The Bi-Weekly Advising Bulletin – Weeks 1-2, Fall Term 2019Welcome back for fall term! This is the first issue of the Bulletin and it begins with a useful listing of a few key dates to keep in mind as you work with your advisees this term.

Friday, September 20, First Five-week Course Add Deadline and Ten-week Independent Study and Overload Petition Deadline (both at 5 p.m.)

Sunday, September 22, First Five-week and Ten-week Course Drop/Add Deadline (11:59 p.m.) Changes that must happen in person at the Registrar’s office must be completed by 5 p.m., Friday, September 20.

Wednesday, September 25-Thursday, October 10, Sophomorphosis (a.k.a Sophomore Week)

Friday, October 4, First Five-week Course Late Drop and S/CR/NC Deadline (5 p.m.)

Monday, October 21, Midterm Break Friday, October 25, Second Five-week Course Drop/Add Deadline

(5:00 p.m.) Monday, October 28, Advising Days Begin (through Nov. 5). Friday November 1, Ten-week Course Late Drop and S/CR/NC

Deadline (5:00 p.m.) Monday, November 4, Registration for Winter Term Begins Friday, November 8, Second Five-week Course Late Drop and

S/CR/NC Deadline (5:00 p.m.) Wednesday, November 20, Last Day of Classes

Please be mindful of deadline times as well as dates and make sure that your advisees do the same.

Note: While Advising Days are officially during the 7th and 8th weeks of the term, I will encourage advisers with more than 13 total advisees to begin earlier, just after Midterm Break.

Anderson Hall, welcome to the Carleton family!A Useful Checklist of Topics to Discuss With Liberal Arts Advisees at the Beginning of Fall Term

(1)Talk to your advisees about how their selection of courses is intentionally challenging and is stretching them.

(2)Plans for a minor (only for sophomores, juniors, and first-term seniors).

(3)Plans for an off-campus program (primarily for sophomores and juniors, perhaps some seniors).

(4)Are your first-year advisees interested in the sciences? It is never too early to become aware of what these departments require of majors. Have interested students study the webpages of the “First-Year Students’ Guide to....” Biology, Chemistry, Computer Science, Geology, Math and Statistics, Physics and Astronomy , and Psychology. Keep in mind that most departments have First-Year Students’ Guides on their webpages, so direct interested students to check them out!

(5)Use some time to make sure that your frosh advisees understand what S/Cr/NC (“Scrunch”) is and how to use it. Make certain that they understand what the Academic Support Center is and how to use it.

(6)If any of your advisees have used Special Needs Accommodations, follow up with them on how these have worked for them. If new or additional accommodations are needed, make certain that your

advisees are familiar with our policies and the office of Disability Services for Students.

(7)Sometimes students will be forthcoming early in their Carleton careers about whatever economic struggles they might have concerning paying for books and other academic resources. If they are not already informed about it, they should follow up with TRIO/Student Support Services and, of course, there is Student Financial Services.

The Annual Advising Workshop, Wednesday, September 11, 2019 in Great HallImportant Changes of Policy and Practice this Academic YearAll advisers should note the following policy changes effective this academic year:

(1)PE courses will now follow standard registration practices and timelines, meaning they'll need to be dropped by the end of the drop/add period to not show on the transcript and if students don't pass the class, that NC will show on the transcript.

(2)There are important updates to the Satisfactory Academic Progress policy as required by the Department of Education.

(3)Beginning in the fall 2019 term, students will have the opportunity to voluntarily submit their personal pronouns to appear on advisers’ and class rosters. Students will be able to update their submissions or provide new submissions during the term. There is not a process for faculty and staff, but one alternative is to add personal pronouns to email signatures.

These are the major policy changes. If your department or office has other announcements along these lines, please send them to me to include in the next issue of the Bulletin .

The Hebrew SequenceThe 4-term Hebrew sequence is taught over two years. 2019-20 is a year in which only 103 and 204 are offered. 101 will start in winter term, 2021. Waiting to begin the language requirement with Hebrew as a sophomore is very doable. Over the past two Hebrew cycles several sophomores who waited to start used their freshman year to fulfill more graduation requirements and begin exploring potential majors. If you have advisees who are interested in starting Hebrew in Winter 2021, please put them in touch with Stacy Beckwith (sbeckwit) so she can talk with them and include these students in extra-curricular activities.

A New Arrival: the Quantitative Resource Center!New, beginning this year, Carleton students will have the support services of the new Quantitative Resource Center (QRC) led by Lin Winton. For more information on the QRC, check out the QRC Twitter account. Students are welcome to use the QRC study space or drop in for QRE tutoring.

Speaking of academic support, students may also stop by the Academic Support Center to get some free stuff, including 11" x 17" term calendars on the table in the Writing Center (4th Libe, across from the penguin). Help yourselves, tell your students and advisees about them, and pick up a few for your co-workers! Questions? Contact Kathy Evertz (kevertz).

The Advising Handbook Has Been ExpandedOver the summer, the Office of the Director of Advising added new resources and links to the Advising Handbook. We are still updating sections and adding new materials this term. Most pertinent to the beginning of the fall term, all advisers should be familiar with the areas Academic Requirements and Student Academic Progress.

The NYTimes Magazine Education Edition Just in time for the new academic year, the New York Times Magazine Education Edition is out. I strongly recommend Paul Tough’s insightful piece on enrollment management (“What College Admissions Offices Really Want”). Anthony Abraham Jack’s “I Was a Low-Income College Student. Classes Weren’t the Hard Part,” provides one of the most vivid and visceral depictions of the struggles of first-gen students that one can read. Highly recommended!

Sophomorphosis Returns!Sophmorphosis is a schedule of programs and special events focused on sophomores who face a new array of choices as they return to Carleton for their second year. All of the details are on the Sophomorphosis page and the Director of Advising will make sure that all sophomores are aware of the program, but it really helps to have advisers encourage their sophomore advisees to attend some of these events. Here is the schedule of events page. Please forward this information to your sophomore advisees and urge them to make time in their busy schedules to attend these events.

Lunch With Your AdviseesHaving lunch with your advisees is a great way to spend some time checking in on how they are doing. Meeting with your advisees in small groups is an efficient strategy for supporting them if you have more than a few.

The "Take a Faculty Member to Lunch" program encourages student interaction with faculty outside of the classroom. Staff members who serve as academic advisers are also eligible for this program. So all academic advisors are eligible and have three credits on their OneCards that may be used during the lunch period at any of the Carleton dining halls, Monday-Friday.

How do you take advantage of this privilege? Inform the dining hall cashier that you want to use one of your "Take A Faculty Member To Lunch" meals before you present your OneCard.  The student(s) joining you is expected to pay for their own lunch. You can monitor your transactions on the OneCard Dashboard.

Of course, we realize that faculty also have non-advisee students to take to lunch. But if you can make an effort to take your advisees to lunch once

each trimester, the effort will be well worth it. Some faculty take their frosh advisees to lunch during their first term of college or their sophomores during winter term when they are deciding on majors and can benefit from hearing the same kind of advice.

Pre-Health AdvisingPre-med is its own world within the larger advising system at Carleton. Fortunately, we have a dedicated and specialized adviser, Pam Middleton (pmiddlet), who handles the specifics. (See her Welcome Letter to the Class of 2023). This letter provides a useful set of talking points for advisers who may be asked about the pre-health (a.k.a. pre-med) program at Carleton. Pam will also be able to answer their questions, so be sure to refer pre-health students to her early in the fall term.

Let your advisees know about the Pre-Health Information Sessions (refer them to the Pre-Health webpage). These are primarily geared to first-year students, but the meeting on October 3rd is part of Sophomorphosis as it will focus more on what sophomores ought to be doing in the first term of their second year.

The Annual A&I ConvoThe annual Argument and Inquiry Seminar Convocation is designed to stimulate reflection on the nature of liberal arts and a liberal arts approach to learning.  What are the challenges, opportunities, and responsibilities inherent in a liberal arts education?  How will liberal learning benefit graduates and their communities in the future?  This year’s speaker on Friday, September 27th, is Mary Savina ’72, the Charles L. Denison Professor of Geology. Professor Savina is active in the Archaeology and Environmental Studies programs and is the geology department’s liaison for students seeking teacher certification in earth sciences. She has described her teaching and scholarship, which are closely integrated, as “applied surficial geology with a human dimension.” Students regard her as a demanding, caring, exceptionally knowledgeable teacher, adviser, and mentor. An innovative and eclectic teacher, Prof. Savina has led multiple off-campus seminars and alumni adventure programs. She has also served several committees, chaired the Geology department, was coordinator of the Perlman Center for Learning and Teaching, and served as president of the faculty. The title of her presentation is "Argument, Inquiry, and Cereal Boxes."

Encourage your advisees and students to attend on Friday, September 27, 10:50 a.m.-11:50 a.m., Skinner Chapel.

Advising Circle for Fall Term Now OpenAn advising circle is a group of 10-12 faculty and staff advisers who will meet once each term to talk about advising, share best practices, and foster a “community of practice” around the important work of academic advising. For example, advising circles have designed prompts for students to engage in brief written reflections that could later be used in follow-up advising conversations. Each eligible participant will receive a stipend of $150. At this time, invitations to join an advising circle are going to all faculty and staff who are academic advisers.

The theme of the fall-term advising circle is “Coaching Our Advisees to Learn How to Communicate with Faculty,” a discussion of how students often lack the skill-set to communicate their concerns and apprehensions to their faculty, especially early each term. The advising circle will focus on techniques and prompts to enable advisees to approach their professors on a range of issues: learning accommodations, anticipated absences due to athletic, religious, or personal reasons, apprehensions about the costs of fees and books, etc.

If you are interested in joining this advising circle, please contact Becky Krogh (bkrogh) by Friday, Oct. 4 to get on the list. If you have other questions, you can also contact me (amontero or x4085). Depending on the number of people who express an interest, we will then assemble advising circles and begin scheduling our meeting(s).

Off-Campus Studies (OCS)The 2020-2021 Off-Campus Studies program calendar is finalized! See the OCS website for the list of programs and faculty directors or to learn more about individual programs. Students should keep an eye out for upcoming program information meetings and deadlines.

OCS will be hosting two "Everything You Ever Wanted to Know about OCS, (but were afraid to ask)" meetings as part of Sophomorphosis. Both first and second-year students should attend:

· Wednesday, October 2 at 7pm in Leighton 305· Thursday, October 3 at 5pm in Leighton 305

OCS encourages all students interested in studying off-campus to visit the OCS office. Just a reminder, OCS advising hours are Monday-Friday from 1:00-5:00pm. Students can sign up for advising times by visiting the OCS office in Leighton 119 or by calling x4332.

Office of Student Fellowships 

The fall fellowships cycle is upon us!  Your senior advisees may be in the thick of application preparation and we are grateful to the many advisors who have provided guidance to and recommendations for our Fulbright hopefuls.  The on-campus Watson Fellowship deadline is noon on September 20 and you may also be approached by seniors for advice as they refine their project proposals (recommendations will be requested in early October only for those selected as Carleton nominees).  If you have the chance, please remind seniors preparing comps that we offer a fellowship to support comps-related research over Winter Break (details available here). 

Student Health and What Advisers Should Know Take a look at the webpage of the Office of Health Promotion. This office maintains a very useful set of pages dedicated to wellness resources, mental health first aid, and specific programs on alcohol and drug use. This term, the OHP will be offering both Mental Health First Aid and Happy Hour (a 9-hour workshop series on positive psychology skill-building). Links to register are open.

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The SHAC is rolling out programs that should be of interest to advisers and to their advisees. These programs are designed to help students develop skills to manage stress and build resilience, enabling them to more fully engage in coursework. These are open to students whether or not they seek the SHAC’s traditional 1:1 counseling and medical care. Note: Koru and Time to Meditate are also open to faculty and staff. 

Koru

Koru Mindfulness is a 4 session course that will teach you the skills of mindfulness. It also helps you build the habit of using it in your daily life on a regular basis. Classes meet at SHAC (Davis 03). Search Koru on SHAC website or go to korumindfulness.org for more information. See section specific registration links below. While developed for "emerging adults," 2-3 of the 12 available spots will be reserved for staff and faculty.

Section I: Wednesdays of week 3, 4, 5 and 6 (October 2, 9, 16 and 23) at 3:30-4:45 pm  Register here: Koru Section I Fall 2019

Section II: Thursdays of week 6, 7, 8 and 9 (October 24 and 31; November 7 and 14) 2:30-3:45 pm. Koru - Section II Fall 2019

Academic benefits associated with Koru/mindfulness training  is a brief summary of the literature on mindfulness/meditation in academia that I wrote up this summer.

Time to Meditate

Gently guided mindfulness meditation. Notice the present moment without judgement. You are invited to drop in as you are able: students, staff and faculty with or without previous experience. Bring your curiosity and maybe a friend.

Monday: 3:10-3:40 pm in the Chapel SanctuaryFriday: 8:05-8:25 am in the Alumni Guest House Library

Biofeedback Orientations

Biofeedback training can help you bring your stress response (e.g. fight, flight, or freeze) under greater conscious control. These 40-minute orientations will show you how biofeedback can be helpful and also train you to use the biofeedback equipment that is available to check out at SHAC or Gould Library. 

     Tuesday September 24      12:10 - 12:50pm (Week 2)     Wednesday October 2         2:10 - 2:50pm (Week 3)     Thursday October 10         12:10 - 12:50pm (Week 4)     Tuesday October 22          12:10 - 12:50pm (Week 6)     Wednesday October 30       2:10 - 2:50pm (Week 7)     Thursday November 7       12:10 - 12:50pm (Week 8)

Group Therapy

For many students group therapy is a better treatment option than individual therapy. Group members are able to work on their concerns in their group therapy relationships, and then extrapolate those learnings to their life outside of group. Group are confidential and comprised of 6-8 members plus 1-2 SHAC therapists. Students need to complete a 'Pre-Group Meeting' with their group leader(s) prior to starting a group. Additional groups will be created as needed. 

     Monday 4:00-5:30pm Expressive Arts Therapy Group (Nate/Milo)     Tuesday 3:15-4:45pm USO Group (Drew/LaShawn)

     Tuesday 3:10-3:40pm USO Group (Nate/Stacey)     Friday 11:00am - 12:30pm USO Group (Nate)     Grief Group Day/Time TBD     Eating Disorder Recovery Group Day/Time TBD     Students of Color Discussion Group (Lisa)  Day/Time TBD   

Online Videos

SHAC has created several videos that may be of interest to students that you work with. Please feel free to direct students to this videos as you feel it would be helpful. 

(1) How to Successfully Fail at Overcoming Perfectionism(2) Resilient: Body, Mind, Spirit   (3) Four Stages of Burnout

Professional Development and the Career CenterExternships are posted online for students to explore careers over winter break.  The application deadline is Thursday, October 3. Students need a résumé and cover letter to apply. The Career Center's peer leaders and coaches can assist with these. The Career Center has financial assistance available, making it possible for students to participate, no matter their financial means. Full program information is available on the webpage. The externship program is competitive and not all applicants will be selected by the hosts. Please reassure students that plans to take on a part-time job, rest and recuperate, or do independent research, are very valuable.

Please remind your advisees to complete the Summer Experiences Survey to tell us what they did this summer. This year's survey was developed in cooperation with a number of campus partners, and we are hoping for a robust response from all students. 

The fall recruiting season is underway at Carleton.  On Monday, Week 2 at 6:30 p.m., the Career Center is co-hosting a Fall Recruiting Showcase with St. Olaf for students to connect with numerous key employers in a relaxed, low-stakes professional environment.  The Showcase will feature employers representing a wide-range of job fields, providing students the opportunity to learn about different employers and how they can apply their liberal arts education to the work world.  The event will kick off with each participating employer providing a brief presentation “pitch,” highlighting specifics pertaining to their company’s brand, mission and values, and their job or internship opportunities. Following the employer presentations, students are invited to learn more about a specific company/industry or establish connections with recruiters in the Tomson Atrium. A prep session will be

held for students on Wednesday, Week 1, at 4 p.m. in the AGH Meeting Room. 

Save the Date! Two big events: 

Fall Faculty Soirée on Tuesday, October 1 from 4:30 - 6:00 p.m. in the AGH Meeting Room and Patio

Fall Internship Reflection Poster Session, October 4 from 3:30 - 5:00 p.m. in the Weitz Commons

Useful Quick LinksForms and decision trees (https://apps.carleton.edu/campus/doc/advising/forms/ )

Whom to contact (https://apps.carleton.edu/campus/doc/advising/directory/ )

The Graduation Requirements on the Registrar’s Page

Academic Rules and Regs of the College

Off-Campus Studies Programs

The Career Center page with resource links for advisers