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OPERATIONAL POLICIES:ENGAGEMENT AND REGISTRATION OF

FAMILY DAY CARE EDUCATORS AND RELIEF EDUCATORS

1 Policy Statement 3.4Rainbow Bridge Family Day Care Pty Ltd will ensure prospective educators are suitably qualified, experienced and able to competently care for the children, and that those educators are able to meet the service engagement and registration process including fit and proper requirements.

At Rainbow Bridge Family Day Care Pty Ltd, we believe that children deserve qualified educators who understand and appreciate the complex and awe-inspiring development that occurs in the first six years. We believe early childhood training is essential and for this reason, we strongly support the regulatory requirement that educators hold a Cert III in children’s services (or be working towards their qualification) as well as complete the Rainbow Bridge Family Day Care Pty Ltd foundation training series as a minimum requirement.

2 NQSQA4 4.2 Educators, coordinators and staff members are

respectful and ethical.

QA5 5.1 Respectful and equitable relationships are developed and maintained with each child.

QA5 5.2 Each child is supported to build and maintain sensitive and responsive relationships with other children and adults.

QA6 6.2 Families are supported in their parenting role and their values and beliefs about child rearing are respected.

QA7 7.1.2 The induction of educators, coordinators and staff members is comprehensive.

QA7 7.1.3 Every effort is made to promote continuity of educators and coordinators at the service.

3.4 Engagement & registration of family day care educators RBFDC NSW Version 3: 1/12/15 1

QA7 7.1.4 Provision is made to ensure a suitably qualified and experienced educator or coordinator leads the development of the curriculum and ensures the establishment of clear goals and expectations for teaching and learning.

QA7 7.1.5 Adults working with children and those engaged in management of the service or residing on the premises are fit and proper

3 National Regulations Regs Part 4.4 Staffing arrangements

Division 2 - 119Division 4 - 127, 128Division 6 – 136 - 143Division 10 – 153, 154

Part 4.7 Leadership and service managementDivision 1, Subdivision 2 - 163, 164Division 2 – 169, 170, 172Division 3, Subdivision 1 - 174

4 Service Goals to act in an equitable and transparent manner when enacting the family day

care service engagement and registration process. to ensure that our educators can satisfy the service engagement and

registration process including fit and proper requirements in order to provide education and care for children and families (reg 163)

for the engagement and registration process to be timely and straight-forward for potential educators

to ensure educators have current approved first aid qualifications including emergency asthma and emergency anaphylaxis management (reg 143)

that educators are appropriately qualified, or actively working towards an approved certificate level III education and care qualification (reg 127; reg 137 (4) ab)

to ensure family day care educators are at least 18 years old to ensure that all field coordinators have an approved diploma level

education and care qualification (or higher) to ensure that there is a register (record form) completed for every educator

to meet regulatory requirements (reg 153) and that this information is also transferred to the educator register

to ensure there is a record of staff including family day care coordinators to meet regulatory requirements (reg 154)


to ensure that people aged 18 or over who live at the family day care residence complete a F13 VISITORS Fit and proper assessment for persons intending to live at residence RBFDC and have a current working with children check

to ensure there are policies and procedures in place to manage educator registration that are ongoing, documented and regularly assessed to ensure the fit and proper requirements for educators remain compliant

that the service will notify the regulatory authority in the event of any incident regarding the engagement or continued registration of an educator with the service

to ensure that every educator is monitored and supported by a field coordinator with announced and unannounced visits (see Policy 2.4.9 Monitoring, support and supervision of educators)

to ensure educators comply with the new requirements re: no swapping of children in family day care

to ensure the induction procedure includes the importance of providing a healthy and safe environment for children, and the educator’s obligations under the Family Assistance Law

5 Related policiesPolicy 2..4.2 Staff conductPolicy 2.4.7 Role of the family day care educatorPolicy 2.4.9 Monitoring, support and supervision of educatorsPolicy 3.1 Role of the approved providerPolicy 3.2 Role of the coordination unitPolicy 3.6 Fit and proper assessment of family day care educators, educator assistants and adults residing at the family day care residencePolicy 3.7 Record of visitors to family day care residence and venue Policy 3.8 Assessment, approval and reassessment of approved family day care

residences and venues

6 Supporting documentsE1 Educator or Educator Assistant Fit and Proper Registration and Service

Membership Application Form RBFDC NSWEducator’s Curriculum VitaeE0A New Educator Registration and Sign Off Process CHECKLIST RBFDC NSWE2 Educator Applicant Medical Survey RBFDC NSWE3 EDUCATOR HANDBOOK RBFDC NSWE5 Establishment Costs RBFDC NSWE6 Fees payable to Rainbow Bridge Family Day Care Pty Ltd Info Sheet RBFDC NSWE7 Coordination Unit Support during first three months of commencement RBFDC

NSWE8 Residence and or venue assessment form RBFDC NSW


E9 Hazard identification and risk minimisation plan at residence or venue at educator registration RBFDC NSW

E9A Residence Approval Action PlanE10 TEMPLATE Rental home- support letter for application of use RBFDC NSWE11 TEMPLATE Statement of Fees for Families RBFDC NSWE12 TEMPLATE Justification for Statement of Fees RBFDC NSWE16 TEMPLATE Skills and knowledge competency test RBFDC NSWE17 TEMPLATE Observation of educator interacting with young children RBFDC

NSWE18 INDUCTION Required documents for the USB stick for educators RBFDC NSWE30 REGISTRATION Educators Code of Conduct Contract 1 JULY 2015 RBFDC NSWE31 REGISTRATION - TEMPLATE Letter of Acceptance CONDITIONAL REGISTRATION

RBFDC NSWE32 REGISTRATION - TEMPLATE Certificate of Registration RBFDC NSWE33 REGISTRATION TEMPLATE Educator Introduction Letter to Families with What to Bring RBFDC NSWSuppliers List Toys Crafts Seedpods Play Equipment for RBFDC educatorsA1A Educator & Relief or Assistant Register 2015 RBFDC NSW

7 Who is affected by this policy? The approved provider and coordination unit staff Educators Adults residing in the home Field coordinator

8 Strategy and Procedures: Recruitment of new family day care educators and potential relief educatorsRecruitment of new family day care educators may be from:

Word of mouth (current educators talking to colleagues or early childhood trained friends or associates)

Word of mouth (current families talking to colleagues or early childhood trained friends or associates seeking to work with children in a holistic framework)

Advertising through A5 leaflets distributed within our local community Advertising on noticeboards attracting the attention of like-minded holistic-

lifestyle families via businesses such as health food shops, yoga schools, Steiner or Montessori schools, creative playgroups, whole food restaurants and cafés, shops selling organic clothing/produce/toys, fresh food markets, organic markets etc

Advertising in local newspapers, school newsletters, local kids magazines eg Haven, Kids on the Coast

Facebook marketing Blog and website traffic via popular posts


Markets and event participation by RBFDC coordination unit staff (marquee)

All service staff are involved in the recruitment and induction process. Administration staff help with the distribution of information via website, blog, noticeboards etc and take the initial enquiry.

Field coordinators lead the potential educator through the following sequence of steps. When service registration is likely and close, the educational leader engages with the educator in the first steps of training. The nominated supervisor supports the entire process.

The coordination unit will ensure: that prospective educator are committed to the induction process. any applicant who does not meet the requirements of the Child Care Act,

National Regulations, National Law, National Quality Framework or the service’s policies will not be registered.

that educators must be eligible for a current working with children check and have obtained this before registration with Rainbow Bridge Family Day Care Pty Ltd can be finalised. The field coordinator must verify their working with children check online as part of the application process.

the field coordinator organises a initial interview to the applicant’s residence or venue to discuss any queries regarding the registration process.

at a second/third visit, the field coordinator will gather the remaining required information, sighting originals as necessary and collecting copies of any required documentation.

It is a Rainbow Bridge Family Day Care Pty Ltd policy to also request that all copies of qualifications, first aid, identification documents and any other official documentation be signed by a Justice of the Peace as part of the application process.

the educator may follow up initial interview requirements and send any copies of outstanding documentation via email if necessary.

all documents will be placed in a confidential educator file created by the field coordinator.

all relevant details will complied on an educator record and the educator register before date of commencement if successful. A1A Educator & Relief or Assistant Register 2015 RBFDC NSW

That the field coordinator verifies that the qualification documents presented by the educator are approved early childhood qualifications as stated by ACECQA or if not visible, directs the educator applicant to follow up on their qualification status independently

all adult occupants living in the home must be eligible for a current working with children check and have this in their possession before the educator can be registered. The field coordinator will be in charge of verifying these


checks before registration can be completed. That educators do not enrol their own children with another family day care

educator on any day where they themselves are providing family day care.

Information required with registration application and general informationPotential educators must provide the following documentation before registration:

i. proof that they are over 18 (R. 119). Identifier: One of the following: either a current passport, a current driver’s licence, or a current birth certificate

ii. public liability insurance for at least $10 million.iii. holds a current approved first aid and CPR certificate (reg 136 (3)(a)(5))

iv. has undertaken current approved anaphylaxis emergency management training

v. has undertaken current approved asthma emergency management training

vi. In New South Wales the approved provider must consider the person’s current working with children check or working with children card, verified by coordination unit representative via the Kids Guardian website:

www.kidsguardian.nsw.gov.au/check by the field coordinatorvii. A completed E2 Educator Applicant Medical Survey RBFDC NSW and if

necessary, a medical clearance confirming that there is no medical reason that would prevent the applicant from performing the duties of a home-based educator.

viii. Proof that they possess, or are actively working towards*, an approved Certificate III level education and care qualification (R.127) NB: A coordination unit service staff representative will verify that the educator applicant’s early childhood qualifications are qualifications approved by ACEQUA. If the representative is unable to verify this, they will provide information and contact details of the appropriate department so that the educator applicant can follow up.

ix. food safety certificate, or the ability to complete a recognised and accredited food safety course by December 2016

x. has obtained a current police check (fraud)xi. a copy of the applicant’s drivers licence if they are driving as part of

businessxii. A copy of the Rainbow Bridge Family Day Care Pty Ltd educator or

educator assistant fit and proper registration and service membership application form NSW (which includes details that ensure the educator meets the ‘fit and proper’ requirements (R 163 (2) (4a); R169 (e)(h) as per the regulations and details of referees, and a financial capability statement)

xiii. Obtain a statement from their original juristriction or make a declaration regarding an overseas criminal history, if the applicant has lived or worked overseas at any time during last 3 years


http://www.kidsguardian.nsw.gov.au/check

xiv. If the applicant is renting, a letter from their real estate agent or owner of the house stating the owner’s permission for the applicant to conduct a family day care business from the home

*Regulation 10 states that: The National Authority may publish on its website the following for the purposes of the definition of actively working towards a qualification—(a) units of approved certificate III level education and care qualifications;(b) the percentage of total units required for completion of an approved early childhood teaching qualification.

The coordination unit may request observation of the applicant interacting with children before registration occurs.

All documents – qualifications, identification, etc - to be included in the application must be signed by a justice of the peace.

The field coordinator will print a copy of the working with children check verification (summary) for the educator’s file, and note date of verification on the educator register and staff record, and the working with children check register.

** If the educator applicant has not yet completed First Aid, CPR, Asthma and Anaphylaxis training, they will need to complete this within 4 weeks of the date of application. The field coordinator will expect these documents at the final house check. If not, the application will be cancelled. ^ If the educator applicant does not yet have a early childhood qualification, they will need to enrol in an approved course. Rainbow Bridge Family Day Care Pty Ltd has contacts within the industry and can direct applicants to suitable providers. Proof of this enrolment is due on the final house check.

Information shared during initial conversation1. Provide a copy of the E3 Educator Handbook RBFDC NSW2. Provide a copy of the Fit and Proper Registration and Service Membership

Application Form to complete.3. Provide a copy of the E2 Educator Applicant Medical Survey RBFDC NSW4. Advise educator applicant to obtain the working with children check and return

to the service for verification. A fee for this will be due at time of application. http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check

5. Advise the educator applicant to obtain a police check - fraud6. Provide a copy of the E0A New Educator Registration and Sign Off Process

CHECKLIST RBFDC NSW7. Provide a copy of the E8 Residence and or venue assessment form RBFDC NSW

form and the E9 Hazard identification and risk minimisation plan at residence or venue at educator registration RBFDC NSW form.

Information to be shared and gathered at first interview3.4 Engagement & registration of family day care educators RBFDC NSW Version 3: 1/12/15 7

http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check

http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check

1. Collect all documentation provided by the educator to date and file it in the educator file including the Fit and Proper Registration and Service Membership Application Form (which includes details of family or household members living in the residence including the number and age of any children), and Medical survey. Failure to return documents promptly will delay the application process. This file will be secured confidentially.

2. The family day service field coordinator and nominated supervisor will review the information from the ‘fit and proper' assessment to determine whether the application meets the family day care requirements and can proceed. (Refer to Policy 3.6A Fit and proper assessment of family day care educators)

3. Discuss the residence or venue with view to being approved as a potential family day care education and care facility, including home health and safety requirements, audits and checks, and the role of the coordination unit in ongoing monitoring of the residence or venue for children’s health and safety

4. Educator applicants will be advised of all adjustments they will need to make to the environment to meet regulations including glass safety and fencing. Field coordinators are unable to speculate on possible cost outlays but may give general guidance based upon their prior knowledge of helping educators through the process.

5. Educator applicants must determine whether or not the potential cost is feasible or viable given there is NO guarantee of registration approval until the final check when the applicant has met ALL regulatory requirements.

6. The field coordinator may be able to supply a list of potential suppliers or businesses that may be able to help with the required improvements.

If the residence or venue is suitable to continue…1. Review the copy of the Educator handbook and discuss training requirements 2. Provide a copy of the E5 Establishment costs RBFDC NSW and discuss3. Provide a copy of the E6 Fees payable to Rainbow Bridge Family Day Care Pty

Ltd info sheet RBFDC NSW and discuss levies, business, financial and taxation responsibilities; potential earning income, possible outgoings and the limits of service educators receive in return for levies (eg (foundation training, seasonal craft and planning workshops, administration, support plus subsidised fees for creative boosters etc)

4. Educators must provide the service with their intended work days and hours. Rainbow Bridge Family Day Care Pty Ltd recommends that all educators work a minimum of three days per week (7 hour minimums). Applicants intending to work less than this will be advised that their application will be unlikely to be accepted due to the costs of training and support.

5. Provide a copy of the E7 Coordination unit support during first three months of commencement RBFDC NSW and discuss

6. Discusss mandatory training requirements


7. Discuss the role of the family and household members - – impact, responsibilities, ensuring a protective environment for the children is maintained, confidentiality

8. Provide a copy of policy 2.2.15 Child protection and reporting including 'Keep them safe' (NSW) and discuss mandatory reporting requirements

9. Discuss their understanding of the Regulatory and Law requirements for educators eg National Quality Framework, National Quality Standards, EYLF, learning outcomes etc

10. Discuss their understanding of the requirements for educators eg: understanding of education and care of young children in a learning environment; planning, evaluation and documentation requirements as per the National Regulation, necessary qualifications, health and safety requirements

11. Discuss menus, cooking experiences and food service with regard to health and safety of children including hand washing policy and the requirements by December 2016 to complete a food safety certificate

12. Discuss the excursions and outings policy, including forms necessary to complete, and health and safety requirements and that they must have a business rate of vehicle registration if using vehicle other than the family day care educator’s vehicle; as well as a higher rate of insurance for their car if using it during family day care working hours, and that they must use appropriate Child Car Restraints; and if necessary, have a certificate of a current Child Car Restraint check;

13. Discuss the process of finding and placing children. NB: The service cannot guarantee placements or guarantee that educators will be full within specific timeframes.

14. Discuss ways the service will help with this process eg corflute signage, facebook page sharing, word of mouth, placing where possible, families on the RBFDC waitlist needing care, advertising limits. It is vital that the educator also takes responsibility in this process of public relations and self-marketing.

15. Discuss process of enrolment for families16. Discuss fees and charges that parents pay including CCB and CCR rebate

subsidies for immunised children (including enrolment fee, bonds, yearly registration, waitlist fee, food levy)

17. Discuss fee schedule and statement of fees required (including justification for statement of fees required by educator), along with educator contract payments and how fees collected are dispersed

18. Inform the educator that they will need to provide an emergency evacuation map of the exit routes at the home before registration

19. Discuss the fire safety necessities that the educator will need to provide before registration

20. Inform the educator applicant that they will need to provide a map of the home to show areas of usage (if this changes, new map to office is needed)


NB: Educators are not to enter any area of the home which has not been designated as being used for the care of children. Non-compliance with safety requirements may necessitate a close of the educators business until such time a new assessment of the safety of the educators home has been completed.

If time allows, the field coordinator may complete this assessment form at this first interview in conjunction with the educator applicant to ascertain the areas of the home or residence that need to be improved or changed in order for the residence or venue to be approved as a family day care education and care facility.

If not, the educator applicant will be asked to complete the assessment form on their residence or venue, along with the Hazard identification and risk minimisation plan during their own time in preparation for the second interview.

Please note: the service provider may sometimes seek further information to help determine the applicant’s ability to work in the early childhood family day care environment.

21. The field coordinator may ask the educator to undertake the Skills and Knowledge Competency Assessment if necessary to determine the applicant’s knowledge of the Regulations and National Quality Standards.

22. If required, the field coordinator may request an observation of the applicant interacting with children. The applicant may be directed to attend a family day care educator’s service and/or play session where the field coordinator will complete an observation and assessment of the applicants abilities, manner and attitude.

Application Fee to be paid before second interview Educator applicants must pay the $200 registration fee to the Bond

Enrolment account (details below) at the time of application. Account BSB: 034 635 ACC: 324 610

Information to be shared and gathered at the second interview1. The educator will undertake to complete all the necessary adjustments or

changes to the residence or venue as necessary (to the best of their ability), and collect/complete all the steps BEFORE the field co-ordinator visits for the second interview. Rainbow Bridge Family Day Care Pty Ltd strongly encourages educator applicants to complete these items within four weeks of the date of first interview.

2. The coordinator will collaborate on the follow up Residence and Venue assessment to confirm that the residence or venue is safe and suitable for care. (eg with particular attention paid to glass and fencing for safety of the children, along with the suitability of the residence or venue according to the ratios, ages and abilities of children likely to attend.)

3. These regulated areas will also face scrutiny: water hazards, animals and pets; 3.4 Engagement & registration of family day care educators RBFDC NSW Version 3: 1/12/15 10

that the equipment, furniture and toys provided are in good condition and repair; that there are enough toys, equipment, furniture and resting mats for the ratios; that there are adequate toileting, laundry, hygiene, and kitchen facilities; that indoor spaces provide suitable light and that there is access to the natural environment.

4. The field coordinator will provide the educator with a copy of the service policies and procedures. (A copy will be provided to the educator as part of the $60 stationery set up pack they must purchase.)

5. The field coordinator will ensure educators are aware of health and safety regulations and policies that must be followed-

1st week of season- fire drills, 6 monthly fire protection tests, residence or venue assessment form to be self-checked at 6 month

interval annual review of residence or venue assessment form updates/changes to residence and venues updates to persons living at the residence must be documented before

the new resident arrives and a working with children check for this person verified and filed in the office

6. Ensuring all paperwork and qualifications are in order and noting any areas still to be completed.

7. The applicant will have an opportunity to seek support and/or guidance in areas such as toy selection, craft materials needed, books to read etc

8. The field coordinator will either:a. finalise a list of rectifications to the residence or venue that must be

completed before registration sign off and with the educator, noting a start date for families that hinges upon residence or venue approval or,

b. if satisfied that the residence or venue meets regulatory and law requirements, the field coordinator will sign off on the residence or venue as being suitable.

Residence or Venue assessment to be timely The field coordinator will conduct a Residence and Venue Assessment to

confirm that the residence or venue is safe and suitable for care. The service will follow the steps in the procedure below when engaging

family day care educators and approving them for registration The family day care service will sequence the steps in the specific

procedures to ensure a timely and clear-cut process for new applicants.

Please see policy 3.8 Assessment, approval and reassessment of family day care residences and family day care venues for procedure

Outcome of application Upon returning to the office, the field coordinator in conjunction with the

nominated supervisor will determine the outcome of the application based


upon all requirements being met. If all is in order, Rainbow Bridge Family Day Care Pty Ltd service will accept the applicant’s membership and induction training and a programming/planning support session will be arranged at a time suitable to the applicant. The applicant is now able to finalise a start date for their service to open and begin interviewing potential families. NB: Educators must have completed the induction training and program/planning training before commencement of care.

If the applicant is successful, a letter confirming the outcome will be sent to the new educator and the applicant will be invited to sign their Educator Code of Conduct Contract

An induction process will commence

Please see Induction Procedure Flowchart below

The induction training will include taking educators through Rainbow Bridge Family Day Care Pty Ltd policies and procedures, National Regulations, the necessity for accurate keeping of fortnightly attendance records, child protection, children’s health and safety, behaviour management, curriculum planning, evaluation and critical reflection, documentation of children’s learning, and other necessary topics.

Once all the regulatory and fit and proper requirements and residence or venue assessments have been approved, and the induction process completed, Rainbow Bridge Family Day Care Pty Ltd will approve the educator and sign off on their registration, issuing a letter of conditional registration and a certificate of registration also. A start date for opening will be confirmed.

At any time during the process, if the coordination unit is concerned about the suitability of the applicant, the concerns will be discussed and the process of induction may cease. This is an option for either party throughout the process.

A letter of notification will also be sent to unsuccessful applicants. The applicant is invited to contact the coordination unit for feedback. Application may be made again after a six-month period, after seeking further experience and knowledge in childcare.Please see Registration Procedure Flowchart below

Other Educators must become aware of recommended immunisations for

educators from The Australian Immunisation Handbook (10th edition, Jan 2014) and what happens if child/adult is given medicine to deal with infectious illness; and automatic exclusion when an infectious disease is notified at the service as per infectious diseases policy)

Should the approved provider be notified or ascertain that the educator’s ability to meet the fit and proper requirements have been breached or compromised, (for example, first aid qualifications expired and not


attempted to be renewed) the service will cease the educator’s registration immediately and note the date that the educator ceased to be registered or approved by the service on the educator file and staff record, for the period of 3 years following that date

Initial support contact as per the E7 Coordination unit support during first three months of commencement RBFDC NSW will be commenced post induction.

The new educator will continue with the rest of ten mandatory foundation sessions, and essential training for RBFDC educators. (eg rhythm and routine, creative discipline)

The educator must ensure that this paperwork is completed within first 6 months:

a. Their educator philosophyb. Their behaviour management philosophy (including behaviour contract

template), c. A child's life profile for each child commencing care. (Educators will be

required to conduct a casual interview with the family either before a child commences or within 6 months for this.)

Educator Record and RegisterFor details of what must be included in the educator record and register, please see policy 3.9 Keeping a register of family day care service staff, educators and all others

Crucial changes and updates to registration The family day care educator providing education and care at the approved family day care residence will:

1. Notify the service of any children residing or intending to reside in the family day care residence who are turning 18 years of age within 30 days prior to them turning 18.

2. Ensure any children residing or intending to reside in the family day care residence who are turning 18 years of age, provide the family day care service provider with the requirements of “Adults residing at the family day care residence” see policy 3.6.

3. Notify the family day care service in writing within 24 hours of any change of circumstances to residents or persons intending to reside who are over 18 years of age who have previously been assessed as fit and proper to be in the company of children on the form, F12 VISITORS Notifications of new persons or updates to current arrangements at Residence or Venue RBFDC NSW

4. Notify the family day care service provider in writing of any person aged over 18 years of age intending to reside in the family day care residence on a temporary basis. Include a statement outlining the person’s contact with children during the


times the service is in operation using form F12 VISITORS Notifications of new persons or updates to current arrangements at Residence or Venue RBFDC NSW

9 Responsible Practice:The approved provider will implement this policy by referring to, and using the following documents:

Educator ‘Fit and Proper’ registration and service membership application form

Curriculum Vitae of the potential educator including references Residence and/or Venue Assessment form Skills and knowledge competency assessment (if necessary) Working with children check verifications and a police check -fraud

Potential educators: will be familiar, or working towards being familiar with the NQF, the NQS, the

National Regulations, National Law, and Rainbow Bridge Family Day Care Pty Ltd policies and procedures

will have or be developing an understanding of child development will be committed to the registration process and timely in providing

information to the service (within 2 - 4 weeks) complete the fit and proper and service membership application form and

have all requested and required documents signed by a Justice of the Peace and in hand during interview

commit to the timely process of making their home/venue suitable should that be a requirement of registration (within 6 weeks)

will ensure they have a current working with children check and a police check- fraud

commit to completing the 10 foundational training sessions offered by Rainbow Bridge Family Day Care Pty Ltd within first 12 months of registration with the service

will complete the Rainbow Bridge Family Day Care Pty Ltd induction process before registration

10 References: Education and Care Services National Regulations 2012Early Years Learning FrameworkNational Quality StandardsChildren (Education and Care Services National Law Application) Act 2010ECA code of ethics and service code of conduct

11 Review


This policy will be reviewed annually. Reviews will be conducted by Management Educators & Employees Families Interested parties

12 Version Control TableHard copies of this document are considered uncontrolled. Please refer to the website for latest version. The policy was developed to comply with the new Education and Care Services National Regulations and the National Quality Standards.

Versioncontrol

Date released

Next review Approved by Amendment

1 January 2014 January 2015 Amber Greene

2 December 2015

December 2016

Amber Greene

RAINBOW BRIDGE FAMILY DAY CARE PTY LTDINDUCTION PROCEDURE


If the applicant is successful, an induction process will commence.The induction must include conversation and discussion around the following areas:

INDUCTION MEETING 1:(information may be shared in a number of short meetings over a period of time)

Set up of Professional Folder1. Working: working templates including administration, health templates for medication, illness,

injury and incident, child health management plans and medical emergency action plans from doctors; modification templates, playgroup templates, substitution templates and visitor

templates.2. Administration: includes administration forms

3. New child and family: includes new families info pack, setting up a child folio substitution4. Documentation: including planning, evaluation and critical reflection, training, and observation

templates5. Educator set up – including registration application and residence/venue assessment, excursions

and outings, risk including risk templates including emergency and evacuation, fire protection, chemicals and drills; and registration acceptance

6. Miscellaneous

Policies and procedures (key points) will also be discussed and reviewed and educators will rehearse how to complete templates and record forms correctly, storing examples in their folders

alongside blank templates.The induction will cover:

an overview of child protection and mandatory reporting requirements, ECA code of ethics and service code of conduct, Regulatory and Law obligations and governance Occupational health and safety including risk minimisation the health and safety of children including infection control (handwashing, health and

hygiene, nappy changes, safe food handling, nutrition, health emergencies, accidents and incidents, availability of drinking water, immunisation, water play,)

indoor and outdoor safety and supervision (play equipment, poisonous plants, dangerous substances, sun safety)

transport and vehicles, excursions professional interactions with children behaviour management (creative discipline) including theories of child development holistic care and nurturing of children communication and relationships with families including their contribution to the curriculum other relevant topics as necessary.

The field coordinator will also revisit the educators obligations under the Family Assistance Law including the necessity for accurate attendance records for CCB and CCR

rebate subsidies and give instruction on how to complete attendance records to fulfil requirements correctly.

Set up of child fileEducators will be shown how to organise their child files using title pages as required by completing

a sample file.

Educator will be given:A USB stick

containing original copies of all templates and forms in the professional folder and child file.This will also include other PDF guides including ‘Staying Healthy in Childcare Version 5”, copy of regulations and law, and copy of national quality standards and national framework documents, a copy of My Time, Our Place & EYLF, and a First Aid guide, an electronic copy of the Rainbow Bridge

Family Day Care Pty Ltd policies and procedures and all other PDF’s noted on E18 Required


Documents for the USB stick for educators.

A carbon book for minor incidents and shown when and how to use itAn example of the communication book they need for all families

INDUCTION MEETING 2: FT 2: Programming and Planning With Educational Leader/ Field Coordinator Representative

Review of the Documentation Folder (part 1) – Planning the Curriculum Seasonal overview and festival overview

Daily and weekly rhythms Rainbow planner

Outcomes planner Documents for evaluation and critical reflection

The educational leader will discuss planning for the curriculum and program with regard to children’s learning and developmental needs, our philosophy of seasonal terms, intentional teaching and spontaneous learning, and the importance of imaginative play and how we support that for learning.

INDUCTION MEETING 3: : FT 2: Programming and Planning (continued)With Educational Leader/ Field Coordinator Representative

Set up of Documentation Folder (part 2)- Evaluating children’s learning, self reflection and critical evaluation of the curriculum and children’s learning needs

Learning storytelling journal Photographic journal record

Educator daily diary

The educational leader will guide the new educator through the processes of documentation, evaluation and critical reflection, and will work alongside the educator to set up a LSTJ template.

Set up of observations templates folder

Upon completion of the induction procedure, approved educators will be able to open their service.

RAINBOW BRIDGE FAMILY DAY CARE PTY LTDENGAGEMENT AND REGISTRATION OF EDUCATORS

PROCEDURE


A detailed overview is included in the policy 3.4 Engagement and registration of family day care educators

Potential educators or relief educators contact the service office representative (Field coordinator)They may attend an Educator Information Session if available or discuss process with coordinator

during this initial conversation.Educator applicants will be given a copy of the educator handbook and the forms listed on page 8 of Policy 3.4 under “Information shared during initial conversation”, and will be directed to read

more about our requirements, philosophy and style of education on the website www.rainbowbridgefamilydaycare.com

If applicants find our requirements and philosophy to be a suitable fit for their educator goals, educator applicants will be given a Fit and Proper Registration and Service Membership Application

Form to complete.

Applicants complete application form and gather required documents.A first interview is arranged in the applicant’s home or proposed venue.

At the initial interview, educators must provide the documentation noted on page 8 under “Information to be shared and gathered at first interview” in policy 3.4 Engagement of family day

care educators and policy 3.6A Fit and proper assessment of family day care educators

Field coordinator creates an Educator File and places forms and certified copies of documents into

correctly labelled sections.

During the 1st interview the field coordinator will determine the possibility of the residence or venue as a likely education and care environment. If this is likely, the field coordinator will continue to

discuss all the information noted on page 8 – 10 of policy 3.4 Engagement of family day care educators.

The educator must complete a Residence or Venue Assessment form and endeavour to undertake all necessary adjustments or changes and must pay The applicant must pay the application fee of $200

BEFORE the second interview can be conducted.

During the second interview, the field coordinator will gather the outstanding documentation, follow up on the residence and venue assessment and all outstanding areas needing attention. Further discussion re: policies and procedures, and regulatory and law requirements will be conducted.

When all is complete, the field coordinator will discuss the application with the nominated supervisor regarding the outcome of the application. A letter of the final outcome will be sent to all applicants.

If successful, the educator must sign the educator code of conduct and begin the induction process.

If unsuccessful, the applicant is invited to contact the coordination unit for feedback.

Upon registration with the service, the educator will receive a certificate of conditional registration (valid for 6 months) and they may begin interviewing potential families to fill their vacancies.

A start date will be negotiated with the service.

The field coordinator will complete an educator record and file details of this on the educator register 3.4 Engagement & registration of family day care educators RBFDC NSW Version 3: 1/12/15 18

http://www.rainbowbridgefamilydaycare.com/

BEFORE the educator can commence care.
