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TRANSCRIPT
Table of content
Cover page
Table of content
Introduction
Main Idea
Project Charter
Scope of Work
Proposal
Proposal Content
Packing and Labelling Proposal
Proposal Submission
Proposal Content for Technical Offer
Proposal Content for Financial Offer
Incomplete and Late Offers
Cost for Proposal Preparation
Evaluation of Proposal
Confidentiality
Signature of Contract
Cancellation of the Proposal
Work Breakdown Structure (WBS)
Graphical
Network Diagram (Manually)
Project Schedule
Duration and Critical path ( Manually)
Duration and Critical path (MS Project)
Gantt Chart
Network Diagram (MS Project)
Risk Identity Matrix
Impact Scaling
Evaluation of the Extent
Risk Matrix
Severity Matrix
Project Team
Responsibility Matrix
Project Cost
Cost Estimation for all Activities
Direct & indirirect cost
Cost Analysis of the network
Project Performance
General Coordinate Procedure
Contractor’s construction schedule
Reports
Types of Report
Daily Report
Weekly Reports
Monthly Reports
Quarterly Reports
Yearly Reports
Lessons Learned
Termination of Project
Customer post project satisfaction survey
Conclusion
References
Introduction
This assignment is based on the development of green residential compounds in UAE,
and it is one of the imperative facts that the project will encompass the conceptualization of
multiple houses that will share a single piece of property. It is one of the imperative factors
that real estate compound is basically a property containing multiple buildings. In this regard,
numerous home adjustments will be proposed in such a way that can indulge adjacent lots for
the extended families in UAE (Meredith, Mantel Jr, & Shafer, 2017).
The notable aspect related to this project involves the fact that the compound will be
live-work green residential compound, and it won’t be formed by purchasing multiple pieces
of land containing the elaborated homes. In this context, a relatable insight includes the
perspective the proposed green compound is based on environmental reasons. There is no
secret in the fact that Dubai is home to making amazing apartments and other related villas
communities. There is a number of benefits due to which the project of formation of the
green compound has been proposed.
Main Idea
The main idea on the basis of which this green compound is to be formed involves the
perspective and relative domains of residential compound formation with the basic facilities
such as furnished apartments, nearby grocery store, part, community vibes formation and
sustainability implications as it will be a relatively small building than other edifices in Dubai
but it is supposed to contribute the management and surroundings of eco-systems for saving
water, energy and other relatable environmental sources. This domain will be designed in
such a way so that, placement of multiple properties on a single piece of land will make the
sustainability implications much easier for the common masses (Kerzner, 2017).
The basic focus behind the conceptualization of green compounds involves the
perspective of sprawl reduction in the community. This fact cannot be shorn off that creation
of this sort of compound, which can coordinate to the management of sustainable essentials
an easy entity but instead, it is one of the tricky implications. One of the opportunities in this
context is the permission grant by the UAE government not to limit the number of houses or
buildings. Thus, the problematic situation which was more likely to be raised related to
separate legal parcels is more likely to be resolved this way. Moreover, a green community
vibe will be developed this way.
Project Charter
Project Name- Green Residential Compound Building
Sr. No Category Objective High Success Criteria1 Overview of
Project The main focus is to
make a fully established neighborhood
Elegant Apartments The decrement in
Global Warming The decrement in UV
rays
Furnished apartments Attainment of
Sustainability Development of
Community Vibes
2 Scope of Charter
Project Planning Detailed Design Tender Document Construction Supervision
Termination of the project in the provided period of time
Undertaking all the project activities with authentic supervision by the workers
3 Schedule Authentic-time Increment in the
Management Documentation of the
whole plan Contributions from
participants with the appropriate value of time and efforts
productivity Completion of the
project in the provided time frame
Control over the Milestones in provided period of time
4 Budget Current Cost and Budgeting for the whole project
Unexpected Costs assessment
Payment for resources and Equipment
Cost control and completion of the project in the designed costs
Maximum increment in the budgeted costs 15%
5 Performance Quality
Possible disruptions assessments in the project
Organization of appropriate plan
Obtainment of best volunteers
The hiring of hardworking and committed workers
Possible avoidance of disruptions in the project execution
Satisfaction of Visitors
6 Performance Scope
Follow up of the codifications in UAE
Formation of legislative needs and framework
Cost determination in accordance with the compliance of legislations
Authentic follow up of all the codifications and legislative frameworks
7 Risks Assessment of risks Evaluation of their
extent Observation of their
nature A possible description
of solutions for all the assessed risks
All major risk must be properly addressed
Risk assessment and solutions must be cost-effective
8 Stakeholders Distinctive role play Undertaking the
responsibility in an aligned manner
Competence and assigned tasks match-up
Responsibilities must be incompetent with the people.
9 Deliverables Attainment of goals in the initial planning
Cost-effective Timely Managed
stage Determination of
Project both direct and indirect stakeholders
Determination of end-users
Appropriate delivery
Scope of Work
The scope of this project involves the implications related to the construction and
other operational management will be maintained in Dubai UAE. The area of each villa will
be 10000𝑓𝑡2. Moreover; the total cost of the project is 200,000,000 In Emirates currency
(AED) This project will be initiated on July 20, 2020, and the core theme for the
establishment of this project is based on sustainability outcomes with the insinuations of
shared activities, nearby amenities, community vibes, and availability of public transport with
ease.
This project is an important one because the materials and resources utilized in the
project will be based on the tactics of pollution decrement and furnishing of innovation in the
compound as well. Moreover, all the rentable facilities will also be provided to the people
buying or renting these apartments. Besides that, the scope of this project also encompasses
the essentials like detailed design, construction supervision, and implications of detailed
design with the maintenance of sustainability insinuations (Heagney, 2016). Termination of
the project will be based on indulging the instalments of firefighting and fire-alarming
systems with surveillance systems and CCTV installations as well. Moreover, the sewerage
network for the treatment plan for the housing will be designed, keeping the sustainable
implications under consideration.
Proposal
Proposal Content
Activities Dates
Request for Proposal Release 23-Jan-2020
Pre-Proposal 27-Jan-2020
Question due 3-April-2020
Obtainment of Response 14-April-2020
The due date for Proposal 3-May-2020
Consultant Engagement 13-May-2020
Expected Contract 1-July-2020
Packing and Labelling Proposal
It is one of the imperative factors that the proposal will contain both the technical and
financial offer related to design, construction and sustainability management. Both of these
will be submitted inappropriately sealed envelope and both of these offers will be more likely
to contain two copies; one will be original and the second will be replica copy of the provided
offer. In case there occurs any failure in order to fulfil these requirements, there will be
marked up a formal error and it can eventually result in form rejection of the entire proposal
(Fleming & Koppelman, 2016).
Proposal Submission
The proposal must be submitted by the recorded delivery of official postal service
directly to the administration of the construction company. This whole process will be mainly
performed for the obtainment of date as well as a signed receipt on the following address.
Dr. Adnan Bashir
Head, corporate support services
2nd floor admin building – Dubai
P.O. Box 2020
It is one of the imperative facts that, in case any other mean is used for sending the
proposal, it will permit the administration of the company to reject that proposal. Besides
that, notable implication regarding the delivery of proposal includes the factor of two separate
proposal envelope; one will encompass the technical offer provided to the company while the
second envelope will contain the financial offer. If any important document is still needed to
be attached to the proposal, then it must be enclosed within the envelope of the technical
offer (Turner, 2016).
Besides that, there are certain conditions which are needed to be fulfilled on a
contemporary basis as:
Addressed must be written inappropriate manner.
The envelope containing any of the offers must not be unsealed or opened.
The proposal must not be sent by mail or fax.
The name of the bidder must be written on the paper.
Reference codification must be clearly mentioned in the paper to which bidder must
be responding.
The numbering of the pages must also be performed in both the economic and
technical offer implication for this designing and development project.
Proposal Content for Technical Offer
Some of the significant implications of the technical offer that must be encompassed
by the letter indulge the factors:
The table of contents must be mentioned with authentic page numbers to avoid every
sort of disruptions.
Bidder must be provided documents with the pieces of evidence for the validity as the
qualification of the bidder and its reliability is extremely crucial.
There must be attached a copy of the valid license for the construction projects and
sustainability operations and developments (Nicholas & Steyn, 2017).
Detailed implications of the whole plan must also be included.
Attachment of papers such as time schedule for delivery of the project, its
construction, installation, and designing all details must be mentioned in that paper.
A construction manager should also provide the replica of bank statements for at least
years just for the assurance.
The clean legislative record must also be provided to prove no complaints or
commitment to any wicked act.
More than two projects, lists must be provided if, somehow, they are available
(Turner, 2016).
Proposal Content for Financial Offer
Some of the significant intimations related to the financial offers of the company
include the whole budget of the project and offer with that plan in the national
currency of UAE which is usually measured in the form of AED.
Calculations related to applicable tariffs and taxes must all be appropriately addressed
in the paper.
Moreover, there is a requirement of submission of the financial offers that must be
managed according to time intimations.
The limit of expenses must not be exceeded from a specific inclusive range (Kerzner,
Using the project management maturity model: strategic planning for project
management., 2019).
Incomplete and Late Offers
The most notable aspect related to the presentation of the proposal includes the factor
that incomplete offers or late offers will not be accepted by company administration.
It is the responsibility of the designer to have the assurance that the proposal is
submitted comprehensively not in terms of bits or pieces.
The proposal must be in accordance with the implications and codifications of RFPs.
Cost for Proposal Preparation
In case no proposal is accepted by the company, then the company won’t be
considered liable for the acceptance of all incurred costs.
The company will only be liable to make payments for the costs which will be
accepted by the authorities (Kerzner, Project management best practices: Achieving
global excellence., 2018)
Evaluation of Proposal
Basically, the evaluation of the proposal will be developed on the basis of both
technical requirements and cost-budgeting on an equal basis. In order to receive acceptance
for this project, there is a requirement for the project designer to achieve 80 points related to
the quality of financial and technical evaluation. The contribution of both economic and
technical parts will be 50% for each component. Any project gaining 50% in either technical
or cost-budgeting planning will be liable to be accepted by the company if the other
component will have almost 30%. On the other hand, if any component of the project will
have less than 30%, it will be rejected by the company.
Confidentiality
The most significant aspect related to the proposal presentation includes the
perspective of confidentiality as any project which is either accepted by the company or
rejected will be kept confidential and will only be utilized for the official documentation and
proceedings. The company won’t be liable to share this information with any third party such
as with any other contracting party or with any other member in the company (Heldman,
2018).
Signature of Contract
It is one of the notable aspects related to the presentation of the proposal that the
person whose contract will be accepted by the company, will be notified both manually and
through email. Moreover, the award will also be provided to the designer. He will be liable to
his representatives for signing the contract with the company for the establishment of the
Green Residential compound.
Cancellation of the Proposal
The cancellation of this proposal can be occurred at any phase of this project without
providing any specific need to the bidder or designer about the project. In the case of project
cancellation, the designer of the project will be provided with a cancellation notification with
the company authorities' approval (Marchewka, 2016).
Work Breakdown Structure (WBS)
Principally, the formation of the work breakdown structure for this project is based on
five phases on the basis of which all of the related responsibilities will not only determined
but instead, it will also be justified. First of all, there will be planning of the whole project, a
review and consultation, thirdly implementation of the plan will be there. The next step is
related to the review of to what extent the project is completed with the implications of
monitoring and control with the termination of the project. These phases and their sub-
activities have all been demonstrated in the above hierarchical structure.
Graphical
Note: Task 4 and 5 are same and they are represented as task 4 in the diagram above.
Network Diagram (Manually)
Project Schedule
Task Dur.(days)
ES EF LS LF Slack Predecessors
1 Taking Approvals for All the Schemes 20 0 20 0 20 02.1 Prepare site safety & equipment 6 20 26 38 44 18 12.2 Build Engineering site office 20 26 46 59 79 33 2.12.3 Build rest room for the labors 35 26 61 44 79 18 2.13.1 Selecting Material 24 20 44 20 44 0 13.2 Purchasing Material 15 44 59 44 59 0 3.13.3 Storing Material 20 59 79 59 79 0 3.24.1 Under ground work 320 79 399 79 399 0 2.2,2.3,3.34.2 On ground work 300 399 699 399 699 0 4.14.3 Mechanical Installation 250 699 949 699 949 0 4.24.4 Electrical Installation 230 699 929 719 949 20 4.24.5 Final Installation 200 949 114
9949 1149 0 4.3,4.4
4.6 Two cars parking 130 1149 1279
1149 1279 0 4.5
5.1 Under ground work 320 79 399 79 399 0 2.2,2.3,3.35.2 On ground work 300 399 699 399 699 0 5.15.3 Mechanical Installation 250 699 949 699 949 0 5.25.4 Electrical Installation 230 699 929 719 949 20 5.25.5 Final Installation 200 949 114
9949 1149 0 5.3,5.4
5.6 Two cars parking 130 1149 1279
1149 1279 0 5.5
6.1 Painting and Decoration 60 1279 133 1279 1339 0 4.6,5.6
96.2 Cleaning and waste Disposal 20 1339 135
91339 1359 0 6.1
6.3 Final inspection 12 1359 1371
1359 1371 0 6.2
7 Review and Submission 31 1371 1402
1371 1402 0 6.3
Critical Path: (1, 3.1, 3.2, 3.3, 4.1,4.2,4.3,4.5,4.6,6.1, 6.2, 6.3, and 7)OR : (1,3.1,3.2,3.3,5.1, 5.2, 5.3, 5.5, 5.6,6.1, 6.2, 6.3, and 7)Project Duration: 1402 days or 3 years, 8 months & 1 day
Start days:20 / July / 2020
Finish days:02 / Dec / 2025
Duration and critical path (Manually)
Duration and Critical path (MS project)
Gantt Chart
Network Diagram (MS Project)
Risk Identity Matrix
Risk identification is one of the imperative factors in order to plan this green
residential compound but also for the implication phase. Imperative methodologies for the
assessment of this project include the implication of execution of risk surveys, risk
questionnaire and consultation about the possible risks in the project (Boyle, 2017).
In order to assess the risks during the proceeding of any project, a matrix will be
utilized for the assessment of the extent of risks with the consideration of the category of
probability for the risk against the probability of consequence severity. This simple procedure
will be used for the identification and clarification of the risks present in this project.
Moreover, the implications of assessments will also provide the idea for the management of
those in accordance with the decision-making process. In this regard, basically, four
empirical steps in which the foremost one is to list down all the risks, the second step is the
determination of the probability of that risks; the third step is about the classification while
the last step is related to the mitigation planning of that risk.
Impact Scaling
Scope Scaling
0 Highly Unfavorable (1% or less)
1 Very much Unfavorable (1-30%)
2 Unfavorable (30-50%)
3 Favorable (50-70) %
4 Very much Favorable (70-90) %
5 Highly Favorable (90% above)
Scope Impact
5 Very much enhanced: Risk for the successful implementation of the project
4 Enhanced: Impact on time management, success, quality, and costs
3 Normal: Impact on costs or quality
2 Low: Impact on Time or cost
1 Very Minute: Negligible Influence
Evaluation of the Extent
Risks Events Probability Risk Detection Occurrence
Procurement Delays 4 5 5 On the time of Preparation of
event
Modulation orders and
Management
3 3 4 On the time of Preparation of
event
Safety Hazards 5 5 5 During Events
Unknown Site
Conditions
4 5 5 On the time of Preparation of
event
Material Costs
Increment
4 4 4 During Events
Damage of Equipment 2 5 3 During Events
Labor Shortages 4 5 3 On the time of Preparation of
event
Risk Matrix
Likelihood
Consequences
Negligible Minor Normal Catastrophic
Certain Procurement
Delays
Safety Hazards
Likely Modulation orders and
Management
Material Costs
Increment
Unknown Site
Conditions
Unlikely Labor
Shortages
Rare Damage of Equipment
Severity Matrix
Red Zone- Major Risk
Yellow Zone- Normal Risk
Orange Zone- Likely to happen
Green Zone- Minor Risk
Project Team
Responsibility Assignment Matrix (RAM) Tab
Terms Stand for
P Primary
S Secondary
Project Cost
Task Board of Directors
Project Board
Project Sponsor
Project Manager
1. Taking Approvals For all The Schemes P S S P2. Site work preparation S P
2.1 Prepare site safety & equipment S S S P2.2 Build Engineering site office S S P2.3 Build rest room for the labors S P
3. Procurement P S3.1 Selecting Material S P3.2 Purchasing Material S S P P3.3 Storing Material S P
4. Construction Process (site A) P4.1 Under ground work S P4.2 On ground work S P4.3 Mechanical Installation S S P4.4 Electrical Installation S S P4.5 Final Installation P S P4.6 Two cars parking P
5. Construction Process (site B) P5.1 Under ground work S P5.2 On ground work S P5.3 Mechanical Installation S S P5.4 Electrical Installation S S P5.5 Final Installation P S P
5.6 Two cars parking P6. Finishing P
6.1 Painting and Decoration P6.2 Cleaning and waste Disposal P6.3 Final inspection P P S P
7. Review and Submission P P P P
Cost Estimation for all Activities
TaskDuration(days)
Cost per day Total cost1. Taking Approvals for All the Schemes and site plan 20 100,000 2,000,0002. Site work preparation 61 1,500,000
2.1 Prepare site safety & equipment 6 200,000 1,200,0002.2 Build Engineering site office 20 2,500 50,0002.3 Build rest room for the labors 35 7,142.86 250,000
3. Procurement 59 60,000,0003.1 Selecting Material 243.2 Purchasing Material 15 3,943,333.3 59,150,0003.3 Storing Material 20 42,500 850,000
4. Construction Process (site A) 1430 39,755.25 56,850,0004.1 Under ground work 320 38,437.5 12,300,000
4.1.1 Excavation 70 40,000 2,800,0004.1.2 Make foundation mold 50 63,000 3,150,0004.1.3 Foundation pouring 70 64,285.71 4,500,0004.1.4 Foundation coating 70 21,428.57 1,500,0004.1.5 Foundation burial 60 5,833.33 350,000
4.2 On ground work 300 34,666.67 10,400,0004.2.1 Install concrete slabs 110 38,181.82 4,200,0004.2.2 Install dry wall and roofing 100 45,000 4,500,0004.2.3 Install insulation 90 18,888.89 1,700,000
4.3 Mechanical Installation 250 34,000 8,500,0004.3.1 H.V.A.C System 70 60,000 4,200,0004.3.2 Swage System 30 46,666.67 1,400,0004.3.3 Vacuum System 50 18,000 900,0004.3.4 Water Supply System 60 21,666.67 1,300,0004.3.5 Gas Pipe line 40 17,500 700,000
4.4 Electrical Installation 230 24,130.44 5,550,0004.4.1 Install Substation Board 80 18,750 1,500,0004.4.2 Wiring 70 12,857.14 900,0004.4.3 Install Electrical Plugs 30 36,666.67 1,100,0004.4.4 Install Light 40 30,000 1,200,0004.4.5 Install Alarm System 10 85,000 850,000
4.5 Final Installation 200 89,000 17,800,0004.5.1 Internal & external plaster 80 106,250 8,500,000
4.5.2 Install Doors 35 71,428.57 2,500,0004.5.3 Install Windows 30 50,000 1,500,0004.5.4 Install floors Ceramic 55 96,363.64 5,300,000
4.6 Two cars parking 130 17,692.31 2,300,0005. Construction Process (site B) 1430 39,755.25 56,850,000
5.1 Under ground work 320 38,437.5 12,300,0005.1.1 Excavation 70 40,000 2,800,000
5.1.2 Make foundation mold 50 63,000 3,150,0005.1.3 Foundation pouring 70 64,285.71 4,500,0005.1.4 Foundation coating 70 21,428.57 1,500,0005.1.5 Foundation burial 60 5,833.33 350,000
5.2 On ground work 300 34,666.67 10,400,0005.2.1 Install concrete slabs 110 38,181.82 4,200,0005.2.2 Install dry wall and roofing 100 45,000 4,500,000
5.2.3 Install insulation 90 18,888.89 1,700,0005.3 Mechanical Installation 250 34,000 8,500,000
5.3.1 H.V.A.C System 70 60,000 4,200,0005.3.2 Swage System 30 46,666.67 1,400,0005.3.3 Vacuum System 50 18,000 900,0005.3.4 Water Supply System 60 21,666.67 1,300,0005.3.5 Gas Pipe line 40 17,500 700,000
5.4 Electrical Installation 230 24,130.44 5,550,0005.4.1 Install Substation Board 80 18,750 1,500,0005.4.2 Wiring 70 12,857.14 900,0005.4.3 Install Electrical Plugs 30 36,666.67 1,100,0005.4.4 Install Light 40 30,000 1,200,0005.4.5 Install Alarm System 10 85,000 850,000
5.5 Final Installation 200 89,000 17,800,0005.5.1 Internal & external plaster 80 106,250 8,500,000
5.5.2 Install Doors 35 71,428.57 2,500,0005.5.3 Install Windows 30 50,000 1,500,0005.5.4 Install floors Ceramic 55 96,363.64 5,300,000
5.6 Two cars parking 130 17,692.31 2,300,0006. Finishing 90 74,444.44 6,700,000
6.1 Painting and Decoration 60 100,000 6,000,0006.2 Cleaning and waste Disposal 30 10,000 300,0006.3 Final inspection 12 33,333.33 400,000
7. Review and Submission 31 3225.806452 100,000contingency cost (Risk Cost) - 2,500,000
Total project cost estimation186,500,000 AED
Direct & Indirect Cost
Task Direct (75%)
Indirect (25%) Cost
1. Taking Approvals for All the Schemes and site plan 1500000 500,000 2000000
2. Site work preparation 1125000 375,000 1,500,000
2.1 Prepare site safety & equipment 900000 300,000 1,200,000
2.2 Build Engineering site office 37500 12,500 50,000
2.3 Build rest room for the labors 187500 62,500 250,000
3. Procurement 45000000 15,000,000 60,000,000
3.1 Selecting Material 22500 7,500 30,000
3.2 Purchasing Material 44362500 14,787,500 59,150,000
3.3 Storing Material 615000 205,000 820,000
4. Construction Process (site A) 42637500 14,212,500 56,850,000
4.1 Under ground work 9225000 3,075,000 12,300,000
4.1.1 Excavation 2100000 700,000 2,800,000
4.1.2 Make foundation mold 2362500 787,500 3,150,000
4.1.3 Foundation pouring 3375000 1,125,000 4,500,000
4.1.4 Foundation coating 1125000 375,000 1,500,000
4.1.5 Foundation burial 262500 87,500 350,000
4.2 On ground work 7800000 2,600,000 10,400,000
4.2.1 Install concrete slabs 3150000 1,050,000 4,200,000
4.2.2 Install dry wall and roofing 3375000 1,125,000 4,500,000
4.2.3 Install insulation 1275000 425,000 1,700,000
4.3 Mechanical Installation 6375000 2,125,000 8,500,000
4.3.1 H.V.A.C System 3150000 1,050,000 4,200,000
4.3.2 Swage System 1050000 350,000 1,400,000
4.3.3 Vacuum System 675000 225,000 900,000
4.3.4 Water Supply System 975000 325,000 1,300,000
4.3.5 Gas Pipe line 525000 175,000 700,000
4.4 Electrical Installation 4162500 1,387,500 5,550,000
4.4.1 Install Substation Board 1125000 375,000 1,500,000
4.4.2 Wiring 675000 225,000 900,000
4.4.3 Install Electrical Plugs 825000 275,000 1,100,000
4.4.4 Install Light 900000 300,000 1,200,000
4.4.5 Install Alarm System 637500 212,500 850,000
4.5 Final Installation 13350000 4,450,000 17,800,000
4.5.1 Internal & external plaster 6375000 2,125,000 8,500,000
4.5.2 Install Doors 1875000 625,000 2,500,000
4.5.3 Install Windows 1125000 375,000 1,500,000
4.5.4 Install floors Ceramic 3975000 1,325,000 5,300,000
4.6 Two cars parking 1725000 575,000 2,300,000
5. Construction Process (site B) 42637500 14,212,500 56,850,000
5.1 Under ground work 9225000 3,075,000 12,300,000
5.1.1 Excavation 2100000 700,000 2,800,000
5.1.2 Make foundation mold 2362500 787,500 3,150,000
5.1.3 Foundation pouring 3375000 1,125,000 4,500,000
5.1.4 Foundation coating 1125000 375,000 1,500,000
5.1.5 Foundation burial 262500 87,500 350,000
5.2 On ground work 7800000 2,600,000 10,400,000
5.2.1 Install concrete slabs 3150000 1,050,000 4,200,000
5.2.2 Install dry wall and roofing 3375000 1,125,000 4,500,000
5.2.3 Install insulation 1275000 425,000 1,700,000
5.3 Mechanical Installation 6375000 2,125,000 8,500,000
5.3.1 H.V.A.C System 3150000 1,050,000 4,200,000
5.3.2 Swage System 1050000 350,000 1,400,000
5.3.3 Vacuum System 675000 225,000 900,000
5.3.4 Water Supply System 975000 325,000 1,300,000
5.3.5 Gas Pipe line 525000 175,000 700,000
5.4 Electrical Installation 4162500 1,387,500 5,550,000
5.4.1 Install Substation Board 1125000 375,000 1,500,000
5.4.2 Wiring 675000 225,000 900,000
5.4.3 Install Electrical Plugs 825000 275,000 1,100,000
5.4.4 Install Light 900000 300,000 1,200,000
5.4.5 Install Alarm System 637500 212,500 850,000
5.5 Final Installation 13350000 4,450,000 17,800,000
5.5.1 Internal & external plaster 6375000 2,125,000 8,500,000
5.5.2 Install Doors 1875000 625,000 2,500,000
5.5.3 Install Windows 1125000 375,000 1,500,000
5.5.4 Install floors Ceramic 3975000 1,325,000 5,300,000
5.6 Two cars parking 1725000 575,000 2,300,000
6. Finishing 5025000 1,675,000 6,700,000
6.1 Painting and Decoration 4500000 1,500,000 6,000,000
6.2 Cleaning and waste Disposal 225000 75,000 300,000
6.3 Final inspection 300000 100,000 400,000
7. Review and Submission 75000 25,000 100,000
Total Project Cost Estimation 184,000,000
Cost analysis of the network
1- What is the total project budget?
The total project budget is 184,000,000.
2- Compare between the initial budget in the charter and total budget cost?
The initial budget as per the project charter is 200 Million AED,
so we have a negative variation of (200,000,000 – 184,000,000) =
16,000,000 AED.
3- If the budget is to be reduced, what activates you recommend for that?
By the amount that we have as remaining we don’t have to reduce
the budget so we can maintain this amount in case of any an
unexpected risk accrues during execution.
4- How you plan to monitor cost performance during execution?
We can incessantly during the execution phase monitor actual
spent cash flow to the planned cash flow monthly during the
project life cycle so we can correct it if variation found. This
considered as a part of monitoring and controlling the project.
Some computer applications can be used to help monitor and
control the project such as primavera & MS project which will
make projects manager life easier.
The monitoring and controlling process supervises all the tasks
and metrics essential to ensure that the accepted and authorized
project within scope, on time, and on budget so that the project
proceeds with least risk.
This process includes comparing actual performance with planned
performance and taking corrective action to produce the
anticipated result when significant differences occur.
Project Performance
In order to guaranty that the process of the project performance stage will go
smoothly, contractor should perform the following requirements:
General Coordination Procedures
Coordinate construction operations included in different Sections
of the Specifications to ensure efficient and orderly installation of
each part of the Work and Schedule construction operations in
sequence required to obtain the best results of Installation.
Coordinate installation of different components to ensure
maximum performance and accessibility for required maintenance,
service, and repair.
Contractor’s Construction Schedule
Revise schedule immediately after each meeting or other activity
where revisions have been recognized or made.
Include a report with updated schedule that indicates every change in the project.
As the Work progresses, indicate final completion percentage for each activity.
Reports
Reports of this project will be a soft copy, including the information in an
appropriate way for all the organized tasks. Some important reports of this project are as
follows:
Sr. No Types of Report Responsibility
1 Daily Report - Prepared by Employees
- Shows Progress of the Work
2 Weekly Reports - Tasks during the Week
3 Monthly Reports - Project Management
- Allocation of Resources
- Updates of Project
4 Quarterly Reports - Show Half Yearly Report
- Balance Sheet
- Income Statement
- Financial Statements
5 Yearly Reports - Financial Condition Assessment
- Assessment of appropriate Role of Shareholders
Lessons Learned
Both positive and negative impacts and learning outcomes are obtained by this
project. This experience has been found to be really helpful for the implications of future
projects (Fuller, Valacich, George, & Schneider, 2017). Some of the significant learning
outcomes of this project involve:
Development of Plans
Achievement of Project Goals
WBS formation
Determination of Handover Procedures
Identification of Links and Dependencies
Scheduling of Achieving Deliverables
Estimation of Costs and HR resources
Termination of the Project
Basically, this is the last stage of management of project deliverables, and activities
which are occurred after the implementation of the process will come to an end (Young,
2016). Some of the important steps of this phase are as follows:
Acceptance of Testing Systems
Termination by Extinction
Termination by Integration
Final Word between Staff and Client
Intellectual Termination from both internal and external activities
The following list is the needed actions for closure phase and to successfully closing up our
project.
Actions Explanation
1. Collecting and
making final
payments
- it should be verified that all payments have been collected
from the customer to all subcontractors, consultants, vendors,
and suppliers for any purchased materials or services.
2. Recognizing and - Firstly, the project manager should have an individual meeting
evaluating staff
with project members where the members are allowed to give
their personal impressions of project performance.
- Secondly, the project manager should prepare a written
performance evaluation for each member of the project team
and describe briefly in well written report how each has
expanded her/his knowledge and identifies areas where she/he
needs to develop further.
3. Conducting a post-
project evaluation
- The following topics should be considered while preparing
and documenting a project performance review report:
Technical performance/ Budget performance / Schedule
performance / Project planning and control / Risk management
/ Customer relationships / Stakeholder engagement/ Team
relationships / Communications / Problem identification and
resolution / Lessons learned / Recommendations.
4. Archive project
documents
- the project team and contractor should ensure that copies of
appropriate project documentation are properly organized,
filed, and archived so that it can be readily retrieved for future
use.
5. Customer Feedback
- The project manager should schedule with the customer/
sponsor a meeting to determine whether the project
deliverables were successfully met as customer desired.
- The following survey can be given to customer to assure the
customer satisfaction with the project deliverables.
Project closure phase is very important for closing the project professionally with
desired outcomes and all the mentioned actions that are listed above should be considered and
documented thoroughly with the mentioned explanation details for future projects referencing
purposes.
Customer post project satisfaction survey
The following survey can be given to customer to assure the customer satisfaction with the
project deliverables.
Item Part1: Overall Performance Question Response
1.1 Did you approve the implementation of the product / service deployed for the project?
Yes No
1.2 Do you agree that all deliverables of product / service have sufficiently met the desired goals and objectives?
Yes No
1.3 was the project completed on time and budget, based on the most current approved plans.
Yes No
1.4 Schedule changes were communicated promptly and were managed well. Yes No
Item
Part 2: Project Management ResponseExcellent (5)
Good (4) Fair (3) Poor (2) Very Poor (1) write down the Rating key
1.1 Our employees treated the client and other contractors with respect and integrity.
1.2 How did you find our Health and Safety practices for the project?1.3 How would you rate the completed installation and performance?1.4 How did you find the knowledge of the project manager and the
management process?1.5 Did the project plan and works program meet all specifications as planned?1.6 Did the project team bring an outside perspective to bear, and also
demonstrate creative and flexible approaches in meeting project objectives?
1.7 Did the project team listen, learn, and then execute an approach to solve business problems?
1.8 Did the project team produce as well as guide; be total team players and focus on delivering results?
Kindly, write down if you have any comment
This method of getting feedback from the customer; through post project satisfaction
survey; supports project manager with reworking the disliked deliverables (if needed and
upon customer request) in case of customer dissatisfaction, assuring customer satisfaction
with satisfied deliverables and getting information that would be used for decision-making
purposes for future projects.
Conclusion
In conclusion, this project aims to design and construct a residential compound with
integration of application in Dubai. The project consisted of different phases that worked
together to ensure the project completion. To achieve the project objectives the owner and
contractor both worked together by clearly understanding the responsibilities and
requirements of the project. The project went through a life cycle starting with the initiating
and integration the project by monitoring the contractor which taught us as owner the tools
required to successfully manage the project and overcome the unforeseen risks. Then the
preforming stage which different phase as like:
Project planning: The contractor and owner agreed on specific tasks to
successfully design and construct the mosque within specific duration for each
task along with allocated resources.
Project schedule: The project duration was more than the proposed duration in
the charter which need to reschedule the duration of the project to allow the
contractor to have enough time to hand the project to the owner in a great
completion status.
Project cost: project was to be developed within and less than the budgeted as
planned.
Project resources: resources were available and there was a response plan that
would prevent any delays due to unavailability of one of the resources.
Project Risks: Project risks matrix was developed, monitored as the project
progresses.
The skills gained from this project are valuable as they act as experience and knowledge for
future projects. We learned how to start a project from scratch and specify the duration and
the cost for it. As well as managing the resources within the required budget and time. In
addition, we learned how to develop a response plan to control any measure changes that
would lead to jeopardize the project and affect the project completion.
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