (MBE)

Determine variance thresholds

Identify significant variances

Take corrective action

Leverage variances and action forfuture projects and schedules

Measure Performance

C ti


28/29

ContinuousImprovementDocument lessonslearned throughout theproject and leverage

these lessons for futureplanning


29/29

Questions & Answers

LeapPoint, LLC

www.leappointllc.com

Like or follow us by Aug. 31st

and be entered to

win an Ipod Nano!
http://www.leappointllc.com/http://www.leappointllc.com/

webcast: success is in the schedule – how to leverage your project schedule to improve project...

Documents